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HomeMy WebLinkAbout08-30-1994 Special Joint CC/RDA MINUTES SPECIAL JOINT MEETING CITY COUNCIL/REDEVELOPMENT AGENCY CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA - TUESDAY, AUGUST 30, 1994 ***************************************************************** CALL TO ORDER The special Joint city council/Redevelopment Agency Meeting was called to order by Mayor Washburn at 8:40 a.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Washburn. ROLL CALL PRESENT: COUNCILMEMBERS/BOARDMEMBERS: ALONGI, BENDER, PAPE, WASHBURN ABSENT: COUNCILMEMBERS/BOARDMEMBERS: CHERVENY - Also present were: City Manager/Executive Director Molendyk, Assistant City Manager/Assistant Executive Director Rogers, Administrative Services Director Boone, Acting Chief Building Official Russell, city Planner Leslie, Community Services Manager Best, Public Services Director Tecca, Sheriff Captain Yankee, Manager of Special Projects Watenpaugh and City Clerk/Clerk of the Board Kasad. PUBLIC COMMENTS - AGENDIZED ITEMS None Requested. CONSENT CALENDAR The following item was pulled from the Consent Calendar for further discussion and consideration: Item No.3. MOVED BY PAPE, SECONDED BY BENDER AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1. Adopted Resolution No. 94-48 - Setting Appropriations Limits for Fiscal Year 1994-95 (Proposition 4): (F:30.1) RESOLUTION NO. 94-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, SETTING FORTH AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 1994-95 CONSISTENT WITH ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION AND GIVEN NOTICE OF THE AVAILABILITY OF INFORMATION SUPPORTING SAID DETERMINATION. 2 . Approved Memorandum of Understanding with Public Employees Association of Riverside County, Inc. for Fiscal Years 1994/95 and 1995/96. (F:116.2) PAGE TWO - JOINT MEETING MINUTES - AUGUST 30, 1994 ITEM PULLED FROM CONSENT CALENDAR 3. School District/Citv Joint Powers Aqreement - Stadium Use. (F:68.1) (X:134.10) Councilman/Boardmember Alongi indicated that he had several concerns with this item. He expressed concern was the $5,000 rental agreement, with the replacement costs projected to come from that amount. He expressed further concern with the lights estimated at $250.00 per hour, and questioned whether cleaning time had been taken into account in this calculation. He indicated that he had no concern with the security as proposed. He also expressed concern with the use of the locker room and stressed the cost of that facility. He suggested that the dugouts be used instead of the locker room. He noted comments of former Councilmember Winkler regarding subsidization of the County Little League participants and indicated that this proposal is the same, in that County students attend this school. He indicated that the School District should be responsible for all related costs including repairs. He stressed that the Stadium is a professional field and it needs to pay its way. He indicated that as a taxpayer he would prefer to see this money going toward improvement of the school fields. He stressed the need to use tax dollars more wisely. He advised that he would not support this proposal at this time. Mayor Pro Tem/Vice Chairman Bender indicated that his understanding of the proposed agreement is that the School District will cover all costs of repair which exceed the base rent. He suggested that the agreement state the 1994 season rather than the 1994-95 season, to eliminate any confusion that it might be for more than one year. He requested that __ Section 2.b. on page 4 of 12 be corrected to read "all improvements shall be at the sole costs and expense of the District as the tenant", rather than the City. City Manager/Executive Director Molendyk confirmed that this was the intent. Mayor Pro Tem/Vice Chairman Bender requested clarification of the arrangement between Volume Services and the Booster Club for a portion of the profits. City Manager/Executive Director Molendyk indicated that the discussion was that the Temescal High School Booster Club would receive 10% of the concessions, however he was not certain this agreement had been finalized. Manager of Special Projects Watenpaugh indicated that 10% was the offer from Volume Services, noting recent discussions with Superintendent Long and Athletic Director Blake. He indicated that the Booster Club would supply volunteers to assist a minimal Volume Services staffj all prices on the concessions would remain the samej no alcohol would be allowed to be sold and they are working to confirm the 10% for the Booster Club. Mayor Pro Tem/vice Chairman Bender inquired whether the City will still receive a portion of the profit. Manager of Special Projects Watenpaugh indicated that the City receives a percentage of the gross revenues, and the more activities, the more revenue for the city. He clarified that this 10% would not impact the revenue to the City. Mayor Pro Tem/Vice Chairman Bender noted the clause concerning clean-up and damage costs, indicated that it appeared to be - --- PAGE THREE - JOINT MEETING MINUTES - AUGUST 30, 1994 - safer for the city. He commented that since it was the local school district, he was not as concerned about recouping all of the costs for the usage of the Stadium. He indicated that he would support the Stadium being used for other events. He further indicated that he feels this proposal will be good for the Community and this year will be an experimental situation. councilman/Chairman Pape noted that this proposal nearly died a few weeks ago and he established contact with the School Board President to pursue it further. He commented the positive impact for the Community and hoped that the same type of use would occur next year. He further commented that the intent is that this would be at no cost to the ci ty . He stressed the benefit to the community and looked forward to the games. Mayor/Boardmember Washburn questioned item J.b. and whether the team would use the Stadium shower and locker room facilities or return to the High School. Roger Blake, Athletic Director for the School District, indicated that they would request access to the locker room for pre-game and half- time, but they would return to the high school for showers and changing. He noted that this will help facilitate getting the team back to the campus. City Manager/Executive Director Molendyk suggested that there could be a walk-thru after the game with a member of the City staff, if the concern was the possibility of abuse to the locker room. He noted that the intent is that all repairs will be paid for by the School District. He also noted that the agreement proposed that the $5,000 would be used toward leaving the field as it is found. He advised that in the event of heavy rains, the City would have the right to cancel the event to prevent damage to the field, although the rains usually occur later in the year. City Manager/Executive Director Molendyk requested clarification of prices to be charged. Mr. Blake indicated that the intent would be to charge $1 per vehicle for parking; with admission prices of $4 to $5 per adult, A.S.B. member Students $1 and $2 for children under 12. Mr. Molendyk suggested it might be appropriate to allow for collection of parking fees within the agreement. Mayor /Boardmember Washburn inquired whether there had been any discussion of Sharing the parking fees. He noted that he would concur with the changes requested by Mr. Bender for section 2. b.; would suggested that the clarification of "Temescal Booster Club" be added to section J. c. and concurred with the "1994 Football Season" verbiage, rather that 1994-95. He stressed that the Stadium was not just built for baseball; rather it was designed to accommodate soccer, football, concerts, etc. He commented that this year would be experimental and positive for both sides. He further commented that the Community is looking forward to other uses of the Stadium and would be good for the city and the Community. MOVED BY BENDER TO APPROVE THE AGREEMENT WITH CHANGES TO SECTION 2.B. AND SECTION 8 REGARDING THE 1994 SEASON, WITH ADDITION OF ALLOWANCE FOR PARKING REVENUES AND PARTIAL USE OF THE LOCKER ROOM. Mayor/Boardmember Washburn inquired whether this should include mutually shared parking revenues. PAGE FOUR - JOINT MEETING MINUTES - AUGUST 30, 1994 Councilman/Chairman Pape indicated that if they are covering the associated costs, he would not have a problem with them collecting the parking fees to off-set their costs. THE FOREGOING MOTION WAS WITHDRAWN BY THE MAKER. Mayor/Boardmember Washburn indicated that he would withdraw __ his comments on sharing of the revenues, in that this is a one year experiment. Mayor Pro Tem/vice Chairman Bender questioned the possibility of parking and concession revenues going to the Booster Club with excess profits, based on a predetermined formula, being shared between the Boosters and the city. Mr. Blake noted that there is not an anticipation of a surplus, and indicated that the average draw per game is 1,000 to 1,500 people. He further indicated that it would be the intent of the District to off-set the rental costs, noting concerns from the School Board for the ability to break even. Councilman/Boardmember Alongi indicated that he would like to vote in support of this item, but stressed the need to make good business decisions. He questioned whether the ability to play the game or the location is more important. He noted that games have been played at Elsinore High School. He clarified his understanding of the $5,000 and its impact on repairs. He noted that the newspaper indicated that there would be 3,000 in attendance for a game. Mr. Blake indicated that the turnout for the Elsinore High School/Temescal Canyon High School Game might be between 2,000 and 6,000 people. - Councilman/Boardmember Alongi expressed further concern that no money was included in the proposed budget for the utilities associated with the concession operation. He also noted a concern with the parking proposal, noting that everyone else appears to negotiate for the city. He suggested that there are plenty of other locations to hold these games such as Lakepoint Park, etc. Councilman/Chairman Pape commented on the costs and subsidizing of the events and questioned the accuracy of the figures presented on pages 10 and 11 of the report. Manager of Special proj ects Watenpaugh indicated that the cost of staff and maintenance had been included as well as lighting costs as determined by the Electric Company, security costs from the Sheriff's Department, and cleaning fees and street sweeping costs based on estimated hourly need. Mr. Pape stressed the research which had gone in to these figures. City Manager/Executive Director Molendyk noted that this could not be considered the total cost, in that the City would be absorbing the administrative costs to negotiate and draft the agreement. Mr. Pape indicated that there will always be costs to negotiate the agreement, however it appears that all expenses have been reviewed and included. He stressed that the City would be receiving all associated costs back from the School District. He noted discussions with several of the students from Temescal Canyon High School and commented on their excitement regarding this proposal. He further commented that to date they have been playing their home games at the rival team's facility. He indicated that he is happy the City can provide this opportunity. .... PAGE FIVE - JOINT MEETING MINUTES - AUGUST 30, 1994 - Councilman/Boardmember Alongi stressed that subsidizing is still occurring. He stressed the total operating cos~s.for the facility including insurance, gas, water, electr1c1ty, etc. He noted that this allows for subsidizing of County children. He stressed that the County should step forward and pay the bills. Mayor /Boardmember Washburn commented that this is a good facility and a Community facility. He stressed the need to focus on what is good for the Community. He indicated that he is pleased because the facility needs to be used for other events. He noted that this is a way to draw new people in to see and utilize the Stadium. MOVED BY WASHBURN, SECONDED BY PAPE TO APPROVE THE AGREEMENT WITH REVISION OF SECTION 2. B. TO READ "ALL IMPROVEMENTS SHALL BE AT THE SOLE COST AND EXPENSE OF THE DISTRICT AS THE TENANT"; AND SECTION 8 REVISED TO REFLECT THE "1994 SEASON". Councilman/Boardmember Alongi indicated that he would like to see the motion make the School District responsible for repair of the turf no matter what the cost is. Mayor/Boardmember Washburn called for the question. THE FOREGOING MOTION CARRIED BY A VOTE OF 3 TO 1 WITH ALONGI CASTING THE DISSENTING VOTE AND CHERVElfY ABSENT. - JOINT PUBLIC HEARING 4. AdoDtion of city /RedeveloDment Aqency Fiscal Year 1994-95 Budqet. city Resolution No. 94-49 & RedeveloDment Aqency Resolution No. RDA 94-5. (F:30.1) City Manager/Executive Director Molendyk noted that the budget is historically adopted following a public hearing. He also noted that study sessions have been held and the budget as presented maintains the current level of service, and allows for the Capital projects list as revised. Councilman/Boardmember Alongi indicated that he had comments relating to the Redevelopment Agency budget only. Mayor/Boardmember Washburn opened the public hearing at 9:15 a.m. asking those persons interested in this item to speak. Hearing no one, the public hearing was closed at 9:16 a.m. MOVED BY BENDER, SECONDED BY PAPE AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADOPT RESOLUTION NO. 94-49: RESOLUTION NO. 94-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING AND ADOPTING THE BUDGET FOR FISCAL YEAR 1994-95 AND APPROPRIATING THE FUNDS NECESSARY TO MEET THE EXPENDITURES SET FORTH THEREIN. DISCUSSION MOVED THE REDEVELOPMENT AGENCY BUDGET AT 9:17 A.M. Councilman/Boardmem~r Alongi questioned the adoption of the Redevelopment Agency budget at this time noting that the final PAGE SIX - JOINT MEETING MINUTES - AUGUST 30, 1994 costs associated with Stadium overruns have not yet surfaced and the final bond rating information has not yet been received. He stressed the cost of the bonds and possible other expenses from the Water District. He indicated that he would like to set this budget aside until the bonding information is known and the Stadium overruns are compiled. He indicated that he was unable to approve this budget at this time and requested that it be brought back. __ MOVED BY WASHBURN, SECONDED BY PAPE TO ADOPT RESOLUTION NO. RDA 94-5. RESOLUTION NO. RDA 94-5 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING AND ADOPTING THE BUDGET FOR FISCAL YEAR 1994-95 AND APPROPRIATING THE FUNDS NECESSARY TO MEET THE EXPENDITURES SET FORTH THEREIN. Mayor Pro Tem/Vice Chairman Bender indicated that the intent of the budget process is to proj ect revenues and expenses. He further indicated that even if it must be revisited, it should be adopted as a road map for the fiscal year. He stressed the need to make projections and operate within set guidelines. City Manager/Executive Director Molendyk concurred that the budget adoption sets guidelines for operation. He noted that he understands the concerns of Mr. Alongi, and indicated that as soon as the information is available it will be brought to the Council/Board. He further noted that approval of the budget allows staff to move forward on approved Capital Projects, which they could not do without the approval. He __ stressed the intent to return with additional information. Councilman/Chairman Pape indicated that it would be appropriate to review the budget at mid-year to evaluate the impacts of the new information. Mayor Pro Tem/Vice Chairman Bender called for the question. THE FOREGOING MOTION CARRIED BY A VOTE OF 3 TO 1 WITH ALONGI CASTING THE DISSENTING VOTE AND CHERVEHY ABSENT. ADJOURNMENT MOVED BY WASHBURN, SECONDED BY BENDER AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADJOURN THE SPECIAL JOINT CITY COUNCIL/ RED~ELOPMENT AGENCY MEETING AT 9:25 A.M. / / ~ 71/( /JJvJl ~f/ V ~ GARYASBBtlRN, MAYOR ~XN w. PAJril, CBAJ:RMAN CITY LAKE ELSINORE REDEVELOPMENT AGENCY -- ATTEST: , 1 . ) ....... / ',t. J~le . ~'-~c,-J~.- VICRX RASAD, ~ITY CLERK/ CLERK OF THE BOAAD