Loading...
HomeMy WebLinkAbout03-24-2009 SSCITY OF LAKE ELSINORE ~ JOINT CITY COUNCIL/ REDEVELOPMENT AGENCY STUDY SESSION -AGENDA REVIEW MINUTES March 241h, 2009 CITY COUNCIL CALL TO ORDER - 4:00 PM Mayor Magee called the regular meeting of the Lake Elsinore Joint City Council / Redevelopment Agency Agenda Review Study Session to order at 4:00 p.m. on Tuesday, March 24"', 2009 in the Cultural Center, located at 183 N. Main Street, Lake Elsinore, CA 92530. PRESENT: Mayor Magee, Mayor Pro Tem Melendez, Councilmember Bhutta, Councilmember Hickman. ABSENT: Councilmember Buckley. Also present: City Manager Brady, City Attorney Leibold, and City Clerk Thomsen. I I ~ Staff members present included Acting Administrative Services Director Riley, Acting Community Development Director Weiner, Public Works Director / City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Parks and Recreation Director Gonzales, Police Chief Cleary, Fire Chief Hendershot, and Information / Communications Manager Dennis. PRESENTATIONS / CEREMONIALS Mayor Magee requested confirmation on who was receiving the presentations. Response was given the first two items were Blue Star items and their plaque, flags and information would not arrive until 6:45. Certificate of Appreciation to honor Corporal Ryan Stroad, United States Marine Corps (USMC) who is stationed overseas. Received by his wife Desiree Stroad and other family members. Certificate of Appreciation to honor Sergeant Marina Diaz (USMC) and Specialist Leonard Acosta, United States National Guard. Received by their Aunt Jacqueline Acosta and other family members. I! Council recognition of Summerly Golf Course attendance. ; i Lake Elsinore Joint City Council / Redevelopment Agency Joint Study Session for Agenda Review Minutes of March 24`", 2009 Page 2 of 10 Not known. Council recognition of Storm Management for Energy and Water Audits. Council recognition of Storm Baseball Team for 2009 opening season. Not known. Proclamation to recognize Arbor Day, April 4, 2009. City Staff, Ray Gonzales. Proclamation to recognize April 2009 as Child Abuse Prevention Month. Wendy Bankston, Riverside County. CONSENT CALENDAR (2) Approval of Citv Council Minutes - Recommendation: Approve the foilowing minute(s): (a) Special Joint City Council/Redevelopment Agency - n February 4, 2009 I (b) Joint City Council/Redevelopment Agency Meeting - March 10, 2009 (c) Regular Meeting of the City Council - February 24, 2009 and March 10, 2009 Mayor Pro Tem Melendez noted Item 2(c) had several pages of the Minutes (Pages 21, 22, and 23) out of sequence and requested correction of the discussion of item 12. Both Counsel Leibold and City Clerk Thomsen noted this. The Official minutes will reflect the corrections as noted. (3) Warrant List Dated March 12, 2009 - NO COMMENTS / QUESTIONS Recommendation: Authorize payment of Warrant List dated March 12, 2009. (4) Investment Reoort - Februarv 2009 - NO COMMENTS / QUESTIONS Recommendation: Receive and file. (5) Dexter Avenue Imarovements Construclion Contract Award Recommendation: (a) Award Dexter Avenue Improvement project to Hillcrest Contracting Inc. for $431,825.00 Lake Elsinore Joint City Council / Redevelopment Agency Joint Study Session for Agenda Review Minutes of March 24`", 2009 Page 3 of 10 (b) Authorize the Mayor to execute the contract with Hillcrest Contracting Inc. (c) Authorize staff to obligate the funds to the Dexter Avenue Improvement Project. Discussion was held with Council and Public Works Director / City Engineer Ken Seumalo and the relationship of the County of Riverside and this project. Mr. Seumalo stated he is planning on attending the County Board of Supervisor's meeting to ensure each entity is aware of what each other is doing and to request for funding. Mayor Magee stated there may be funding available from the Riverside County Transportation Commission (RCTC) as well. Mr. Seumalo states he will also request funds from the Transportation Advisory Committee (TAC) as well as Measure A. In addition, it was determined the Consultant is known for their quality of work in addition to being the low bidder. (6) Award Contract for Roof Proiect - NO COMMENTS / QUESTIONS Recommendation: Award the roof contract to Dan's Roofing and authorize the City Manager to execute the Construction Agreement. (7) Recommendation: City Council adopt Resolution No. supporting exemptions by the Consumer Product Safety Commission to the CPSIA as it applies to lead in inaccessible components of off-highway vehicles. Mayor Magee stated he reques4ed this item be placed on the Agenda. Councilmember Bhutta questioned whether there was potential legal responsibility in case of an injury. Mayor Magee responded. (8) National Donate Life Proclamation Recommendation: Approve the Proclamation for mailing to Donate Life. It was confirmed this would be mailed, not received at the meeting. PUBLIC HEARING(S) (9) Public Hearina for Tentative Tract Mar) No 30495 Recommendation: (a) Staff requested this item be continued to the April14th City Council meeting. Lake Elsinore Joint City Council / Redevelopment Agency Joint Study Session for Agenda Review Minutes of March 24'h, 2009 Page 4 of 10 Mayor Magee and Councilmember Hickman indicated that continuing this item will not create any problems. It was noted the item could be continued to a date certain without having to re-advertise. (10) Public Hearinq for Industrial Desiqn Review No. 2008-02 Precise Plastics Industrial. Recommendation: The City Council: (a) Adopt Resolution No.2009- adopting findings of consistency with the Western Riverside Multiple Species Habitat Conservation Plan. (b) Adopt Resolution No.2009- approving Industrial Design Review No. 2008-02. Mayor Magee and Councilman Hickman discussed with staff the building elevations, specifically the east elevations and the pump system for drainage. Mayor Magee referenced the Broady building's style. Ron Harwood, the CEO of Precision Plastics provided an overview of the proposed building and the associated costs. F (11) A Joint Public Hearinq of the Aqencv Board and Citv Council to consider Recommendation: The City Council defer consideration of this item until such time that the Agency Board opens its regulariy scheduled March 24, 2009 meeting and at that time conduct a joint public hearing with the Agency Board in accordance with the recommendations set forth in the Agency Board's agenda. Mayor Magee stated action will not be taken for this item until the Redevelopment Agency is in session and the Joint Public Hearing is conducted. City Attorney Leibold informed everyone that three written comments have been received and will be addressed during the Joint Public Hearing. APPEAL(S) (12) Continuance of the Ciry Council's Action to Continue the Appeal of the Planning Commission's Action Relative to the Approval of Conditional Use Fi Permit No. 2007-18; a Request to Establish a"Tackle and BaiY' Shop in Conjunction with a Convenience Store as well as Related On-site Lake Elsinore Joint City Council / Redevelopment Agency Joint Study Session for Agenda Review Minutes of March 24`h, 2009 Page 5 of 10 Improvements located at 1604 W. Lakeshore Drive (APN 375-350-008 and APN 375-350-039). Recommendation: (a) Staff is requesting the appeal hearing be continued to a date to be determined in order for staff to wmplete and provide the City Council a draft copy of the "reciprocal access easemenY" for the "Tackle and BaiY" shop located at 1604111/. Lakeshore Drive. Mayor Pro Tem Melendez questioned if the applicant concurs with the continuance. Acting Community Development Director Weiner stated the applicant knew the project was originally continued to the 14th, however, there was some confusion in the community regarding the date. To clarif~ for the community he would re-advertise the appeal for the Aprii 14 meeting. BUSINESS ITEM(S) (13) Promotional Services Aqreement - Ronnie Kovach's Outdoor Enterprises Inc. Recommendation: (a) Approve funding appropriation in the amount of $8,500 from unallocated revenues for recreation and tourism promotion; and (b) Authorize the City Manager to secure co-op funding participation in the amount of $3,500 from Lake Elsinore San Jacinto Water Authority (LESJWA), subject to LESJWA approval; and (c) Authorize the Ciry Manager to execute a Professional Services Agreement with Ronnie Kovach's Outdoor Enterprises, Inc. Not-to-Exceed $11,000. Information i Communications Manager Dennis questioned if everyone had a chance to view the video of the shows that Ronnie Kovach had done. There were 3 total, not everyone had a chance to view them and it was suggested the item be continued until this could be done. Director of Lake and Aquatics Kilroy gave an overview of the show and the muiti-media exposure the show has. References were given of those who would benefit from the proposed video that would promote the Lake Elsinore community. Lake Elsinore Joint City Council / Redevelopment Agency Joint Study Session for Agenda Review Minutes of March 24'h, 2009 Page 6 of 10 ~ Mr. Kovach was resent and offered to answer an P y questions or concerns the Council may have. Included in the Agenda materials, was the agreement with Fox Sports for 1 year, and he noted he gave a radio show from Angel stadium in Anaheim weekly. He stated his show is seen internationaliy and covers a wide range of outdoor activities. it is for the adventurous outdoorsmen. He noted he already has many sponsors, but if we could add more it would be beneficial. He also noted Best Western and Holiday Inn was a currently a major sponsorship for his show, and it would be beneficial for the City to not delay our opportunity. Mayor Pro Tem stated she did have a chance to view the videos and wanted to ensure the show would promote the City and not the sponsors. Mr. Kovach stated he was an international fisherman but foremost a business promoter and he has won 14 "Tele Awards" for his productions. He asked the City to join with him and participate to showcase all we have to offer. (14) Amendments to Pvramid Enterprises and Destination RV Resorts Aqreements Recommendation: Approve the two amendments listed below and authorize the City Manager to execute such amendments subject to such minor modifications as may be approved by the City Attorney. a) "Second Amendment to the Lake Elsinore Campground and Day Use Facility Concession AgreemenY" with Destination RV Resorts; and b) "First Amendment to the Amended and Restated License Agreement for Operation of the Campground, Day Use and Boat Launch Concession at the Lake Elsinore Recreation Area" with Pyramid Enterprises. Tim Fleming spoke regarding the poor conditions of our campground stating it has needed cieanup for quite some time. He requested if we were considering renewing a contract, to make it short-term with the ability to extend if proper maintenance resulted. Director of Lake and Aquatics Kilroy gave an overview of the research and discussions he has had with the two consultants, noting they were aware improvements were needed. These two amendments would separate the projects, although they were inner-related. Director Kilroy gave a summary regarding the history of the problems. Fi Mayor Pro Tem questioned if the Agreements were extended another year would the option still exist to use the Force Majeure clause. City Attomey Lake Elsinore Joint City Council / Redevelopment Agency Joint Study Session for Agenda Review Minutes of March 24h, 2009 Page 7 of 10 ~ Liebold responded stating if the extensions were approved the Agreements would be valid until January 2011. In addition, there is an option to use a 2nd Force Majeure clause, but a fee of 1 percent is charged of the total improvements, which would be very expensive for these contracts. Director Kilroy responded stating~ the campground was in such bad shape because of the many floods and expectations, the City eventually took over the operations in 1995. Due to the major rehabilitation and investment needed, the City hired a consultant for oversight. Councilmember Bhutta remarked on the rehabilitation that was needed, the fiscal impact this would have (referencing page 17 of the Agreement); noting an annual amendment may be best. Discussion was held between the Council noting the previous expectations, problems and results. Council is concerned with the oversight to ensure the City's expectations are met. Mayor Magee also highlighted some of the previous problems, yet stated Fi he is in favor of improvements. He recommended the Council receive quarterly status reports regarding the implementation and progress of the Contract. Councilmember Hickman referenced the boat launch stating it would be beneficial if the beach area was safe and if the area currently roped off could be opened soon. He stated it was in our best interest to help the contractor be successful. Director Kilroy agreed and suggested to bundle the roped off area with boat launch portion of the project. REDEVELOPMENT AGENCY Vice Chair Bhutta called the regular meeting of the Lake Elsinore Joint City Council / Redevelopment Agency Study Session to order on Tuesday, March 24"', 2009 to order at 4:00 p.m. CLOSED SESSION (1) No items scheduled at this time. CONSENT CALENDAR Fit Lake Elsinore Joint City Council / Redevelopment Agency Joint Study Session for Agenda Review Minutes of March 241h, 2009 Page 8 of 10 (2) Approval of Citv Council Minutes Recommendation: Approve the following minute(s): (a) Special Joint City Council/Redevelopment Agency - February 4, 2009 (b) Joint City Council/Redevelopment Agency Meeting - March 10, 2009 (c) Regular Meeting of the Redevelopment Agency Meeting - February 24, 2009 and March 10, 2009 The correction previously stated applies only to the City Council minutes from February 24, 2009. (3) Warrant List Dated March 12. 2009 - NO COMMENTS / QUESTIONS Recommendation: Authorize payment of Warrant List dated March 12, 2009. (4) Investment Reaort - Februarv 2009 - NO COMMENTS / QUESTIONS Recommendation: Receive and file. JOINT PUBLIC HEARING(S) - NO COMMENTS / QUESTIONS (5) Recommendations: Agency and City Council hold a joint public hearing on the proposed Amendments and related actions. 2. Agency Adopt Resolution No. 2009- approving and adopting the Initial Study and Negative Declaration prepared for the proposed Amended and Restated Redevelopment Plans for The Lake Elsinore Rancho Laguna Redevelopment Project Areas No. I, 11 and III. 3. Agency Adopt Resolution No.2009- adopting the 2005-2009 Amended and Restated Redevelopment and Housing Implementation Plan. Lake Elsinore Joint City Council / Redevelopment Agency Joint Study Session for Agenda Review Minutes of March 24th, 2009 Page 9 of 10 4. Agency adopt Resolution No. 2009- adopting a revised method or plan for relocation in the Rancho Laguna Redevelopment Project Areas No. I, II and III. 5. Agency adopt Resolution No.2009- adopting Revised Owner Participation Rules for the Rancho Laguna Redevelopmenf Project Areas No. I, II and III. 6. Agency adopt Resolution No. 2009- approving the Amendments to the Redevelopment Plans for the Rancho Laguna Redevelopment Project Areas No. I. II and III. 7. City Council adopt Resolution No. 2009- adopting the Initial Study and Negative Declaration prepared for the proposed Amended and Restated Redevelopment Plans for Rancho Laguna Redevelopment Project Areas No. I, II and III. 8. City Council introduce by title only and waive further reading of Ordinance No. amending Ordinances Nos.607, 624, 987 and 1249, and approving and adopting the Fourth Amendment to Rancho Laguna Redevelopment Project Area No. I. 9. City Council introduce by title only and waive further reading of Ordinance No. amending Ordinances Nos. 671, 987 and 1249, and approving and adopting the Third Amendment to Rancho Laguna Redevelopment Project Area No. II. 10. City Council introduce by title only and waive further reading of Ordinance No. amending Ordinances Nos. 815, 987 and 1249, and approving and adopting the Third Amendment to Rancho Laguna Redevelopment Project Area No II I. CITY ATTORNEY / AGENCY COUNSEL COMMENTS Agency Counsel Leibold announced that the Redevelopment Agency had no closed session items for discussion. Fli Lake Elsinore Joint City Council / Redevelopment Agency Joint Study Session for Agenda Review Minutes of March 24th, 2009 Page 10 of 10 CITY COUNCIL CLOSED SESSION City Attorney Liebold announced the City Council Closed Session items as identified below: 1(a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GOV'T CODE § 54957): CITY ATTORNEY 1(b) CONFERENCE INVOLVING A JOINT POWERS AGENCY (SOUTHWEST COMMUNITIES FINANCING AUTHORITY) (GOV'T CODE § 54956.96) Discussion will concern: Conference with real property negotiator: Property - APN 370-060-050 southeast of Corydon/west of Mission Trail Agency negotiator - Dean Deines Negotiating parties - Animal Friends of the Valleys and Elsinore Valley Municipal Water District Under negotiation - Price/terms/Conditions of Payment Name of local agency representative on Joint Powers Agency Board: Councilman Thomas Buckley No comments or discussion were addressed. ADJOURNMENT Mayor Magee adjourned the City Council to the Closed Session meeting scheduled to be held at 5:00 p.m. The Agency adjourned to the public potion of the re ly sc ed ed meeting to be held at 7:00. Robert E, Magee, yor ~;hon~6sl3uekrey, RDA Chairman City of Lake Elsi e City of Lake Elsinore Attest: .4e1✓ Debora Thomsen, CMC City Clerk, City of Lake Elsinore, California