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HomeMy WebLinkAbout06-28-2002 City Council Study SessionMIN UTES CITY COUNCIL STUDY SE5SION CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA FRIDAY, JiJNE 28, 2002 - 3:30 P.M. ,~~~~~:~,~*,~*~~~~~~,~~~*~*,~,~~,~*~~:~~;~~:~,~~~*~~,~~,~,~~,~,~,~,~,~~,~~*~~,~~~~~~~~ CALL TO ORDER Mayor Kelley called the Study Session to order at 3:37 P.M. ~ PLEDGE OF ALLEGIANCE Mayor Pro Tem Schiffner led the Pledge of Allegianee. , _ _ ~ ~ ~ _. ~ ~ ROLL CALL PRESENT: COUNCILMEMBERS: BRINLEY, BUCKLEY _ HiCKMAN, SCAIFFNER, _ KELLEY ABSENT: COUNCILMEMBERS: . NONE Also present were: City Manager Watenpaugh, Assistant City Manager Best, City Attorney Leibold, Administrative Seroices Directar Boone, Community Development Director Brady, Community Services Director Sapp, Police Chief Walsh, Information/Communications Manager Dennis, Building and Safety Manager Russell, Public Works Manager Payne, Lake Operations Manager Kilroy and Deputy City Clerk Paredes. DISCUSSI~N Fiscal.Year 2002-03 -Bud~et. (F: 30.1) _ Mayor Kelley presented an overview of the subject matter previously discussed and reviewed the issues that needed to be resolved. PAGE TWO - STUDY SESSION - JUNE 28, 2002 City Manager Watenpaugh referenced a cover memo, which outlined items to be addressed at the Budget Workshop. He noted the budget items in the memo and indicated the items Council had previously agreed upon by a majority consensus. He noted that the budget would not be validated until Council took a formal action. City Manager Watenpaugh provided an itemized overview of the budget items and the departments the funds would be allocated. He noted that the total amount for the General Fund budget that the majority of the City Council were in concurrence on was $1,723,000. He indicated that since the Lake Park and Recreation Fund was administered through the Community Services Deparhnent'General;Fund; they had rolled the revenues into the General Fund account and eliminated the separate Lake and Park Recreation Fund. City Manager Watenpaugh provided a summary sheet for the .. Redevelopment Agency, which had a new format in order to assist Council's review of the Budget. He provided an itemized overview of the RDA's bond debt payments as weil as the Agency's other liabilities. He indicated that this budget year was the second time the RDA was fmancially sound and generating more revenue to assist in repayment of the debts incurred by the General Fund. Councilwoman:Brinleq noted that she was impressed with the fact that this was the first time the RDA had actually made a payment to the City. City Manager Watenpaugh concurred. He summarized the three operating budgets; the General Fund, Redevelopment Fund and the! LLMD expenditures, which totaled $27,093,370. He proceeded to review the Capital Projects budget, which totaled $5,023,197. He indicated that the total of the City's four budgets, the General Fund, Redevelopment Agency, LLMD and Capital Projects was $32,116,567. City Manager Watenpaugh noted the incorporation of the projections from the Traffic Mitigation Fund, which was implemented tliis year. He provided an itemized overview of the Capital Projects and totals allocated to each project. Councilman Hiclanan clarified the amount allocated to the Traffic Signal project at Collier/Central and Riverside Drive. Ciry Manager Watenpaugh stated that the funds were carried over from the previous year and that was the total federal funding allocated, He provided an.overview of the park funds and the process PAGE THREE - STUDY SESSION - J(JNE 28, 2002 in which monies were matched to make improvements. He explained the parks developed by the developers and the methods used to consider parks as capital project and a benefit to the City. He introduced Linda Bradiey to the Council and noted that she was attend'mg the workshop to provide an explanation of the Forensic Rape Exam Center. Linda Bradley thanked Council for allowing her to attend the workshop. She noted her background m the medical field and how she became involved in the need for the Center. She gave an overview of the current process for a forensic exam to be conducted when requested by law enforcement. She eaplained the concerns and studies to be addressed. She indicated that the Inland Valley Hospital had donated the space for the Center location in the hospital and the funds needed to train the personnel to conduct the exams. She noted the total monies invested by the hospital for the program were $40,000. She detailed that various community members who had donated funds far state-of-the-art equipment in excess of $50,000. She presented a review of the budget for the first year funding and the boundaries of the service area. She described the method used by law enfarcement to utilize the center. Councilwoman Brinley addressed the method in which the doctors at the facility were paid. There was discussion addressing the medical and forensic costs. Mayor Kelley thanked Ms. Bradley for attending the workshop and indicated that she would be attending the ribbon cutting. City Manager Watenpaugh noted that the Southwest Riverside County Alliance was having a function at the Diamond Club and requested confirmation of Council attendance. PUBLIC COMMENTS Leroy P. Pestana, Corydon Rd., thanked Council for their concem with the Corydon to Mission Trail street improvement. He questioned the time frame in which the paving would be completed. City Manager Watenpaugh indicated PAGE FOUR - STUDY SESSION - Ji.JNE 28, 2002 : that it would be addressed within the ne~ fiscal year. Mr. Pestana read a statement from Jimmy Troyn, a neighbor who could not attend the meeting due to work constraints xegarding the same project. There was general discussion on the Corydon street improvement project. Chris Hyland, 15191 Wa~ecrest; addressed Machado Street's need for repaving and whether there were funds available in the budget far that purpose. She addressed whemthe Walmart repayment would be complete. City Manager Watenpaugh indicated that would be paid in thirteen years. Ron Hewison, 35 Villa Valtelena, addressed the budget and the projection on the revenue side. He made suggestions regarding the structure of the budget and questioned the amount of time spent to review the budget. There: was general discussion on the budget and the fact that it was conservative in the area of public safety. City Manager Watenpaugh noted that approacimately 30% of the budget was allocated to public safety. Mr. Hewison addressed budget cuts in the area of certain staff positions, which overiapped others. Mayor Kelley discussed the past layoff of staff, which required the employees to be responsible for twice their normal workload. There was general discussion regarding contractual employees: : COUNCIL COMNIENTS Mayor Kelley clarified for Councilman Hickman that today they were looking at unresolved budget issues only. Councilman Hickman addressed theDeferred Compensation for the City Clerk/Human Resources Director; and the Crime Free Multi Housing Program. City Manager Watenpaugh gave an overview of the policies and procedures of adopting the program and the time involved in researching the program. He gave a description of what inspectors enforced in the multi-family housing projects: -There was discussion omhow the program would be implemented aud enforced by ordinance. PAGE FIVE - STUDY SESSION - JUNE 28, 2002 Councilman Buckley addressed the Chamber issue. City Manager Watenpaugh indicated that he and Assistant City Manager Best met with the Chamber's Executive Director who provided information on what the funds would be used for. He indicated that a copy of that informatian would be provided to Council. He noted that a contract would be brought to Council for approval prior to allocating those funds. Chamber: Executive Director McColley indicated that she had a rough outline of the report on what the funds would be used for; and that Councilman Hickman had picked up a copy at the Chamber prior to the Council Meeting. She seviewed'the Ghamber philosophy; for marketing the City of Lake Elsinore. She provided an overview of the functions and goals of the Chamber of Commerce. Councilman Hickman eapressed concern on the possibility of City employees duplicating work done at the Chamber. Ms. McColley indicated that work done at the Chamber did not duplicate any work done at the City. City Treasurer Ferro noted his concern with the way in which the Chamber was going to work with the City to justify the $50,000 given to them by the City. Ms. McColley addressed City Treasurer Ferro's concerns and described the resources that would be made a~ailable to the local businesses. She noted that ihe City and the Chamber were interlocked in their goals of marketing the City. She rprovided an overview of the methods used by both entities to achieve those goals jointly. City Manager Watenpaugh advised that stuff had obtained copies of contracts other cities had with their Chambers. He noted that the City needed to re- implement an agreement with the Chamber of Commerce to specify what they would do for the City and whatthe City would do for them. He indicated once an agreement was reached between the Council and the Chamber the funds wouid be allocated. Councilwoman Brinley noted past agreements between the City and the Chamber and the topics included in them. She stated her support for the Ghamber working with the City as a separate entiry to promote local+businesses. PAGE SIX - STUDY SESSION - J(TNE 28; 2002 There was general discussion about how the money was allocated to the Chamber and the methods used to mclude it in ttie budget. Councilman Buckley noted the items he would iike eliminated from the budget, which included possible layoffs, Councilman Hickman noted the items he would like eliminated from the budget: Councilwoman Brinley stated that she needed mare time to consider potential reductions. Councilman Schiffrier noted that the parity study results were pending. He indicated that he would notagree to any reductions until those results were; received; and that adjustmenfs could be made.as a result of the study. : City Manager Watenpaugh gave an overview of what the parity study would include and a timeline. Mayor Kelley confirmed Council's concerns and the actions that would be taken by City Manager Watenpaugh to respond to those concerns. She addressed the gas line near the Outlet Center. City Manager Watenpaugh provided a review of a meeting staff had with The Gas Companysegarding ihe most cosY effective way to reach an agreement to provide the Outlet and the local schools with natural gas. There was discussion about the options a~ailable to the City in reaching an agreement. There was clarification on the general Council consensus as to what benefits and salaries should>be eliminated from the budget and that salarg increases would be on hold pending the results of the parity study. Jim Morris, 15220 Golden Sands St., addressed the issue of Mu1ti-Family Housing inspection and his concerns as a property manager. Edith Stafford, 29700 Hursy, noted that the pariry study should not have - anything to do with the understanding of what needed to be cut from the budget. PAGE SEVEN - STUDY SESSION - JUNE 28, 2002 An unidentified man addressed the issue of street improvements and how the money in the budget could be used for that purpose. Mayor Kelley instructed him to voice his concerns at the Council meeting on Ju1y 9'~. Ron Hewison, 35 Villa Valtelena, addressed the format of the agenda and the fact that public comments came before the budget discussion. He indicated that the line items should have been scrutinized individually. Mayor Kelley explained the process in which the budget was reviewed, the time involved; and the extensive questions brought to staff for clarification. Mayor Kelley commented on the Planning Commission's possibility of rescheduling their meetings to a different day: She cautioned Council to refrain from attending meetings with developers without'a designated Councilperson as discussed in Ciosed Session. City Manager Watenpaugh addressed a previous request by Councilman Buckley for a study session for the potential of committee appointments. Mayor Kelley requested a joint study session with the new Plautung Commission. City Manager Watenpaugh suggested one study session for both subjects. Council concurred. City Manager Watenpaugh noted that the July 23rd Council Meeting would be changed to July 30`~' due to League of California Cities Conference and noted there would be three Councilmembers attending. ADJOURNIVIENT TFIE CITY COUNCIL STUDY SESSION WAS ADJOURNED AT 5:46 P.M. GENIE KELLY, MA CITY OF LAKE EL~ PAGE EIGHT - STUDY SESSION - JUNE 28, 2002 Respectfully submitted, ~~~ ~ ~ Adria L. Paredes, Deputy Gity Clerk _ A EST: ~ VICKI KASAD, GMC, CTTY CLERK/ HUMAN RESOURCES DIl2ECTOR CITY OF LAKE ELSINORE