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HomeMy WebLinkAbout03-03-1994 City Council Study SessionMINIITES CITY COUNCII, STIIDY BESSION CITY OF LARE ELSINORE CITY HALL CONFERENCE ROOM 130 SOUTH MAIN STREET LARS ELSINORE~ CALIFORNIA THiJRSDAY~ MARCH 3, 1994 s*r**~+t*~**,rr*r*,t***,~ar***,t******r*******a**tr******t*t~**+~s*+t*** CALL TO ORDER The City Council Study Session was called to order by Mayor Pro Tem Dominguez at 2:05 p.m. PLEDGE OF ALLEGIANCE Mayor Pro Tem Dominguez presented the Pledge of Allegiance. ROLL CALL PRESENT: COUNCILMEMBERS: CHERVENY, DOMINGUEZ ABSENT: COUNCILMEMBERS: ALONGI, WINKLER, WASHBURN Also present were: City Manager Molendyk, Assistant City Manager Rogers, Public Services Director Tecca, Manager of Special Projects Watenpaugh, Administrative Services Director Boone, Community Services Director Sapp and Deputy City Clerk Bryning. DISC088ION 1. C.D.B.G. City Manager Molendyk stated that the study session was set to clarify the different organizations which have requested funds from the money the City will receive from the Community Development Block Grant Funds. He explained that traditionally each organization has asked for more money than the City can provide, therefore there has been an attempt on staff's part to present recommendations which they feel are as fair as possible. Mr. Molendyk gave a breakdown of the funds available with the purpose and function of each project as follows: Alternatives to Domestic Violence $ 7,000 Assistance League of Temecula Valley (School Bell) 5,000 Dept. of Community Action (County of Riverside) 1,000 Helping Our People of Lake Elsinore (H.O.P.E.) 8,750 Penfold Communications, Inc. -0- Senior Center Improvements Project 96,000 Senior Home Repair 27,250 Street Liqht Safety Project/The Avenues -~- Street Light Safety Project/Pottery-Langstaff-Chaney -0- $145,000 Community Services Director Sapp clarified the confusion created by the $10,000 requests and stated that each agency can apply to each City and receive $5,000 from this City and $5,000 from Temecula or $5,000 from Murrieta. Mayor Pro Tem Dominguez suggested that each application be addressed. Community Services Director Sapp stated that each applicant can address Council and explain their projects and goals. Mayor Pro Tem Dominguez called upon the representative from the Alternatives to Domestic Violence. PAGE TWO - STIIDY SESSION M2NIITE8 - MARCH 3~ 1994 Carie Chizo, Associate Director for Alternatives to Domestic Violence, e~cplained their program and the type of assistance their organization provides. She also explained that Alternatives to Domestic Violence is in Lake Elsinore every Monday from 9 a.m. to 4 p.m. and they provide job training, assistance with paper work, lawyers, counseling, and provide two 24 hour crisis line for support and aide. Councilwoman Cherveny asked where their office is located. Mrs. Chizo stated that they are located at 323 North Main Street. Councilwoman Cherveny asked how many persons are serviced in the City. Mrs. Chizo explained that last year, of the 13,886 calls received 441 were from Lake Elsinore. She explained that there are 19 children in shelters, 13 children in counseling, and 50 outreach clients as well as 750 contacts. Mayor Pro Tem Dominguez asked what our participation was last year. Community Services Director Sapp stated that it was $10,000. Mayor Pro Tem Dominguez called upon the representative from the Assistance League of Temecula Valley (Operation School Bell) . Louise Ball, Coordinator of Operation School Bell, explained that their organization has clothed 137 children in the Lake Elsinore School District since September. She explained that this is a reimbursable contract and the cloths are purchase and then the organization is reimbursed from the allotted funds. She explained their qualification proce~s and how the program works financially. Karen Lockland, Chairman of Operations for Operation School Bell explained the need of the users of their organization and the fact that the clients receive new clothes. Councilwoman Cherveny asked if their organization had made an application to the County for funds. Mrs. Ball explained that they had talked to Mr. Kevin Palmer regardinq an application, but their is no way they can divide County from City since they attend the School District and cannot prove that they qualify on the poverty level by address. Councilwoman Cherveny stated that in this School District there is a large number of County children that attend the Lake Elsinore School District. She explained that it might be appropriate to file for additional funds from the County. Mrs. Cherveny asked if they had to do a census card to qualify for the program. Mrs. Ball explained that they go by referral from the School District. She stated that the principal, school nurse or teacher signs off that they are on a poverty level program and qualify. City Manager Molendyk explained that the City is experiencing the same type of problem in submitting for funds and explained that the County impacts our statistics and budget. He suggested that there must be a way that Supervisor Buster can assist in obtaining fundinq fior those areas not located in incorporated cities. PAG$ THREE - STODY SESSION MINUTES - M~RCH 3~ 1994 Councilwoman Cherveny questioned how many children serviced by Operation School Bell are actually from the City and how many from the County. City Manager Molendyk explained that 96~ of the children that attend Tuscany Hills School are from the City of Canyon Lake, Railroad Canyon School is a mixture, Lake Elsinore School is the City, Machado School is both, Wihtrow School is County, Butterfield is County and Wildomar is County. He explained that it is not the Council's intent to take anything away from the Children, but the County's share is based upon the population and they have more dollars. Councilwoman Cherveny explained that there is additional money that the different organizations can apply for that is available and they should be able to provide guidelines to assist in obtaining these funds. Mrs. Ball explained the problems with the distribution of clothes and the efforts of their organization to improve self- esteem. She explained that for many of the children it is the first new clothes that they have ever had and they don't want to jeopardize their goals. City Manager Molendyk explained that all the organizations are counting on the cities for funding, but if there could be some way found to gain equal assistance from the County this would assist each organization and increase their ability to give assistance. He explained that possibly the Council could write a letter to Supervisor Buster encouraging assistance to the organizations which the County residents impact. Mayor Pro Tem Dominguez then asked the representative from the Department of Community Action to speak. Darlene Russell, District 1, Commissioner of the Department of Community Action, stated that her organization is asking for assistance for the homeless. Community Services Director Sapp explained that this organization provides emergency cold weather shelter from November through March and 50 individuals from Lake Elsinore have been placed in shelters in Riverside or Corona. Mrs. Russell explained that they coordinate their efforts through H.O.P.E. Councilwoman Cherveny asked what the phone number was for the homeless. Mrs. Russell stated that their number is 341-8800. Mrs. Cherveny asked if persons needed assistance, whether the City could refer them to this number. Mrs. Russell advised that they could use this number, but they can also be directed through Social Services, as well as H.O.P.E. Mayor Pro Tem Dominguez asked if the City participated in this program last year. City Manager Molendyk stated that we did not. City Manager Molendyk explained that up to this point it has been a County funded program and this year the County is asking for assistance. Mayor Pro Tem Dominguez then asked the representative from H.O.P.E. to speak. PAGB FOIIR - STODY SESSION MINOTES - MARCH 3~ 1994 Bev Mumphrey, Vice Chairman of Hope explained that their organization is a food operation only and is based on an emergency referral from any source. At the time of referral they are also directed to the Department of Social Services which can help to direct them to other sources of assistance. Their organization provides food for a three day period, four times a year. She explained that if the person is on food stamps they will not qualify. She alsoexplained that the entire organization is run by volunteers and all the money goes to food and building overhead. Mayor Pro Tem Dominguez asked the representative from Penfold Communications, Inc. to speak. City Manager Molendyk explained that there is no representative present. He explained that they are a public service radio and operate as a non-profit organization. Since they cannot get advertisers, they have submitted an application to Lake Elsinore and the City of Temecula. At this time they do not meet the requirements of the C.D.B.G. Mayor Pro Tem Dominguez then addressed the Senior Center Improvement Project. Community Services Director Sapp explained that as part of the 18th year CDBG Program, Council authorized $71,000 to do Senior Center Improvements. He explained that this included exterior horse shoe pits, a trellis area with a patio, fencing for security and extensive landscaping. He explained that this will provide a nice area outside for the seniors. This will provide activities and a place to relax. The project should be complete within the next 60 days. Mr. Sapp explained that each year the City can spend only up to 15$ of its allocation toward public service projects and he is requesting that the Council allocate $96,000 to this project. Mr. Sapp explained that there are some maintenance problems, specifically roofing, which must be addressed and presented exhibits which show the needs. City Manager Molendyk explained that this project is located in front of Lake Point Park and the buildings were acquired by the City after the flood. Councilwoman Cherveny asked if there was an exact cost break down for the $96,00o if Council wished to pick and choose. Community Services Director Sapp explained the following are approximate costs: Hip Roof $10,000 Dry Wall 2,400 Lighting Fixtures 2,500 Sliding Glass Doors 2,000 Sidding for Buildings 26,000 Bathroom Retro-fit (For Handicap) 8,500 Water Fountain, New Heating & AC Units and Carpetinq 10,000 Plans and Specifications 10,000 Landscaping Improvements 10,000 The remainder for deraolition, restructure and building improvements. 14,600 Community Services Director Sapp explained that he would provide Council with an exact breakdown. Mayor Pro Tem Dominguez addressed Senior Home Repair and asked Community Services Sapp to speak. PAGS FIVS - STODY SESSION MINIITES - MARCH 3~ 1994 The Coordinator of the Senior Home Repair Program explained that this is a program designed to assist Senior and Handicaped with minor home repair. City Manager Molendyk explained that the repair refers to someone who has a broken screen door or a faucet that leaks or some other minor repair. He asked if this was the total budqet or was the program receiving County funds. The Coordinator explained that the funds received from the City are used within the City and the funds from the County provide for the County. He explained that if the City choose not to fund the program, then the County would continue to receive the service and the City would not. Councilwoman Cherveny asked if the staff at the Senior Home Repair was paid and if there were expenses on the building. The Coordinator explained that they pay one staff inember, a part time person and rent. Mayor Pro Tem Dominguez called on staff to report on the Street Light Safety Projects. City Manager Molendyk explained that Public Services Director Tecca proposed this on some sites within the census areas and proposed the Street Light Safety Project to aid crime prevention. Public Services Director Tecca e~cplained that the older areas in town do not have the services that the new tracts. He explained that he proposed two areas which are very dark and could use the lightinq for safety purposes. Mayor Pro Tem Dominguez asked what the cost would be. Public Services Director Tecca explained that it would cost approximately $3,000 per light and it is proposed to place 25 lights per area at a cost of $75,00o per area. City Manager Molendyk asked about the lease of street lights. Public Services Director Tecca explained that if a concrete pole and underground w.iring were used and the City owned the street light we would pay $2.45 per month, per pole for service and if the City leases the poles it is a charge of $600 plus $10 per month forever. He stated that the cost is clearly less if the City owns then. Councilwoman Cherveny asked if this could be done through the Lightinq and Landscaping Maintenance District. Public Services Director Tecca stated that it could. City Manager Molendyk commended the different orqanizations for their presentations and stated that it shows that the level of service increases and the funding goes down in this economy which the City experiences as well and explained that he doesn't know what the future will hold for the CDBG program and hopes that the City can work with the County Board of Supervisors to aid in these programs. He reminded them that the areas that they are servicing are County as well as City and he would like to see the County participate in assistance to meet budget needs for all the organizations. City Manager Molendyk thanked the different organizations for their willingness to cooperate with Council and advised that this item will be heard at the Council meeting of March 8, 1994. PAGS 8IS - STODY SESSION MIN[TTES - MARCH 3~ 1994 Councilwoman Cherveny asked for clarification of cost for Senior Home Repair. The coordinator explained the salary and rent breakdown. ADJOiTRNMENT THE STUDY SESSION REGARDING C.D.B.G. FUNDING WAS ADJOiTRNED AT 3:15 P.M. i ~ ,. ~.i j ~ ~ ~~~ ,, ~..~~ FRED DOM GUE , Q~E'~ '1'~ ~µlly submitted, / ~ . . ~ . Bryning, eput AT EST: `- ~ • AR VICKI KA AD, CITY CLERK