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HomeMy WebLinkAbout05-15-2001 City Council Study SessionMINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TiTESDAY, MAY 15, 2001 ~~~~~~~~~~*~~~:~~~~*~~:~~~*~:~*~:~*:~~*~~~:~*~:~*:~:~~:~~~~~*~~:~~~~*~*:~ CALL TO ORDER Mayor Schiffner called the City Council Study Session to order at 3:01 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: KELLEY, PAPE SCHIFFNER ABSENT: COUNCI~~MEM~~RS: BRINLEY, METZE Also present were: City Manager Watenpaugh, Assistant City Manager Best, Administrative Services Director Boone, Community Development Director Brady, Community Services Director Sapp, Public Works Manager Payne, Information/ Communications Manager Dennis, Building and Safety Manager Russell, Planning Manager Villa, City Treasurer Ferro and Deputy City Clerk Bryning. DISCUSSION ITEM a. Fiscal Year 2001-2002 Bud~et.(F:30.1) City Manager Watenpaugh stated that this was the first Study Session for the proposed General Fund Budget and the proposed Lake Operations Budget for 2001-2002. He explained that at the second Study Session set for June 7, 2001, staff would present the proposed Budget for the Redevelopment Agency and the Lighting and Landscaping Maintenance District (LLNID). He indicated that the LLNID was a revenue in/revenue out budget and it was anticipated that the RDA would have ample funding to transfer to the Lake Operation and Maintenance costs to the General Fund for the whole year. He further indicated that the assessments for the Redevelopment Agency would be available in August. He noted that the Capital Projects would be presented to Council on May 22°d and would include all the changes requested by Council. City Manager Watenpaugh noted the Memorandum from Administrative Services Director Boone and presented an overview of the General Fund Revenue Comparisons and General Fund Expenditure Comparisons. He indicated that the figures included one new Code Enfarcement Officer; the increase of firefighters at Station 10 and staffing new Station 85 to 3 persons per station; and 2 additional Motor Officers for the Police Department. Mayor Schiffner PAGE TWO - STUDY SESSION - MAY 15, 2001 asked if the City would be paying for the Motor Officers. City Manager Watenpaugh stated that the 2 Officers would be paid for through a grant for the first year; the City would have to pay 50% of the cost in the second year; and 100% of the cost in the third year. City Manager Watenpaugh noted that two items were not shown in the report. He explained that a counter person for the Community Development Department had been proposed to allow for better efficiency in providing customer service to the community, and a GIS Analyst which is currently working for the City on a partial grant. He noted that the GIS Analyst does mapping for Economic Development and assists Engineering with GIS Mapping, as well as assisting with the Economic Gardening Program. City Manager Watenpaugh indicated that the projected revenues were very similar to last years and presented an overview of the Taxes and General Revenues. He noted that in two years the City's lease payment would increase by $500,000. He further noted the cost of living increase was included in the budget, as well as staff positions that had changed. City Manager Watenpaugh commented that the Lake Operations Budget does not include the Campground; and clarified that if the proposed lease of the Campground does not occur prior to July lst, then the Campground would be operated on the revenues it generates. He indicated that since the Agreement with the Water District had not been finalized for water and electricity, it was not included in the proposed General Fund Budget. City Manager Watenpaugh presented an overview of the anticipated revenues. Councilman Pape noted that there was no item addressing ERAF (Education Relief Augmentation Fund). City Manager Watenpaugh explained that the Fund would be a"one-time" item. He indicated that there would be one-time reimbursements that would be received from the JPA for the limnocosm and HDR Environmental for the Biomanipulation and alum treatments for a total of $117,000. City Manager Watenpaugh presented an overview of the Departmental Expenditures. Councilwoman Kelley questioned the Code Enforcement positions and asked if there would be 2'/2 officers. City Manager Watenpaugh explained that one position was vacant and the additional position would be specifically assigned to Street Sweeping 100% of the time and for the 5`h Fridays and holidays, and the Officer would be able to assist with regular Code Enforcement. Mayor Schiffner stated that the e~ra position would be self- supporting. City Manager Watenpaugh confirmed. City Manager Watenpaugh indicated that the City was required to perform a study for the Governmental Accounting Standards Board, to PAGE THREE - STUDY SESSION - MAY 15, 2001 inventory all of the City's physical structures, curbs, gutters and sidewalks. Councilwoman Kelley asked if the City had the final contract from Animal Control. City Manager Watenpaugh indicated that the City Attorney had the contract and it was ready to be signed. He explained that staff had received a letter from Animal Control asking the City to contribute 22% of the new facility in the amount of $1.1 million. He indicated that he would be sending the request to the City Attorney for review. City Manager Watenpaugh presented an overview of the Fiscal Years 2000/O1 and 2001/002 that were included in the information provided to the Council and publia He explained that these items would allow the Council and public to compare the two years and have a better idea of where the funds had been and would be spent. City Manager Watenpaugh presented an overview of the Lake Operations Budget and noted the comparison between Fiscal Years 2000/O1 and 2001/02. Mayor Schiffner questioned the continued operation of the Campground. City Manager Watenpaugh stated that staff anticipated the lease of the Campground and should that not occur right away, the first couple of months should generate revenue to offset any cost and the budget would be modified. Mayor Schiffner asked if it looked as though an agreement would be reached. City Manager Watenpaugh stated that there were still some issues regarding the length of time for the lease. Councilman Pape questioned the difference in the transfer of the General Fund from the current budget to the proposed budget. City Manager Watenpaugh noted the expense of the repair of the Boat Launch and Campground. Councilman Pape questioned the fees for Special Events. City Manager Watenpaugh stated that this issue had been scheduled for the June 71h Study Session to address changes in fees. Mayor Schiffner asked when the City would be getting the two new Motor Officers. City Manager Watenpaugh stated that it would be in August or September. Mayor Schiffner asked if the Sheriff's Department already had the Officers training in other areas of the County. City Manager Watenpaugh stated that he would have that information on June 7~'° however all costs were included in the grant. He noted that the 1 St year all the costs are paid for by the grant; the second year the City would have to pay 50%; and the third year the City would have to pay 100% of the cost. Mayor Schiffner clarified that all the equipment was paid for by the grant. City Manager Watenpaugh confirmed and explained that should the City choose not to continue the program the grant would be reimbursed $9,000 per motarcycle. COUNCILMAN METZE ARRIVED AT THE STUDY SESSION AT 3:20 P.M. PAGE FOUR - STUDY SESSION - MAY 15, 2001 City Manager Watenpaugh stated that any new revenue sources would be discussed at the June 7th Study Session. He noted a study that was being done on Traffic Mitigation Fees. Councilwoman Kelley asked if it would be ready for the June 7`h Meeting. City Manager Watenpaugh stated that it would not be done until August or September. Councilman Pape asked if all the increases for Police and staff were factored into the Budget. City Manager Watenpaugh confirmed. Councilwoman Kelley asked if there was any way to speed up the Traffic Mitigation Fee study. City Manager Watenpaugh eaplained that what was taking so long was the collection of data, which was not available from other sources. He noted that the consultant had to create the numbers to complete the study. Councilman Metze questioned the actual cost of stipends for the Council. City Manager Watenpaugh indicated there was $18,000 for Council stipends and the balance of that item was for insurance, travel and memberships. Mayor Schiffner commented that the additional Code Enforcement Officer would be a big improvement for Street Sweeping. City Manager Watenpaugh commented that for the first time the City had the potential of numerous developers with tracts coming through that would pay for Capital Improvements, but not for operation and maintenance. Councilman Metze asked if it would be possible to condition for a community pool. City Manager Watenpaugh stated that it would be very nice, however it would be extremely expensive to maintain. Councilman Metze asked what it would cost in comparison to the maintenance of the proposed park on Lincoln. Community Services Director Sapp stated that it costs $6,000 per acre, per year to maintain a park. City Manager Watenpaugh stated that he would look into the cost and provide the numbers. Mayor Schiffner stated that the City could participate in a pool at the new high school. ~,. ,. '. ~... ~~ .~:.. Councilman Metze concurred with Councilman Pape regarding the increase in Fire, Police and Code Enforcement and the positive impact they would have on the City. Councilman Pape asked if the increase in electricity was figured into the budget. Administrative Services Director Boone indicated that an increase of 25% was factored into the budget pending the new rulings regarding rates for government. PAGE FIVE - STUDY SESSION - MAY 15, 2001 Councilwoman Kelley questioned the funding for books for the Library. City Manager Watenpaugh stated that would be brought before Council at the ne~ meeting with the Capital Improvement Budget. Councilwoman Kelley asked if the retrofit on the lights had been done. Community Services Director Sapp noted that they were almost complete and the lighting test would be done tonight. PUBLIC COMMENTS Chris Hyland, 15191 Wavecrest, questioned the lack of a budget item regarding the purchase of water. City Manager Watenpaugh e~lained that since an agreement had not been reached, the amount was not included. Ace Vallejos, 15631 Cobre, questioned the amount that was budgeted for Police Services, and noted that their MOU was still being negotiated. He asked how the City arrived at the numbers. City Manager Watenpaugh stated that the Sheriff's Department provided the numbers. ADJOURNMENT THE CITY COUNCIL 5TUDY SESSION ADJOURNED AT 3:34 P.M. ~ ROBERT L. SCHI NER, MAYOR CITY OF LAKE ELSINORE ATTEST: ~ ~~~ VICHI KASAD, CMC, CITY CLERK/ HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE Respectfully submitted,