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HomeMy WebLinkAbout05-18-1993 Adjourned City Council MinutesMINOTES ADJOURNED REGIILAR CITY COIINCIL MEETING CITY OF LARE ELSINORE 130 SOIITH MAIN STREET LARE ELSINORE, CALIFORNIA TUESDAY~ MAY 18~ 1993 ********************a******~t************************************ CALL TO ORDER The Adjourned Regular City Council Meeting was called to order by Mayor Washburn at 3:04 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Washburn. ROLL CALL PRESENT: COUNCILMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WASHBtTRN ABSENT: COUNCILMEMBERS: WINKLER (Councilman Winkler arrived at 3:08 p.m.) BUSINESS ITEMS 1. C.D.B.G. Fundina. (F:84.2) City Manager Molendyk explained this funding and ways it has been used previously. He further e~lained that the funds as originally allocated, can not be disbursed because the criteria has changed and the service organizations designated no longer qualify for funding. Community Services Director Sapp explained Council~s previous approval and allocations. He clarified that the criteria had been changed to use 1990 census data and based on that only Alternatives for pomestic Violence could qualify. COUNCILMAN WINKLER ARRIVED AT 3:08 P.M. Mayor Washburn commented on recent efforts of the Human Services Center to develop other possible scenarios to allow for funding. Community Services Director Sapp explained previous efforts to allow Alternative for pomestic Violence, the Human Services Center and H.O.P.E. jointly qualify for funding. Mayor Washburn noted the original contract for the Human Services Center and explained that it was started with seed money and asked to seek other funding sources. He indicated that on this basis the agencies already knew the funding would not continue indefinitely. Community Services Director Sapp advised that most of the aqencies are still unable to afford to pay anything. Councilwoman Cherveny inquired whether there is a lease on PAGE TWO - CITY COIINCIL MINOTES - MAY 18~ 1993 the building. Community Services Director Sapp indicated that it would be necessary ~o let the property owner know that the building is no longer needed. Mayor Washburn questioned the ability to go to the For Kids Sake building. Community Services Director Sapp indicated that it had not been possible to negotiate a long term lease. Councilman Alongi expressed difficulty in believing that there were not enough low and moderate income people in the Community to qualify these programs for funding. He noted that he had met with Supervisor Buster, and his indication was that the $10,000 criteria did not apply this year, but next year. Community Services Director Sapp advised that he has been told that the $10,000 criteria will begin this year. Councilman Alongi questioned the areas that do qualify for assistance. Mr. Sapp explained that there are two areas that qualify, however, not enough areas to qualify the programs. He further explained that Alternatives to Domestic Violence have a presumed benefit under HUD's criteria. He also noted that since the deadlines have passed, it is really not possible to add programs not previously approved. Councilman Alongi e~ressed concern that Kevin Palmer from the County was not present to answer questions. Mrs. Ball, representing Operation School Bell, clarified the criteria and her understanding of the $10,000 limitation. Discussion of funding and the potential for mid-year reallocations ensued. Councilman Alongi questioned the participation of United Way in this area, and whether they could apply and act as an umbrella for other agencies. Community Services Director Sapp clarified that United Way may no longer qualify either with ~he requirement that 51~ be low to moderate income people. Mayor Washburn commented that the only possible way to address these programs is to change the way they do business to provide adequate documentation. City Manager Molendyk noted that federal government grant programs are subject to frequent changes in criteria. Mayor Washburn commented that at 50,000 population the City can receive direct funding without the County as the middle- man. Councilman Alongi questioned the ability to use program funds rather than the forms required by C.D.B.G. Community Services Director Sapp clarified the documentation process by which H.O.P.E. could qualify for fundinge Councilman Alongi questioned the potential for swapping funds. Community Services Director Sapp indicated that ~his would be possible, however he was not aware of general funds dollars which could be used. Councilman Alongi questioned the ability to use reserves to fund these programs. PAGE THREE - CITY COIINCIL MINOTES - MAY 18~ 1993 Councilwoman Cherveny questioned the $29,000 figure for senior home repair and whether it would all be used. Mr. Molendyk indicated that this was a popular program and generally did utilize all of the funds allocated. Mayor Washburn suggested that a mid year swap might be possible. Sharon Lindsey, representinq Lake Elsinore Unified School District noted the contributions of Operation School Bell to the local children, indicating that 135 students at Railroad Canyon School were clothed in fiscal year 1991-92. She further indicated that this was by no means the most needy school in the district. Council discussion ensued with regard to this program and the related statistics for justification. Mayor Pro Tem Dominguez inquired what other cities Operation School Bell had applied to for assistance. Mrs. Ball indicated that they have only applied to Lake Elsinore and Temecula. She noted that very few children from Murrieta were clothed by the program. Sharon Lindsey stressed the success of Operation School Bell and indicated that the necessary statistics could most likely be accumulated. Mayor Washburn stressed the need for all interested agencies to keep extensive records to help in applying for funds. The Health Clerk from Railroad Canyon School detailed the needs of the students for adequate clothing and noted that many do not even have shoes to wear to school. Mayor Pro Tem Dominguez inquired whether this group had commercial contributors. A representative indicated they do not, however, they spend approximately $10,000 annually in the City buying for City children. Mayor Washburn noted that there was really only one course of action at this time and suggested further review at budget time and mid-year. MOVED BY CHERVENY, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE TO DIRECT STAFF TO FILE THE NECESSARY REVISIONS FOR THE 1993-94 ALLOCATIOI3. 2. Council Policv Manual Update. (F:120.1) City Manaqer Molendyk explained that the Council Policy Manual was begun in 1986 and since that time a number of policy title were placed in the index, however, the policies have never been formulated. Mayor Washburn indicated that he had requested placement of this item on the agenda. The City Clerk indicated that samples of possible policies had been included for Council review. City Manager Molendyk noted that completion of this manual was intended to eliminate some questions and concerns which have PAGE FOIIR - CITY COIINCIL MINUTES ~ 1~SA7F 18, 5993 arisene He clarified the meaning of ordinances, resolutions and policies. He furthex clarified that a Council policy is generally a statement that the Council agrees to and the City Manager administers. The Council discussed each policy proposed as followse 100-8 - Citizen Comblaints Mayor Washburn noted that the current practice is to complete a form with direction to be provided by the City Manager's Officeo City Manager Molendyk clarified that this was true for Council requests, however citizens requests are generally recorded on a form and forwarded to the appropriate department for handlingo Councilman Alongi questioned Code Enforcemen~ complaints, and ~.he requirement that the persons reporting the problem give their name and address for use in court if necessary. C i t y Manager Molendyk clarified the need for a person to be willing to take responsibility and testify to the violation if necessary. Councilman Alongi further questioned the need to expose that person's name, and the need to give a name if there is in fact a violation. City Attorney Harper indicated that he is not aware of any cities that take anonymous complaints, although he did not feel that congidentiality could be protected to some extent. He further indicated that when a case is prosecuted it may be necessary for the person to serve as a witness. Councilman Alongi indicated that he would agree if legal action is anticipated, bu~ did not see the need for a signature. City Attorney Harper indicated that a signature lends credibility to a complaint. Councilman Alongi expressed concern with setting a situation under which a person would be in danger for reporting a neighbor. Councilwoman Cherveny indicated that she saw nothing requiring that complaints be in writinge City Manager Molendyk indicated that many complaints are received that the Council never hears about as they have been resolved. He noted items of confidential nature which generally involve police activity, drugs, gangs, etc. Councilman Winkler requested tfiat "non-Councilmember" be used in front of °1resident" in this policya Councilman Alonqi expressed concern witkx ~he potential for retaliation. City Attorney Harper indicated that where possible efforts would be made to protect confidentiality. MOVED BY WINKLER, SECONDED BY CHERVENY AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLICY 100-8 AS FOLLOWS: "COMPLAINTS RECEIVED FROM NON COUNCILMEMBER RESIDENTS ON A DAY TO DAY SHALL BE REFERRED TO THE DEPARTMEN`I' MOST ABLE TO ADDRESS THE CONCERN. THESE COMPLAINTS WILL BE ADDRESSED AS EXPEDITIOUSLY AS POSSIBLE, AS SOON AS THEY ARE I2ECEIV ED . 100-11 - Records Access Councilwoman Cherveny questioned the current cost for provision of copies to the public. City Clerk Kasad indicated that the charges were as detailed in the proposed policye PAGE FIVE - CITY COIINCIL MIN[TTES - MAY 18~ 1993 Councilman Alongi questioned the need for the section pertaining to Councilmembers, Mayor Washburn suggested that Planning Commissioners also be added to this portion of the policy. He expressed concern with the number of copies being provided. Councilman Alongi indicated that as a Councilmember there should be no fees imposed for anythinge He stressed that Councilmembers act in the best interest of the Community and that did not mean by incurring excessive costs. He indicated that copies should be received without charge. Councilman Winkler indicated that any citizen could obtain copies for a cost and the Council should be no different. Councilman Alongi stressed that elected officials are different. Councilman Winkler indicated that additional copies should be provided as they are to any other citizen. Councilman Alongi indicated that it was a right of the job to obtain copies as needed. Mayor Washburn indicated that this is an attempt to set policy. He explained that the costs were established through the M.S.I. study and indicated that the system has been working. He expressed concern with Councilmembers obtaining additional copies of documents they already hold. He indicated that it was not appropriate to donate copies or ask for research. Councilman Alongi stressed that the point is Councilmembers are elected officials who act reasonably. He indicated that he did not feel Council would take advantage of the situation at a cost to taxpayers. He stressed that it is his job to obtain information to allow for proper voting. MOVED BY WYNKLER, SECONDL'D BY WASHBURN AND CARRIED BY A VOTE OF 3 TO 2 WITH ALONGI AND CHERVENY CASTING THE DISSENTING VOTES TO ADOPT POLICY 100-11 AS FOLLOWS: COPIES OF PUBLIC RECORD ARE AVAILABLE FROM THE CITY CLERK~S OFFICE AND OTHER DEPARTMENTS TO THE PUBLIC AT A RATE OF $2.00 FOR THE FIRST PAGE AND $.25 FOR EACH ADDITIONAL PAGE. REQUESTS REQUIRING EXTENSIVE RESEARCH ALSO CARRY A CHARGE OF $15.00 PER HOUR OR RESEARCH. COPIES AND INFORMATION WILL BE PROVIDED AS QUICKLY AS POSSIBLE WITH ALL REQUESTS TO BE IN COMPLIANCE WITH SECTION 6256 OF THE GOVERNMENT CODE. iN ADDITION CITY COUNCILMEMBERS AND PLANNING COMMISSIONERS WILL RECEIVE A FULL SET OF DOCUMENTS ON EVERY ISSUE CONSIDERED AND ADDITIONAL COPIES OF DOCUMENTS CAN BE OBTAINED, HOWEVER, IF THE ADDITIONAL COPIES WOULD EXCEED A TOTAL COST OF $25.00~ THE COST WILL BE BORNE BY THE COUNCILMEMBER OR COMMISSIONER. 200-5 - Mavor & City Council Appointments Mayor Washburn indicated that this verbiage was in line with the existing Municipal Code language. MOVED BY DOMINGUEZ, SECONDED BY WINKLER AND CARRIED BY A VOTE OF 4 TO 0 WITH ALONGI ABSTAINING TO ADOPT POLICY 200-5 AS FOLLOWS: PAGE SY% - CIT% COONCIL MINIITES - MAY 18~ 1993 "APPOIISTMENTS TO THE LAKE ELSINORE PLANNING COMMISSLON AND OTHER CITY COMMITTEES ARE PROPOSED BY THE MAYOR AND RATIFIED BY A MAJORITY VOTE OF THE CITY COUNCIL. APPOINTMENT OF CITY COUNCILMEMBERS TO OTHER AGENCIES ARE DISTRYBUTED AMONG THE COUNCIL AS RECOMMENDED BY THE MAYOR. 300-1 - Comnensation for Councilmembers, Commissioners & Boardmembers Councilman Alongi inquired when the Planning Commissioners salaries can be increased. City Manager Molendyk indicated at any time as it is by Council resolution. MOVED BY WASHBURN, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLYCY 300-1 AS FOLLOWS: COMPENSATION FOR COUNCILI+IEMBERS SHALL BE $300/MONTH, SUBJECT TO REVISION PURSUANT TO SECTION 36517 OF THE GOVERNMENT CODE. COMPENSATION FOR PLANNING COMMISSIONERS SHALL BE $50.00 PER MEETING, SUBJECT TO REVISION BY CITY COUNCIL RESOLUTION AS STATED IN LAKE ELSINORE MUNICIPAL CODE SECTION 2.24.070. COMPENSATION FOR REDEVELOPMENT AGENCY BOARDMEMBERS SHALL BE $30.00 PER MEETING, SUBJECT TO REVISION PURSUANT TO SECTION 33114.5 OF THE HEALTH AND SAFETY CODE. 300-2 - Pettv Cash Procedures 1KOVED BY CHERVENY, SECONDED BY DOMYNGUE ~70TE TO ADOPT POLICY 300-2 AS FOLLOWS: CITY COUNCIL TO ALLOW FOR REIMBURSEMENT FROM A PETTY CASH FUND, SUBJECT TO DOCUMENTATION. THE LIMIT FOR THIS TYPE $50.00, 300-3 - Use of Citv Credit Cards L AND CARRIED BY UNANIMOUS IT IS THE POLICY OF THE OF OUT-OF-POCKET EXPENSES APPROPRIATE RECEIPTS OR OF REIMBURSEMENT SHALL BE 1~IOVED BY CHERVENY, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLICY 300-3 AS FOLLOWS: IT SHALL BE THE POLICY OF THE CITY COUNCIL TO MAINTAIN CITY CREDIT CARDS FOR USE BY CYTY OFFICIALS AND STAFF. SUCH CREDIT CARDS SHALL BE AVAII,ABLE FOR CHECK OUT THROUGH THE FINANCE DEPARTMENT, SUBJECT TO CITY MANAGER APPROVAL. 300-4 - Travel & Trainin Councilwoman Cherveny suggested that if the Mayor or Chairman are going out of the City on business, the Council should be apprised and approve ~he trip prior to travel. She suggested that the proposed policy be deletedo Councilman Winkler explained that those position were designated in the policy because they serve as the spokespeople for those agencies. Councilwoman Cherveny concurred, however, suggested prior approval from Council. She stressed the importance of keepinq Council apprised. City Attorney Harper inquired whether Council would want to approve travel or merely be apprised prior ~o travelo Councilma Alongi expressecl concern with1617X~enditure of taxpayers money and suggested that the Council should be notified of such travel. PAGE SEVEN - CITY COONCIL MIN[JTES - MAY 18B 1993 Councilwoman Cherveny indicated that if travel is necessary, the Council should make a motion and approve it. City Manaqer Molendyk clarified that most travel is approved as part of the budget document and explained that some items are automatic such as the Leaque of California Cities Conferences, etc. He further noted examples of travel which might be necessary at the last minute. Councilwoman Cherveny questioned how any one Councilmember could finalize a deal out of town without Council concurrence. City Manager Molendyk clarified that in negotiations, one board member might negotiate on behalf of the board, however, ratification of those neqotiations by the full board would be needed. Mayor Washburn further clarified that in negotiations it is generally accepted that one person cannot guarantee the action as one person, and everything would be subject to ratification. City Manager Molendyk requested clarification as to whether approved budget items would require further Council approval. Councilwoman Cherveny indicated that she was not concerned with regular seminars, conferences, etc. City Attorney Harper requested clarification as to whether a memo in advance would be adequate notification. Councilman Alongi indicated that would be appropriate. MOVED BY WASHBURN, SECONDED BY WINKLER AND CARRIED BY A VOTE OF 3 TO 2 WITH ALONGI AND CHERVENY CASTING THE DISSENTING VOTES TO APPROVE THE POLICY AS PRESENTED WHICH READS AS FOLLOWS: THE MAYOR OR CHAIRMAN OR THEIR DESIGNEES ARE THE ONLY MEMBERS AUTHORIZED TO TRAVEL ON CITY BUSINESS WITHOUT PRIOR COUNCIL APPROVAL. ALL OTHER MEMBERS MUST RECEIVE APPROVAL OF THE FULL COUNCIL. THIS AUTHORIZATION MAY BE REVOKED BY MAJORITY VOTE OF THE COUNCIL. 300-6 - Citv Supbort of Special Events Mayor Washburn sugqested that no action be taken on this at present, and it be referred to the budget session. He indicated that he was not sure a formal policy was appropriate. City Attorney Harper suggested that each individual event be considered on its own merit. Councilman Alongi suggested that a list of events be developed which would be supported every year with specified contributions. 400-1 - Badaes & I.D. Cards MOVED BY WINKLER, SECONDED BY CHERVENY AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLICY 400-1 AS FOLLOWS: E~IERY CITY EMPLOYEE, ELECTED OFFICIAL AND COMMISSIONER IS ISSUED A CITY IDENTIFICATION CARD. NAME BADGES ARE ISSUED TO EVERY ELECTED OFFICIAL, THE CITY MANAGER AND OTHER EMPLOYEES AS DESIGNATED BY THE CITY MANAGER AS YDENTIFICATION FOR BUSINESS AND SOCIAL FUNCTIONS. 400-2 - Business Cards MOVED BY WINKLER, SECONDED BY CHERVENY AND CARRIED BY PAGE EIGHT - CITY COIINCIL MINIITES - MAY 18~ 1993 VOTE TO ADOPT POLICY 400-2 AS FOLLOWS: EVERY ELECTED OFFICIAL AND STAFF MEMBERS DESIGNATED BY THE CITY MANAGER ARE SUPPLYED CITY BUSINESS CARDS. THESE CARDS ARE INTENDED FOR USE STRICTLY IN RELATIONSHIP TO THEIR POSITION WITH THE CITYe 400-3 - Keys to Citv Hall MOVED BY CHERVENY, SECONDED BY WINKLER TO ADOPT POLICY 400-3 AS FOLLOWS: KEYS TO CITY HALL ARE ISSUED TO ELECTED OFFICIALS AND STAFF MEMBERS AS DESIGNATED BY THE CITY MANAGER. Councilman Alongi questioned which keys would be authorized for Councilmembers; front door and Council office onlye Councilman Winkler indicated that the City Manager might choose to designate others as needede Councilman Alongi inguired whether the City Manager was the boss; and stressed that he can designate staff, but not the Council. City Manager Molendyk stressed that this was an effort to establish policy, and the Council is telling the group what that policy will be. He advised that he would understand policy to allow for Councilmembers to have keys to the front door and the Council office. Councilman Winkler concurred and clarified that he would see the City Manager empowered ~o change locks with subsequen~ Council°s as necessary. Councilman Alongi indicated i~hat the City Manager should designate staff as needed, however, he would like to formally designate that the Council receives keys to the front door and the Council Office. City Attorney Harper explained that the verbiaqe as presented eaas established because of a problem which arose with a prior Council, with the Council choosing to designate the City Managero Councilman Winkler indicated that he felt this was the intent of previous Council's as well. Councilman Alongi stressed that the Ci~y Manager does not manage the City Council. THE FOREGOING MOTION CARRIED BY A VOTE OF 4 TO 1 WITH ALONG% CASTING THE DISSENTING VOTE. 400-4 - Use of Citv Personnel Mayor Washburn indicated that this policy was intended to protect City personnel. MOVED BY CHERVENY, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLICY 400-4 AS FOLLOWS: CITY COUNCIL SHALL MAKE REQUESTS OF CITY STAFF VIA THE CITY MANGER 6JITH RESPONSES BACK THROUGH THE CITY MANAGER TO ALL COUNCILMEMBERS TO ALLOW FOR BETTER TRACKING AND FOLLOW-UP ON REQUESTS FROM COUNCIL AND TO PREVENT DUPLICATION OF EFFORTS. COUNCILMEMBERS MAY NOT PERSONALLY DIRECT PAGE NINE = CITY COONCIL MINIITES - MAY 18, 1993 ANY STAFF, INCLUDING BUT NOT LIMITED TO CODE ENFORCEMENT OFFICERS, BUILDING INSPECTORS, PUBLIC WORKS INSPECTORS~ BLTSINESS LICENSE CLERKS, ETC. ALL SUCH DIRECTION IS TO BE PROVIDED THROUGH TAE CITY MANAGER. AS A COURTESY, IT WOULD BE HELPFUL TO SCHEDULE APPOINTMENTS WITH STAFF TO PREVENT EXCESSIVE INTERRUPTIONS AND ALLOW FOR APPROPRIATE UTILIZATION OF STAFF. Councilman Winkler indicated that the City Clerk works for the Council and should direct requests to the City Manager. He further indicated that every department head and staff person should let staff know that requests go through the City Manager only, and any other handling of requests would trigger disciplinary action. Councilman Alonqi requested clarification of this explanation. Councilman Winkler explained that this was telling the City Manager to advise staff and follow-up with disciplinary action if they handle a Council request without going through the City Manager. Councilman Alongi questioned what happens if the City Manager is not in, and indicated that he would in that case go to the Department Head. Mayor Washburn stressed that the staff handles the day-to-day operations and stressed the need to not undercut the City Manager's position, Councilman Winkler further explained that he felt staff should be disciplined for acting on direction from Councilmembers. Councilman Alongi questioned how Council could put staff in that position. Councilman Winkler commented that elected officials have no right to direct staff. Councilman Alongi indicated that he was elected to protect the Community~s interest, and if he sees something of danger to the community he will go to the appropriate person to correct ito City Manager Molendyk clarified the City Council/City Manaqer form of govenement. He stressed that he is accessible at most times and if not the Assistant City Manager is available. He further explained that if both are unavailable a department head is designated to handle emergency situations. 400-5 - Use of Citv Vehicles Mayor Washburn requested that the words "as soon as possible" be stricken from this policy. Councilman Alongi questioned the time limit on how long Council can use a vehicle on the City's behalf and why it is an issue. Mayor Washburn noted a prior use of a vehicle by Councilman Alongi and indicated that this policy is an intent to regulate the use. Councilman Alongi questioned the legality involved in using a City vehicle. PAGE TEN - CIT% COIINCIL MINIITES - MAY 18' 1993 Councilman Winkler indicated tha~ cars used for meetings sfiould be brought back the next day. He stressed the using the radio to direct staff is not Council's job, and they have no authority to do so. Councilman Alongi disagreed stating that it is his responsibility to do so. Councilman Winkler indicated tha~ this policy is intended to xegulate that ~ype of use. Councilman Alongi questioned why this was being put in writing, as it can be changed after every election. Mayor Pro Tem Dominguez indicated he would bring it back again in 1996. City Manager Molendyk clarified the current process gor checknng out cars and turning them in af~er use and stressed that this policy is no different than the curren~ practiceo Councilman Alongi questioned the policy further and indicated that there is nothing about the Council being restricted for use of City vehiclesa Council discussion of responsibilities and limitations ensued. MOVED BY WYNKLER, SECONDED BY WASHBURN AND CARRIED BY A VOTE OF 3 TO 2 WYTH ALONGY APID CHERVENY CASTING THE DISSENTING VOTE TO ADOPT POLICI' 400-5 AS FOLLOWS: CITY VEHICLES ARE AVAILABLE TO THE CITY COUNCIL AND CITY STAFF AS NEEDED TO ATTEND MEETINGS OUTSIDE THE CITY LIMITS. CITY COUNCIL USE IS COORDINATED THROUGH THE CITX CLERK'S OFFICE. IN ADDITION, CERTAIN CITY STAFF MEMBERS ARE PROVIDED USE OF CITY VEHICLES IN CONNECTION WYTH POSITIONS DESIGNATED BY THE CITY MANAGER. CARS USED AFTER HOURS SHOULD BE RETURNED ON THE NEXT BUSINESS MORNING. 400-6 - iTse of City Facilities Councilman Winkler suggested that this item be deferred. 400-7 - News Media Statements & Interviews Councilman Winkler indicated that he does not like the way this policy was written. Councilman Alongi questioned the meaning of "authorized" press releases. Councilman Winkler suggested that policy 400-7 be written as followso Press releases on behalf of 'the City may be authorized by the Mayor but no o~her councilmemberse Eress releases on behalf of the Y2edevelopment Agency may be authorized by the Chairman, but no other Boardmembers. City Manager Molendyk indicated that he would hear this as designating spokesmen for each body. YIe further clarified that he would assume that this addresses written press not releases and would prohibit Council from talking to the press. Councilman Winkler concurred this was the intent. Councilman Alongi further questioned "authorized" press PAGE ELEVEN - CITY COUNCIL MINOTES - MAY l8s 1993 releases. Councilman Winkler indicated that they would come from the chairperson. Mayor Washburn clarified that they would normally relate to approved projects of the City. City Attorney Harper indicated they would generally be formal releases on City Stationary. Councilman Winkler indicated that he wanted it clear that the City Clerk was not typing press releases to put out for formal release. He stressed that he does not want the appearance that all releases are the City's official position. He stressed the majority vote to designate the chairman or mayor as justification. Councilman Alongi inquired whether this was a limitation on the use of City letterhead. City Attorney Harper clarified that there is not leqal entitlement to use of the letterhead, but it is subject to Council approved purposes and limit others. Councilman Alonqi inquired whether the Counci~- can prohibit the Council from sending letters. City Atturney Harper indicated that the Council could preclude this actian, as the letterhead is City property and the use could be limited. City Manager Molendyk indicated that the policy would also limit use of clerical staff for outside City businesse He indicated that there is no particular law, only what the Council wants to establish. MOVED BY WINKLER~ SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLICY 400-7 AS FOLLOWS: PRESS RELEASES ON BEHALF OF THE CITY MAY BE AUTHORIZED BY THE MAYOR BUT NO OTHER COUNCILMEMBER. PRESS RELEASES ON BEIiALF OF THE REDEVELOPMENT AGENCY MAY BE AUTHORIZED BY THE CHAIRMAN, BUT NO OTHER BOARDMEMBER. City Treasurer Pape suggested that it might be appropriate to regulate calls to the City Attorney from reporters and others; suggestinq that billings be sent to those agencies. Mayor washburn requested a policy giving direction that the City's logo be considered property of the City and should not be misused. City Attorney Harper indicated that the logo can be copywritten to prohibit use for personal reasons. Councilman Alongi suggested the establishment of a municipal code section to designate authorized uses. Councilman Winkler also requested a prohibition on hirinq of relatives of an elected official of the City. City Attorney Aarper indicated that this might already be in the Municipal Code, but an ordinance could be drafted. Mayor Pro Tem Dominguez requested consideration of a policy for placing items on the agenda to include who can place, how placed, etc. PAGE TWELVE - CITY COIINC%L MINIITES - MAY S8s 5993 Councilwoman Cherveny indicated the current policy is for placement two Wednesday's prior to the meeting. Councilman Alongi stressed that it is up to the Councilmember to use good judgement in placing items on the agenda. Councilman Winkler indicated that he would not wasn't to restrict this area further. Councilwoman Cherveny stressed the need to stick to existing policy. MOVED BY WINKLER, SECONDED BY WA~HBURN AND CARRIED BY UNANIMOUS VOTE TO ADJOURN THE ADJOURNED REG~~,AR CITY COUNCIL MEETING AT 5:15 P.M. GAR~. WASFTBURN, MAyOR CIT OF LAKE ELSYNORE A .TEST: ~ ICKI KASA.D, CITY LERK CITY OF' LF,li'r^, ELSINORE