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HomeMy WebLinkAbout05-04-1994 Adjourned Special City/RDA Meeting MINUTES ADJOURNED JOINT SPECIAL CITY COUNCIL/REDEVELOPMENT AGENCY MEETING CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINOR~ CALIFORNIA TUESDAY, MAY 4, 1994 - ***************************************************************** CALL TO ORDER The Adjourned Joint Special City Council/Redevelopment Agency Meeting was called to order by Mayor/Boardmember Washburn at 4:01 p.m. ROLL CALL PRESENT: COUNCILMEMBERS/BOARDMEMBERS: DOMINGUEZ, WINKLER, WASHBURN ABSENT: COUNCILMEMBERS/BOARDMEMBERS: ALONGI, CHERVENY Also present were: City Manager Molendyk, Assistant City Manager Rogers, Administrative Services' Director Boone, Public Services Director Tecca, citi Planner Leslie, Acting Chief Building Official Russell, Manager of Special Projects Watenpaugh, Community Services Director Sapp, and Deputy City Clerk Bryning. BUSINESS ITEM - 1. Stadium Dedication - May 20, 1994. City Manager/Executive Director Molendyk stated that he haa placed 'this before Council/Board for policy direction regarding the Dedication of the Stadium. He explained that this program would start about 4:00 p.m. with the dedication of the plaque. He stated that staff has planned a tent in the parking lot for refreshments and tours are planned, and there will be a performance of the High School Band and Drill Team. He stated that there will be memorabilia for the people who participated in making the stadium possible. City Manager/Executive Director Molendyk explained that this will cost the City between $10.00 to $15.00 per person. He stated that the invitations have been printed and are ready to be sent out. He explained that there will be approximately 2,000 invitations sent with an anticipated 1,000 guests in attendance. He stated that this will give the City an opportunity to invite potential developers and promote the City. MOVED BY DOMINGUEZ, SECONDED BY WINKLER TO APPROVE THE EXPENDITURE OF $15.00 PER PERSON AND THE PURCHASE OF MEMORABILIA FOR THE DEDICATION FOR THE STADIUM. -- Mayor/Boardmember Washburn stated attended a dedication for a water impressed by the occasion. that he had recently reservoir and was very city Manager/Executive Director Molendyk stated that this item was brought to Council to avoid misunderstanding in regard to the spending and to meet the deadlines. THE FOREGOING MOTION WAS APPROVED BY UNANIMOUS VOTE OF THOSE PRESENT. PAGE TWO - ADJOURNED JOINT SPECIAL MEETING - MAY 4, 1994 2. Independence Day Celebration - Method and Sale of Tickets. City Mqhager/Executive Director Molendyk explained that when the Stadium was built it was decided by the City Council to move the: 4th of July Concert to that site and keep the cost down for the first event. He explained that the tickets will be $12.50 prior to the event and $16.50 if there are any tickets left at the door; with a possible attendance of 13,500 people. There will be a pre-sale for the local residents and season ticket holders on May 13, 14 & 15. He explained that there will be four ticket windows open at the Diamond Ticket -- Office and sold 10:00 a.m. to 5:00 p.m. After the 15th the tickets will go on sale to the general public and will be sold through Ticketmaster as well as the Diamond Ticket Office. If this meets the Council/Board approval then the tickets will have to go to print on Monday and the advertisement will have to be done. Mr. Molendyk explained that the Stadium will open at 5:00 p.m. and the performance by Tracy Lawrence will begin at 7:00 p.m. with Wynonna Judd following. The fireworks will be at 9:30 p.m. Mayor/Boardmember Washburn asked if there was going to be picnic seating. Ci ty Manager /Executi ve Director Molendyk explained that'there will be 6,000 for the permanent seats and it is anticipated that there will be 7,500 people on the infield for festival seating. He further explained that the City will be hiring temporary ushers and security for the event through the booking agency because of the type of event. He explained that 3,000 vehicles can be accommodated for parking and staff is currently working with the adjacent property owner to expand parking for another 2,000 cars. , . Councilman/Boardmember Dominguez questioned how the seats and festival seating tickets would be sold. City Manager/Executive Director Molendyk explained that at the time - of purchase there will be a designation as to which type of seating the person wants. There was general discussion in regard to ticket sales and city Manager/Executive Director Molendyk explained that there will always be a local point of sale as well as Ticketmaster. Mayor/Boardmember Washburn stated that while the people are buying tickets for the concert they might also buy tickets for the ball games. 3. Suites at the Stadium. Ci ty Manager /Executi ve Director Molendyk explained that in the City Suite the team has two seats and the City has nine. He stated that he would like direction to set policy for the use of the Suite. He asked if Council would like to do the distribution of use by lottery, or decision on use can be based on what other cities are doing. Councilman/Boardmember Dominguez suggested that dates be placed on separate cards drawn and whatever date is drawn is the time that each Council person would have use of the suite. Mayor /Boardmember Washburn stated that he felt that each person who has use of the suite should be responsible as a host. - City Manager/Boardmember Molendyk stated that he felt that if the Suite is used there should be someone present in the Suite that is officially tied to the City and is responsible for it. PAGE THREE - ADJOURNED JOINT SPECIAL MEETING - MAY~, 1994 - Mayor Washburn stated that the host should pay for the amenities, because he felt that it was more an economic development tool; or should be used to reward the members of the community who have done something special; or an outstanding employee, such as an employee of the year. He stated that the City should pay the cost of hosting, but when the Council is using it on an independent basis they should pay for themselves. Mayor/Boardmember Washburn stated that if the person using the suite, leave sodas or other items in the suite it is fair game for the next person who uses it. City Manager/Executive Molendyk advised that until Council wishes to set a firm policy, the remainder of the ball games will be assigned on a lottery system. Councilman/Chairman Winkler stated that for every second and forth Tuesday there is a game and the tickets should be used for economic, business, or recognition for employees. Mayor/Boardmember Washburn explained that the dates should be planned in advance to allow the people to make plans. Councilman/Boardmember Dominguez suggested that the City Manager draw at random and assign the suite and let the Council know when they are to use it. ADJOURNMENT - MOVED BY WASHBURN, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE OF THOSE PRESENT TO ADJOURN THE ADJOURNED JOINT SPECIAL MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY AT 4:35 P.M. Respectfully submitted, \ JIM WINKLER, C IRMAN REDEVELOPMENT AGENCY -