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HomeMy WebLinkAbout02-16-1993 Joint Work Session CC/RDAMINUTES JOINT WORR SES3ION CITY COUNCIL/REDEVELOYMENT AGENCY CITY OF LARE ELSINORE 130 SOUTH MAIN STREET LARE ELSINORE~ CALIFORNIA TUE3DAY~ FEBRUARY 16~ 1993 **rr******r*#****a******s~******a*******sr*****~*****r******r*****• CALL TO ORDER The Joint Work Session was called to order at 3:05 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WINKLER (Mayor Washburn arrived at 3:10 p.m.) ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Molendyk, Administrative Services Director Boone, Community Services Director Sapp, Public Services Director Tecca and City Clerk Kasad. DI3CUSSION ITEM City Manager Molendyk updated the Council on the recent storms and assistance available to residents. He also noted particular areas of concern such as the airport, and single-family homes along the lake shore. Councilman Winkler inquired whether an evacuation plan was in place for the airport. Staff confirmed that this had been addressed. City Manager Molendyk commented on the improvements in place in the inflow channel and noted the difficulties in proceeding with work on the outflow channel due to private ownership. He explained that as the storm water runs off the level will continue to be impacted. He noted that the City could assume some level of liability by pumping or diverting water. Councilman Winkler inquired whether homes were in danger of flooding adjacent to the outflow channel. City Manager Molendyk indicated that the impact would be basically the same whether the City acts or not. Councilwoman Cherveny inquired how far the outflow channel will go. City Manager Molendyk indicated that it would go to approximately ,w Riverside Drive. Mayor Pro Tem Dominguez inquired which bridges would be part of the final project. Public Services Director Tecca indicated they would be-at Limited, S~mner, Heald, Chaney and Collier. City Manager Molendyk noted that liability may exist if the City diverts water and houses are impacted. Public Services Director Tecca explained that if the lake rises and floods homes, they would be covered by FEMA, however, if the City diverts the water it assumes liability. He further explained that work is being done to clean the channel and protect properties. PAGE TWO - JOINT WORK SESSION MINUTES - FEBRUARY 16, 1993 City Manager Molendyk explained that the options for dealing with the storm at this point are 1) complete cleaning channel and let nature take its course and 2) use pumps to move water (realizing liability increases). He 'further explained the opportunity to declare a local emergency and pursue a permit to continue with clearing the channel. Councilman Winkler inquired whether meetings had been held with Mr. Laughlin of EVMWD and Mr. Edwards of the Flood Control District. Mr. Molendyk indicated that he had been unable to contact them. Public Services Director Tecca advised that he had been in contact with Mr. Stump of the Flood Control District and he indicated that the lake currently has 91,300 gallons to date and the capacity for 45,000 more to reach 1261'. Councilman Winkler suggested that contact be made with Supervisor Buster, the water district and the flood control district; possibly with a meeting occurring in the next 48 hours to allow staff to be prepared. Councilwoman Cherveny concurred with this approach. City Manager Molendyk advised that staff is lookin,g in to rental of pumps and other heavy equipment to have lined up; an evacuation plan is in place. Public Services Director Tecca noted that there is a problem downstream due to the flatness of the area around the outflow channel. He suggested alternatives to help drain this area. Mayor Pro Tem Dominguez stressed the need to have complete information regarding what would be allowed. Mayor Washburn agreed with the need for a meeting, but noted that by tomorrow it might be a moot point. He commented that he felt a local emergency is inevitable as the water will be here. City Manager Molendyk stressed the saturation point and indicated that staff was pursuing heavy equipment and lining up additional sandbags to address flooding. Environmental Refuse Collection. David Fahrion, representing CR & R gave a brief updated on work completed to date. He noted a full distribution of door hangars clarifying the new service, and a program for removal of old trash cans. He further noted that all customers should now have the new containers and CR & R will begin conducting field interviews to address concerns. Mayor Washburn advised Mr. Fahrion that the Northpointe tract has not yet received their containers. Mr. Fahrion advised that some such problems are now surfacing and they will address this area. COUNCILWOMAN CHERVENY LEFT THE MEETING AT 3:30 P.M. Mayor Pro Tem Dominguez questioned collection downtown on the President's Day Holiday. Mr. Fahrion clarified that collection did occur and noted that they only observe the six major holidays. Mr. Fahrion further noted some problems with commercial collection and advised that they are being addressed. X' Mayor Pro Tem Dominguez addressed concerns with trash being collected in front of houses rather than in alleys. Mr. Fahrion noted problems with collection in alleys and advised that a PAGE THREE - JOINT WORK SESSION MINUTES - FEBRUARY 16, 1993 representative of CR & R is conducting a route survey in those areas. Councilman Alongi questioned signage at the Main/Peck intersection. Mr. Tecca indicated that this area is generally swept at night and - signs would generally not be placed. Councilman Alongi further questioned signage at Heald/Main. Mr. Tecca explained that sign placement will start in the Avenues and should be complete by March 1, 1993, with violations being cited on March 15th. David Fahrion gave a brief slide presentation on the Material Recovery Facility proposed to be built in Perris. He detailed the process already underway in Stanton and the applications which will be consistent in Perris. Mayor Washburn inquired how many boxes per day were being transported from Lake Elsinore. Mr. Fahrion indicated that it was approximately two boxes. Mr. Fahrion explained the sorting process and the compliance of this program with the AB 939 requirements. He further explained that the Perris facility is planned as a cooperative partnership between CR & R and the City of Perris. Mike Napolitano, City Manager, City of Perris, indicated that they will be using public financing through their Public Financing Authority. He noted that the costs were estimated at $15 to $25 million to accommodate 2,000 tons per day. He explained that the financial consultant has everything ready to go except the contractual locks. He stressed the need for standing contracts to plan for repayment. He explained the transfer fees which will assist with road replacement and allow a margin of profit for the City. He noted that the facility could be built in 9 to 12 months. Mayor Pro Tem Dominguez questioned the partnership arrangement. Mr. Napolitano advised that the Finance Authority will sell bonds and the City will lease the facility to CR & R for a period of 25 years. Councilman Alongi questioned the necessary action from the City to allow the facility to be build. Mr. Napolitano explained that they are seeking a resolution as assurance to the bond underwriter. Councilman Alongi noted that the MRF is calle out in the existing cotract with CR & R. Mr. Napolitano explained that the resolution is a legal technicality. Councilman WinkTer concurred that the Contract should be =. sufficient. Councilman Alongi noted the benefits for the City of Perris, but questioned the benefits for the City of Lake Elsinore. Mayor Washburn questioned the insurance rating on the bonds. ; Mr. Napolitano explained that the better the rating the bet~er the bargains available for financing. Mr. Fahrion detailed the present collection rates for adjoining cities and county areas and detailed the services currently provided. He explained that the fluctuation in rates is due to the timing of the contracts in relation to the Consumer Price Index PAGE FOUR - JOINT WORK SESSION MINUTES - FEBRUARY 16, 1993 level. He advised that they anticipate the MRF being on line by July 1, 1994. Mr. Napolitano offered input from the financial consultant if Council would so desire. Public Services Director Tecca noted that the MRF helps assure compliance with the Source Reduction and Recovery Element recently adopted by the Council. He stressed that this program is the only way to meet the AB 939 goals for 1995 and the year 2000. Mayor Washburn suggested that the financial information be conveyed to Ray Wood for presentation to the Council via the City Manager. Councilman Alongi stressed that he felt this issue was addressed in k, the Contract. Mr. Teaca clarified that the MRF fee is under the Extraordinary Fee category Mr. Fahrion stressed that this is their effort to be up front about the costs related to the facility. Councilman Alongi inquired what the impact would be if no resolution is adopted. Mr. Fahrion expressed concern that it might cause problems in obtaining the financing. Mr. Napolitano suggested that the adoption of the resolution would be a ministerial action. Councilman Alongi stressed that the main thrust of the contract was to process material and meet the 939 requirements; and there was no mention of further consideration. Mr, Fahrion advised that he was not aware at that time that this consideration would be necessary. Councilman Winkler indicated that information from the financial consultant would be helpful. Mr. Napolitano clarified that the City of Perris will already be getting the facility. He detailed the access routes and the jobs to be produced. He stressed the costs to the City to facilitate this facility. Mr. Fahrion further clarified that if the facility is not build, it might impair their ability to comply with the AB 939 requirements. THE JOINT WORK SESSION WAS ADJ~URNED AT 4:35 P.M. l; % ' ~%~~~ ' - GARY . WASHB , MAYOR CIT 0 LAKE ELSINORE A TEST: ~ ~~~ VICkC:L KASAD, CITY CLERK CITY OF LAKE ELSINORE