Loading...
HomeMy WebLinkAboutItem #8CITY OF LADE LSIAO E DREAM EXTREME. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT M. YATES CITY MANAGER DATE: JUNE 25, 2013 SUBJECT: PURCHASE OF ASPHALT REPAIR EQUIPMENT Recommendation The City Council approves the purchase of two Infrared Electric Asphalt Heaters, Processor and a Dual Drum Roller from Heatwurx sold exclusively through Caterpillar. Background Currently Caliber Paving, an outside contractor, is under contract with the City of Lake Elsinore to perform on call asphalt repair. Last year, the City's 1990 Ford Patch Truck was removed from fleet inventory because of new emissions requirements. Currently there is no patch or equipment available in the City's inventory to repair asphalt. The steps below describe the conventional method of asphalt repair. 1. Saw cut out the repair area. 2. Remove old material. 3. Load and haul away old material to dump. 4. Prepare surface areas and apply a binder to the edges. 5. Replace old material with new mix. 6. Compact material. This method of pavement repair typically takes up to one week to complete and will usually leave a slight bump in the road. In terms of the life of the repaired asphalt, the area where the existing asphalt joins with the pavement repair is a point of weakness where water and debris can infiltrate the sub -grade and accelerate roadway deterioration. Discussion Heatwurks products offer a unique approach to pavement repair using infrared heat to soften asphalt pavement without burning off the essential oils or introducing moisture. AGENDA ITEM NO. 8 Page 1 of 9 After a few minutes of heating, asphalt in the repair area can be processed then raked and rolled back into place. The result is a seamless, contiguous repair. Infrared is ideally suited for asphalt repairs around manholes, catch basins transition areas, for reworking rough pavement areas, low spots and alligator cracked areas. Fiscal Impact The total estimated cost to purchase two Infrared Electric Asphalt Heaters, Processor and one Dual Drum Roller is $138,000. Measure A Funds will be used with no impact to the General Fund Prepared by: Rick DeSantiago Maintenance Sup nn endent Ken Seumalo 0 Director of Public Works Approved by: Grant M. Yates City Manager Attachments: Proposals - Johnson CAT (Caterpillar) Bobcat Page 2 of 9 JOHNSON May 31, 2013 City of Lake Elsinore Rick De Santiago Dear Rick, ICE * We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re- quote. If there are any questions, please do not hesitate to contact me. Sincerely, Brian Morgan Sales Page 3 of 9 Johnson Machinery MACHINE SPECIFICATIONS Description ONE HEATWURX HWX -30 GENERATOR @ $51,350.00 ONE HEATWURX HWX -30 GENERATOR @ $51,350.00 ONE HEATWURX HWX -AP40 ASPHALT PROCESSOR @ $9,900.00 SELL PRICE CA SALES TAX 8% NET BALANCE DUE $112,600.00 $9,008.00 $121,608.00 ONE MODEL MRH -800 DS MIKASA DUAL DRUM ROLLER @ $15,178.00 PLUS SALES TAX @ 8 %.- INCLUDED °IN ABOVE HEATWURX PROPOSAL — EQUIPMENT IS CURRENTLY AVAILABLE Accepted by on Signature Page 4 of 9 Johnson Machinery TERMS AND CONDITIONS I. Agreement of sale: any terms and provisions of buyer's orders which are inconsistent with the terms and provisions hereof are rejected, will not be binding on the seller nor considered applicable to the sale or shipment referred to herein, unless buyer shall notify seller In writing within fifteen (15) days after receipt of this proposal by buyer. Acceptance of the terms and conditions hereof by buyer shall be indicated, and in the absence of such notification, the sale and shipment by the seller of the products covered hereby shall be conclusively deemed to be subject to the terms and conditions hereof. No waiver, alteration, or modification of the provisions hereof shall be binding on the seller unless agreed to in writing by a duly authorized official of seller at its headquarters office(s). Waiver by either party of any default by the other shall not be deemed a waiver by such party of any default of the other which may thereafter occur. 2.Prices: prices and payment terms shown on the face of this proposal apply. Inadvertent error in either prices or terms is subject to correction. 3.Taxes: the seller's prices do not include any sales, use, and excise property or similar taxes which seller may be required to pay in connection with filling any of buyer's orders. The amount of any applicable present or future such tax shall be paid by the buyer as an additional charge or in lieu thereof, the buyer shall provide the seller with a tax exemption certificate acceptable to the taxing authorities. 4.Warranty: Caterpillar warrants new earthmoving, construction and materials handling machinery (other than lift trucks) and attachments therefore sold by it to be free from defects in material and workmanship subject to the following provisions. During the first six months after date of delivery of the product to the initial user, a new or repaired part, whichever Caterpillar elects, along with the labor for installation of such new or repaired part, will be provided In place of arty parts which are found upon its inspection to be defective in material or workmanship. Such parts and labor will be provided without charge to the user during normal working hours at a place of business of a Caterpillar dealer or other establishment authorized by Caterpillar, but this warranty does not include any costs for transporting the product to such place of business or establishment. Replacement parts provided under the terms of this warranty are warranted for the remainder of the warranty period applicable to the product in which installed as if such parts were original components of that product. No warranty is made with respect to items supplied by Caterpillar on special order nor with respect to tires matte by others when such tires are warranted by their respective makers. This warranty does not apply to Caterpillar brand bias ply and beadless tires, ground engaging tools or Caterpillar brand batteries - to all of which different warranties apply. This warranty is expressly in lieu of any other warranties, express or implied, including any warranty of merchantability or fitness for a particular purpose. Remedies under this warranty are expressly limited to the provision and installation of parts, as specified above, and any claims for other loss or damages of any type (including without limitation loss from failure of the product to operate for any period of time, other economic or moral loss, or direct, immediate, special, indirect or consequential damage) are expressly excluded as used in this warranty. The term "Caterpillar" means Caterpillar Inc, or one of its subsidiaries, whichever last sold the product involved. 5.1-iability and claims: seller's liability on any claim of any kind, including claims for negligence, or for any loss or damage, arising out of, or connected with, or resulting from any order accepted by seller, or from the manufacture, sale, delivery, resale, repair or use of any products covered by, or furnished under, such an order, shall in no case exceed the price allocable to the product or part thereof which gives rise to the claim. In no event shall seller be liable for special or consequential damages; any claims against seller for shortages by it in making shipments shall be made in writing to seller within fifteen (15) days after receipt of shipment. Seller's responsibility for shipments ceases upon dellvery to a carrier. And any claims for shortages, delays or damages occurring thereafter shall be made direct to the carrier, the fulfillment of any order accepted by seller is subject to strikes, Labor disputes, lockouts, accidents, fires, delays In manufacture or in transportation or delivery of materials, floods, severe weather or other acts of god, embargoes, or governmental actions. Or any other causes beyond the reasonable control of seller, whether similar to, or different from the causes above enumerated, and any such cause shall absolve seller from any liability to buyer. 6.Changes: seller may, at any time, without notice, make changes (whether in design, materials, the addition of improvements, or otherwise) in any product, and may discontinue the manufacture of any product, all in its sole discretion, without incurring any obligations of any kind as a result thereof, whether for failure to fill an order accepted by seller or otherwise. 7.Compliance with laws: seller will comply with all applicable federal laws, and represents that any goods to be delivered under an order placed pursuant hereto will be produced in compliance with the requirements of the fair labor standards act of 1938, as amended. 8.Shipments: shipment dates are approximate. Shipments of products under an order accepted by seller shall be subject to the approval by seller of buyer's financial condition at the time of shipment. Whether or not credit terms are specified elsewhere, seller may, at its option, condition shipments under any order accepted by seller upon receipt of satisfactory security or of cash before shipment. If, at buyer's request, shipment of products on an order accepted by seller is delayed more than thirty (30) days after the shipment date specified on the face hereof, or the date products are ready for shipment, whichever is later, seller may require immediate payment in full and/or assess addltional charges for storage and other Page 5 of 9 Johnson Machinery expenses incident to such delay 9.Canceliation: in the absence of other written agreement between buyer and seller governing cancellation, any order accepted by seller may be cancelled by buyer only upon written notice to seller and payment of seller's cancellation charges. At buyer's request a statement of such charges will be fumished by seller prior to cancellation and charges will be not less than 20 % of proposed selling price or accrued cost, whichever is greater. 10. Indemnification: buyer shall protect, hold harmless and indemnify seller from and against any and all demands, costs, liens, suits, judgments and penalties, and liabilities of every kind arising directly or indirectly, out of or wholly or partially caused by buyer in connection with or caused by buyers use or operation of this product, except for such seller liability as otherwise stated herein. 11. Property will be used in, county, State of California. Lessee will not remove the property from this county without written permission from lessor. 12. Insurance: Lessee shall, at its expense, at all times from the time of delivery of equipment to lessee, maintain insurance against all risks of loss or damage from any cause for not less than the full replacement value. thereof and shall carry public liability and property damage insurance covering the equipment. Such insurance shall be in the amounts and with Insurance companies satisfactory to lessor, protecting lessor as an additional insured, and providing for ten (10) days written notice to lessor before any policy maybe modifled or cancelled. Lessee shall deliver to lessor evidence of insurance. 13. Lessee agrees not to part possession or sublet this equipment without the written consent of the lessor and to pay all attorney's fees, collection charges, or other expense occasioned by lessee's failure to comply with the provisions hereof. In the event of default of payment, lessor may retake possession of this equipment. 14. Lessee shall use the equipment in a careful manner in conformity with all governmental laws, ordinances, regulations, and requirements and shall take reasonable and proper care thereof, and at his own expense and cost, make all necessary repairs and replacements except warranty items referenced herein, if any. In the event of default by the lessee in the payment of rent or otherwise, the lease shall terminate immediately at the option of the lessor. Unless the equipment is returned or the lessor notified in writing to the contrary by the lessee before expiration of the rental period set forth above, the rental period shall be extended from month to month beyond the original period specified, at the option of the lessor. In the event of such extension of the rental period, lessee agrees to pay lessor rental payments at the rate specified above for any additional time the equipment is rented. 15. Title to the equipment shall at all times remain in the lessor, and lessee agrees to keep each item of equipment at all times free and clear from all claims, levies, liens, and legal processes. Equipment is and shall remain personal property. 16. Lessor shall at any time during reasonable business hours have the right to enter on lessee's premises where the equipment may be located or elsewhere to inspect the equipment or observe its use. At lessor's request, lessee shall give immediate notice of the exact location of the equipment. Lessee shall give lessor immediate notice of any attachment or other judicial process affecting any item of equipment. 17. It is expressly agreed and understood that the lessor shall not in any case or under any circumstances be held liable to any person including lessee for any loss or damage, or claim or judgment, or loss or damage of any kind or character whatsoever to persons or property, or otherwise arising form or in any manner connected with the use, operation, handling, or transportation of said property; and any and all claims for loss or damage are hereby specifically waived by lessee. Lessee agrees to indemnify and hold harmless the lessor from any and all such claims for loss, damage or liability. 18. Time is of the essence and lessee shall be in default under this agreement upon the occurrence of any of the following: (a) the misstatement or false statement in connection with, noncompliance with, or nonperformance of any of lessee's obligations under this agreement. (b) the failure to pay any rent or other amounts provided herein when the same is due and payable. (c) the failure of lessee to {perform any other provisions of this lease which it is required to perform. 19. The company warrants that it is the sole owner of the equipment and that there are no liens or encumbrances or adverse claims whatsoever thereon, other than the lien of taxes not yet delinquent it is understood by the parties hereto that the company is not the manufacturer of the equipment, nor the agent of said manufacturer. Initials: Page 6 of 9 I f' . f11 ri fi- r G40 • 1� yy ■rte � L Asphalt Preservation Tools n w ME 1 f I/Tj fffffl i 1 f 1 f I/Tj fffffl i 1 f Recycle damaged asphalt for complete seamless repairs right on the spot. Bobcat® asphalt preservation tools seamlessly rework existing asphalt and fuse it with the surrounding surface to create a strong, durable bond that outlasts other repair methods. This fast, money- saving and eco- friendly system for roads, highways, parking lots, driveways and paved paths makes asphalt repair easy and permanent. Because it reuses the existing, damaged asphalt, you save the time and expense of transporting, mixing, processing and stockpiling raw materials. On average, you'll save 66% over conventional asphalt repair methods. Speciflcations Dimensions r ' r Overall Attachment Length 59.0 in. (1499 mm) 60.4 fit. (1534 mnT) Overall Attachment Height 84.4 in. (2144 mm) 47.7 in. (1212 mm) Overall Attachment Width 111.4 In. (2830 mm) 76.9 in. (1853 mm) Operating Weight 3760 III.' 995 lb. (1706 kg) (451 kg) Repair Area 30 ft.2 (2 -79 m?) - Tine Shaft Speed at 23 GPM - 130 rpm Cutting Width (Maxtmurh) 45.5 in. (1156 mm) Cutting Depth 1.5 - 6.0 in. (38 - 152 mm) "Weight with full fuel tank. NOTE - Where applicable, dimensions are in accordance with Society of Automotive Engineers (SAE) and ISO standards. Specifications and design are subject to change without notice. Pictures of Bobcat units may show other than standard equipment. All dimensions are given for loader equipped with standard tires. All dimensions are shown in inches. Respective metric dimensions are enclosed by parentheses. Bobcat Company complies with the requirements of ISO 9001 as registered with BSI. Bobcat@ and the Bobcat logo are registered trademarks at Bobcat Company in the United States and various other countries. 02012 Bobcat Company. All Rights Reserved. [j] ,5 0 Scan this code or visit 5. hoticat.com /asphaltrepair [■] r� for more information Asphalt Heater This innovative and durable attachment uses infrared heat to recycle the damaged asphalt surface. Use the Bobcat loader to place the heater over the damaged area. In about 20 -25 minutes, it warms up the asphalt below to a pliable 3000 F with no scorching, burning or oxidation. • Three electric heating elements • Powered by a 36 kVA generator • Four adjustable jack stands • One fire extinguisher • Two convex mirrors for improved visibility Asphalt Processor After you heat the repair area with the asphalt heater, the asphalt processor quickly processes, remixes and levels the surface for compaction. The replaceable, hardened, double -edge tines and bi- directional rotation quickly till the material into workable asphalt. Roll the attachment forward to use the two wings to direct material back into the hole while the cutting edge levels the surface. • Direct drive hydraulic motor • Offset mounted for good visibility • Includes adjustable skid shoes for the attachment body and wings Liquid Asphalt Rejuvenator Apply the oil rejuvenator, developed specifically for the Heatwur)Jm asphalt preservation system, as you work the asphalt with the processor attachment. Coat the area with this special oil to help bond old asphalt with the new asphalt. This seals the finished surface for added longevity while ensuring a smooth, seamless finish for extra durability. Finishing the Job When you're finished with the asphalt processor, level the area and form tapered edges with an asphalt rake. Then compact the warm asphalt with a vibratory roller. That's all it takes to get long- lasting, eco - friendly repairs with drastically reduced material cost. Bobcat . c I Bobcat company • P.O. Box 6000 • West FR §kg0C&0f89 B -1878 (11/12) Printed in U 5 A Kn -5M- 112 - 430297 -F ,*.*, Bobcat. Ship to City Of Lake Elsinore 130 N. Main St. Lake Elsinore, CA 92530 Phone: 951 - 674 -5170 Fax: (951) 471 -1251 Description Asphalt Heater Base - -- Counterweight Kit, 400 lbs. Generator Set Asphalt Processor Sales total before Taxes Taxes: Taxes Quote Total - US dollars Product Quotation Quotation Number: 1674EO 16996 Date: 2013 -05 -20 08:15:29 Bobcat Dealer Inland Bobcat, Inc. Price Ea. 5494 Via Ricardo 1 Riverside CA 92509 $23,370.00 Phone: (951) 788 -3030 $743.00 Fax: (951) 369 -9112 1 Contact: Sergio Paz $26,186.00 Cellular: (951) 538 -4115 $12,168.00 E Mail: spat @bobcat - dealer.com Part No 7218237 7129252 7222679 7218238 Bill To City Of Lake Elsinore 130 N. Main St. Lake Elsinore, CA 92530 Phone: 951 - 674 -5170 Fax: (951) 471 -1251 Qty Price Ea. Total 1 $23,370.00 $23,370.00 1 $743.00 $743.00 1 $26,186.00 $26,186.00 1 $12,168.00 $12,168.00 $62,467.00 $4,997.36 $67,464.36 All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer must exercise his purchase option within 30 days from gtwte date. Customer Acceptance: Authorized Signature: Print: Sign: Purchase Order: Page 9 of 9