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HomeMy WebLinkAbout05-01-2001 City Council Study SessionMINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 1, 2001 *~***********~****~*~~**~*~*~~~*~***~*~*~*~***~*~****+~***~*+ CALL TO ORDER Mayor Schiffner called the City Council Study Session to order at 3:21 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: BRINLEY, KELLEY, PAPE, SCHIFFNER ABSENT: COUNCILMEMBERS: METZE Also present were: City Manager Watenpaugh, Assistant City Manager Best, City Attorney Leibold, Administrative Services Director Boone, Community Development Director Brady, Community Services Director Sapp, City Engineer O'Donnell, Public Works Manager Payne, Information/ Communications Manager Dennis, City Treasurer Ferro and Deputy City Clerk Bryning. DISCUSSION ITEM Fiscal year 2001-2002 Capital Projects. (F30.2) City Manager Watenpaugh indicated that this Study Session was in response to Council's request that staff present the list of Capital Projects for review. He explained that the staff report provided to Council listed the Capital Projects and their statues. City Manager. Watenpaugh noted the postponement of the Lake Street Pavement Rehabilitation due to the Brine Line Project. Community Development Director Brady stated that the bids would be opened on May 9, 2001, and the Award of Contract will be placed before Council at the Meeting of May 22, 2001. Mayor Schiffner requested clarification that the funds had all been budgeted for the listed projects. City Manager Watenpaugh confirmed. City Manager Watenpaugh noted the completed projects as follows: Street Maintenance - Slurry Seal Street Maintenance & Striping Main Street Rehabilitation Franklin Street Lighting Langstaff Improvements - Sheriff Station PAGE TWO - STUDY SESSION - MARCH 1, 2001 Mission Trail Right-of-Way Railroad Canyon Road Improvements Community Center Restroom Rehabilitation City Manager Watenpaugh indicated the following were on going proj ects: Street Maintenance - Curb, Gutter & Sidewalk and Survey Monuments San Jacinto River Mitigation (Lakeshore Bridge - 2 yr. on going maintenance project I-15 Diamond Drive Freeway Study - Four Proposals have been submitted to the State Outflow Channel Improvements between Limited and Heald - In process of obtaining a 1601 permit Franklin/Canyon Estates Drive Engineering - Construction to Begin in July Traffic Signals @ Collier/Central/Riverside Drive - Installation to begin in July Lake Street Pavement Rehabilitation - Construction to begin in July LSA Study/Traffic Mitigation Fees - Complete in August 2001 SB821 Railroad Canyon School Sidewalk - Award of Contract on May 22nd. Outflow Channel Phase 2- From Heald to Graham - In process of obtaining a 1601 Permit Summerhill Bridge approach repair Swick/Matich Parking Lot - Ready to bid City Entry-Way Sign Crrand & Lakeshore Drive Entry - Ready to bid Master Plan of- Parks & Trails - In progress McVicker Skate Park - Final Plan Check McVicker Canyon Fire Station Road - Construction to begin in July OPA Collier Avenue - In progress Summerhill Park (Lights) - Materials ordered Councilman Pape asked if the City was getting cooperation from Cal Trans regarding the I-15 Diamond Drive Freeway Study. City Engineer O'Donnell stated that staff had submitted the formal proposals and explained that it would have to go tl~rough the review process. Mayor Schiffner clarified that it was all four proposals. City Engineer O'Donnell confirmed. Councilman Pape asked if there was a time-line. City Engineer O'Donnell stated that it would take at least 60 days. PAGE THREE - STUDY SESSION - MAY 1, 2001 Mayor Schiffner asked if the $250,000 for the Mission Trail Right-of- Way included the property acquisition. City Manager Watenpaugh stated that it included all the property acquired on the City's behalf. City Manager Watenpaugh addressed the Outflow Channel Improvements and indicated that staff anticipated approval from the State by May 22nd. Councilman Pape asked about the funding for the project. City Manager Watenpaugh stated that portions of the funding would be from the Park Fund, the Traffic Safety and from a 221 Grant. Councilman Pape asked if acquisition of property was necessary for Traffic Signalization. City Engineer O'Donnell stated that it would not been necessary to acquire property if Cal Trans approved the plans as proposed, however if they require the City to install for handicap improvements, the City would have to acquire property to allow for the handicap access ramp and pad. City Manager Watenpaugh addressed the Suirunerhill Drive Bridge Approach Repair project and asked for a status report. City Engineer O'Donnell indicated that his department was in the process of getting a Soils Engineer to investigate the site and there should be more information in the neat month ar two. City Manager Watenpaugh clarified that it would be a carryover into next year's budget. City Engineer O'Donnell agreed. City Manager Watenpaugh questioned the time line for the bid opening for the Swick/Matich Parking Lot. Community Development Director Brady stated that the bid opening would occur on May 16th, and bids would be taken to Council for Award of Bid on May 22, 200 L Mayor Schiffner clarified that the $6,397,000 was in the current Capital Improvement budget. City Manager Watenpaugh confirmed and indicated that the funds for any project that was not complete would be carried over to neat year's budget. Councilman Pape asked when the bid would occur for the Grand & Lakeshore Drive Entry. City Engineer O'Donnell explained that dirt would have to be moved from the Swick/Matich Parking lot to raise the elevation prior to bidding the project. Mayor Schiffner clarified that palm trees would be moved to that site as well. City Engineer O'Donnell confirmed and explained that it would go out to bid in June. Mayor Schiffner asked if the money that was budgeted for the project included the cost of removing and planting the palm trees. City Manager Watenpaugh stated that he would check on the cost trees and ascertain if it was included in the budget. PAGE FOUR - STUDY SESSION - MAY 1, 2001 City Manager Watenpaugh presented an overview of the funding available for 2001-2002. He noted that if a traffic mitigation fee were imposed, additional funds would be available for improvements. Councilman Pape asked if the Council imposed a City Wide Fee, would it affect the projects that have already been approved. City Manager Watenpaugh explained that the City could not go back and assess fees on projects that have already been approved. City Engineer O'Donnell explained that the fee staff was trying to develop was only a fee for Capital Improvements and not for maintenance. He noted that if a development had a DDA, Development Agreement or approved plan they could not be charged retroactively. He noted that all of the Specific Plans do not have approved maps. City Attorney Leibold stated that all the Development Agreements she had reviewed contained provisions that vested the rights of the Developer to build a project and should they have an approved plan they would be exempt. Mayor Schiffner stated that it would behoove the City to move of a TUMF Fee as soon as possible. Councilwoman Kelley stated that she would like to see a breakdown of cost on infrastructure done at the City level versus what it would cost to be a part of the Regional program. Mayor Schiffner asked on which projects staff recommended to spend the available $1,426,000 in funds. City Manager Watenpaugh indicated that staff recommended Collier Ave. rehabilitation between SR 74 & Chaney Street; Grand Ave. rehabilitation between Lake Street and Lincoln; and Lincoln rehabilitation between Machado St. and Terra Cotta. He suggested that the three projects be funded for $400,000 each and presented an overview of the three proposed projects. He indicated the three projects were recommended by Traffic and Engineering, because without this work the City stands to loose those roadways. Mayor Schiffner stated that he respected the recommendations of staff, however there was one project that was carried from last year and was a roadway that he considered the worst in the City, and that was Stickland. He stated that he would like to see something done with that roadway. He asked if staff could find the money in Capital Improvements to address Strickland. City Manager Watenpaugh stated that if Council wished to have Strickland addressed, staff would find a way to fund the improvements. Mayor Pro Tem Brinley stated that Strickland Ave. was used as an alternate route should Riverside Drive or Chaney be closed, and improvements to that roadway would be of benefit to the City. She stated that she would like to see attention given to Collier as well. Councilman Pape asked if an accurate traffic count had been done on Collier and on Machado. He stated that Machado had a lot of traffic and the road was in poor shape. City Engineer O'Donnell stated that the first seven listed were all in need of immediate repair, however the three selected were the warst. Councilman Pape asked if there were any industrial complexes PAGE FIVE - STUDY SESSION - MAY 1, 2001 planned that would be conditioned to put curb and gutter in at Collier and Highway 74. Community Development Director Brady stated that at this time there was nothing planned for that area. Mayor Schiffner stated that there was no question that there were a lot of streets that needed work, however the City had only so much money and the Engineer had reviewed all of the roads and made the recommendations based on immediate need. He stated that he had no reason to disagree, except if there was money left, he would like to see Strickland Avenue addressed. Councilwoman Kelley noted the area that washes out in front of Vista Donuts. City Engineer O'Donnell stated that the Engineering Department had inspected that area and it was decided that the drainage would have to be addressed prior to doing any major road construction. Councilman Pape stated that if the City were to come into some extra money, he would like to see Machado addressed. Mayor Schiffner asked if the $400,000 estimates were firm. City Engineer O'Donnell indicated that they were conservative estimates to make sure there was enough funding to address the tlu~ee proposed streets, and there might be some funds left at the completion of the projects. Councilman Pape questioned the amount of the bids for Lake Street. City Engineer O'Donnell e~cplained that the project had been delayed and the bids would not be submitted or opened until May 9th. City Manager Watenpaugh stated that the Lake Street project would be before the Council on May 22, 2001. Chris Hyland, 15191 Wavecrest, questioned the Collier to Highway 74 project and asked if there were plans to place a traffic light in that location. City Manager Watenpaugh noted that plans had been submitted to Cal Trans for traffic lights at Highway 74 and Collier and Collier and Riverside Drive. He e~lained that it would be a City project, however the City needed approval from Cal Trans prior to moving forward. City Manager Watenpaugh noted the possible realignment of Highway 74. City Manager Watenpaugh presented an overview of the Park Projects and suggested that staff move forward with the Skate Park, including Landscaping of the Park Area. Councilman Pape addressed the property at Lincoln and Terra Cotta. He commented that the property had been vacant for the last ten years and felt that it should be made a priority. City Manager Watenpaugh indicated that staff had discussions with a developer that has indicated that they would like to buy the old Fire Station Site and subject to the funds being spent in the CFD area, it was felt that the money could be used to develop the proposed property. City Manager Watenpaugh clarified the location of the park site. Mayor Schiffner asked about PAGE SIX - STUDY SESSION - MAY 1, 2001 the development of the old Fire Station property. City Manager Watenpaugh stated that the entire site would be developed. Councilman Pape stated that he would like to see the Skate Park developed as soon as possible. Councilwoman Kelley noted that the Skate Park was very much needed and there was still communication with the County and Canyon Lake, however Canyon Lake was more interested in how many of their youth would use the park. She noted that the park would be supervised and a fee charged. She indicated that the flier that was circulated within the City was fizll of incorrect information. She noted that the flier stated that the Skate Park should have been located ne~ to the BMX Park, however there has been a lot of problems in that area and she felt that the location would not haee been good for the kids. Councilman Pape stated that anyone could talk about developing a park, however if the money was not a~ailable, then it was only talk. Mayor Schiffner asked if a private Skate Park had been presented to the City. Councilwoman Kelley stated that a concept had been presented to the Planning Department, however the Planning Department instructed them to bring in something more specific. She noted that she met with Mr. Buck and he presented the concept to her, however it was very general and nothing specific had been offered. She commented that since then, there had been a lot of problems at the BMX track. Councilman Pape stated that it would have been better to have private enterprise do the project, however there was no one legitimately stepping up to do the project. He commented that the Skate Park would be supervised and controlled. City Manager Watenpaugh indicated that there had been no formal presentations made to the City; nor were they planning to comply with the requirements of the existing planned facility. He further indicated that there had been previous interest in putting a Skate Board Park in the old K-Mart building, however it fell through; and it had been the consensus that private industry was not willing to do the project to the City's specifications. He noted that a local person with experience had eapressed interest in being the concessionaire for the Skate Park. Councilman Pape stated that he felt the flier was a piece of campaign literature that was trying to misdirect the public. Councilwoman Kelley stated that there was a lot of support for the Skate Park. City Manager Watenpaugh stated that there had been a suggestion to sell some of the lots from the proposed 888 Development park site and he noted that it was staf~s recommendation to not sell. He indicated that if the City was able to sell the Old Fire Station site and lceep the Park fixll size, then use other funding for operations and maintenance, then there would be no other issues involved. He stated that they would bring the item back to Council for direction, but he wanted to keep Council informed. PAGE SEVEN - STUDY SESSION - MAY 1, 2001 Mayor Schiffner asked if the BMX track was operating on a Conditional Use Permit. Community Development Director Brady stated that staff and the Planning Commission had concerns regarding the way the BMX track was operating, as well as problems with access to the site. He indicated that if the problems were not addressed to comply with the Conditions of Approval, then the City would have to shut the operation down. He explained that they were due to apply for their next Conditional Use Permit, and compliance with the Conditions of Approval would be the main issue. Mayor Schiffner commented that there had been complaints from people in the neighborhood regarding different issues. Councilman Pape suggested that Council wait until Mid-Year Budget Review before considering Traffic Signal Conversions. He noted that there was a Bill pending in Sacramento that would allocate some funds to do Traffic Signal Conversions. He indicated that the City should wait and see if the Bill passes. Mayor Schiffner asked if there was a substantial reduction in the energy cost for the lights. City Manager Watenpaugh stated that it was based on the amount that the diodes use versus the regular lights. He indicated that approximately $15,000 a year that would be saved on 12 signals. Public Works Manager Payne indicated that it would be a 60% savings in energy costs. Mayor Schiffner commented that it would be worth waiting if the funding could come from some other source. Councilman Pape noted that the City would lrnow by July l, 2001, if the State adopts the budget. Mayor Schiffner asked if it was going to be an issue to wait. City Manager Watenpaugh stated that the conversion was to be funded through the Traffic Signals money and the funds would still be there if the bill is not passed. Mayor Schiffner questioned the Traffic Signal Fund. City Manager Watenpaugh stated that the Fund was for Traffic Signals only and could not be used for any other purpose. Mayor Pro Tem Brinley stated that she felt that the community should be better educated regarding the mitigated funds and that they could only be used for the purpose intended and not for other projects. She noted the amount of misinformation that is given to the public and she felt that the residents did not understand that there were certain funds that could not be spent on any other item than what they were intended for since the use of funds were mandated by the State and the City had no option. City Manager Watenpaugh noted the spreadsheet in the Agenda Report that presented an overview of each project account by account and the funds available, which could not be transferred. Mayor Pro Tem Brinley asked that the spreadsheet be attached to the Agendas for the public the second City Council Meeting of May. City Manager Watenpaugh stated that they would have the spreadsheet attached to the Agenda. PAGE EIGHT - STUDY SESSION - MAY 1, 2001 PUBLIC COMMENTS Chris Hyland, 15191 Wavecrest Dr., commented that it was her flier on the Skate Park and she had done her research. She stated that she had talked to Sacramento and had talked to Mr. Shipplet. She indicated that she received a lot of information from Mr. Shipplet regarding the Skate Park. Councilman Pape stated that the information was not accurate regarding the Skate Park. Ms. Hyland disagreed and stated that the people from the State told her that the $262,000 could also haee been used for development, improvement, rehabilitation, and restoration that could have been used on the e~sting parks. She noted that the assessment that the Council was hoping to levy against the taa~payers was proposed, instead of using the $262,000 to restore the parks and maintain them. City Manager Watenpaugh stated that the proposed assessment would be for operation and maintenance and not for development and restoration of parks. He further explained that the $262,000 could not be used for operations and maintenance. He stressed that the dollars that would be used to develop the Skate Park were capital dollars and could not be used for operations or maintenance. ADJOURNMENT T~IE CITY COUNCIL STUDY SESSION WAS ADJOURNED AT 4:10 P.1VI. ROBERT L. Respectfully submitted, ~ ~ ! A ria L. Bryning, puty ty Clerk A EST: VICKI KASAD, CMC, CITY CLERK/ HUMAN RESOURCES CITY OF LAKE ELSINORE YOR