HomeMy WebLinkAboutItem #14B attachmentCITY OF LAKE ELSINORE
City Clerk
Mission Statement: as the Custodian for official City records, election oversight and records
management. The City Clerk's mission is to provide courteous and expeditious dissemination
of material and information to City departments, the public, and other agencies. To produce
and maintain agendas, minutes, recordings of all City Council actions, filing of public notices
and administration of City records. To oversee elections ensuring all legal requirements, local
and state, are met by all candidates and committees. In addition, to make sure that registered
voters have all the necessary information required to make sure that their vote will count.
6 A
6;81
City of Lake Elsinore Downtown
33
CITY CLERK DEPARTMENT
SYNOPSIS
City Clerk
The City Clerk attends all meetings of the City Council, keeps accurate records of the City Council
proceedings, retains custody of the City seal and records, and maintains the ordinance and resolutions
books. The Clerks Office conducts all municipal elections as scheduled, as well as any special
elections. The City Clerk Office publishes all ordinances adopted by the City Council and advertising
notices of hearings, bid openings and legal notices.
34
CITY CLERK
Department Summary
The City Clerk Department consists of the following Division:
• City Clerk
35
PROPOSED
BUDGET
Percentage
CURRENT
CURRENT
Change
ACTUAL
ACTUAL
ACTUAL
BUDGET
BUDGET
FY 12/13 vs FY
DEPARTMENT SUMMARY
2009 -10
2010 -11
2011 -12
2012 -13
2013 -14
13/14
TOTAL PERSONNEL SERVICES
$ 136,601
$ 129,709
$ 208,700
$ 252,366
$ 296,031
17.30%
TOTAL CONTRACTUAL SERVICES
$ 56,864
$ 154,575
$ 13,308
$ 104,150
$ 64,800
- 37.78%
TOTAL MATERIALS & SUPPLIES
$ 2,394
$ 3,609
$ 1,076
$ 2,350
$ 4,350
85.11%
TOTAL
X5,181
195,858
223,083
223,083
358,866
1.76%
35
CITY CLERK
2013/2014 PROPOSED BUDGET
ALL FUNDS
CITY CLERK REVENUE SOURCES:
General Fund
Misc. Revenue
Total General Fund Revenue
Special Revenue Funds
Other Misc. Income
Total Special Revenue Funds Revenue
TOTAL CITY CLERK REVENUE
Impact on General Fund:
General Fund Support Required
TOTAL REVENUE
EXPENDITURES:
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
FY 2012/2013
(Current)
FY 2012/2013
(Revised)
FY 2013/2014
(Proposed)
$ 284,316
$ 284,316
$ 254,866
25,600
3,850
$ 284,316
36
$ 358,866
$ 358,866
$ 254,866
100,150
3,850
$ 358,866
$ 365,181
$ 365,181
$ 296,031
64,800
4,350
$ 365,181
CITY CLERK DEPARTMENT
37
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Over /(Under)
Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget
Current Budget
.00- 4117 - 411.10 -10
REGULAR EMPLOYEES
77,754
127,399
170,934
196,777
25,843
15%
100 -4117- 41110 -30
OVERTIME
2,199
1,000
(1,000)
-100%
00- 4117 - 411.10 -37
Cell Phone Allowance
720
480
-
(480)
-100%
100 -4117- 411.10 -40
EMPLOYEE INSURANCE
25,355
34,018
37,632
45,132
7,500
20%
00- 4117 -411 10 -60
RETIREMENT - PERS
19,177
32,072
31,961
35,910
3,949
12%
X00- 4117 - 41110 -65
RETIREMENT - FICA
4,857
8,167
6,779
12,200
5,421
80%
100- 4117 - 41110 -66
MEDICARE
1,136
1,910
1,287
2,853
1,566
122%
00- 4117 -411 10 -70
WORKERS COMPENSATION
520
798
880
1,098
218
25%
100 - 4117 - 41110 -80
S.D.I.
910
1,416
1,413
2,059
646
46%
TOTAL PERSONNEL SERVICES
129,709
208,700
252,366
296,031
43,665
0
17/0
ADVERTISING
10,943
4,394
7,500
10,000
2,500
33%
,00- 4117 - 411.20 -01
100- 4117 - 411.20 -02
COMMUNITY PROMOTIONS
72,947
00- 4117 - 411.20 -05
ELECTION
-
75,000
25,000
(50,000)
-67%
100 - 4117 - 411.20 -17
POSTAGE & FREIGHT
878
608
1,000
1,100
100
10%
00- 4117 - 411.20 -18
PUBLICATIONS & MEMBERSHIP
365
2,497
3,000
1,650
(1,350)
-45%
X00- 4117 - 411.20 -19
RENT OF PROPERTY & EQUIP.
1,428
-
1100-4117-411.20-20
PROFESS.- TECH. &OTHER SVCS
67,353
2,659
8,450
8,450
0%
00- 4117 - 411.20 -22
TRAVEL & MEETING EXPENSE
89
1,037
4,200
5,500
1,300
31%
f 100- 4117 - 411.20 -23
TRAINING & EDUCATION
572
2,114
5,000
13,100
8,100
162%
TOTAL CONTRACTUAL SERVICES
154,575
13,308
104,150
64,800
(39,350)
-38%
P
OFFICE SUPPLY(INCL.PRINT)
2,861
705
1,500
1,500
-
0%
00- 4117 - 411.30 -30
f
1100 -4117- 411.30 -33
SPECIAL DEPT. SUPPLIES
748
371
850
2,850
2,000
235%
TOTAL MATERIALS & SUPPLIES
3,609
1,0761
2,350
4,350
1 2,000
85%
TOTAL
287,893
223,083
1 358,866
1 365,181
1 6,315
2%
37
CITY CLERK 4117 - DETAIL
Fund Number: 100 -4117 -411 Division: CITY CLERK
Department: CITY CLERK Program:
CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
FY 2013 -14
Adopted Budget
20 -01 ADVERTISING
Newspaper publications of Public Hearing
Notices and Ordinances
$
10,000
Total
20 -05 ELECTIONS
Elections (est. of citywide and annexation)
$
25,000
Total
$
25,000
20 -17 POSTAGE & FREIGHT
Public Records Requests
$
300
Fed -Ex costs for mailing agendas to City Attorney
$
800
Total
1,100i
20 -18 PUBLICATIONS & MEMBERSHIP
City Clerks Association of California
$
500
International Institute of Municipal Clerks
$
500
National Notary Association
$
350
Western Cities Magazines
$
300
Total
1,650
20 -20 PROFESS. - TECH &OTHER SVCS
Archive Management Annual Storage fee
$
1,500
Records Purging and Destruction fee
$
1,000
Code Publishing on -line hosting of Municipal Code
$
350
Wireless Access Monthly Maintenance
$
3,600
Code Publishing Municipal Code Supplements
$
2,000
Total
$
8,450 ;
20 -22 TRAVEL & MEETING EXPENSE
City Clerk Conferences
$
5,000
Mileage to County Recorder /ROV Offices
$
500
Total
$
5.500
20 -23 TRAINING & EDUCATION
Notary Public
600
City Clerks Annual Conference
5,000
League of California Cities New Law Conference
5,000
CEPO - Contining Education for Public Officials
2,500
Total
$
13,100
Total Contractual Services
$
64,800
30 -30 OFFICE SUPPLIES
Misc. Vendors
$
1,500
Total
$
1,500
30 -33 SPECIAL DEPT. SUPPLIES
Minute Books & Paper, etc
$
1,350
Special Dept. Supplies Adj.
$
1,500
Total
$
2.850
Total Material & Supplies
$
4,350
4TV
CITY OF LAKE ELSINORE
City Manager Office
City Manager
Grant M. Yates
Mission Statement: To implement the policies and programs adopted by the city Council through the administration of all
day to day municipal operations and activities. To develop an aggressive economic development strategy for the
community. Uphold the Extreme Customer Service to the citizen of Lake Elsinore and welcome development that will
enhance the City's growth and mission.
W
City of Lake Elsinore
City Manager's Office
Organizational Chart
Fiscal Year 2013 - 2014
a$]
CITY MANAGER'S DEPARTMENT
SYNOPSIS
City Manager
The City Manager is appointed by the Mayor and City Council and is responsible for implementing
goals and providing administrative direction to all City departments in full accordance with the policies
established by the Mayor and City Council. The City Manager enforces all laws and ordinances. The
City Manager's Office is committed to the policy of providing extreme customer services to the
community, promotes overall safety to the staff and citizens of Lake Elsinore.
41
CITY MANAGER'S OFFICE
Department Summary
The City Manager's Office consists of the following Divisions:
• City Manager / Administration
• Economic Development
42
Percentage
CURRENT
PROPOSED
Change
ACTUAL
ACTUAL
BUDGET
BUDGET
FY 12113 vs FY
DEPARTMENT SUMMARY
2010 -11
2011 -12
2012 -13
2013 -14
13/14
TOTAL PERSONNEL SERVICES
$
536,384
$ 704,142
$ 439,459
$
448,157
1.98%
TOTAL CONTRACTUAL SERVICES
$
2,831
$ 29,000
$ 67,400
$
16,795
- 75.08%
TOTAL MATERIALS & SUPPLIES
$
805
$ 1,457
$ 8,400
$
10,000
19.05%
TOTAL CAPITAL OUTLAY
Is
•
$
$ -
S
TOTAL
$
540,020
1 $ 734,599
1 $ 515.259
$
474,952
-7.82%
42
CITY MANAGER
2013/2014 PROPOSED BUDGET
ALL FUNDS
FY 2012/2013
(Current)
CITY MANAGER REVENUE SOURCES:
General Fund
Misc. Revenue $
Total General Fund Revenue $
Special Revenue Funds
Community Development Block Grant (C.D.B.G. -
Other Misc. Income
Total Special Revenue Funds Revenue $ -
TOTAL CITY MANAGER REVENUE $ -
Impact on General Fund:
General Fund Support Required $ 509,509
TOTAL REVENUE $ 509,509
EXPENDITURES:
General Fund
10 - Personnel /Staff
$ 421,185
20 - Contractual Services
58,100
30 - Material & Supplies
1,400
40 - Equipment - Capital
-
Special Revenue Funds
10 - Personnel /Staff
20 - Contractual Services
28,824
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
$ 509,509
43
FY 2012/2013 FY 2013/2014
(Revised) (Proposed)
$ 544,083
$ 544,083
$ 439,459
67,400
8,400
28,824
$ 544,083
$ 474,952
$ 474,952
448,157
16,795
10,000
$ 474,952
CITY MANAGER DEPARTMENT
44
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Over /(Under)
Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget
Current Budget
00- 4120 - 413.10 -10
REGULAR EMPLOYEES
369,478
532,423
304,343
329,810
25,467
8%
100- 4120 - 413.10 -20
TEMP /PART -TIME EMPLOYEE
-
-
00- 4120 - 413.10 -30
OVERTIME
330
2,267
1,294
(1,294)
- 100%
100- 4120 - 413.10 -34
CELL PHONES
480
480
-
0%
100- 4120 - 413.10 -39
CAR ALLOWANCE
4,800
4,800
00- 4120 - 413.10 -40
EMPLOYEE INSURANCE
52,269
45,616
38,960
45,132
6,172
16%
100- 4120 - 413.10 -60
RETIREMENT - PERS
83,078
87,859
65,385
38,608
(26,777)
-41%
00- 4120 - 413.10 -65
RETIREMENT - FICA
17,026
16,503
16,768
16,338
(430)
-3%
100- 4120 - 413.10 -66
MEDICARE
5,463
7,812
5,161
4,782
(379)
-7%
100- 4120 - 413.10 -70
WORKERS COMPENSATION
5,694
9,006
4,383
5,383
1,000
23%
00- 4120 - 413.10 -80
S.D.I.
3,046
2,656
2,685
2,824
139
5%
TOTAL PERSONNEL SERVICES
536,384
704,142
439,459
448,157
8,698
2%
ADVERTISING
354
500
500
0%
00- 4120 - 413.20 -01
100- 4120 - 413.20 -02
COMMUNITY PROMOTION
42
1,320
5,000
5,000
-
0%
'00- 4120 -413 20 -17
POSTAGE & FREIGHT
196
29
100
100
-
0%
00 -4120- 413.20 -18
PUBLICATIONS & MEMBERSHIP
1,763
498
600
1,370
770
128%
100- 4120 - 413.20 -20
PROFESS.- TECH. &OTHER SVCS
132
24,577
59,500
7,825
(51,675)
-87%
00 -4120- 413.20 -22
TRAVEL & MEETING EXPENSE
698
2,223
1,500
1,500
-
0%
100- 4120 - 413.20 -23
TRAINING & EDUCATION
200
500
300
150%
TOTAL CONTRACTUAL SERVICES
2,831
29,000
67,400
16,795
(50,605)
-75%
OFFICE SUPPLY(INCL.PRINT)
805
1,177
2,500
2,500
0%
00- 4120 -413 30 -30
100- 4120 - 413.30 -33
SPECIAL DEPARTMENT SUPPLY
-1
280
5,900
7,500
1,600
27%
TOTAL MATERIALS & SUPPLIES
805
1,457
8,400
10,000
1,600
19%
ITOTAL
540,020
734,599
515,259
1 474,952
(40,307)
44
CITY MANAGER 4120 - DETAIL
Fund Number: 100 - 4120 -413 Division: CITY MANAGER
Department: CITY MANAGER Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
FY 2013 -14
Adopted Budget
20 -01 ADVERTISING
Miscellaneous - Press Enterprise $ 40
Public Meetings 5 @$92 460
Total
20 -02 COMMUNITY PROMOTION
Miscellaneous $ 2,000
Promotional Items for events, trade shows, etc. $ 3,000
Total $ 5,000
20 -17 POSTAGE & FREIGHT
$
Miscellaneous -
$
100
Total $
100'
20 -18 PUBLICATIONS & MEMBERSHIP
$
1.500
ICMA
$
100
ICSC
$
100
Rotary
$
670
CALED Annual Membership
$
500
Total $
1,370
20 -20 PROFESS.- TECH &OTHER SVCS
Miscellaneous 200
Employee Service Pins 525
Riverside County Title Searches 200
State of the City AV/Technical Support 900
SOC Video Productions - Est @ $6000 6,000
Mail Service Bureau
Total $ 7,825
20 -22 TRAVEL & MEETING EXPENSE
$
1,500
SWCC, ICMA, ICSC
Total
$
1.500
20 -23 TRAVEL & EDUCATION
$
500
Total
$
500
Total Contractual Services
$
16,795
30 -30 OFFICE SUPPLIES
Staples
$
2,500
Total
$
2,500
30 -33 SPECIAL DEPT. SUPPLIES
Miscellaneous $ 500
Printer Cartrigages/Toner ( 8 @ $250) $ 2,000
See -Click Fix - IT will place in their budget? $ 5,000
Total $ 7;500
Total Material & Supplies $ 10,000
45
CITY MANAGER'S OFFICE
ECONOMIC DEVELOPMENT DIVISION
2013/2014 PROPOSED BUDGET
ALL FUNDS
ECONOMIC DEVELOPMENT REVENUE SOURCES:
General Fund
Misc. Revenue
Total General Fund Revenue
Special Revenue Funds
Other Misc. Income
Total Special Revenue Funds Revenue
TOTAL ECONOMIC DEV. REVENUE
Impact on General Fund:
General Fund Support Required
TOTAL REVENUE
EXPENDITURES:
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
FY 2012/2013 FY 2012/2013 FY 2013/2014
(Current) (Revised) (Proposed)
$ 189,921 $ 189,921 $ 194,545
$ 189,921 $ 189,921 $ 194,545
$ 121,721
60,200
8,000
$ 189,921
46
$ 122,201
59,720
8,000
$ 189,921
$ 121,775
61,770
11,000
$ 194,545
COMMUNITY DEVELOPMENT DEPARTMENT
ECONOMIC DEVELOPMENT
47
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Over /(Under)
Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget
Current Budget
100 - 4352 -413 10 -10
REGULAR EMPLOYEES
76,915
77.515
76,915
(600)
-1%
100- 4352 - 41310 -30
OVERTIME
100- 4352 -413 10 -37
CELL PHONE ALLOWANCE
-
100- 4352 -413 10 -39
CAR ALLOWANCE
480
-
(480)
-100%
100 - 4352 -413 10 -40
EMPLOYEE INSURANCE
16,995
16,995
16,995
0
0%
100 - 4352 -413 10 -60
RETIREMENT - PERS
21,650
19,975
20,629
654
3%
100- 4352 -413 10 -65
RETIREMENT - FICA
4,769
4,769
4,769
(0)
0%
100 - 4352 - 41310 -66
MEDICARE
1,115
1,115
1,115
0
0%
100 - 4352- 413.10 -70
WORKERS COMPENSATION
522
429
429
0
0%
100- 4352 -413 10 -80
S D I.
1 923
923
923
(0)
0%
TOTAL PERSONNEL SERVICES
122,889
122,201
121.775
(426)
- 0.35%
ADVERTISING
5,125
2,790
1,500
7,000
5,500
367%
100 - 4352 - 41320 -01
100 - 4352 - 413.20 -02
COMMUNITY PROMOTION
666
2,490
34,250
36,000
1,750
5%
100- 4352 -413 20 -15
EQUIP - MAINT.& REPAIR
1,556
1,697
5,270
7,670
2,400
46%
100 - 4352 -413 20 -17
POSTAGE & FREIGHT
1,500
1,500
-
0%
100- 4352 - 413.20 -18
PUBLICATIONS & MEMBERSHIP
7,093
6,965
9,500
6,600
(2,900)
-31%
100 - 4352 -413 20 -20
PROFESS - TECH. &OTHER SVCS
32
-
1,500
1,500
0%
100 - 4352 -413 20 -22
TRAVEL & MEETING EXPENSE
2,567
1,625
6,200
1,500
(4,700)
-76 %'
100 - 4352 -413 20 -23
TRAINING & EDUCATION
-
490
-
TOTAL CONTRACTUAL SERVICES
17.039
16,057
59,720
61,770
2,050
3%
OFFICE SUPPLY (INCL.PRINT)
365
94
100
100
0%
100- 4352 -413 30 -30
100 - 4352 - 413.30 -33
SPECIAL DEPARTMENT SUPPLY
-
7,900
10,900
3,000
38%
TOTAL MATERIALS & SUPPLIES
365
94
8,000
11,000
3,000
38%
TOTAL
17,404
139,039
189,921
'' 194,545
4,624
2%
47
ECONOMIC DEVELOPMENT 4352 - DETAIL
Fund Number: 100 -4352 -413
Department: ECONOMIC /COMMUNITY
DEVELOPMENT
20 -01 ADVERTISING
Inland Magazines
Misc.
20 -02 COMMUNITY PROMOTION
LEVCC Map Advertorial
Misc. Community
PR Campaign
San Diegian
Division: ECONOMIC DEVELOPMENT
Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
FY 2013 -14
Adopted Budget
$ 2,000
$ 5,000
Tota l
20 -15 EQUIP. MAINT. & REPAIR
Costar Real Estate Database
D &B Solutions (Bus. DB renewal)
InfoUSA- Reference USA (Bus /Res DB renewal)
Data Quick (130.50 @ 12 House Market DB renewal)
20 -17 POSTAGE & FREIGHT
Postage (business mailings, surveys)
20 -18 PUBLICATIONS & MEMBERSHIP
EDA of Southwest California (annual renewal)
ICSC Membership dues
20 -20 PROFESS.- TECH &OTHER SVCS
Misc. Services (eg., service bureau)
20 -22 TRAVEL & MEETING EXPENSE
Local & Regional EDC events
Regional meetings
MD &M (Medical Device & Mfg )
ICSC (Internat'I Council of Shopping Cntrs.)
30 -30 OFFICE SUPPLIES
Staples
30 -33 SPECIAL DEPT. SUPPLIES
Trade Show exhibit
Flash Drives
Printer Heads (4 @100 x 3 times per year)
Toner Cartridges (4 @ $150 x 3 times per year)
3,000
500
30,000
2,500
Total $ 36,000
2,400
1,200
2,500
1,570
Total $ 7,670'
$ 1,500
Total $ 1,500
6,500
100
Total $ 6,600
1,500
Total $ 1,500
Total
Total Contractual Services
Total
Total
Total Material & Supplies
500
500
1500
3700
$ 6,200
$ 66,470
$ 100
$ 100
5,000
2,900
$
1,200
$
1,800
$
10,900
$
11,000
CITY OF LAKE ELSINORE
Administrative Services Department
Mission Statement: The Administrative Services Department mission is to provide to the public and citizens
accountability and stewardship of the City's Business, Financial Accountability, develop a high quality of service in
employee relations through our Human Resources Division, and provide internal /external automation functions
developed by the City's Information Technology Division.
49
City of Lake Elsinore
Administrative Services Department
Organizational Chart
Fiscal Year 2013 - 2014
Accounting
Finance
Administrator
Nancy Lassey
Accountant I
Vacant
Graphics
Coordinator
Jill Turk
Account Specialist II
Frances Ramirez
Account Specialist
Part Time
Susan Loomis
Account Specialist II
Joanne Jackson
Director of
Administrative
Services
James Riley
Human
Resources,
Administrator
Vacant
Human
Resources
Assistant
Jennifer Perrault
Information
Technology
Administrator
John Herrera, Jr.
Benefits
Coordinator /Payroll
Carrie Hanes
Volunteer Coordinator
Part Time
Loita Richards
50
Budget Officer
Vacant
Information
Technology Tech
Part Time
Vacant
GIS
Specialist(Disaster
Mark Fox
Data Base Analyst
Vacant
ADMINISTRATIVE SERVICES DEPARTMENT
SYNOPSIS
Administrative Services
The Administrative Services Department provides customer support for all City Departments, to
provide timely and accurate financial information and to pursue continuous improvement practices
across all City Departments. The Department is comprised of (4) Division: The Finance, Human
Resources, Risk Management, and Information Technology.
Finance Division
The Finance Division is responsible for general accounting, payroll, accounts payable, cash
management, fixed assets, special districts formation and administration, accounts receivable,
cashiering, business license. Financial transactions are recorded in compliance with Generally
Accepted Accounting Principles (GAAP). In addition, the Department oversees the annual budget, city
audits, and the comprehensive annual financial report (CAFR).
Human Resources Division
The Human Resources Division is to maintain a comprehensive employment package for the City.
The Division is involved in compensation studies, labor negotiations, comprehensive personnel
management including benefits analysis, self insurance liability, workers' compensations and
recruitment and advertising personnel administration.
Risk Management Division
The Risk Management Division is responsible for ensuring employee safety, the prompt and fair
delivery of workers compensation benefits, risk assessment and cost effective risk transfer when
appropriate, litigation management and the fair and fiscally responsible analysis of the third -party
claims.
Information Technology Division
The Information Technology Division aggressively addresses all technology challenges and establishes
enhancements computer programs and web -based systems, which can be critique to individual
requirements or citywide to each Department /Division.
51
ADMINISTRATIVE SERVICES
Department Summa
The Administrative Services Department consists of the
following divisions:
• Finance
• Human Resources
• Risk Management
• Information Technology
52
PROPOSED
BUDGET
Percentage
CURRENT
CURRENT
Change
ACTUAL
ACTUAL
BUDGET
BUDGET
FY 12/13 vs FY
DEPARTMENT SUMMARY
2010 -11
2011 -12
2012 -13
2013 -14
13/14
TOTAL PERSONNEL SERVICES
$
1,306,580
$
1,341,537
$
1,154,677
$
1,384,459
19.90%
TOTAL CONTRACTUAL SERVICES
$
1,043,675
$
1,051,106
$
1,126,232
$
811,357
- 27.96%
TOTAL MATERIALS & SUPPLIES
$
25,160
$
53,536
$
51,548
$
40,748
- 20.95%
TOTAL CAPITAL OUTLAY
$
-
$
-
$
-
$
-
TOTALI
$
2.375,415
1 $
2,446,179
I $
2,332,457
$
2,2 6 564
-4.11%
52
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
2013/2014 PROPOSED BUDGET
ALL FUNDS
FINANCE REVENUE SOURCES:
General Fund
Business License
Yard Sale Permit Fee
False Alarm Fee
Administration Fees
Other Fines and Penalties
Total General Fund Revenue
Special Revenue Funds
Other Misc. Income
Total Special Revenue Funds Revenue
TOTAL FINANCE REVENUE
Impact on General Fund:
General Fund Support Required
TOTAL REVENUE
EXPENDITURES:
General Fund
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
Special Revenue Funds
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Current)
(Revised)
(Proposed)
240,000
240,000
324,000
650
1,200
2,000
100
100
100
250,000
250,000
400,000
10,000
14,000
-
$
500,750
$
505,300
$
726,100
$
500.750
$
505,300
$
726.100
$
359,621
$
355,071
$
161.221
$
860,371
$
860,371
$
887,321
$ 681,863 $ 656,945 $ 810,471
172,608 197,526 71,300
5,900 5,900 5,550
TOTAL EXPENDITURES $ 860,371 $ 860,371 $ 887,321
53
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE
54
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
Account Number
Object
ACTUAL
2010 -11
ACTUAL
2011 -12
Budget
FY 2012 -13
Budget
FY 2013 -14
Budget and
Current Budget
Over /(Under)
Current Budget
00- 4131 - 415.10 -10
REGULAR EMPLOYEES
380,845
409,749
385,277
510,437
125,160
32%
00- 4131 - 415.10 -20
TEMP /PART -TIME EMPLOYEE
7,744
20,466
21,488
1,022
5%
00- 4131 - 415.10 -30
OVERTIME
-
00- 4131 - 415.10 -39
CAR ALLOWANCE
4,800
4,800
4,800
4,800
-
0%
00- 4131 - 415.10 -40
EMPLOYEE INSURANCE
106,457
105,629
102,461
110,365
7,904
8%
00 -4131- 415.10 -60
RETIREMENT - PERS
93,655
105,769
105,593
108,883
3,290
3%
00- 4131 - 415.10 -65
RETIREMENT - FICA
22,861
24,208
24,961
31,686
6,725
27%
00- 4131 - 415.10 -66
MEDICARE
5,545
6,037
6,192
7,713
1,521
25%
00- 4131 - 415.10 -70
WORKERS COMPENSATION
2,555
2,635
2,659
9,358
6,699
252%
00- 4131 - 415.10 -80
S.D.I.
4,149
4,144
4,536
5,742
1,206
27%
TOTAL PERSONNEL SERVICES
620,867
670,714
656,945
810,471
153,526
23%
ADVERTISING
400
361
500
500
-
0%
00- 4131 - 415.20 -01
DO- 4131 - 415.20 -15
EQUIP.- MAINT.& REPAIR
-
500
600
600
0%
00- 4131 - 415.20 -17
POSTAGE & FREIGHT
75
302
200
200
0%
00 -4131- 415.20 -18
PUBLICATIONS & MEMBERSHIP
1,783
1,988
1,840
1,625
(215)
-12%
30- 4131 - 415.20 -20
PROFESS. -TECH &OTHER SVCS
60,915
140,404
186,586
60,175
(126,411)
-68%
)0- 4131 - 415.20 -22
TRAVEL & MEETING EXPENSE
104
713
800
2,200
1,400
175%
30- 4131 - 415.20 -23
TRAINING & EDUCATION
3,959
5,277
7,000
6,000
(1,000)
-14%
TOTAL CONTRACTUAL SERVICES
67,236
149,545
197,526
71,300
(126,226)
-64%
OFFICE SUPPLY(INCL PRINT)
3,614
4,077
5,500
5,150
(350)
-6%
)0- 4131 - 415.30 -30
)0- 4131 - 415.30 -33
Special Dept Supplies
254
1,376
400
400
-
0%
TOTAL MATERIALS & SUPPLIES
3,868
5,453
5,900
5,550
(350)
6%
TOTAL
691,971
825,712
860,371
887,321
26,950
3%
54
FINANCE 4131 - DETAIL
Fund Number: 100 -4131 -415
Division: FINANCE
Department: ADMINISTRATIVE
ACOM Solutions (Software License)
SERVICES DEPARTMENT
Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
Miscellaneous
FY 2013 -14
100
Adopted Budget
20 -01 ADVERTISING
600.
Unclaimed Money
$ 500
Total 5
20 -15 EQUIP. MAINT. & REPAIR
ACOM Solutions (Software License)
$
500
Miscellaneous
$
100
Total $
600.
20 -17 POSTAGE & FREIGHT
Fed -Ex Services
$
200
Total $
200
20 -18 PUBLICATIONS & MEMBERSHIP
Costco Membership - Yrly
$
110
CSMFO Membership - 3 staff
$
330
Sungard Public Sector Users Group
$
200
GFOA Membership - 3 staff
$
600
AICPA Membership
5
310
CMRTA Membership - 1 staff
$
75
Total $
1,625'
20 -20 PROFESS. - TECH &OTHER SVCS
Muniservices - (Sales & Use Tax Rpts.)
10,000
California Municipal Statistics (CAFR)
800
CSMFO - Award Program
600
Audit Firm - (Fin.Statmnt/Audit)
35,000
Cost Recovery Systems
7,500
Shred -It - ($40 x12 =$480 & Yrly Bulk @$420)
900
HDL Coren & Cone ($925 per qtr, Annual bus lic $4620, Ann Maint Web Fee - $1,600)
3,700
Strategic Insights - (CIP Plan -It Software)
750
GFOA Award Program
400
Periscope License Renewal
525
Total (:$: r, • 60.175
20 -22 TRAVEL & MEETING EXPENSE
APA Meeting - 3 mtgs @$25 for 2 staff $ 150
CSMFO Conference - 4 staff@ $150 600
CSMFO Conference - travel & lodging (2 staff @ $550) 1,100
Misc. Meetings 350
Total _$ 2,200
20 -23 TRAINING & EDUCATION
Ca. Society of Municipal Govt. ( CSMFO 2 staff @ $500) 1,000
Webinars - 6 @ $25 150
College Tuition Reimbursement - 1 staff 3,250
Conference & Seminars (GFOA - 2 staff @ $600 ea.) 1,200
Miscellaneous Seminars 400
Total $ 6,000
Total Contractual Services $ 71,300
55
Fund Number: 100 - 4131 -415
Department: ADMINISTRATIVE
SERVICES DEPARTMENT
30 -30 OFFICE SUPPLIES
General Office Supplies (filing material)
Business Cards
W -9 Forms for A/P Vendors
Envelopes (Bus Lic., A/P,)
Computer Labels /Check Stock
30 -33 SPECIAL DEPT. SUPPLIES
Equipment (calculator, copier, typewriter)
Name Plates
Miscellaneous
FINANCE 4131 - DETAIL
Division: FINANCE
Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
56
Total
Total
Total Material & Supplies
3,300
500
150
1,000
200
$ 5,150
300
50
50
$ 400
$ 5,550
ADMINISTRATIVE SERVICES DEPARTMENT
HUMAN RESOURCE DIVISION
2013/2014 PROPOSED BUDGET
ALL FUNDS
HUMAN RESOURCES REVENUE SOURCES:
General Fund
Misc. Revenue
Total General Fund Revenue
Special Revenue Funds
Other Misc. Income
Total Special Revenue Funds Revenue
FY 2012/2013
(Current)
FY 2012/2013
(Revised)
FY 2013/2014
(Proposed)
TOTAL HUMAN RESOURCES REVENUE $
Impact on General Fund:
General Fund Support Required $
TOTAL REVENUE $
EXPENDITURES:
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
304,214 $ 304,214 $ 302,425
304,214 $ 304,214 $ 302,425
$ 294,674 $ 285,869 $ 286,170
8,840 17,395 15,555
700 950 700
$ 304,214 $ 304,214 $ 302,425
57
ADMINISTRATIVE SERVICES DEPARTMENT
HUMAN RESOURCES
PT
Percentage of
Difference of Proposed
Current
Proposed
Proposed Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and Over /(Under)
Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget Current Budget
100 - 4134 - 415.10 -10
REGULAR EMPLOYEES
169,621
184,091
192,776
196,980
4,204 2%
)0- 4134 - 415.10 -20
TEMP /PART -TIME EMPLOYEE
-
100- 4134 - 415.10 -30
OVERTIME
-
)0- 4134 - 415.10 -39
CAR ALLOWANCE
2,400
2,400
- 0%
JO- 4134 - 415.10 -40
EMPLOYEE INSURANCE
30,880
38,942
32,292
36,282
3,990 12%
100 - 4134 - 415.10 -60
RETIREMENT - PERS
39,929
46,876
40,792
32,156
(8,636) -21%
)0- 4134 - 415.10 -65
RETIREMENT - FICA
10,565
11,381
11,787
12,213
426 4%
100 - 4134 - 415.10 -66
MEDICARE
2,471
2,662
2,769
2,856
87 3 %'
)0- 4134 - 415.10 -70
WORKERS COMPENSATION
1,125
1,147
1,066
1,099
33 3%
,JO -4134- 415.10 -80
S.D.I.
1,960
1.908
1,987
2,184
197 10%
TOTAL PERSONNEL SERVICES
256,551
287,007
285,869
286,170
301 0.11%
ADVERTISING
200
-
1,665
1,665
- 0%
JO- 4134 - 415.20 -01
100 - 4134 - 415.20 -15
EQUIPMENT MAINT. & REPAIR
100
100
- 0%
00- 4134 - 415.20 -18
PUBLICATIONS & MEMBERSHIP
-
790
3,000
4,880
1,880 63%
100- 4134 - 415.20 -20
PROFESS.- TECH. &OTHER SVCS
5,658
4,436
5,980
3,480
(2,500) -42%
'00- 4134 - 415.20 -22
TRAVEL & MEETING EXPENSE
1,506
425
4,650
4,930
280 6%
00- 4134 - 415.20 -23
TRAINING & EDUCATION
541
-
2,000
500
(1,500) -75%
TOTAL CONTRACTUAL SERVICES
7,905
5,650
17,395
15,555
(1,840) -11%
00- 4134 - 415.30 -30
OFFICE SUPPLY(INCL.PRINT)
500
698
750
500
(250) -33%
100 - 4134 - 415.30 -33
SPECIAL DEPT. SUPPLIES
61
72
200
200
- 0%
TOTAL MATERIALS & SUPPLIES
561
771
950
700
(250) -26%
TOTAL
265,017
293,428
304,214
302,425
(1,789) -1%
PT
HUMAN RESOURCE 4134 - DETAIL
Fund Number: 100- 4134 -415 Division: HUMAN RESOURCE
Department: ADMINISTRATIVE
SERVICES DEPARTMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
FY 2013 -14
Adopted Budget
20 -01 ADVERTISING
Jobs Available Booklet $ 700
Miscellaneous $ 965
Total T 1,665
20 -15 EQUIP. MAINT. & REPAIR
Miscellaneous $ 100
Total $ 100
20 -18 PUBLICATIONS & MEMBERSHIP
Society Human Resources Management (SHRM) Membership - 3 staff 540
Jobs Available Subscription - Annual Fee 40
Liebert, Cassidy & Whitmore Membership (annual) 4,000
Professional Employers Labor Relations Association of CA. (PELRAC) 300
Total $ 4,880
20 -20 PROF ESS.- TECH &OTHER SVCS
Pre -emp physicals $80ea (est. 10) 800
Select Services- Reception coverage -72hrs 1,350
A- check: Executive background ck 250
American Alliance(drivers test 12 @ 50) 600
Shred -It (12 @ 40)
480
Total $ 3,480
20 -22 TRAVEL & MEETING EXPENSE
Training (Class as required not covered in CJPIA)
$
270
California Joint Powers Insurance Authority (CJPIA) Training
$
60
Mileage Reimb. - general traveling
$
300
SHRM Meeting - 2 staff, Qtrly Mtg.
$
$
200
480
Refreshments - Panelist/workshops
HR Workshop - 2 staff @ $65
$
130
CPR /First Aid Training
$
$
320
1,000
CJPIA Conference (SF) - 2 staff @ $500
PELRAC Meeting - 2 staff @ $300
$
600
Mileage Reimb.- PELRAC
$
200
Liebert Cassidy & Whitmore travel ($.51 x 60 rd trip @ 8 staff members - 4 mtgs)
$
250
Liebert Cassidy & Whitmore Meetings ($35 @ 8 staff members - 4 mtgs)
$
1,120
Total
$
4,930
Total Contractual Services
$
15,055
30 -30 OFFICE SUPPLIES
$
150
Payroll Binders
$
350
Miscellaneous
Total
$
500
30 -33 SPECIAL DEPT. SUPPLIES
Miscellaneous
Total
Total Material & Supplies
59
$
200
$
200
$
700
ADMINISTRATIVE SERVICES DEPARTMENT
RISK MANAGEMENT DIVISION
2013/2014 PROPOSED BUDGET
ALL FUNDS
RISK MANAGEMENT REVENUE SOURCES:
:eneral Fund
Misc. Revenue
Total General Fund Revenue
Special Revenue Funds
Other Misc. Income
Total Special Revenue Funds Revenue
FY 2012/2013
(Current)
FY 2012/2013
(Revised)
FY 2013/2014
(Proposed)
TOTAL RISK MANAGEMENT REVENUE $ -
mpact on General Fund:
General Fund Support Required $ 608,580
TOTAL REVENUE $ 608,580
EXPENDITURES:
10 - Personnel/Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
608,580
$ 608,580
We
$ 608,580 $ 465,540
$ 608,580 $ 465,540
608,580 465,540
$ 608,580 $ 465,540
ADMINISTRATIVE SERVICES DEPARTMENT
RISK MANAGEMENT
61
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Over/(Under)
Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013-141
Current Budget
Current Budget
00- 4133 - 415.20 -12
INSURANCE - LIABILITY
765,440
669,760
586,040
440,000
(146,040)
-25%
)0 -4133- 415.20 -13
INSURANCE - CASUALTY
21,856
21,804
22,000
25,000
3,000
14%
100 - 4133 - 415 -20 -22
TRAVEL & MEETING EXPENSE
540
540
0%
TOTAL CONTRACTUAL SERVICES
787,296
691,564
608,580
1 465,540
(143,040)
24%
ITOTAL
1 787.296
691,564
608,580
465,540
1 (143,040)
-24%
61
RISK MANAGEMENT 4133 - DETAIL
Fund Number: 100 -4133 -415 Division: RISK MANAGEMENT
Department: ADMINISTRATIVE
SERVICES DEPARTMENT Program: CONTRACTUAL SERVICES
20 -12 INSURANCE - LIABILITY
California JPIA
20 -13 INSURANCE - CASUALTY
California JPIA
20 -22 TRAVEL & MEETING EXPENSE
JPIA Conference
FY 2013 -14
Adopted Budget
$ 440,000
Total $ 440,000
$ 25,000
Total $ 25,000
$ 540
Total $ 540
Total Contractual Services $ 465,540
62
ADMINISTRATIVE SERVICES DEPARTMENT
INFORMATION TECHNOLOGY DIVISION
2013/2014 PROPOSED BUDGET
ALL FUNDS
INFORMATION TECH. REVENUE SOURCES:
General Fund
Misc. Revenue
Total General Fund Revenue
Special Revenue Funds
Other Misc. Income
Total Special Revenue Funds Revenue
FY 2012/2013
(Current)
FY 2012/2013
(Revised)
FY 2013/2014
(Proposed)
TOTAL INFORMATION TECH. REVENUE $ - $ - $ -
Impact on General Fund:
General Fund Support Required $ 559,292 $ 559,292 $ 287,818
TOTAL REVENUE $ 559,292 $ 559,292 $ 287,818
EXPENDITURES:
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
Special Revenue Funds
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
$ 250,503
264,091
44,698
$ 211,863
302,731
44,698
$ 287,818
$ 559,292 $ 559,292 $ 287,818
63
ADMINISTRATIVE SERVICES DEPARTMENT
INFORMATION TECHNOLOGY
64
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Over /(Under)
Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget Current Budget
0 -4351- 413.10 -10
REGULAR EMPLOYEES
298,138
245,431
137,251
181,912
44,661
33%
-0-4351-413.10-20
TEMP /PART -TIME EMPLOYEE
29,394
29,394
0%
100 - 4351 - 413.10 -30
OVERTIME
850
-
(850)
- 100 %'
03351- 413.10 -37
CELL PHONE ALLOWANCE
440
680
240
-
(240)
-100%
100 - 4351 - 413.10 -39
CAR ALLOWANCE
(100)
-
-
0%
10- 4351 - 413.10 -40
EMPLOYEE INSURANCE
43,033
51,503
19,376
18,888
(487)
-3%
JO- 4351 - 413.10 -60
RETIREMENT - PERS
60,208
63,855
39,625
37,363
(2,263)
-6%
��0- 4351 - 413.10 -65
RETIREMENT - FICA
17,329
14,814
9,460
13,101
3,641
38%
)0- 4351 - 413.10 -66
MEDICARE
4,261
3,465
2,212
3,064
852
38%
100 - 4351 - 413.10 -70
WORKERS COMPENSATION
2,797
1,535
1,018
1,575
558
55%
)0- 4351 - 413.10 -80
S.D.I.
3,056
2,535
1,831
2,520
689
38%
TOTAL PERSONNEL SERVICES
429,162
383,817
211,863
287,818
75,955
36%
00- 4351 - 413.20 -01
ADVERTISING
-
-
)0- 4351 - 413.20 -02
COMMUNITY PROMOTION
(703)
-
100- 4351 - 413.20 -15
EQUIP.- MAINT.& REPAIR
128,544
144,765
221,237
-
(221,237)
- 100 °I°
)0- 4351 - 413.20 -17
POSTAGE & FREIGHT
9,847
13,560
11,000
(11,000)
- 100%
X00- 4351 - 413.20 -18
PUBLICATIONS & MEMBERSHIP
440
440
515
(515)
- 100%
'00- 4351 - 413.20 -19
RENT OF PROPERTY & EQUIP.
24,395
25,804
28,260
(28,260)
- 100%
DO- 4351 - 413.20 -20
PROFESS.- TECH. &OTHER SVCS
11,594
15,075
28,649
(28,649)
- 100%
100 - 4351 - 413.20 -22
TRAVEL & MEETING EXPENSE
315
206
4,400
-
(4,400)
- 100 %'
00- 4351 - 413.20 -23
TRAINING & EDUCATION
4,900
2,670
6,750
-
(6,750)
- 100%
100- 4351 - 413.20 -27
TELEPHONE
1,906
1,826
1,920
-
(1,920)
- 100%
TOTAL CONTRACTUAL SERVICES
181,238
204,347
302,731
-
(302,731)
-100 %
00- 4351 - 413.30 -30
OFFICE SUPPLY(INCL.PRINT)
3,081
3,672
3,000
-
(3,000)
- 100%
100 - 4351 - 413.30 -33
SPECIAL DEPARTMENT SUPPLY
17,650
43,640
41,698
-
(41,698)
- 100%
TOTAL MATERIALS & SUPPLIES
20,731
47,312
44,698
-
(44,698)
- 100%
100 - 4351 - 413.40 -30
OFFICE FURNITURE & EQUIP.
-
-
-
TOTAL CAPITAL OUTLAY
-
ITOTAL
631,131t
635,476
1 559,292
287,818
(271,474)
-49%
64
INFORMATION TECHNOLOGY 4351 - DETAIL
Fund Number: 100 - 4351 -413
Department: ADMINISTRATIVE
SERVICES DEPARTMENT
20 -15 EQUIP. MAINT. & REPAIR
Copier & Postage Maintenance & Usage
IT Software Maintenance
GIS Software Maintenance
GIS Online
Hardware Maintenance
Contractual Service /Maintenance
Domain Name Registration
20 -17 POSTAGE & FREIGHT
City Postal Replenishment
Division: INFORMATION TECHNOLOGY
Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
20 -18 PUBLICATIONS & MEMBERSHIP
Municipal Information Systems Assoc. of Calif. (MISAC)
Municipal Management Association of SoCal
20 -19 RENT OF PROPERTY & EQUIPMENT
Leased Equipment (Copiers /Mailing)
20 -20 PROFESS.- TECH &OTHER SVCS
Contract Video Support Services
Contract Video B Roll
Graphics Services
20 -22 TRAVEL & MEETING EXPENSE
HUG (HTE user group annual conference)
IT Committee travel requests (HUG
attendance for 1)
ESRI Annual Conference Travel Expenses
Misc. Meetings
20 -23 TRAINING & EDUCATION
Staff training (PC and Office applications)
HTE, Inc. web based training
UCRX course
Misc. Training
Tuition Reimbursement per MOU
20 -27 TELEPHONE
Senior Center DSL
471 -1226 (Mainframe -City Hall)
$
440
FY 2013 -14
75
Total $
Adopted Budget
$
33,000
$
21,000
$
64,589
$
26,715
$
10,000
$
14,879
$
51,954
$
840
Total $
189,977
$
11,000
Total $
11,000
20 -18 PUBLICATIONS & MEMBERSHIP
Municipal Information Systems Assoc. of Calif. (MISAC)
Municipal Management Association of SoCal
20 -19 RENT OF PROPERTY & EQUIPMENT
Leased Equipment (Copiers /Mailing)
20 -20 PROFESS.- TECH &OTHER SVCS
Contract Video Support Services
Contract Video B Roll
Graphics Services
20 -22 TRAVEL & MEETING EXPENSE
HUG (HTE user group annual conference)
IT Committee travel requests (HUG
attendance for 1)
ESRI Annual Conference Travel Expenses
Misc. Meetings
20 -23 TRAINING & EDUCATION
Staff training (PC and Office applications)
HTE, Inc. web based training
UCRX course
Misc. Training
Tuition Reimbursement per MOU
20 -27 TELEPHONE
Senior Center DSL
471 -1226 (Mainframe -City Hall)
$
440
$
75
Total $
515
$
33,000
Total $
33;000.
$ 7,200
$ 2,200
$ 2,000
Total $ 11,400
$ 500
$ 1,200
$ 1,500
$ 1,200
Total $ 4,400.
1,500
1,000
500
500
3,250
Total $ 6,750
$ 1,020
$ 900
Total $ 1,920
Total Contractual Services $ 258,962
65
Fund Number: 100- 4351 -413
Department: ADMINISTRATIVE
SERVICES DEPARTMENT
30 -30 OFFICE SUPPLIES
Stationery (Letterhead, Envelopes)
INFORMATION TECHNOLOGY 4351 - DETAIL
Division: INFORMATION TECHNOLOGY
Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
30 -33 SPECIAL DEPARTMENT SUPPLIES
Office Supplies
Plotter Toner (250x4 @ 3 x a yr) - GIS
Plotter Print Heads (150x4 @ 3 x a yr) - GIS
Software Purchases
Hardware Purchases
Total
Total
Total Material & Supplies
••
3,000
$ " 3;000
15,000
3,000
1,800
11,698
$ 31,498
S 34,498
CITY OF LAKE ELSINORE
City of Lake Elsinore Police Department - General Law
Enforcement
Mission Statement: To provide the City with the highest
quality, responsive and preventative legal services and to
identify legal options and strategies for implementing and
achieving the goals, objectives and policies of the City
Council.
The City's General Law Enforcement Department i s
County Department, which provide a wide -range of
below is a glimpse of some of the services:
1
Administrative Bureau
Persons of Interest
Patrol
I,- �fte Crime Prevention
67
contracted through the Riverside
services to the community, the list
. Detective Bureau
Lake Patrol
Wanted Persons
AwTraffic Bureau
City of Lake Elsinore
Riverside County (Contract)
Law Enforcement Department
Organizational Chart
Fiscal Year 2013 -2014
Police Chief
Shelly Kennedy -Smith
Administrative &
Investigative Services
Sergeant (Lake
Operations)
Investigator - 5
Sergeant - 5
S WCNTF Deputies - 3
Account Specialist II
.:
Field Operations
Lieutenant — 3
Jim Adams
Dan 1Ybarra.
Dan Anne
Patrol Deputies - 27
Traffic Deputy
Lake Deputies - 2
CS Officers - 5
Sergeant (Motor)
Traffic MC Deputies - 4
LAKE ELSINORE POLICE DEPARTMENT
Department Summary
The Lake Elsinore Police Department consists of the following Division:
• Police Department (RIVCO Contract Services)
Breakdown by Funding Source
GENERALFUND
Fund 101 - SLESF
ACTUAL
CURRENT BUDGET
PROPOSED
ADOPTED BUDGET
Percentage Change
ACTUAL
ACTUAL
CURRENT BUDGET
BUDGET
Percentage Change
DEPARTMENT SUMMARY
2010 -11
2011 -12
2012 -13
2013 -14
FY 11/12 vs FY 12/13
TOTAL PERSONNEL SERVICES
67,595
68,840
71,125.
73,553
3.41%
TOTAL CONTRACTUAL SERVICES
9,068,445
9,179,608
9,613,832
10,530,797
9.54%
TOTAL MATERIALS & SUPPLIES
1,120
1,500
11,000
13,500
22.73%
TOTAL CAPITAL OUTLAY
0
0
40,000
50,000
25.00%
TOTAL GENERAL LAW ENFORCEMENT
EXPENDITURES
9,137,160
9,249,948
9,735,957
10,667,850
EXPENDITURES
1 9,137,160
9,249,948
9,735,957
10,667,850
9.57%
Breakdown by Funding Source
GENERALFUND
Fund 101 - SLESF
ACTUAL
CURRENT BUDGET
ADOPTED BUDGET
ADOPTED BUDGET
Percentage Change
DEPARTMENT SUMMARY
2010.11
2011 -12
2012 -13
2012 -13
FY 11/12 vs FY 12/13
TOTAL PERSONNEL SERVICES
$ -
$ -
$ -
$ -
100.00%
TOTAL CONTRACTUAL SERVICES
$ 7,646,040
$ 7,715,273
$ 7,838,832
$ 8,458,350
7.90%
TOTAL MATERIALS & SUPPLIES
$ 1,120
$ 562
$ 11,000
$ 13,500
22.73%
TOTAL GENERAL FUND EXPENDITURES
7,647,160
, 1 35
,849,872
8, 8 0
7.52 " /,
SPECIAL REVENUE FUNDING
Fund 101 - SLESF
75,000
100,000
200,000
100,000
- 50.00%
Fund 102 - JAG Recovery Grant
17,000
22,460
10,000
10,000
0.00%
Fund 103 - Office of Traffic Safety
50,000
65,602
25,000
50,000
100.00%
Fund 104 - Traffic Offender Fund
25,000
55,651
60,000
121,000
101.67 %,
Fund 115- Traffic Safety Fund
264,198
290,400
591,125
565,000
-4.42%
Fund 650 - CFD 2003 -1 Law Enforcement
1,058,802
1.000.0001
1,000,000
1,350,000
35.00%
Total Special Revenue Funds Expenditures
1,490,000
1,534,1131
1,886,125
2,196,000
16.43%
EXPENDITURES
9,137,160
9,249,948
9,735,957
10,667,850
9.57%
•�
LAKE ELSINORE POLICE DEPARTMENT
2013/2014 BUDGET
ALL FUNDS
Special Revenue Funds
Supplemental Law Enforcement Svc (SLESF)
FY 2012/2013
FY 2012/2013
FY 2013/2014
200,000
(Adopted)
(Current)
(Proposed)
LAW ENFORCEMENT REVENUE SOURCES:
10,000
11,000
10,000
General Fund
10,000
Office of Traffic and Safety Grants
50,000
Misc. Sheriff /Police Services
$ 180,000
$ 180,000
$ 100,000
1/2% Sales Taxes /Public Safety
250,000
250,000
$ 300,000
Total General Fund Revenue
$ 430,000
$ 430,000
$ 400,000
Special Revenue Funds
Supplemental Law Enforcement Svc (SLESF)
$ 71,125
200,000
$ 73,553
200,000
9,613,832
100,000
Justice Assistance Grants (JAG)
30 - Material & Supplies
10,000
11,000
10,000
40 - Equipment - Capital
10,000
Office of Traffic and Safety Grants
50,000
25,000
25,000
50,000
Traffic Offender Fund
60,000
20 - Contractual Services
60,000
121,000
Traffic Safety Fund
591,125
591,125
565,000
CFD 2003 - 1 Law & Fire Services
TOTAL EXPENDITURES
1,000,000
$ 9,805,157
1,000,000
1,350,000
Other Misc. Income
-
-
Total Special Revenue Funds Revenue
$
1,886,125
$
1,886,125
$
2,196,000
TOTAL LAW ENFORCEMENT REVENUE
$
2,316,125
$
2,316,125
$
2,596,000
Impact on General Fund:
General Fund Support Required
$
7,419,832
$
7,489,032
$
8,071,850
TOTAL REVENUE
$
$
$
10,667,850
9,805,157
9,735,957
EXPENDITURES:
10- Personnel/Staff
$ 71,125
$ 71,125
$ 73,553
20 - Contractual Services
9,613,832
9,683,032
10,530,797
30 - Material & Supplies
11,000
11,000
13,500
40 - Equipment - Capital
40,000
40,000
50,000
Special Revenue Funds
10 - Personnel/Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
$ 9,735,957
$ 9,805,157
$ 10,667,850
70
LAKE ELSINORE POLICE DEPARTMENT
GENERAL LAW ENFORCEMENT - ALL FUNDS
71
Percentage of
Difference of Proposed
CURRENT
Proposed
Proposed Budget
ACCOUNT
ACTUAL
ACTUAL
BUDGET
Budget
Budget and Over /(Under)
NUMBER
OBJECT 2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget Current Budget
4211 - 421.10 -10
REGULAR EMPLOYEES
40,140
41,517
1,377 3%
4211 - 421.10 -30
OVERTIME
-
4211- 421.10 -40
EMPLOYEE INSURANCE
16,995
16,995
0 0%
4211 - 421.10 -60
RETIREMENT - PERS
10,270
11,135
865 8%
4211 - 421.10 -65
RETIREMENT - FICA
2,450
2,574
124 5%
4211 - 421.10 -66
MEDICARE
575
602
27 5%
4211 - 421.10 -70
WORKERS COMPENSATION
220
232
12 5%
4211 - 421.10 -80
S.D.I.
475
498
23 5%
TOTAL PERSONNEL SERVICES
71,125
73,553
2,428 3%
COMMUNITY PROMOTION
-
1,000
1,000
4211 - 421.20 -02
4211 - 421.20 -03
SPECIAL EVENT PROF SVCS 10,510
32,069
75,756
76,555
799 1%
4211 - 421.20 -15
EQUIP.- MAINT.& REPAIR -
2,379
40,000
40,000
0%
4211 - 421.20 -16
MAINT & RPR OF BLDG /GRNDS 160,220
153,739
165,000
195,000
30,000 18%
4211 - 421.20 -17
POSTAGE & FREIGHT 1,702
1,497
2,000
2,000
- 0%
4211 - 421.20 -18
PUBLICATIONS & MEMBERSHIP -
250
250
0%
4211 - 421.20 -19
RENT OF PROPERTY & EQUIP.
900
900
- 0%
4211 - 421.20 -20
PROFESS.- TECH. &OTHER SVCS 8,231,304
8,609,670
9,112,689
9,966,575
853,886 9%
4211- 421.20 -22
TRAVEL & MEETING EXPENSE -
-
1,000
2,500
1,500 150%
4211 - 421.20 -23
TRAINING & EDUCATION 2,555
8,000
8,000
0%
4211 - 421.20 -27
TELEPHONE 77
43
2,950
750
(2,200) -75%
4211 - 421.20 -70
CAL ID 43,230
43,845
47,778
51,600
3,822 8%
BLOOD DRAWS AND ANALYSIS
4211 - 421.20 -71
(AFN, CAL DOJ & BIOTOX) 41,049
54,820
42,000
42,000
- 0%
4211 - 421.20 -72
YOUTH COURT -
4211 - 421.20 -73
VEHICLE TOWING 1,023
410
1,000
1,000
0%
EXAM SVCS (SEXUAL ASSAULT &
4211 - 421.20 -74
POLYGRAPH)
4,760
3,000
3,000
0%
4211 - 421.20 -75
TRANSCRIPTION SVCS -
4211- 421.20 -76
JAIL ACCESS & BOOKING FEE 48,161
61,245
41,267
41,267
0%
4211 - 421.20 -77
FIELD TRAINING COSTS
64,610
(64,610) -100%
4211 - 421.20 -78
RECORDS MGMT SYSTEM (RMS) 66,414
72,832
72,832
88,000
15,168 21%
4211 - 421.20 -79
HAZ MAT CLEAN -UP 1,750
4,718
2,000
2,000
- 0%
GANG TASK FORCE PROGRAM
4211 - 421.20 -80
(DA's OFFICE) 5,552
5,810
-
-
4211- 421.20 -81
Explorer Program
8,400
8,400
TOTAL CONTRACTUAL SERVICES 8,613,547
9,047,836
9,683,032
10,530,797
847,765 9 %'
OFFICE SUPPLY(INCL.PRINT) 255
446
1,500
1,500
0%
4211 - 421.30 -30
4211 - 421.30 -33
SPECIAL DEPARTMENT SUPPLY 865
116
9,500
12,000
2,500 26%
TOTAL MATERIALS & SUPPLIES 1,120
562
11,000
13,500
2,500 23%
OFFICE FURNITURE & EQUIP
-
4211 - 421.40 -30
4211 - 421.40 -50
MACHINERY & EQUIP OTHER
40,000
50,000
10,000 25%
TOTAL CAPITAL OUTLAY
40,000
50,000
10,000 25%
TOTAL 8,614,667
1 9,048,398
9,805,157
10,667,850
862,693 9%
71
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CITY OF LAKE ELSINORE
City of Lake Elsinore Fire Department (CalFire /RIVCO)
Mission Statement: In cooperation with the Cal Fire - Riverside County Fire Department is
a public safety agency dedicated to protecting life, property and the environment through
professionalism, integrity, and efficiency. The Fire Department is built on the concept of
an integrated, cooperative, regional fire protection system, which operates from three fire
stations, which are as follows: Lake Elsinore Fire Station No. 10, McVicker Park Fire
Station No. 85, and Canyon Hills Fire Station No. 94.
73
City of Lake Elsinore
CalFire & Riverside County (Contract)
Fire Department
Organizational Chart
Fiscal Year 2013 -2014
74
LAKE ELSINORE FIRE DEPARTMENT
Department Summary
The Lake Elsinore Fire Department consists of the following Division:
• Fire Department (CALFIRE /RIVCO Contract Services)
Breakdown by Funding Source
GENERAL FUND
TOTAL GENERAL FUND EXPENDITURES-7$ 3,601,051 $ 3,908,314 $ 4,080,447 $ 5,390,844 4.40%
SPECIAL REVENUE FUNDING
Fund 384 - CFD 2003 -2 - FIRE
Fund 650 - CFD 2003 -1 LAW ENFORCEMEN
165,090
407,910
77,000
429,573
PROPOSED
Percentage Change
- 100.00%
23.93%
ACTUAL
ACTUAL
CURRENT
BUDGET
FY 12/13 vs FY
DEPARTMENT SUMMARY
2010 -11
2011 -12
2.012_ -13
2013 -14
13/14
TOTAL PERSONNEL SERVICES
0
0
0
0
TOTAL CONTRACTUAL SERVICES
4,158,222
4,386,379
4,584,107
6,212,533
4.51%
TOTAL MATERIALS & SUPPLIES
15,829
28,508
28,700
28,700
0.67%
TOTAL CAPITAL OUTLAY
TOTAL FIRE SERVICES EXPENDITURES
4,174,051
4,414,887
4,612,807
1 6,241,23$
1 4.48%
Breakdown by Funding Source
GENERAL FUND
TOTAL GENERAL FUND EXPENDITURES-7$ 3,601,051 $ 3,908,314 $ 4,080,447 $ 5,390,844 4.40%
SPECIAL REVENUE FUNDING
Fund 384 - CFD 2003 -2 - FIRE
Fund 650 - CFD 2003 -1 LAW ENFORCEMEN
165,090
407,910
77,000
429,573
-
532,360
-
850,389
- 100.00%
23.93%
Total Special Revenue Expenditures
573,000
506,573
532,360
850,389
5.09%
TOTAL FIRE SERVICES EXPENDITURES
4,174,051
4,414,887
4,612,807
6,241,233
4.48%
75
CITY OF LAKE ELSINORE LAKE FIRE DEPARTMENT
2013/2014 BUDGET
ALL FUNDS
FIRE SERVICES REVENUE SOURCES:
General Fund
Fire Service Tax Credits
Total General Fund Revenue
Special Revenue Funds
Law & Fire Services - Fund 650
Other Misc. Income
Total Special Revenue Funds Revenue
TOTAL FIRE SERVICES REVENUE
Impact on General Fund:
General Fund Support Required
TOTAL REVENUE
EXPENDITURES:
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
Special Revenue Funds
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
FY 2012/2013
(Adopted)
1.769,000
$ 1,769,000
532,360
$ 532,360
$ 2,301,360
$ 2,311,447
$ 4,612,807
4,584,107
28,700
FY 2012/2013 FY 2013/2014
(Current) (Proposed)
1,769,000 2,000,000
$ 1,769,000 $ 2,000,000
532,360 1
$ 532,360 $ 1
$ 2,301,360 $ 2,000,000
$ 1,784,482
$ 4,085,842
4,051,747
28,700
5,395
$ 4,241,233
$ 6,241,233
6,212,533
28,700
$ 4,612,807 $ 4,085,842 $ 6,241,233
76
LAKE ELSINORE FIRE DEPARTMENT
FIRE SERVICES - ALL FUNDS
77
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Overl(Under)
Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget
Current Budget
100 -4221- 422.20 -02
COMMUNITY PROMOTIONS
5,955
100- 4221 - 422.20 -09
CABLE SERVICE
1,614
804
2,000
2,000
-
0%
100 - 4221 - 422.20 -11
AUTO FUEL, OIL, LUBE
518
1,000
1,000
0%
100 - 4221 - 422.20 -15
EQUIP.- MAINT.& REPAIR
5,665
1,064
10,000
10,000
-
0%
100 - 4221 - 422.20 -16
MAINT & RPR OF BLDG /GRNDS
11,428
17,628
23,600
23,600
0%
100 - 4221 - 422.20 -19
RENT OF PROPERTY & EQUIP.
2,894
3,152
4,500
4,500
-
0%
100 - 4221 - 422.20 -20
PROFESS. -TECH &OTHER SVCS
4,090,622
3,716,421
3,885,539
6,109,833
2,224,294
57%
100 -4221- 422.20 -22
TRAVEL & MEETING
-
336
-
-
100- 4221 - 422.20 -24
ELECTRIC
20,627
20,607
35,000
35,000
-
0%
100 - 4221 - 422.20 -25
GAS
2,466
3,602
4,000
4,000
0%
100 - 4221 - 422.20 -26
WATER
20,751
24,497
21,000
21,000
0%
100 -4221- 422.20 -27
TELEPHONE
2,155
1,809
1,600
1,600
-
0%
TOTAL CONTRACTUAL SERVICES
4,158,222
3,796,393
3,988,239
6,212,533
2,224,294
56%
MAINT & REPAIRS MATERIALS
3,142
883
-
100 -4221- 422.30 -20
100- 4221 - 422.30 -30
OFFICE SUPPLY(INCL.PRINT)
2,150
1,569
2,700
2,700
0%
100 - 4221 - 422.30 -33
SPECIAL DEPARTMENT SUPPLY
10,537
1 9.488
26,000
26.000
0%
TOTAL MATERIALS & SUPPLIES
15,829
11,941
28,700
28,700
0%
MACHINERY & EQUIP. -OTHER
5,395
5,395
-
(5,395)
-100%
100- 4221 - 422.40 -50
TOTAL
4,174,051
3,813,728
4,022,334
6,241,233
2,218,899
55%
77
LAKE ELSINORE FIRE DEPARTMENT 4221 - DETAIL
Fund Number: 100 - 4221 -422 Division: CALFIRE /RIVERSIDE SERVICES
Department: FIRE DEPARTMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
FY 2012 -13
Adopted Budget
20 -09 CABLE SERVICES
Direct TV Satellite $ 1,000
Dish Network Satellite $ 1,000
Total
20 -11 AUTO FUEL, OIL, LUBE
Miscellaneous
20 -15 EQUIP. MAINT. & REPAIR
Miscellaneous Vendors (Station's 10, 85, 94
and 97)
20 -16 MAINT & REPAIR OF BLDG /GRNDS
Miscellaneous Vendors (Station's 10, 85, 94
and 97)
20 -19 RENT OF PREOPERTY & EQUIPMENT
Canon Copiers & Innovative Solutions
20 -20 PROF ESS.- TECH &OTHER SVCS
Riverside County Fire Dept. (Base Contract -
Exhibit A)
20 -24 ELECTRIC
SCE - Est. $2,917 mo
20 -25 GAS
Gas Company - Est. $250 mo
Amerigas Propane
20 -26 WATER
EVMWD - Est/ $1,750 mo.
20 -27 TELEPHONE
Telephone Services
30 -30 OFFICE SUPPLIES
Miscellaneous Vendors
30 -33 SPECIAL DEPT. SUPPLIES
Miscellaneous Vendors
$ 1,000
Total $ 1,000
$ 10,000
Total $ 10,000
$ 23,600
Total $ 23,600
$ 4,500
Total $ 4,500
$ 6,241,233
Total 6,241,233
$ 35,000
Total $ 35,000
$
3,000
$
1,000
Total $
4,000
$
$
21,000
Total $
21,000
$
1,600
Total $
1,600
Total Contractual Services $ 6,343,933
i
Total
Total
Total Material & Supplies
$ 2,700
a
2,700
$
26,000
$
26,000
$
28,700
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79
CITY OF LAKE ELSINORE
Community /Economic Development
Mission Statement: At its heart, economic development is about building healthy economies in order to have healthy
communities. The Department plans, designs, builds, operates and maintains the City's public works systems in a
financially and environmentally manner, while continually responding to the growth of the community.
Lake Elsinore is one of the fastest growing cities in California today. Easy access to major freeways, available industrial and commercial
land, a quality labor force of both skilled and semi - skilled workers and an economic philosophy of assisting local businesses for future
growth are among the features that make Lake Elsinore attractive to industry.
E
City of Lake Elsinore
Community Development Department
Organizational Chart
Fiscal Year 2013 -2014
Community
Developer Director
Grant Taylor
Building Planning Code
Official Manager Enforcement
Bill Belvin Vacant Supervisor
Fred Lopez
Building
Principal
Senior Planner
Inspector
Planner
Vacant
Scott Burns
Richard
MacHott
Associate
Planner
B In ld ing
Vacant
Inspectors (1)
Part Time
Dave Burdick
Dale Heg[und
Planning
Building
Consultant
Planning
Inspector
Carole
Consultant
Vacant
Donahoe
Kirk Coury
CD Tech II
Sonia Salazar
CD Tech I
Cordie Miller
Office
Specialist III
Kris
Herrington
CD Tech I
Joyce Teyler
E:4
Fire Marshall
Doug Bloom
(Fire Contract)
Fire Inspector
Vacant
Code Enforcement
Officer I
Ruben Hernandez
Code
Enforcement
Officer (1)
Part Time
Vacant
Office Specialist I
Vacant
COMMUNITY DEVELOPMENT DEPARTMENT
SYNOPSIS
Community Development
The Community Development Department is comprised of (5) Division: Planning Commission,
Planning & Zoning, Building & Safety, Code Enforcement, and Economic Development. The
Community Development activities are primarily involved in the Planning Division, which provides
support for the Planning Commission, and assist the Commission and the community in fulfilling the
vision, goals, and policies as defined by the City Council. The planning division reviews and modifies
the zoning and development code to stay consistent with current planning techniques and City Councils
coals and vision.
Planning Commission
The Planning Commission has the authority to review all development proposals for approval
consideration. The Commission may advise the City Council in the development and application of
policies affecting land use and development within the City. The Commission may also review and
make recommendations regarding any proposed changes to the General Plan, Zoning Regulations and
Design Standards.
Building Division
Building Division implements and enforces conformance to State laws and City Ordinances that relate
to structural, fire, health and life safety requirements through the review of plans and inspections of
new construction or addition/expansions of existing structures. The Division provides customer
service support to the public at the services counter where plan checks reviews can be performed.
Plans are to be submitted for conformance to all City adopted building codes. Plan Checks are
regularly reviewed to determine if a permit is required for any change to the structure of a home or
business via remodel, addition or new construction. Staff also performs field inspections of
construction work in progress to ensure construction work is completed according to City codes, safety
and durabilitv.
Code Division
Code Division assists residents in keeping the neighborhoods safe and aesthetically pleasing. The
Code officers canvass the City regularly to ensure that City codes are adhered to by the public. That
trash in not in public view, address complaints of old vehicles in front of properties, overgrown
vegetation, graffiti and illegal solicitation of goods.
Economic Division
Economic Development Division (EDD) is about building healthy economies in order to have healthy
communities. The mission of the Lake Elsinore EDD is to foster a strong economic environment
which supports businesses and nurtures growth, job creation and new investment in the region. The
EDD are dedicated to promoting and facilitating economic development and to improve the quality of
life in Lake Elsinore by increasing its economic base.
COMMUNITY DEVELOPMENT
Department Summary
The Community Development Department consists of the
following divisions:
• Planning Commission
• Planning & Zoning
• Building & Safety
• Code Enforcement
• Economic Development
N1
Percentage
CURRENT
PROPOSED
Change
ACTUAL
ACTUAL
BUDGET
BUDGET
FY 12113 vs FY
DEPARTMENT SUMMARY
2010 -11
2011 -12
2012 -13
2013 -14
13114
TOTAL PERSONNEL SERVICES
$
999,271
$
1,093,344
$
1,089,183
$
1,326,164
21.76%
TOTAL CONTRACTUAL SERVICES
$
315,810
$
376,226
$
733,148
$
713,220
-2.72%
TOTAL MATERIALS & SUPPLIES
$
22,608
$
17,185
$
21,360
$
21,150
-0.98%
$
1,337,689
$
1,486,755
$
1,843,691
$
2,060,534
1 11.76%
TOTAL
N1
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING COMMISSION DIVISION
2013/2014 PROPOSED BUDGET
ALL FUNDS
PLANNING COMMISSION REVENUE SOURCES:
General Fund
Misc. Revenue
Total General Fund Revenue
Special Revenue Funds
Other Misc. Income
Total Special Revenue Funds Revenue
TOTAL PLANNING COMMISSION REVENUE
Impact on General Fund:
General Fund Support Required
TOTAL REVENUE
EXPENDITURES:
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
FY 2012/2013
(Current)
$ 21,391
$ 21,391
$ 13,291
7,500
600
$ 21,391
FY 2012/2013 FY 2013/2014
(Revised) (Proposed)
$ 21,391
$ 21,391
$ 13,291
6,600
1,500
$ 21,391
$ 14,941
14,941
$ 13,291
150
1,500
$ 14,941
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING COMMISSION
N9
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Over /(Under)
Account Number
Object
2010 -11
1 2011 -12
FY 2012 -13
FY 2013 -14
Current Budget
Current Budget
100 -4111- 413.10 -20
TEMP /PART -TIME EMPLOYEE
8,200
8,700
12,000
12,000
0%
100- 4111 - 413.10 -65
RETIREMENT - FICA
514
545
744
744
0%
100 - 4111 - 413.10 -66
MEDICARE
120
127
174
174
0%
100 - 4111 - 413.10 -70
WORKERS COMPENSATION
54
55
229
229
(0)
0%
100 - 4111 - 413.10 -80
S.D.I.
94
96
144
144
0%
TOTAL PERSONNEL SERVICES
8,982
9,523
13,291
13,291
(0)
0%
PUBLICATIONS & MEMBERSHIP
144
530
-
100 -4111- 413.20 -18
100- 4111 - 413.20 -20
PROFESS.- TECH. &OTHER SVCS
166
150
150
0%
`100 -4111- 413.20 -22
TRAVEL & MEETING EXPENSE
25
40
6,450
(6,450)
-100%
TOTAL CONTRACTUAL SERVICES
169
736
6,600
150
(6,450)
-98%
OFFICE SUPPLY(INCL.PRINT)
516
438
300
300
0%
4111 - 413.30 -30
1100-
100 -4111- 413.30 -33
SPECIAL DEPARTMENT SUPPLIES
29
1,200
1,200
0%
TOTAL MATERIALS & SUPPLIES
516
467
1,500
1,500
-
0%
TOTAL
9,667
10,726
21,391
14,941
(6,450)
-30%
N9
PLANNING COMMISSION 4111 -DETAIL
Fund Number: 100 - 4111 -413 Division: PLANNING COMMISSION
Department: COMMUNITY DEVELOPMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
FY 2013 -14
Adopted Budget
20 -18 PUBLICATIONS & MEMBERSHIP
20 -20 PROFESSIONAL SERVICES
Miscellaneous
20 -22 TRAVEL & MEETING EXPENSE
30 -30 OFFICE SUPPLIES
Miscellaneous
30 -33 SPECIAL DEPT. SUPPLIES
Miscellaneous
Total $ 4l w;
$ 150
Total 7 $ -' 150
Total $
Total Contractual Services $ 150
$ 300
Total $ 300
Total
Total Material & Supplies
$ 1,200
S 1;200 e
S 1,500
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING & ZONING DIVISION
2013/2014 PROPOSED BUDGET
ALL FUNDS
PLANNING & ZONING REVENUE SOURCES:
General Fund
Sign Fees /Planning
CRS &CIP Revenue /Planning
Plan Review Fee /Planning
Counter Services
Landscape Review Fee
Environmental Impact Fee
Maps, Publications, Copies
Administration Fee /Planning
Building Plan Check /Planning
Total General Fund Revenue
Special Revenue Funds
Other Misc. Income
Total Special Revenue Funds Revenue
FY 2012/2013
(Current)
$
4,000
200,000
65,000
500
10,000
2,000
600
8,000
$ 290,100
FY 2012/2013
(Revised)
$ 4,000
200,000
100,000
3,500
7,000
3,000
2,500
320, 000
TOTAL PLANNING & ZONING REVENUE $ 290,100
Impact on General Fund:
General Fund Support Required $ 762,760
TOTAL REVENUE $ 11052,860
EXPENDITURES:
FY 2013/2014
(Proposed)
$ 3,400
270,000
107,000
2,700
7,900
11,200
3,400
1,700
$ 407,300
$ 320,000 $ 407,300
$ 732,860
$ 1,052,860
$ 513,084
920,384
10 - Personnel /Staff $ 598,660 $ 601,160 $ 638,014
20 - Contractual Services 451,500 448,800 279,670
30 - Material & Supplies 2,700 2,900 2,700
40 - Equipment - Capital - -
Special Revenue Funds
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES $ 1,052,860 $ 1,052,860 $ 920,384
EM
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING & ZONING
1
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Over /(Under)
I Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget
Current Budget
100- 4310 - 419.10 -10
REGULAR EMPLOYEES
196,265
282,195
392,177
443,278
51,101
13%
100 -4310- 419.10 -20
TEMP /PART -TIME EMPLOYEE
-
-
-
-
100 -4310- 419.10 -30
OVERTIME
1,902
2,500
(2,500)
-100%
100 -4310- 419.10 -37
CELL PHONE ALLOWANCE
40
478
960
480
(480)
-50%
100 -4310- 419.10 -38
BI- LINGUAL ALLOWANCE
-
600
600
600
0%
100 - 4310 - 419.10 -39
CAR ALLOWANCE
200
2,389
7,200
4,800
(2,400)
-33%
100 - 4310 - 419.10 -40
EMPLOYEE INSURANCE
58,606
66,813
75,893
75,659
(234)
0%
100 - 4310 - 419.10 -60
RETIREMENT - PERS
47,724
72,097
81,160
68,255
(12,905)
-16%
100 - 4310 - 419.10 -65
RETIREMENT - FICA
12,002
17,602
24,128
26,190
2,062
9%
100- 4310 - 419.10 -66
MEDICARE
2,807
4,116
5,652
6,428
776
14%
100 - 4310 - 419.10 -70
WORKERS COMPENSATION
3,456
4,743
6,755
7,775
1,020
15%
1004310- 419.10 -80
S.D.I.
2,267
3,136
4,135
4,550
415
10%
TOTAL PERSONNEL SERVICES
323,367
456,070
601,160
638,014
36,854
6 %'
ADVERTISING
2,000
2,000
-
0%
100 - 4310 - 419.20 -01
100 - 4310 - 419.20 -02
COMMUNITY PROMOTIONS
-
-
100- 4310 - 419.20 -17
POSTAGE & FREIGHT
718
510
600
600
0%
100 - 4310 - 419.20 -18
PUBLICATIONS & MEMBERSHIP
100
15,600
1,820
(13,780)
-88%
100 - 4310 - 419.20 -20
PROFESS.- TECH. &OTHER SVCS
194,028
232,937
429,025
272,000
(157,025)
-37%
100 - 4310 - 419.20 -22
TRAVEL & MEETING EXPENSE
75
250
175
233%
100 - 4310 - 419.20 -23
TRAINING & EDUCATION
1.500
3,000
1,500
100%
TOTAL CONTRACTUAL SERVICES
194,746
233,547
448,800
279,670
(169,130)
-38%
OFFICE SUPPLY(INCL.PRINT)
1,703
2,633
2,500
2,500
0%
100 - 4310 - 419.30 -30
100 -4310- 419.30 -33
SPECIAL DEPT. SUPPLIES
87
40
400
200
(200)
-50%
TOTAL MATERIALS & SUPPLIES
1,790
2,673
1 2,900
1 21700
(200)
-7%
TOTAL
1 519,903
1 692,291
1 1,052,860
1 920,384
(132,476)
-13%
PLANNING & ZONING 4310 - DETAIL
Fund Number: 100 - 4310.419 Division: PLANNING & ZONING
Department: COMMUNITY DEVELOPMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
FY 2013 -14
Adopted Budget
20 -01 ADVERTISING
Miscellaneous $ 2,000
Total $' 2,400
20 -02 COMMUNITY PROMOTIONS $
Miscellaneous $
Total $ -
20 -17 POSTAGE & FREIGHT
Miscellaneous
$
600
Total
$
600
20 -18 MEMBERSHIP
APA Memberships
$
1,500
AEP Memberships
$
320
Total
$
1,820:.
20 -20 PROFESS.- TECH &OTHER SVCS
SCES - Landscape Consultant
$
90,000
Contract Services - 2 Planners
$
182,000
Total
$
272,000
20 -22 TRAVEL & MEETING EXPENSE
Miscellaneous
$
250
Total
20 -23 TRAINING & EDUCATION
$
3,000
Total
$
3,000 a{
Total Contractual Services
$
275,600
30 -30 OFFICE SUPPLIES
Miscellaneous
$
2,500
Total
$
2,500
30 -33 SPECIAL DEPT. SUPPLIES
Miscellaneous
$
200
Total
$
200
Total Material & Supplies
S
2,700
K61
COMMUNITY DEVELOPMENT DEPARTMENT
BUILDING & SAFETY DIVISION
2013/2014 PROPOSED BUDGET
ALL FUNDS
BUILDING & SAFETY REVENUE SOURCES:
General Fund
Building Permit Fee
Building Special Inspection Fee
Abandoned Property Registration
Filing Fees
FIRE INSPECTION FEE
License Review Fee
L.E. Fire Services - Plan Checks
L.E. Fire Review Fees
Plan Retention Fees
Plan Retention Fees
Special Revenue Funds
Other Misc. Income
Total Special Revenue Funds Revenue
TOTAL BUILDING & SAFETY REVENUE
Impact on General Fund:
General Fund Support Required
TOTAL REVENUE
EXPENDITURES:
10 - Personnel/Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
FY 2012/2013
(Current)
$ 750,000
$ 625
30,000
200
5,000
70,000
2,000
$ 857,825
$ 857,825
$ (331,393)
$ 526,432
$ 335,832
1 87,300
3,300
$ 526,432
'
FY 2012/2013
(Revised)
$ 1,254,000
$ 625
30,000
6,000
5,000
7,000
100
2,000
$ 1,304,725
$ 1,304,725
$ (701,750)
$ 602,975
$ 348,867
250,808
3,300
$ 602,975
FY 2013/2014
(Proposed)
$ 1,900,000
$ 625
10,000
4,000
5,000
275,000
12,000
2,000
$ 2,208,625
$ 2,208,625
$ (1,278,261)
$ 930,364
$ 520,864
405,300
4,200
$ 930,364
COMMUNITY DEVELOPMENT DEPARTMENT
BUILDING & SAFETY
�161
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Over /(Under)
Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget
Current Budget
100 - 4320 - 424.10 -10
REGULAR EMPLOYEES
288,462
272,110
226,299
329,336
103,037
46%
100- 4320 - 424.10 -20
PART TIME EMPLOYEES
-
16,532
16,532
100 - 4320 - 424.10 -30
OVERTIME
-
500
(500)
-100%
100- 4320 - 424.10 -37
CELL PHONE ALLOWANCE
440
365
100 -4320- 424.10 -38
BI- LINGUAL ALLOWANCE
-
600
600
1,200
600
100%
100 - 4320 - 424.10 -39
CAR ALLOWANCE
2,400
1,826
-
-
100 - 4320 - 424.10 -40
EMPLOYEE INSURANCE
49,930
47,063
43,722
59,328
15,606
36%
100 -4320- 424.10 -60
RETIREMENT - PERS
68,457
65,426
55,047
77,446
22,399
41%
100- 4320 - 424.10 -65
RETIREMENT - FICA
17,002
15,559
13,142
21,444
8,302
63%
100 -4320- 424.10 -66
MEDICARE
4,221
3,967
3,073
5,015
1,942
63%
100 - 4320 - 42410 -70
WORKERS COMPENSATION
15,414
14,692
4,041
6,594
2,553
63%
100 - 4320 - 424.10 -80
S.D.I.
3,013
2,544
2,443
3,969
1,526
62%
TOTAL PERSONNEL SERVICES
449,339
424,151
348,867
520,864
171,997
49%
COMMUNITY PROMOTIONS
-
75
-
500
500
100- 4320 - 424.20 -02
100 -4320- 424.20 -15
EQUIP. MAINT. & REPAIR
100 - 4320 - 424.20 -17
POSTAGE /BULK MAILING
1,982
2,005
2,000
2,000
0%
100 - 4320 - 424.20 -18
PUBLICATIONS & MEMBERSHIP
4,514
860
1.000
9,760
8,760
876%
100 - 4320 - 424.20 -19
RENT OF PROPERTY & EQUIP.
-
100- 4320 - 424.20 -20
PROFESS.- TECH. &OTHER SVCS
73,688
71,597
244,008
389,240
145,232
60%
100 - 4320 - 424.20 -22
TRAVEL & MEETING EXPENSE
-
82
500
500
0%
100 -4320- 424.20 -23
TRAINING & EDUCATION
-
130
-
100- 4320 - 424.20 -27
TELEPHONE
3,090
2,765
3,300
3,300
0%
TOTAL CONTRACTUAL SERVICES
83,274
77,515
250,808
405,300
154,492
62%
OFFICE SUPPLY(INCL.PRINT)
567
735
1,650
1,650
-
0%
100- 4320 - 424.30 -30
100 - 4320 - 424.30 -33
SPECIAL DEPARTMENT SUPPLY
4,350
4,149
1,650
2,550
900
55%
TOTAL MATERIALS & SUPPLIES
4,917
1 4,884
1 3,300
4,200
900
27%
ITOTAL
537,530
1 506,550
602,975
930,364
327,389
54%
�161
BUILDING & SAFETY 4320 - DETAIL
Fund Number: 100 -4320 -424
Division: BUILDING & SAFETY
Department: ECONOMIC /COMMUNITY
DEVELOPMENT
Program: CONTRACTUAL SERVICES & MATERIALS
& SUPPLIES
FY 2013 -14
Adopted
Budget
20 -02 COMMUNITY PROMOTIONS
$
500
Total
500
$
20 -15 EQUIP. MAINTENANCE & REPAIR
Total
$
20 -17 POSTAGE & FREIGHT
United Parcel Service
$
2,000
Total
$
2.000.
20 -18 PUBLICATIONS & MEMBERSHIP
Misc. Code Books /References
$
9,000
ICC Membership
$
275
CALBO Membership
$
215
NFPA Membership
$
270
Total
$ .,
r -,,.. `9,780
20 -19 RENT OF PROPERTY & EQUIP.
Miscellaneous
$
-
Total
$
-
20 -20 PROFESS.- TECH &OTHER SVCS
S.F.A. Contract Plan Check
$
110,000
Express Dry Cleaners
$
750
Structure abatement
$
50,000
Contract - Fire Services
$
228,490
Total
$ :
389;240
20 -22 TRAVEL & MEETING EXPENSE
Miscellaneous
$
500
Total
$..
- »-500,
20 -23 TRAVEL & EDUCATION
Miscellaneous
$
Total
$
20 -27 TELEPHONE
Nextel Communications
$
2,400
Verizon Phone
$
900
Total
$
3,300
Total Contractual Services
$
404,800
30 -30 OFFICE SUPPLIES
Various Vendors
$
1,500
Edge Printing / Business Cards
$
150
Total
$
1,650
30 -33 SPECIAL DEPT. SUPPLIES
Boot Re- imbursement (1- empl.)
450
Building Permit Card Stock
400
Venus Printing
700
Impact Promo
1,000
Total
$
2.550
Total Material & Supplies
$
4,200
COMMUNITY DEVELOPMENT DEPARTMENT
CODE ENFORCEMENT DIVISION
2013/2014 PROPOSED BUDGET
ALL FUNDS
CODE ENFORCEMENT REVENUE SOURCES:
General Fund
Structure Abatement Fees
Nuisance Abatement Fees
Vehicle Abate /Cost Recovery
Vehicle Tow /Code Enforcement
Administration Citation Appeal Fee
Administration Fee - Parking Citations
Local Ordinance Fines
Parking Citations/Violation
Municipal Code Violations
Total General Fund Revenue
Special Revenue Funds
Community Dev. Block Grant (C.D.B.G.) - Fd 150
Other Misc. Income
Total Special Revenue Funds Revenue
TOTAL CODE ENFORCEMENT REVENUE
Impact on General Fund:
General Fund Support Required
TOTAL REVENUE
EXPENDITURES:
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
Special Revenue Funds
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
TOTAL EXPENDITURES
FY 2012/2013 FY 2012/2013 FY 2013/2014
(Current) (Revised) (Proposed)
$
2,000
$
2,000
$
2,000
3,000
3,000
2,000
20,000
20,000
30,000
880
880
600
500
500
500
15,000
15,000
14,900
350,000
350,000
370,000
-
200,000
30,000
$
391,380
$
591,380
$
450,000
157,042
157,042
158,744
$
$
158,744
157,042
$
157,042
$
548,422
$
748,422
$
608,744
$ (215,492)
$ 332,930
$ (415,492Y
$ 332,930
$ (255,155)
$ 353,588
$ 125,865 $ 125,865 $ 153,995
28,100 26,940 28,100.00
12,500 13,660 12,750
166,465 166,465 194,845
158,744
158,744
$ 332,930 $ 332,930 $ 353,588
93
COMMUNITY DEVELOPMENT DEPARTMENT
CODE ENFORCEMENT
94
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Over /(Under)
Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget
Current Budget
100 - 4330 - 424 -10 -10
REGULAR EMPLOYEES
136,809
126,048
61,183
98,084
36,901
60%
100 - 4330 - 424 -10 -20
Temp /Part-Time Employee
-
16,210
16,210
100 -4330- 424 -10 -30
OVERTIME
-
1,102
30,000
(30,000)
-100%
100 - 4330 - 424 -10 -38
BI- LINGUAL ALLOWANCE
1,404
250
100- 4330 - 424 -10 -40
EMPLOYEE INSURANCE
36,940
34,369
16,495
20,529
4,034
24%
100 - 4330 - 424 -10 -60
RETIREMENT - PERS
28,919
28,416
12,228
7,253
(4,975)
-41%
100 - 4330 - 424 -10 -65
RETIREMENT - FICA
8,421
7,301
3,756
7,086
3,330
89%
100 - 4330 - 424 -10 -66
MEDICARE
1,970
1,701
878
1,657
779
89%
100 - 4330 - 424 -10 -70
WORKERS COMPENSATION
1,628
3,096
598
1,805
1,207
202%
100 - 4330 - 424 -10 -80
S.D.I.
1,492
1,317
727
1,372
645
89%
TOTAL PERSONNEL SERVICES
217,583
203,599
125,865
153,995
28,130
22%
ADVERTISING
-
100- 4330 - 424 -20 -01
100 -4330- 424 -20 -10
OUTSIDE AUTOMOTIVE SVCS.
-
-
100 - 4330 - 424 -20 -15
EQUIP. MAINT. & REPAIR
100 - 4330 - 424 -20 -17
POSTAGE /BULK MAILING
-
106
100
-
(100)
-100%
100 - 4330 - 424 -20 -18
PUBLICATIONS & MEMBERSHIP
35,992
52
300
300
-
0%
100- 4330 - 424 -20 -20
PROFESS.- TECH. &OTHER SVCS
-
60,301
23,300
23,300
0%
100- 4330 - 424 -20 -21
LEGAL SERVICES
1,870
1100- 4330 - 424 -20 -22
TRAVEL & MEETING EXPENSE
127
1,000
1,000
-
0%
1
4330 - 424 -20 -23
TRAINING & EDUCATION
90
730
240
1,500
1,260
525%
1100-
100 -4330- 424 -20 -27
TELEPHONE
1,539
1,242
2,000
2,000
-
0%
TOTAL CONTRACTUAL SERVICES
37,621
64,428
26,940
28,100
1,160
4%
X100- 4330 - 424 -30 -30
OFFICE SUPPLY(INCL PRINT)
3,831
1,561
3,360
4,150
790
24%
4100- 4330 - 424 -30 -33
SPECIAL DEPARTMENT SUPPLY
11,554
7,601
10,300
8,600
(1,700)
-17%
TOTAL MATERIALS & SUPPLIES
15,385
9,161
13,660
12,750
(910)
-7%
TOTAL
270,589
277,188
166,465
194,845
28,380
170/(
94
CODE ENFORCEMENT 4330 - DETAIL
Fund Number: 100 - 4330 -424 Division: CODE ENFORCEMENT
Department: ECONOMICICOMMUNITY
DEVELOPMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
FY 2013 -14
Adopted Budget
20 -10 OUTSIDE AUTOMOTIVE SERVICES
CACEO Memberships $
Total ; $
20 -15 EQUIP. MAINT. & REPAIR
CACEO Memberships
$
Total
$
-
20 -17 POSTAGE & BULK MAILING
CACEO Memberships
$
Total
$
20 -18 PUBLICATIONS & MEMBERSHIP
CACEO Memberships
$
300
Total
$
300
20 -20 PROFESS.- TECH &OTHER SVCS
County Recorders Office
600
First American Core Logic
5,700
Dapeer, Rosenblit, Litvac
10,000
Express Dry Cleaners ( 3 officers yearly)
2,000
Nuisance Abatement
5,000
Total
20 -22 TRAVEL & MEETING EXPENSE
Mileage & Registration Fees
$
1,000
Total
$
1,000.
20 -23 TRAINING & EDUCATION
Training Seminars
$
1,500
Total
$
1,504,1
20 -27 TELEPHONE
Nextel Communications
$
2,000
Total
$
. -t *jj �M! 231 W'
Total Contractual Services
$
28,100
30 -30 OFFICE SUPPLIES
Various Vendors
3,000
Venus Printing
1,000
Edge Printing / Business Cards
150
Total
$
4,150
30 -33 SPECIAL DEPT. SUPPLIES
CMS Business Forms
2,000
Boot Re- imbursement (4- empl.)
600
Quartermaster /Galls Uniforms
6,000
Total
—V
8;6000
—8-600A
Total Material & Supplies
$
12,750
95
CITY OF LAKE ELSINORE
Public Works Department
Mission Statements: Maintaining streets, traffic signals, streetlights, street trees, and right -of -way safety,
engineering services & more. It is the mission of the department to Plan, Design, Construct and Maintain the
safest most cost - effective public roadways that are technically advanced, keeping the citizens and public away
from unfavorable driving and working conditions. Also, to anticipate the long -term needs of the infrastructure and
all physical improvement with the Public Right of Way to enhanced the growth of the City. The Public Works
Director also serves as the City Engineer.
HeatWurx Street Improvement Equipment
4.
City of Lake Elsinore
Public Works Department
Organizational Chart
Fiscal Year 2013 -2014
Office Specialist I
Catherine Eakins
City Engineer
Ken Seumalo
Principal Engineer (P.E.)
Vacant
Traffic Engineer
(Contract)
Rusty Beardsley
Project Manager
(Contract)
Peter Ramey
Engineering Inspector
Scott Rippstein
Sr. Tech — CIP (54Z)
Rita Thompson
Sr. Tech - Env (54Z)
Nicole McCalmont
Sr. Tech - Dev. (54Z)
Dina Purvis
Public Works Director
Ken Seumalo
Public Works Superintendent
Rick DeSantiago
Chief Mechanic
Francisco Diaz
Sr. Lead Worker - Weed
Abatement
Chris Erickson
Equipment Operator s— (2)
Daniel Chadd
Ramiro Delgado
Maint. Worker II — (2)
Guadalupe Gomez
Vacant
Graffiti Tech. — (2)
Edgar Salas
Alejandro Leyette
Office Specialist I - (1)
Part Time
Vacant
97
Sr. Lead Worker - Streets
Julian Perez
Maint. Worker II
(Vacant)
Mechanic
Luis Ceja
Maint. Worker I — (5)
Will Yang
Jose Douglas
Alex Canas
Orrin Larsen
Vacant
Office Specialist III
Mary Zilliox
Maint. Worker I
Part Time
Vacant
PUBLIC WORKS /ENGINEERING DEPARTMENT
SYNOPSIS
Public Works
The Public Works Department is comprised of two (2) Divisions: Engineering and Public Works and
seven (7) Sections: Environmental Services, Emergency Services, Public Works Administration, Street
& Sidewalk Maintenance, Vehicle & Equipment Maintenance, Graffiti Maintenance, and Weed
Abatement.
Engineering Division
The Engineering Division is responsible for the development of public infrastructure and all physical
improvement with the Public Right of Way. These improvements include the development of public
streets (roadways, curbs, gutters, and sidewalks), traffic controls including: signal, striping, and
signage, sewer systems, and storm drains. The Department provides public counter support,
development review for grading, drainage and traffic issues, and timely inspections of Capital
Improvement and private development Projects.
Public Works Division
The Public Works Division provides infrastructure maintenance. The Division conducts programs and
provides services related to storm drains, hazardous waste collections, City wide clean -up, street repair,
weed abatement, city trees, streetscapes, graffiti abatement, fleet maintenance and replacement.
Landscape Lighting & Maintenance Districts
The Landscape Lighting & Maintenance Districts provides residential /commercial street lighting
services. Landscape maintenance services are provided for landscaping existing in and around specific
major residential /commercial development areas. Maintenance services generally include: mowing and
trimming of turf areas, pruning shrubs and ground cover, trimming trees, applying fertilizer
applications, litter removal, weed control, repair and monitoring of irrigation systems, replacement of
plant materials, payment of water and electric utility charges, and administration costs.
.;
PUBLIC WORKS
Department Summary
The Public Works Department consists of the following divisions:
Engineering
• Engineering
• Environmental Services
• Weed Abatement
Public Works Administration
• Public Works Administration
• Street & Sidewalk Maintenance
• Emergency Services
• Vehicle & Equipment Maintenance
• Graffiti Maintenance
The Public Works Department is also responsible for the
following Landscape & Lighting Maintenance Districts:
• LLMD - Citywide - Fund 130 (see Special Revenue Section)
• LLMD - No. 1 - Fund 135 (see Special Revenue Section)
ti•
Percentage
CURRENT
PROPOSED
Change
ACTUAL
ACTUAL
BUDGET
BUDGET
FY 12/13 vs FY
DEPARTMENT SUMMARY
2010 -11
2011 -12
2012 -13
2013 -14
13H4
TOTAL PERSONNEL SERVICES
$ 1,061,788
$ 1,023,198
$ 1,104,676
$ 1,240,545
12.30%
TOTAL CONTRACTUAL SERVICES
$ 498,603
$ 551,481
$ 936,693
$ 937,665
0.10%
TOTAL MATERIALS & SUPPLIES
$ 148,438
$ 102,649
$ 117,122
$ 166,450
42.12%
TOTAL CAPITAL OUTLAY
$ 7,462
$ 7,738
1 $ 2,000
$
- 100.00%
TOTAL
S 1,716,291
$ 1.685.066
$ 2,160,491
$ 2,344.660
8.52%
The Public Works Department is also responsible for the
following Landscape & Lighting Maintenance Districts:
• LLMD - Citywide - Fund 130 (see Special Revenue Section)
• LLMD - No. 1 - Fund 135 (see Special Revenue Section)
ti•
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
201312014 PROPOSED BUDGET
ALL FUNDS
ENGINEERING REVENUE SOURCES:
General Fund
Encroachment Payment Subdivision
Encroachment Payment - Other
Encroachment Payment - Public Utility
Grading Plan Check & Permit
Map Check Fees
CRS &CIP Rev /Engineering
Admin. Fee - Engineering Dept,
Subdivision Plan Check
Other Plan Check
Surface Mining & Reclamation
S.R.R.E. Fees - Environmental Svcs.
Recover Expenditures - Engineer
Misc. Revenue
Total General Fund Revenue
Special Revenue Funds
Gas Tax - Fund 110 - Engineering Division
Trans /Measure A - Fund 112 - Engineering Division
Traffic Safety
N.P.D.E.S. (CSA 152) - Fund 155 - Engineering Div
Other Misc. Income
Total Special Revenue Funds Revenue
TOTAL ENGINEERING REVENUE
Impact on General Fund:
General Fund Support Required
TOTAL REVENUE
EXPENDITURES:
FY 2012/2013
(Current)
$ 192,500
59,500
98,000
152,927
20,586
200,577
90,000
80,000
160,000
80,000
70,000
$ 1,204,090
100,157
67,635
40,000
134,705
$ 342,497
$ 1,546,587
$ (620,952)
$ 925,635
FY 201212013
(Revised)
$ 192,500
59,500
98,000
152,927
20,586
50,577
90,000
80,000
160,000
80,000
70,000
3,000
$ 1,057,090
100,157
67,635
40,000
134,705
$ 342,497
FY 2013/2014
(Proposed)
100,000
180,000
50,000
100,000
50,000
75,000
75,000
250,000
150,000
80,000
70,000
5,000
$ 1,185,000
173,391
48,714
40,000
170,578
$ 432,683
$ 1,399,587 $ 1,617,683
$ (473,952)
$ 925,635
$ „7( 0,745)
$ 1,546,938
10 - Personnel /Staff $ 345,210 $ 345,210 $ 496,680
20 - Contractual Services 576,425 576,425 613,575
30 - Material & Supplies 4,000 4,000 4,000
40 - Equipment - Capital - - -
TOTAL EXPENDITURES $ 925,635 $ 925,635 $ 1,114,255
Special Revenue Funds
10 - Personnel /Staff
20 - Contractual Services
30 - Material & Supplies
40 - Equipment - Capital
TOTAL EXPENDITURES
TOTAL EXPENDITURES
100
392,683
40,000
432,683
1,546,938
PUBLIC WORKS DEPARTMENT
ENGINEERING
101
Percentage of
Difference of
Proposed
Current
Proposed
Proposed
Budget
ACTUAL
ACTUAL
Budget
Budget
Budget and
Over /(Under)
Account Number
Object
2010 -11
2011 -12
FY 2012 -13
FY 2013 -14
Current Budget
Current Budget
100- 4412 - 431.10 -10
REGULAR EMPLOYEES
229,886
221,948
203,324
320,503
117,179
58%
100 -4412- 431.10 -20
TEMP /PART -TIME EMPLOYEE
-
15,291
(15,291)
-100%
100 - 4412 - 431.10 -30
OVERTIME
758
100- 4412 - 431.10 -37
CELL PHONE ALLOWANCE
440
480
480
480
0%
100- 4412 - 431.10 -38
BI- LINGUAL ALLOWANCE
-
-
-
-
100- 4412 - 431.10 -39
CAR ALLOWANCE
4,800
4,800
4,800
4,800
-
0%
100 -4412- 431.10 -40
EMPLOYEE INSURANCE
48,129
47,293
39,340
64,420
25,080
64%
100 - 4412 - 431.10 -60
RETIREMENT - PERS
55,005
56,753
52,180
62,249
10,069
19%
100 - 4412 - 431.10 -65
RETIREMENT - FICA
12,464
11,402
13,405
19,871
6,466
48%
100 - 4412 - 431.10 -66
MEDICARE
3,321
3,180
3,135
4,647
1,512
48%
100A412- 431.10 -70
WORKERS COMPENSATION
15,339
14,192
10,925
16,129
5,204
48%
100 - 4412 - 431.10 -80
S.D.I.
2,318
1,860
2,330
3,581
1,251
54%
TOTAL PERSONNEL SERVICES
371,702
362,668
345,210
496,680
151,470
44%
ADVERTISING
6581
83
100
100
-
0°!
100 - 4412 - 431.20 -01
1100 -4412- 431.20 -02
COMMUNITY PROMOTIONS
75
100 - 4412 - 431.20 -15
EQUIP. MAINT. & REPAIR
100
100
0%
100- 4412 - 431.20 -17
POSTAGE & FREIGHT
321
490
600
600
0%
1100- 4412 - 431.20 -18
PUBLICATIONS & MEMBERSHIP
-
-
250
250
0%
1100- 4412 - 431.20 -20
PROFESS.- TECH. &OTHER SVCS
307,823
327,874
572,375
610,525
38,150
7%
1100- 4412 - 431.20 -22
TRAVEL & MEETING EXPENSE
289
23
-
100 - 4412 - 431.20 -23
TRAINING & EDUCATION
3,000
2,000
(1,000)
-33%
TOTAL CONTRACTUAL SERVICES
309,091
328,544
576,425
613,575
37,150
6%
OFFICE SUPPLY(INCL PRINT)
1,459
2,555
3,500
3,500
-
0%
100 - 4412 - 431.30 -30
100 - 4412 - 431.30 -33
SPECIAL DEPT. SUPPLIES
552
455
500
500
0%
TOTAL MATERIALS & SUPPLIES
2,011
1 3,010
4,000
4,000
-
0%
ITOTAL
682,804
694,222
1 925,635
1,114,255
188,620
20%
101