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Home My WebLink About05-22-2001 City Council/RDA Study SessionMINUTES CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 130 SUUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 22, 2001 ~ ........................................................................ CALL TO ORDER ' Mayor Schiffner called the City Council/Redevelopment Agency Study Session to order at 4'04 p.m. ' ROLL CALL PRESENT: COUNCILMEMBERSc KELLEY, SCAIFFNER ABSENT: COUNCILIVIEMBERS: ' " BRINLEY, METZE, PAPE Also present were: City Manager Watenpaugh, Assistant City Manager Best, City AttorneyLeibold, Administrative Services Director Boone, Community Development Director Brady, Community Services Duector Sapp, informationlCornmunications Manager Dennis and Deputy City Clerk Bryning; DISCUSSION ITEM l . ' Aeenda Review Councilwoman Kelley addressed Item No. 6, regarding the Award of Contract for Lake Street Pavement kehabilitation'and asked when the project would begin and end. City Manager'Watenpaugh stated that the project would begin in mid June and would be completed in mid- September: Councilwoman Kelley asked if Lake Street would be ciosed the entire time. City Manager Watenpaugh indicated that it would not be closed thraughout the entire project, however there wauid be times when'the road would have to be closed for a few days at a time. Community Development Director Brady assured Council that Lake Street would be open to the public with the exceptian of three different occasions af which time the roadway would onlq be closed for two or three days. He indicated thaC he would be printing ' notices in the newspaper and installingsigns to'let the motorists laiow, however his department would not' know a definite'date until ' approximately a week prior to the necessary closures. Councilwoman Keliey rioted the yuarter page advertisement that the City of Temecula runs to presenran update on the Capital Frojects. She indicated that although'the City does not ha~e tfiat type•of thing budgeted, she would like the City of Lake Elsmore to'provide something similar on a smaller scale: ' Information/Communications Manager Dennis PAGE TWO - STUDY SESSION = MAY 22, 2001 indicated that there was some money budgeted far advertisement and he could coordinate an article to update the local motorists. Councilwoman Kelley stated that the City could do the update once a month or even once a quarter to present an update to the citizens regarding Capitai Projects. Information/Connmunications Manager Dennis stated that he would coordinate with Community Deyelopment Director Brady and follow up with the newspaper. IVlayor Schiffner asked if the same thing could be placed on the Lake Elsinare Web site. City lvlanager Watenpaugh stated that the contractor would be placing a sign on the roadway informing the public of their stariup time and closures. Information/Communications Manager Dennis , stated that he could have the informatian posted on the Web page and it would appear in the "What's Happening" page. Mayar Schiffner noted the confusion regarding the Brine Line and e~cplained that several people told him they thought it was reclaimed water. Information/ Communications Manager Dennis indicated that he felt that the public might develop that perception since Eastern has called the Brine Line water, non-reclaimable water. Chris Hyland, 15191 Wavecrest Drive asked about the rerouting of traffic during the closures. Community Development Director Bxady stated fihat he did not Irnow exactly where or when the ciosures,would take place, however the issue would be brought to the contractor's attention at the preconstruction meeting. He explained that the final decision would haue to be made by the City Traffic Engineer ,and City Engineer. City Manager Watenpaugh asked if the City could coordinate with CalTrans for a sign on the Freeway to infor~n people that Lake Street was closed, before they exited the Freeway. City Manager Watenpaugh addressed Item No. 7xegazding the Agreement for Janitorial Maintenance Work. He asked if the contract amountof $22,620 was a savings over the current contract. Gommunity Services Directar Sapp indicated that the bid amount ; created savings of $4,000 annually. Councilwoman Kelley addressed Item No. 8 regarding the Landscape and Maintenance Agreement with Tuscany Hilis Landscape and Recreation Corporation. She asked for clarification regarding the non-profit status. City Manager Watenpaugh expiained that the City ,staff, City Attorney and the Tuscany Hills Landscape Corporation had negotiated the contract with the LLMD to do the maintenance on all of the landscaping at Tuscany Hills. He indicated that they felt they could do the landscaping better and cheaper than the City. He further explained that the LLMD costs would be reimbursed to the contractor at Tuscany. Mayar Schiffiier asked if was,a completed deal with the contractor. City Manager Watenpaugh explained that with the Council approeal of the Agreement would be complete, therefore if the contractor should wish to change anything it would be brought PAGE THREE - STUDY SESSION - MAY 22, 2001 back to Council. He noted that m the past the Home Owners Association choose not to handle their own landseaping; however the current Board feels that they can, therefore the responsi6ility for Landscaping would be the sole responsibility-of the Homeowners Association. Gaunciiwoman Kelley noted that any complaint regarding the Landscaping at Tuscany Hills would have to go to the Homeowners Associarion, City Manager Watenpaugh confirmed. Gouncilwoman Kelley addressed' Item No. 9 regarding CR&R Inc. Annual Consumer: Price Index Increase for Refuse Cotlection. She asked if David Fahrion, Fre'sident of CR&R' would be present at the Gouncil Meeting. ;City Manager stated that he did not think so, but explained that this was an annual item. -.- City Manager Watenpaugh' addressed Item. No. 10 addressing WRCOG Dues Increase: He explained that it amounts to $170 annualiy. Councilwoman Kelley questioned the amount of time since WRCOG raised:their fees: City 1vlanager Watenpaugh stated that they ,: have collected fees far other projects; however they have not raised their Membership Fees in the last 10 years. Mayor Schiffner asked if the City had any correspondence from the League of California'Cities regarding the new program-that they were proposing to set r.epresentatives by districts. City Manager Watenpaugh stated ihat would be brought befare Council the First Regular Qity Council Meeting in June: Mayor Schiffner addressed Item No. lb addressing the Regular Gity Council Minutes ofApril 24; ZOOL-He stated that!he had a correction on Page 4 and stated that whathe had said was"Mayor Schiffner noted.that he had spent se~eral years on the Planning Commission and during the time that he spent bn Planning Comxnissian he had never seen:a recommendation made by the Pianning staff that was not _ approved by the Design Review Comm'rttee:" He stated that it was his intent to.e~lain that the ehange was not out oforder since he had never seen staffls recommendarion overruled before. City Manager Watenpaugh stated that. this should be coneeted at the Council Meeting. Councilwoman Kelley addressed Item No: 21 regarding Tentative Tract Map No. 29637 and asked for clarification regarding the Iocation of the Tract. City Manager Watenpaugh noted tkiat this? was ; the Tozai Development and was located near Running Deer Road and Mountain Street,: He e~cplained that it was in the WestEnd'of the Va11ey up against the mountain. Couneilwoman Kelley asked what was happening to the old Lewis Homes :Tract. Community Development Director Brady stated it was PAGE FOUR - STUDY SESSIQN - MAY 22; 2001 ' staff's be in escrow; therefore the Citymight see some activity on the site. Councilwoman Kelley stated that City Manager Watenpaugh had indicated that the conditions would follow the Tract: Mayor Sckuffner asked if the Tract boundaries were in the City. City Manager Watenpaugh noted that the City boundaries'were on three sides of the Tract. Councilwoman Kelley addressed Item No. 32 regarding Capital Improvement Projects Budgets for Fiscal Years 2000/O1 and 2001/02. She asked if the Library had been added into the Capital.Budget. City 'Manager Watenpaugh'noted that the Library Budget had $136,000 with $$,000 still in this years budget:that had not;been spent. He indicated that there would be.$126;000 available: for. allocation.in the new budget year. He indicated that if Council wished to add additional funding for books in the Library budget, he would request that Council do so at the time the Capital Budgetis heards " Mayor Schiffner addressed Item Na 33 regarding the request for a Letter of Suppoxt for Riverside Latino Commission on Alcahol and Drug Abuse Services, Ina City Manager Watenpaugh:indicated that when the Latino Cammission met with the staff and the Mayor it was shared with them that the Council would be very supportive of a facility that had been proposed; however at this time staff could not recommend that funding be allocated to the project, He further indicated that if Council wished to shuffle money to support the project that would have to be done atbudget time: He noted that the proposed facility would be built in Indio and possibly Council might wish to support the facility sometime in the future: Mayor Schiffner stated that he did not recall ihe Commission representatives rnaking any specific request for support, however they did ask for any support the City could lend: City Manager Watenpaugh stated that it was discussed that they were receiving differentamounts from various agencies. Mayor Schiffner asked if there was any funding a~ailable for the project. City Manager Watenpangh stated that staff would not reeommend taking any monies from the Reserve; however if the Council wished to assistin the funding ofthe facility, it would have to be staffls recommendation to make a budget adjustrnent and cut something else. He indicated that there was no idea how many people from the City would be utilizing the facility to determine how much the City shoul@ be involved. PUBLIC ,COMMENTS Chris Hyland, 15191 Wavecrest Drive; addressed ltem No: 9 regarding CR&R Inc. Annual Consumer Price Index Increase for Refuse Collection and asked for clarification. City Manager Watenpaugh explained that the item was in iheir contract and it did include an annaal: increase-based on the Cost ofLiving Adjustment. He noted that the increase would be 3.7°/a and amounts to $.49 a PAGE FIVE - STUDY SESSION - MAY 22, 2001 _ month. He explained that the City receives a 20% Franchise Fee. He indicated that the monthly fee would be $17.21 with an additional $.50 for recycling for a total of a$17.71 per month for each resident. Ms. Hyland asked if there was a rate reduction for Senior Citizens. City Manager Watenpaugh stated that there was not. Ms. Hyland stated that CR&R or the City should consider a reduction for Senior Citizens. ~iry Manager Watenpaugh stated that in the County there is a reduced fee for Senior Citizens, however they receive a different type of reduced service. He indicated that he would look into the matter. STAFF AND COUNCIL COMMENTS Ciry Manager Watenpaugt~ asked that a report by Gary Brown regarding the Rodeo be added to Presentations on the Agenda. Mayor Schiffner asked if the item had to be voted on the Agenda. City Attorney Leibold stated that it did not. Councilwoman Kelley stated that the children involved in the Wizard of Oz production would like to perfortn for Cauncil at the June 12th City Council Meeting. City Attorney Leibold stated that she would be announcing the Closed Session at 5:00 p.m. REDEVELOPMENT AGENCY No comments. ADJOURNMENT THE CITY COUNCII./REDEVELaPMENT AGENCY ADJOURNED THE STUDY SESSION AT 4: P.M. ~ ~ ROBERT L. SC ER, MAYOR CITY OF LAKE ELSINORE ~ `f~ ~', CI~IAIR~ ENT AGENCY PAGE SIX -$TUDY SESSION -1VIAY 22, 2001 Res ectfully Submitted, ~ ~ ~ A ia Lr Bryning, De uty ity Gle A EST: ~ VICKI KASAD, CMC, CITY CLERK/ HUMAN RESOURCES DIRECTOR _ CITY OF LAKE E~.SINORE