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HomeMy WebLinkAbout01-20-1998 Joint City Council/RDA Study SessionMINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JANUARY 20, 1998 **,~****,~*,~****,~*,~*,~~**~*,~,~**~**,~***~~*,~**,~**,~**,~**,~*,~*,~**~*~****~~* CALL TO ORDER Mayor Pape called the Joint Study Session to order at 11:02 a.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by City Manager Watenpaugh. ROLL CALL PRESENT: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ALONGI, BRINLEY, KELLEY, METZE, PAPE NONE PUBLIC COMMENTS - AGENDIZED ITEMS None. DISCUSSION 1. Goals and Objectives - City, Redevelopment Agency, Deparanental. City Manager Watenpaugh gave an overview of the subjects to be discussed, and stated that He will address each subject and Council then has the opporiunity to comment on each subject. I. FINANCIAL PLAN Restructure the Public Finance Authorities Community Facilities District's • Each one is to stand alone and not be pooled with others. • Move forward with foreclosures. • Refinance CFD's with Institutional Buyers. Maintain a Solid Reserve in the General Fund • Attain 25% of General Fund total in reserve. Councilman Metze asked what the average amount of the General Fund placed in reserves is for other cities. City Manager Watenpaugh stated that in PAGE TWO - JOINT STUDY SESSION - JANUARY 20, 1998 other cities it varies from no money in reserve to-one third and as much as one-half of the General Fund. Councilman Metze stated that he has asked that Mr. Gunn come to a meeting to explain the reserves and CFD's to the public. City Manager Watenpaugh stated that he has been in contact with Mr. Gunn and they are hying to set up a date in late February or March. Correct the Redevelopment Agency's Deficit • Evaluate a11 D.D.A.'s, D.A.'s and agreements. - Terminate agreements in default. • Develop an Economic Plan for growth. - New businesses - Jobs - Sa1es t~ - Business retention Develop Criteria for Use of CFD Financing witlun the City • Size of project • Type of development • Use of funds Secure Operator and Long-term Lease on Diamond Stadium ~• Complete negotiation with TMC/Diamond Stadium partners. • Enter into long-term lease. ~ Reduce City/RDA subsidy to zero. • Develop revenue stream for RDA. Develop and Implement a Watershed Management Plan • Solicit citizen involvement. • Develop a task force to address issues. ~ Secure funding: - Sponsors - Grants, etc. • Secure involvement from: RCFC&WCD EVNIWD EMWD School District RWQCB • Elevate San Jacinto River watershed in EPA and State Water Resources listings. Mayor Pape asked how much dialogue we have had with the City of Canyon Lake since their watershed directly affects our City. City Manager Watenpaugh explained that the City of Canyon Lake is very cooperative and PAGE THREE - JOINT STUDY SESSION - JANUARY 20, 1998 will work with us on a Watershed Management Plan, however the City must also work with the Property Owners Association as well. He explained that they will be working with the Water District to address these issues and develop a plan. There was general discussion regarding the Reclaimed Water Task Force and their findings for filling the Lake. City Manager Watenpaugh stated that water quality was a question and the there is no rain this winter, then this suuuner the Water District will ha~e to start pumping water into the Lake. He noted the concern of the Water District and the cost of filtering and treat reclaimed water, therefore it would probably be potable water used. He stated that the use of reclaimed water would fall on the Water Quality Control Board and the Riverside County Flood ControUWater Conservafion Board. Mayor Pape questioned the development of a revenue siream for RDA and asked if City Manager Watenpaugh had something in mind. City Manager Watenpaugh explained that if the City entered into a long term lease on the Stadium it would reduce the City's subsidy and would create a revenue stream. Update the City's General Plan/Housing Element • Secure funding for revising element. • Secure consultant. ' • Identify issues. • Complete by September 1998. Open City Campground • Complete RFP. • Perform maintenance tasks by April 1, 1998. - Tree frirruning - Fencing - Clean-up • Secure RFP's by early March 1998. • Award concession contract by end of March 1998. • Award contract by April 1, 1998. Establish a Task Force to Address Lake Issues Councilwoman Brinley stated that she felt that there should only be the one Lake Task Force and not confuse people by forming another. She asked if ' the City was going to issue an RFP. City Manager Watenpaugh stated that the direcrion the Council has given is to consider no exclusive agreements, but to go back and discuss with certain individuals the potential for the Lake, however there has been no direction to seek RFP's. Mayor Pro Tem Kelley stated that she felt there was a need to establish a Task Force to address the recreational issues. PAGE FOUR - JOINT STUDY SESSION - JANUARY 20, 1998 Councilwoman Brinley stated that she does feel that we will need a Task Force, however until the Council makes final decisions there should be no Task Force formed. She stated that Council does ha~e the ultimate responsibility and should choose what should be done. City Manager Watenpaugh stated that staff felt that there had been considerable conflict in trying to deal with City, County, public property, private property, inlet channel for a ski school or open to the general public, the high speed zone, sailing through the lugh speed zone, and general issues and problems on the Lake; and a Task Force would be utilized to give Council some direction and suggestions as to how they would address those issues. Mayor Pro Tem Kelley stated that she would like a Task Force and addressed the Fill and Operate Agreement. She stated that she would like to see a path on the levee for bicycles and walkers added to the list. Mayor Pape stated that a lot of this will boil down to the campground and Lake issues. He noted that there are a lot of things that Council would like to see done, however the quesrion is what is practical for the City to do and what should be done by concessionaires. He stated that the slalom course is one example of an event that someone else can take on and the City will not have to deal with it or loose money on. He noted that it would be nice to have a sand beach, however the City cannot afford it and it might be something that a campground operator might want to put in. There was general discussion in regard to recreation on the Lake and the options available to CounciL Councilman Metze asked if the City could utilize volunteer help to clean up the campground. City Manager Watenpaugh stated that the City will use volunteers as they can and also court workers to do general cleanup. He noted that tree trimmnig will be done out of the City tree trimmiug contract. There was general discussion in regarding the cost and maintenance of the campground, as well as the income generated. • Aold Lake Study Session to identif~ issues. • Solicit task force members. o Address: Concessions on lake Ski school Food concessions City/County cooperation • Property issues: Public property vs. private property City vs. County • Fill and Operate Agreement: - Water replenislunent - Water quality PAGE FIVE - JOINT STUDY SESSION - JANUARY 20, 1998 • Lake rules and regulations: - High speed zone - Sailing - Sw~~ming Review and Revise the City's Municipal Code • Each depariment review appropriate secrions and make necessary changes. • Clerk to review changes. • Prepare report to Council for approval. City Manager Watenpaugh noted that there is a need to update the Municipal Code and gave an overview of City Clerk Kasad's findings regarding requests for records. He noted that many cities have a 10 day requirement for turn around and explained the process for pulling documents. Councilwoman Brinley stressed the need for a policy to assist the process and prevent staff from doing multiple tasks, as well as allowing sufficient time to respond. He stated that some of the issues that have been raised over the last year are: use of study sessions; use of task forces or committees; placement of items on the agenda, use of staff for Council support. Review and Revise the City's Policy Manual • City Manager and City Clerk review manual and bring forward necessary corrections. • Develop policies for: - Mayor and RDA Chair roles and responsibilities - Citizens' requests for information and materials (attached) - Use of Study Sessions - Use of task forces or committees to address community issues - Policy for placement of items on CounciURDA agendas - Use of staff for Council support Mayor Pro Tem Kelley stated that she would like to see a policy set that would clearly state that each individual Councilmember is exactly equal and clarify that the Mayorship is a ceremonial position, as well as the Redevelopment Agency Chair; to prevent any members of Council from making decisions the rest of the Council or Agency is unaware of. She noted that within the policy she would like to see it written that any correspondence will be copied to each member to keep them informed of the actions of others. She stated that this will prevent one person from feeling that they are above the others. Councilman Metze stated that there has been too much independent action taken by councilmembers. He stated that all members of Council should work through the City Manager and noted that all correspondence should be PAGE SIX - JOINT_STUDY SESSION - JANUARY 20, 1998 copied to Council. He indicated that no meeting should take place without the knowledge of the rest of the CounciUAgency. Councilman Alongi stressed the need to separate the Redevelopment Agency Chairman because it is not ceremonial and operates under a different situation. He stressed that the RDA Chairman is not ceremonial and should be able to make decisions, whereas the Mayor is ceremonial and should not. He stressed that the RDA Chair must meet with developers. Councilwoman Brinley explained the acrions of the Redevelopment Agency Chair and the need to act in the interest of Economic Development. She stated that Council receives a synopsis of the meetings, however if the Chair were to wait until the entire Board was notified, then no business could be conducted in a timely manner. Councilman Metze stated that he has never received a synopsis of the meetings from Special Projects Director Molendyk and noted that he is Vice Chauman of the Redevelopment Agency. He further noted that those reports go only to the Chair and City Manager. There was general discussion regarding the role of the Redevelopment Agency and the position of Chair. Councilman Metze stated that there have been two issues that have concemed him. 1) Reports from Special Projects Directar Molendyk are given to Chairwoman Brinley and City Manager Watenpaugh and no one else; and 2) independent action is taken without consent of the rest of the Board/Council and is inappropriate. Counciluian Alongi stated that he feels the same about committees and stated that the information is not reported back to Council. Mayor Pape stressed the need for better communication and stated that in the future a11 members should make sure to keep the others informed City Manager Watenpaugh clarified the duties of the Redevelopment Agency Chair and clarified the request that a11 members get the same informational copies. Councilwoman Brinley noted that she will provide more detail following meetings. Councilman Alongi suggested that no letter goes out to any organization without copies to the total Council and approval of the Council. Councilman Metze concurred if the letter stated a position on something, and stressed that this is only necessary if the letter takes a position. Mayor Pro Tem Kelley asked that there be a policy to empower the City Manager to say "no", unless the issue is considered by Council. There was general discussion in regard to the Communities of Interest and it was noted that Council has taken a stand on that issue, however not the water PAGE SEVEN - JOINT STUDY SESSION - JANUARY 20, 1998 company issue. Councilman Alongi noted that ttus issue was discussed, however there was no vote on the item. There was general discussion in regard to meetings of emergency and what constitutes an emergency. There was general discussion regarding the placement of items on the City Council Agenda and it was noted that there is a policy addressing items that have not been addressed by Council previously and need to be heard at a Study Session. Councilman Alongi stressed that Councilmembers still ha~e the right to place something on the Agenda. Councilwoman Brinley indicated that if Council wishes to place an item on the Agenda then there must be fle~bility and the item must be submitted in a timely manner to allow staff time to prepare the item. Councilman Alongi stressed lus responsibility to represent his constituents and that issues should not have to wait six to eight weeks in order to be considered; and there is a Council Policy that addresses the Agenda items. There was further general discussion regarding introducing items for the Agenda. There was general discussion regarding the election of a Mayor and City Manager Watenpaugh called for clarification regarding this issue. Councilman Alongi stated that there was no firm vote on the elecrion for the position of Mayor and that it should be considered by Council. Councilwoman Brinley stated that a citizen is in the process of forming a petition, so it is not necessary for Council to consider tlus issue now. Councilman Alongi stated that it would save time and effort if the Council voted to have an election regarding this matter instead of the citizens ha~ing to circulate a petition to make the position of Mayor elected separately from the Council positions. Mayor Pro Tem Kelley indicated her approval of using Task Forces and Committees on an "as need" basis. Councilman Metze concurred, but stressed that any Committee must go before the Council for appointment. Councilman Alongi stated that he would like to see that each Councilmember has the right to appoint their own member. Councilman Metze concurred. Mayor Pro Tem Kelley indicated that there is a need to report to the City Manager and not an individual staff member. Councilman Metze stated that the City Manager should make it clear to the staff that if they are approached by a Councilmember, they should report it to the City Manager, since he felt that no Councilmember had the right to approach staff in order to give direction. Develop an Economic Strategic Plan City Manager Watenpaugh explained that he has outlined a list of topics to address and noted Wat the Council could have a study session since there are other agencies that would like to participate and address Council regarding PAGE EIGHT - JOINT STUDY SESSION - JANUARY 20, 1998 the different issues, and this would include RDA as well. He stressed the need for a strategic plan. Mayor Pape asked if these agencies would be able to help formulate specific types of business that the City could market, spotlighting the different amenities of the Valley. He asked if it would be possible to develop a target list for mailings, phone calls and promotion of the community. City Manager Watenpaugh stated that they could be of assistance in that area and noted the involvement of Special Projects Director Molendyk and Assistant to the City Manager Best. He explained that they have been working in this area and are aware of the opportunities. He further noted the possible areas for marketing and emphasized keeping businesses and jobs locally. Councilwoman Brinley clarified that this would affect both entiries, Redevelopment as well as City economic development. City Manager Watenpaugh confinned. Mayor Pape noted the cost to do business in Los Angeles and Orange County is so expensive, and questioned if the City could do some marketing of specific types of businesses to let them know that the City is here and what we ha~e to offer; we might be able to entice these businesses to locate in the City. City Manager Watenpaugh agreed and outlined the opportunities available. Councilman Alongi concurred and clarified the third item on page 5, and emphasized that this is setting policy and not negotiating contracts. Mayor Pro Tem Kelley concurred. Councilwoman Brinley stated that there needs to be better communication between staff and Council regarding economic development; not to take an active role, but rather to be better informed. Councilman Metze stated that it is up to the City Manager to keep Council informed to prevent micro- managing. City Manager Watenpaugh concurred with Councilwoman Brinley and stated that staff needs to find a comfort level or proper time to tell Council and RDA what is happening. Councilwoman Brinley stressed the need to know to gain knowledge as to why a business would leave and why. She noted it is a question of who has looked the City over, given the City a thought and then walked away. She explained that there might be an issue that Council or RDA could address to make the City a better place to attract businesses. Mayor Pro Tem Kelley indicated that it would be best if staff notifies CounciURDA of viable projects. Councilman Alongi stressed that this is a management run City and mana~~ment and staff should have the right to bring forth what is right for the community. He noted that we have too many developers dealing with Council and not with staff and this will send a message for them to deal with staff and not contact Council. Councilwoman Brinley stressed that when Council is informed, Council can make better decisions. Councilwoman Brinley clarified why she felt that Council should be told why developers decided not to come to the City. Mayor Pro Tem Kelley stated that she only wanted to be informed of viable projects. Councilmen Alongi and Metze concurred. PAGE NINE - JOINT STUDY SESSION - JANUARY 20, 1998 • The program should sh-ive towards a sustainable and diversified economic base for the City. • Emphasize a regional approach supporting collaborative efforts of the Chamber EDC, Southwest Alliance, IEEP, IETC and other regional activities. • Realize both economic and redevelopment goals and coordinate both in a posirive plan for economic viability. • Emphasize and support an economic gardening philosophy to support e~usting business, providing an in-depth support network of demographic, market niche and market share competitive data to encourage business retention and growth. • Research and pursue a business friendly government atmosphere, establistung a streamlined fast-tracked process for permitting, ombudsman or liaison assistance, one stop center or business assistance center and customer service philosophy. • Encourage community stakeholder involvement through EDC efforts, business surveys and various communications. Accept community input and utilize in a positive fashion to improve the local economic climate and image. Encourage public/private partnerships in individual and overall goals. • Support a community needs assessment/SWOT analysis to determine current status of the local economic condition, revisited regularly. Councilman Metze asked to have SWOT defined. Assistant to the City Manager Best explained that it is a survey that is done to identify "strengths, weaknesses, opportunities and threats". Mayor Pape asked who performs the survey. Assistant to the City Manager Best noted potential sources for performing the survey. Councilman Metze asked if the City has ever had one done. Assistant to the City Manager Best stated to the best of her knowledge we have not, however there is a subcommittee from the EDC which is hying to develop one, as well as some outside entities that want to come in and make suggestions. Mayor Pape questioned why we wouldn't talce advantage of some of the business people at the college. Assistant to the City Manager Best stated that currently they are working with EDC. • Establish economic development element in next draft of the General Plan. • Develop a better system for tracking business data, licensing, sales tax revenues, current employee count, SIC code information, product information and compefirive markets, etc. • Consider economic development impacts when establishing land use policies and infrastruchue requirements. • Pursue a business atiraction program limited to specific target industries which can improve the inventory of quality jobs in the region emphasizing manufact~u~ing in lugh tech and other sectors to support e~sting business clusters and the regional tourism orientation. Participate with other entities as warranted in cooperative marketing approaches. PAGE TEN - JOINT STUDY SESSION - JANUARY 20, 1998 • Attempt to inventory all community impacts of an expansion or relocation prior to establishing an incentive package. Consider current economic climate, job growkh, quality of jobs, property and sales ta~c revenue, potential local or relocated hiring, supported industry sectors, etc. • Direct staff to remain abreast of issues which impact local economic development efforts including housing issues, transportation and other forms of infrastructure, legislative issues, business support programs, etc. • Realize the importance of comxnunity image and quality of life issues on economic development. Consider a new motto for economic development projecting a stable, positive business environment. • Encourage involvement of elected officials at appropriate levels of project development and realize the role of officials in setting policy. • Allow flexibility in the system to keep pace with changing needs of business in a demanding and fluidly opportunistic global economy. • Strive to improve the quality of the local labor force through coordinated training and educarion efforts. • Establish economic development program time lines and benclunarks coordinated with local and regional efforts. Councilman Metze asked if a study session had been set between the City and DBA regarding churches in the Business District. City Manager Watenpaugh stated that he is trying to coordinate tlus with the DBA. Secure Funds to Reopen Parks and Recreahon Facilities • Secure funding source • Remove fences • Renovate faciliries • Reestablish crews and contracts for maintenance Mayor Pape suggested that another bullet be added to state that we coordinate with the users groups. Mayor Pro Tem Kelley concurred and stated on her list she has partnerslup with youth leagues. Councilman Alongi asked why we would single out the yout~ groups and not including the rest of the community. Mayor Pro Tem Kelley stated that it does include the rest of the community, however the youth group uses are the most affected by field maintenance. Councilman Alongi asked about the funds available for the parks. City Manager Watenpaugh stated that by the end of the month the City will be out of money and on the 27th he will give a final report. Mayor Pape stated that parks can be further addressed depending on what happens in Closed Session. He noted that depending on how the agreement for the Stadium goes, Council may have to deal with the fences, facilities and staffing as soon as possible. He stated that he does not want to put planning for that contingency off. PAGE ELEVEN - JOINT STUDY SESSION - JANUARY 20, 1998 City Attorney Leibold arrived at 12:16 p.m. II. ORGANIZATION • Relocate Engineering to Community Development; Community Services upstairs; and trailer to Boat Launch/beach area for lake patrol and visibility. • Reclassify several positions (closed session item). City Manager Watenpaugh gave an overview of his suggesfion and stated that he would like to see Engineering moved to the other side of the building to facilitate public access to that department and move Community Services Depariment up stairs to give them more room. Councilman Alongi asked who would then be located in the old Community Services office. City Manager Watenpaugh stated that it would be used by the City Attorney. He explained that he would like to move the trailer that is located behind City Hall to the Boat Launch area; noted the potential for increased use and indicated that the Police Department uses the trailer for traffic reconstruction at night and would give more law enforcement visibility at the launch site. Councilman Alongi questioned any costs to move the trailer for set-up. City Manager Watenpaugh gave an overview of the needs. Community Services Director Sapp stated that it would cost appro~umately $7,000 for the electrical panel, however there would be no cost for the physical move. City Manager Watenpaugh stated that he would bring the costs for the relocation back to Council. CITY COiJNCIL RECESSED AT 12:21 P.M. CITY COUNCIL RECONVENED AT 1:42 P.M. WITH ALL MEMBERS IN ATTENDANCE. III. DEPARTMENTAL GOALS City Manager Watenpaugh ga~e an overview of the process of goals and objectives and noted that each department has developed a list of projects and goals. Councilwoman Brinley asked if Redevelopment Agency project were included as well. City Manager Watenpaugh explained that he will separate the RDA from the City projects later. Mayor Pape questioned the time frame for Albertson's groundbreaking. Senior Planner Villa eaplained that they anticipated opening by June, however with Cal-Trans requirements he felt that it would be later than that. There was general discussion in regard to the opening date. City Manager Watenpaugh indicated staff would contact the developer and provide an update for Council. He e~plained the Outlet Center expansion project has been delayed because of new ownership. Special Projects Director Molendyk stated that there is still interest in hoteUrestaurants, however since the merger it is taking longer than anticipated. He stated that he will keep Council informed. PAGE TWELVE.- JOINT STUDY SESSION - JANLJARY 20, 1998 Mayor Pape questioned the progress on the Raceway. City Manager Watenpaugh noted that staff is working with them to complete an EIR and he will keep Council informed. He further noted La Laguna and explained that they are revising maps and changing mitigation. He stated that North Peak has submitted and is in the review process on their revised plans. Senior Planner Villa indicated that they are revising the documents and tentative map however they have not selected a consultant and the Plauning Deparhnent is waiting to move ahead. Councilman Alongi asked if TMC was still on line to do El Toro and Nichols Road by mid 1998. City Engineer O'Donnell indicated that Nichols road will be constructed with Phase I. Councilman Alongi stated that he would like to see El Toro Road done at the same time. City Manager Watenpaugh stated he would get clarification. Special Projects D'uector Molendyk noted documentarion regarding North Peak, but indicated they wanted to turn some dirt in 1998. Councilman Alongi stressed that they had announced that they were going to do both Nichols and El Toro Road. City Manager Watenpaugh noted the status of the Eastlake Project. He addressed the LEA Tentative maps. There was general discussion regarding the TMC/Liberty project. Councilman Alongi suggested that there be no discussion in regard to this item since it is to be heard in Closed Session. City Manager Watenpaugh gave an update on Tuscany Hills. Councilman Alongi questioned capping of the streets. City Manager Watenpaugh clarified the road and landscaping issues. Mayor Pro Tem Kelley questioned Cottonwood Hills. City Manager Watenpaugh noted that they are doing some permit preservation grading and there is a possibility that it is on the market for the right price. Planning Division • Maintain acceptable pace for reviewing and processing various development proposals as have and may be submitted. Significant projects anticipated at this time include: - Albertsons at Four Corners (GPA & Design Review) - Outlet Center Expansion (Specific Plan and Design Review) - Alberhill Raceway (Specific Plan & Environmental) - La Laguna (600 unit residential Specific Plan at west end, tentative tract maps) - North Peak (Revised Specific Plan & Environmental) - East Lake (Revised Specific Plan - TMC) - LEA Tentative Tract Map(s) in East Lake - New Tuscany Hills Development PAGE THIRTEEN - JOINT STUDY SESSION - JANUARY 20, 1998 • Complete proposed antenna and communication tower ordinance. • Complete Multi-Family Residential Land Use and standards study relative to moratorium. Formulate recommendations. • Complete Lake Edge Specific Plan. City Manager Watenpaugh stated that we need to complete the Lake Edge Specific Plan. Councilman Alongi questioned how this could be accomplished without cooperation of the Counry. City Manager Watenpaugh noted that it needs to have a fmal adoption by the City. He commented that it could be impacted by the Cleveland Ridge COI. • Start preparing for comprehensive General Plan update (if possibility of funding available in future), including state certification on Aousing Element. • Continue to strive to improve customer service to highest level feasible. • Improve use and access of GIS and other computer information systems. Mayor Pape asked if during customer service training that it be stressed that a11 the deparhnents communicate with each other. He noted the frustration of the publia He noted that Councilwoman Brinley has discussed this with staff and has stressed one-stop-shop service at the counter. Mayor Pro Tem Kelley questioned placing a computer in the lobby. City Manager Watenpaugh stated that there would be one in City Hall for the public and one at Vons. Councilman Alongi suggested that there should be a list of employees and their functions placed on the counter to assist people in knowing who they should speak to. City Manager Watenpaugh stated that staff is currently working on that project. Councilwoman Brinley stressed the lack of information being provided and indicated that City rules are not being provided. Councilman Metze noted the misinformation the public receives. Councilwoman Brinley stressed the need to provide the correct information. She noted the desire of the Downtown to have the Design Review Committee revert back to the way it used to be. Councilman Metze stated that the Downtown Overlay District should be kept as free of politics as possible and noted the possible problems with the appeal process. He suggested that it remain with the Planving Commission since it is the planning staff that addresses the Downtown. Councilwoman Brinley stressed the fact that the merchants need a say in the process and reiterated her recommendation for the consistency of the Board. Councilman Alongi noted the work and money involved in the criteria for the Historic Downtown District and stressed that the applicant can appeal to the City Council, however if a Councilmember sits on the Design Review Committee then it would affect the appeal procedure. Councilman Metze concurred and noted the difficulty in deciding who should be placed on the committee. Mayor Pape suggested that Council hold a workshop to discuss the issues of the Historic Downtown Area. He noted that it would be a goal for the Dowlitown to try and maintain some of the PAGE FOURTEEN - JOINT STUDY SESSION - JANUARY 20, 1998 improvements that the City has made in the area, and painting light posts, trash cans and seats to help keep the up the appearances of the Downtown would be beneficial. He noted that lighting would require allocation of money. Councilwoman Brinley stated that there is a need to maintain the Redevelopment Agency's inveshnents. Building and Code Enforcement Division • Maintain an acceptable performance level for building inspections for the several new commercial projects (Albertsons, Lake Chevrolet, USA Properties Apartments, two ARCO gas stations, World Savings Bank, El Pollo Loco, etc.). Along with residential tracts (Tuscany Hills, Elsinore Homes, Jenna Group, Centex Homes, K. Hovnanian, 888 Development, C~rtis at Splash, Summerhill, etc.) and other typical day to day inspection requests. City Manager Watenpaugh explained that this was included to note that even though City Hall is closed on Friday, the inspectors will still go out and perform the necessary inspections if arrangements are made in advance. • Continue to train and educate staffper AB717 (Inspector certification and education) requirements. Mayor Pape questioned the status of the "Splash ProjecY'. City Manager Watenpaugh explained that there are a number of groups looking at that development. Senior Planner Villa explained that there is some talk of buying the project by lot which would obligate the owner for streets and other improvements. • Implement proposal for Citation Management System (attached). City Manager Watenpaugh explained that staff is working to combine vehicle and Lake citations to generate more revenue for the City and to give City staff more authority to collect on the citations. Councilman Metze asked if the County was still receiving a percentage of this program. City Manager Watenpaugh stated that the County was receiving a piece of the handicap citations, however they do not get any percentage of the Lake citations. He noted that the County receives a percentage of Street Sweeping Parking citations as well. Mayor Pro Tem Kelley questioned how the fines are working on Code Enforcement. Building and Safety Manager Russell stated that they are having a good collection rate, but some still do not pay. He noted that the proposed new computer program would be able to track all citations. Mayor Pape questioned the collection method and asked why it would not be closer to 100%. Building and Safety Manager Russell indicated that only the traffic cites can be actached to the D.M.V., but the Lake and Administrative citations cannot and must go to a collection agency. PAGE FIFTEEN - JOINT STUDY SESSION - JANUARY 20, 1998 Councilwoman Brinley asked who we used to do collections. Building and Safety Manager Russell stated that the City uses Orange Coast Credit. Mayor Pape emphasized that the concern is to get people to comply with the law, not generate revenue. Building and Safety Manager Russell stressed that if they are to administer the program then they need a method to do so. Mayor Pro Tem Kelley commented on the need for cooperation with the County on matters that directly affect the appeazance of the City and cited the area near her house. She stressed the need to work with the County to resolve that type of issue. City Manager Watenpaugh stated that he would be glad to contact the County. Mayor Pro Tem Kelley noted that at one time it was discussed that the County would house one of their Code Enforcement Officers in City Hall. City Manager Watenpaugh indicated that he would look into the possibility. • Abate certain sub-standard shuctures throughout the City, prioritized on the basis of severity of conditions and resources available. City Manager Watenpaugh suggested the need for a priority list to address the largest problems first. Councilman Metze stated that the City should coordinate with the Sheriffs Department. Mayor Pape suggested that the City cooperate with the Fire Deparlment and see if they could use some of the . properties as training exercises. He stressed the need to be more cooperative under the contract and firmer in the resolve in respect to the things that we wish them to do for us. Councilman Alongi asked who would clean up after the training exercise. Mayor Pape stated that it would be a lot easier to clean up ashes than a full demo. City Manager Watenpaugh indicated that he can ask the Fire Departrnent and find out if there are any problems related to that action. • Perform nuisance abatement action on various properties throughout the city, based on conditions and available resources. • Perform annual weed abatement activities. City Manager Watenpaugh explained that there were a few problems with the program this year and there will be a greater effort for accuracy. Councilman Alongi stated that he would still like to see a program in the City where people use our contractor Greg Smith; or put theu name on a list to have the contractor do their property. He indicated that this would allow the public to get their abatement done without the City having to chase them down. Councilman Metze asked if this could be included in the first notice. Councilman Alongi stated that ttris would just give us the opport~znity to allow the absentee owners to address their weed abatement without a lot of cost. Mayor Pape questioned how they would pay for it. Councilman Alongi stated that the City could bill them. City Manager Watenpaugh stated that the City could provide a list of abatement contractors tt-ey could contact, but staff would have to attach a fee to the cost for handling. Mayor Pape stressed the PAGE SIXTEEN - JOINT STUDY SESSION- JANUARY 20, 1948 need to be out of the business. City Manager Watenpaugh noted that if the City can assist in the hiring of a contractor, it is to the benefit of the owner and the City. • Continue the Abandoned Vehicle Abatement program. Engineering Division • Construcfion of the following Capital Improvement Projects: - McVicker Canyon Debris Basis City Engineer O'Donnell e~.plained that McVicker project is behind, however in another six weeks they should be done. Mayor Pape stated that he has been following the project and noted that there are a lot of people in that area who are being required by their lenders to have flood insurance because of the situation with the Debris Basis. He noted that it will be at least six months after completion of the project before FEMA will actually change the maps. He asked that Engineering keep the Council posted, so they can inform the people. - Lakeshore Drive at Lakepoint Park Street improvements ~ - Mission Trial from Diamond Street to Malaga Street Pavement ( Rehabilitation - Spring Street from Lakeshore Drive to Collier Avenue Pavement Rehabilitation - Chaney Street from Lakeshore Drive to Collier Avenue Pavement Rehabilitation • Develop and implement a capital improvement program for City improvement projects. • Review and assist development projects to meet City's development standards. • Develop and implement best management practices (BMP's) for the NPDES Program (Storm Water Pollution Program). • Develop a better trench paving program for utility companies. Mayor Pape addressed the problem of the City paving a road and then the utility companies coming behind and opening the road for their purposes. He noted that in other cities they are notified of the road work and are given the opportunity to do their work before the paving is done, however if they choose to do it later, then they are charged a fee for encroachment and the money is then provided to do a proper repair. He stated that he would like to see an ordinance put in place to address that issue. Councilman Metze concurred and stated that it should be curb to curb. He stressed the need for the streets to be repaved from curb to curb to prevent the problems that we are dealing with today. City Manager Watenpaugh noted that the policy that was presented by Mr. Tecca to Elsinore Valley Municipal Water District was center line to curb. Councilman Metze noted that is not what has been done. PAGE SEVENTEEN - JOINT STUDY SESSION - JANUARY 20, 1998 City Engineer O'Donnell stated that EVMWD was only required to pave three feet each side of the trench, and now the requirement is from center line over. City Manager Watenpaugh stated that Eastern is going center line to curb. Councilwoman Brinley stated that in the old section of town the trenches are sinking away. City Engineer O'Donnell explained that if the trenching has been done withir- the year, the City can require them to fix it. City Manager Watenpaugh stated that we can have them inspected. Councilwoman Brinley stated that Sumner, Townsend, Chaney and Davis Streets are all temble. She noted that they had been redone four years ago and now they look terrible. Councilman Metze concurred that many other areas as well are affected. • Develop and implement a computer tracking system for Engineering plans. • Develop programs in solid waste management to try to meet the 50% diversion rate in the year 2000. • Apply and obtain the fifth cycle funding for the City's used oil recycling program. • Develop a more cost effective program for used oil recycling. • Develop applications for City projects for funding from the reauthorization of the next ISTEA Federal Funding Program. Community Services Department Administration • Develop and distribute an RFP to secure a concession agreement for the City Campground. • Establish a Task Force to address Lake issues. (Study Session) • Develop a Community Services task force to address parks, recreation, lake and facilities issues. • Update the Parks Master Plan and develop a Trails Master Plan. • Develop a Customer Service policy and training program for all city employees. • Maintain an effective working relationship with the Lake Elsinore STORM Baseball Club. • Continue to research funding needs and monitor current funding recipients for the city's CDBG program. Recreation/Tourism Division • Develop an annual Tourism program to include promotion of the lake, stadium, special events, etc. • Emphasize a regional approach to tourism by supporting collaborative efforts of the Chamber, private tourist destinations, and other regional activities (ie: Snowbird conventions, water sports shows.) Mayor Pro Tem Kelley asked if Goat Brekker has signed another contract. PAGE EIGHTEEN - JOINT STUDY SESSION - JANUARY 20, 1998 City Manager Watenpaugh stated that he has not, however the City does have seven or eight Lake Activity Permits signed for the coming year. Mayor Pro Tem Kelley asked if Mr. Brekker is planning on coming back. Community Services Duector Sapp stated that at their last conversation Mr. Brekker had indicated that he would be retuivi~g. • Become mare involved with the Inland Empire Tourism Commission. • Develop a relationslup with production/filming companies throughout Los Angeles and San Diego. • Remain active with and supportive of local youth and adult sports organizations and continue to assist with their needs. • Research funding opportunities and encourage community assistance to support recreation programs and community special events. • Develop a program or programs to utilize the Lake Community Center. • Continue to work with private promoters to offer large special events to the community. • Pursue a relationship with a contractor to develop a program in the Inlet Channel to a11ow flexibility of use for the public. • Continue to work with the Riverside Counry Office on Aging to insure that the needs of the senior population are met. ~ Participate with local health organizations to provide health services to the senior population. Public Services Division • Develop a Pazk Ranger Program. ~ Develop a Street Tree Inventory Program. ~ Establish a 10 year carpet and roof replacement program for city facilities. City Manager Watenpaugh explained capital costs and the need to plan for replacement. He noted that generally during good times cities put aside money for replacement of capital items, however larger cities do that even in tight times. • Establish a 3 year program for interior and exterior painting of city facil~ties. ° Hire part time staff to perform right-of-way and city properiy weed abatement. City Manager Watenpaugh noted the lugh cost of using the Weed Abatement Contractor to abate weeds on City owned property and explained that this could be done for much less money if it were done by part time staff. • Establish a five yeaz buoy replacement program. City Manager Watenpaugh noted the cost of replacement of buoys and the problems they have had with damage. PAGE NINETEEN - JOINT STUDY SESSION - JANUARY 20, 1998 • Develop a replacement program for city street signs. • Establish a preventative maintenance program including a 3-5 year slurry program, annual striping program and right-of-way maintenance. • Reestablish a graffiti progam. Mayor Pape asked if there was anything that could be put together for a part time person to reestablish the graffiti program in addition to painting or picking up trash. City Manager Watenpaugh stated that he could put together costs for a part time employees for two or three days a week. Mayor Pape noted the impact of not doing the graffiti program for the last six months. Mayor Pro Tem Kelley noted a letter that was received by Council from a lady who was willing to head up a volunteer program. Councilman Metze concurred and stated that there may be some way to incorporate volunteers. Mayor Pape suggested the City organize youth groups and other orgauizations for weekend clean-up efforts. Mayor Pro Tem Kelley addressed lree lights on Main Street and stated that they should have a category. Councilwoman Brinley stressed that the tree lights were a part of the aesthetics of the azea. Councilman Metze questioned if the City Manager had enough information regarding the citation program. City Manager Watenpaugh concurred. City Manager Watenpaugh addressed the RDA Goals and explained that this is the first time the RDA has been separated from the City. • Agency has developed a financial plan to address the deficit through DDAs, DAs and agreements of which the majority are RDA's. • Complete the LEA settlement. • Secure a long term lease on the Diamond Stadium. • Develop an economic strategic plan.: • 20% set aside to assure that we have programs that are in compliance. Councilwoman Brinley asked that the RDA and EDC work together on economic development. City Manager Watenpaugh stated that he would set up a meeting with the steering committee of EDC to assure involvement. Councilwoman Brinley indicated that tlus should include the Vice Chairman as well. City Manager Watenpaugh commented on the variation in roles between the Mayor and Redevelopment Agency Chairman and clarified the difference. City Attomey Leibold noted that there is more need to be aware of the distinction between the City and RDA. She fiuther noted the official name of the Agency under the Bylaws adopted in 1980, is the "Redevelopment Agency of the City of Lake: Elsinore". She addressed appointments and noted that the Bylaws state that the election of officers for the Redevelopment Agency specifies the position of Chair, Vice Chair and Secretary/Treasurer, PAGE TWENTY - JOINT STUDY SESSION - JANUARY 20,1998 who shall hold office until reappointed. She noted that a formal policy does not have to be established, however typically the reappointment could occur at the same time as the selection of Mayor. Councilwoman Brinley clarified that appointment can occur the same time as Council appoinUnents. City Manager Watenpaugh gave a brief summary of the budget and what has occurred in the first siY month of tlus budget. He noted that the report does not include police and fu-e since they were budgeted, but their figures have not come through yet. He noted that the General Fund and Properly Tax will not exceed the original estimate and sales ta~r will slightly exceed the original anticipated amount. He further detailed the economic standing of the City and stated that it looks good for the first of the year. He noted the budgetary adjushnents needed and departmental estimates from the first of the year are on target and mid year we have reached about 52% expenditure. He indicated that there are areas that must be treated with caution to prevent exceeding projections. Mayor Pape noted the Plasuiing Deparlment numbers. City Manager Watenpaugh commented on the budget expenditures by each department to date and summarized the budget for LLNID. He explained the e~enditures on the Stadium and Lake Pazk enterprise fund; actual departmental account breakdowns on revenue and noted that the City is looking very good at this point City Manager Watenpaugh addressed the Capital Project Schedule for projects funded in this year's budget. He noted the breakdown on each project. City Engineer O'Donnell detailed the projects and their status as follows: ° Annual Misa Street Repair - Various locations in the City. City Engineer O'Donnell addressed slurry seal in the area off Lake Street and some of the streets off of Machado. He noted that construction would begin in May/June. Councilman Alongi questioned if Zieglinde would be done. City Manager Watenpaugh noted the existing schedule for the maintenance of streets without having to overlay. Councilman Alongi questioned the money allocated to slurry and whether it can be used on something else. City Manager VWatenpaugh stated that it wou11 haye to be reprogrammed through RCTC. Councilman Alongi noted streets like Bromley, DeBrask and McBride which will be impacfed by the rains. Councilman Metze included Shrier. Councilman Alongi noted that the City used rubberized stuff in the past, and expressed concern with shirrying some and doing nothing with others. City Engineer D'Donnell stressed preventative maintenance. Councilman Alongi indicated that Amber Ridge has only had attention paid to it one time. and there are a lot of people that live in that area. He stated that he does not object to shurying street and doing preventive maintenance, however it must be spread azound. Public Works Manager Payne stated that the listed project are scheduled up to July 1, 1998, however after that date the streets mentioned could be scheduled. Councilwoman Brinley stated that PAGE TWENTY ONE - JOINT STUDY SESSION - JANUARY 20, 1998 Shrier needs attention now. Councilman Alongi stressed the difficulty during rains and noted that it seems that we are worrying about pavement which might go bad versus pavement that has gone bad. Councilman Metze questioned the discussion of grinding the old asphalt for use in the stressed areas. City Engineer O'Donnell stated that there would not be that much material available. He noted that as follow-up to Councilman Along; he stated that the City has a problem with dirt streets and explained that if a temporary is placed on an existing grade and then someone wants to build a house in that area and asks where curb, gutter and sidewalk are required, the proposed home owner would have to tear up the pavement and make repairs to make it fit, therefore it would be better to leave them dirt until they can be done right. He further noted that temporary streets deteriorate rapidly and it creates another problem with keeping them up. Councilman Alongi addressed the amount of money slated for Mission Trail and stated that he felt that there was a greater need for Bromley, DeBrask and McBride since we accepted an in-lieu fee that was taken from those areas and stressed that nothing has ever been done there, nor has anytlung been offered to this area. City Manager Watenpaugh acknowledged Councilman Alongi's statements and noted that Council has, through CDBG, allocated funds which will free up dollars for other areas to at least firm up the streets. He stated that Strickland will have a barrier placed at the curve for safety. Councilwoman Brinley suggested a review of the barricade at Davis and noted the impact of iraffic on the other streets. She noted the neaz accidents on Townsend due to a visual problem and opening Davis would eliminate that. Councilman y Alongi concurred with the visual problem especially with trash trucks etc. City Engineer O'Donnell stated that there would be rehabilitation work on Mission Trail between Malaga and Diamond Drive. He noted that the City is working with Cal-Trans on the Traffic Signal at Dexter Ave. Mayor Pape stated that the traffic signal should be done by the time that school is out. City Manager Watenpaugh stated that it is the fault of the State. He noted the traffic signal at Mill and Casino Drive. Mayor Pro Tem Kelley requested Engineering to Notify the School District when the signal is on line. City Manager Watenpaugh noted the section on Main Street in the Lake Point Park area has been completed. He further detailed the rest of the Capital projects. Mayor Pape questioned that amount of money that will be spent on streets. City Manager Watenpaugh noted the breakdown in the budget for Capital Improvement Projects. Councilman Alongi addressed a problem on Mohr Street and commented that a lady had received a ticket and there is no signage in that azea, and her caz was towed away. City Manager Watenpaugh stated that he would check with the Sheriff's Department. Pubilc Works Manager Payne gave an overview of the streets that have been or will be slurry sealed and noted that it has been at least 10 yeazs since any of the roads have received attention. He further noted the streets that are scheduled for sidewalks, curbs and gutters. He detailed the maintenance plan for capital monies. Mayor Pape questioned the calendaz plan and asked if some of the projects could be placed on the next year's calendar and address some of the major ploblem areas now. He stressed that some of the streets have been neglected due to lack of funds and shoud not be put off any longer. PAGE TWENTY ~'WO - JOINT STUDY SESSION - JANUARY 20, 1998 Councilwoman Brinley asked that the Meeting go back to RDA to put some information forward. She noted that there is a need for a 4/Sths vote to add an item to the Closed Session for RDA. City Attomey Leibold advised that in context of discussions, there were questions wluch needed clarification, which have arisen since publication of the Agenda and she will need a vote to allow consideration. MOVED BY METZE, SECONDED BY PAPE AND CARRIED BY UNANIMOUS VOTE TO ADD REAL PROPERTY NEGOTIATION - LEA SITE TO THE CLOSED SESSION AGENDA UNDER AUTHORITY OF GOVERNMENT CODE 54956.8. • Annual Curb/Sidewalk Replacement - Various locations in the City. • Annual Misc. Street Restoration - Various locations in the City. • Underground Storage Tank Decontamination - Intersection of Main St.& Sulphur Street. • Guard Rail Barricade - Strickland Ave @ Foster St. • San Jacinto River Mitigation - San Jacinto River (Lakeshore Drive Bridge). • Pavement Rehabilitation - Mission Trai1- Diamond Drive to Malaga Road. • Traffic Signal - De~ter Ave. @ Highway 74. • Traffic Signal - Mill St. @ Casino Drive. • Street Widening and Drainage Improvements - Lakeshore Drive: Lakepoint Park to Main Street. • Bridge deck Restoration - Casino Drive Bridge @ San Jacinto River. • Pavement Rehabilitation - Chaney Street : Lakeshore Drive to Collier Ave. • Pavement Rehabilitation - Spring Street: Limited Ave. To Collier Ave. • Sidewalk and Access Ramp Improvements - Kellogg St., Sumner Ave., Lindsay St. Mayor Pape questioned if Council should try and prioritize from the discussion or should leave the priorities as they have been listed. City Manager Watenpaugh suggested that he be given time to consider the discussion and he will bring back his recommendations to Council. Mayor Pape stated that he has two areas that he would like to see addressed: the first is a stop sign on Mill near Avenue 12, which was brought to lus attention by the residents in that area; and the speed of traffic over in the Terra Cotta/Lincoln area. City Manager Watenpaugh stated that he would report back to Council with the findings regarding those areas. Councilman Alongi questioned a stop sign to control speed, and asked if a traffic study was necessary. City Manager Watenpaugh stated that he would look into this as well and he would have the Sheriffs Office patrol the area more frequendy. Mayor Pro Tem Kelley requested an addition of an item to the Special City Council Meeting by a 4/Sths vote. She clarified the need to discuss the City PAGE TWENTY THREE - JOINT STUDY SESSION - JANUARY 20, 1998 Council's position on the merger of the Water Districts and the need to address Council's position with LAFCO on the 22nd. Senior Planner Villa noted that staff has submitted a report to LAFCO requesting continuance of Cleveland Ridge because City staff does not ha~e enough time to review the whole packet, however LAFCO could take action on it anyway. City Manager Watenpaugh cautioned that in the past it has been recommended to LAFCO that another unincorporated area be denied and they did not follow that recommendation and approved the action. Councilwoman Brinley inquired if staffhas requested more time for review, wouldn't they consider that and continue the item. City Manager Watenpaugh concurred, however he noted previous actions by LAFCO. City Attomey Leibold clarified the City's ability to consider the item by 4/Sth vote since the item did not come before Council prior to the publication of the Agenda. Councilwoman Brinley stated that she felt that Mayor Pro Tem Kelley was asking for a consensus of Council. Councilman Alongi asked why it needed to be done in Closed Session and suggested that they discuss it prior to going into Closed Session. City Manager Watenpaugh questioned the potential for litigation. City Attorney Leibold suggested that the item can be taken to Closed Session first to determine whether Council has the authority to discuss the item and then return it to the floor if it is acceptable. MOVED BY KELLEY, SECONDED BY BRINLEY AND CARRIED BY UNANIMOUS VOTE TO ADD THE DISCUSSION OF THE CITY COUNCIL'S POSITION REGARDING THE MERGER OF THE WATER DISTRICTS TO CLOSED SESSION TO DETERMINE IF IT IS APPROPRIATE TO DISCUSS THE ISSUE IN OPEN COUNCIL MEETING. ADJOIJRNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOURNED AT 3:15 P.M. v W. PA`~~, MAYOR OF LAKE ELSINORE ATTEST: ` ~~~, VICKI KASAD, CITY CLERK PAMELA BRI Y,~CHAIRw REDEVELOP ENT AGENCY