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HomeMy WebLinkAbout06-10-2003 Joint City Council/RDA Study SessionMINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JiJNE 10, 2003 ~~::~~:~:~x:~x~x~~:~~~~:~*~:~*~~:~~~:~~*:~~~:~~~*~:~~~~~*~*~~~:~~:~*:~~:~:~~*:~~ CALL TO ORDER Mayor Brinley called the Joint Study Session to order at 4:OOp.m. ROLL CALL PRESENT: COUNCILMEMBERS: BUCKLEY, HICKMAN KELLEY,SCHIFFNER BRINLEY ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Watenpaugh, Assistant City Manager Best, City Attorney Leibold, Community Development Director Brady, Community Services Director Sapp, Information/Communications Manager Dennis, City C1erWHuman Resources Director Kasad and Deputy City Clerk Ray. DISCUSSION ITEMS Councilman Hickman requested clarification for various checks issued from Item No. 2, the Warrant List. Councilman Buckley requested clarification for various checks issued from Item No. 2, the Warrant List. City Manager Watenpaugh gave an overview of Item No.4. He explained this was the time for City Council to approve the Engineer's Report and Resolution of Intention and return on June 24, 2003 for City Council to implement the fees for the coming year. PAGE TWO-STUDY SESSION-JUNE 10, 2003 Councilman Buckley addressed the issue regarding an increase in numbers. City Manager Watenpaugh explained there was no increase in numbers. Mr. Watenpaugh stated the information was in the Engineer's report. Councilman Hickman questioned the issue of HOA's taking over all the landscaping and upkeep. City Manager Watenpaugh explained in new development were the City has development agreements in specific plans staff was turning it over to the HOA. This report represented our existing street lights and tree trimming all of those that were not in the new plans this is what was in place prior. Mayor Brinley addressed Item No. 5, Investment Policy. City Manager Watenpaugh gave an overview of Item No. 5. He explained that annually staff was required to bring this item forward for the City Council to decide to leave the policy as is or to make changes. He further explained in the past Council and staff had invested all funds in the State Program, because staff does not have an individual onboard that is qualified to do investments. Councilman Buckley addressed the issue and requested the word "derivative" be removed all together. He also stated that other cities had hired outside firms to handle their investments for a percentage of the returns. City Manager Watenpaugli stated that if City Council wanted to look into changing the policy, then staff would take a look at hiring a firm and what they think the rate of return would be; and if it offsets that number, then staff could bring it back to Council at a later date. He fiirther stated that in the past Council had chosen to leave it with the State. Mayor Brinley addressed Item No. 6, Appropriation Limits for Fiscal Year 2003-2004 (Proposition 4). PAGE TFIREE-STUDY SESSION-JUNE 10, 2003 City Manager Watenpaugh gave an overview of this item. He explained that staff was required to do this annually. Appropriation changes annually are based on the population and there is a formula used by staff. Councilman Hickman addressed the Appropriation Limits regarding the nutnbers. City Manager Watenpaugh explained that for 2003-2004 it goes from $31,007,717 and increasing to $33,000,007. Mayor Brinley addressed Item No. 7, Change Order & Staff Request for additional Engineering Support Services by Noble Consultants. City Manager Watenpaugh explained that it is a reimbursable from LESJWA, and there was errors made in terms of where the pumps actually were on the apparatus. City Manager Watenpaugh deferred to Lake Operations Manager Kilroy. Mr. Kilroy explained that particular situation would fall under Noble Consultants and should be handled for free due to it being an oversight on their part. Mr. Kilroy further explained that this request was related to two items, one being to increase the budget far additional design surfaces related to the electrical distribution panel on one of the docking stations, and two being able to allow staff to draw upon Noble Consultants expertise in working through the technical bid documents as well as determining the responsible bidder and construction support for the docking station as well as installation of the armored submarine power cables. He also stated it gives the option to request their consultation in the future and not come back before the City Council for more funding. Mayor Pro Tem Schiffner noted that the City Council had increased funding in the past for LESJWA to cover these types of obstacles. Mr. Kilroy noted that counting the fifth docking station, staff had budgeted $1,006,250.00 for the entire destratification system project, but this will not increase the budget staff has for that project. PAGE FOUR-STUDY SESSION-JUNE 10, 2003 Councilman Hickman addressed the issue by asking if staff would be requesting additional funding later. Mr. Kilroy stated not for this particular line item. Councilman Hickman asked if there would be other expenditures of overrun. Mr. Kilroy stated until the item was put out to bid, he could not guarantee it. Councilman Hickman asked if staff had considered poisoning the lake. Mr. Kilroy stated LESJWA had considered it, but with the experience in Lake Davis in California and with the lawsuits that occurred over that, it would likely be too difficult to overcome environmental regulations. Councilman Schiffner stated that idea was strongly considered but found to be difficult to manage with the regulatory agencies. Mayor Brinley addressed Public Hearing Item No. 21, Tentative Parcel Map No. 31011 and Tentative Tract Map No. 30789. City Manager Watenpaugh deferred the item to Community Development Director Brady. Councilwoman Kelley addressed the item that residents had complained about the hours of operations at the previous Council Meeting. She further noted that on this tract map they were asking to extend their hours of operations to 7p.m. because they were further back, but on the front portion of the development they are still restricted until5p.m. She also noted that their contract stated their superintendent was part time and she questioned if the individual now going to be full time. Community Development Director Brady stated he would need to confirm that information. He also noted that staff had inspectors that go to the site to make sure they are starting and stopping on time; and there is Code Enforcement on weekends to monitor the hours of operation. PAGE FIVE-STUDY SESSION-JUNE 10, 2003 City Manager Watenpaugh noted that following the previous complaints Mr. Brady had inspectors going out at 7a.m. and Sp.m. to ensure they were not committing violations. City Manager Watenpaugh clarified that the fines were lower than the fines of other cities, but the fines progressively increase each time there is an infraction on the developer's part. City Manager Watenpaugh also stated that law enforcement had not been called to the site for any reason. Mayor Brinley addressed the issue of usage of Sunswept Street by the developers. City Manager Watenpaugh noted that street was an emergency exit, but surveyors park on that street and use that street to survey. He also noted that there was not heavy equipment using that street. He reiterated they were not allowed to access that street, and they must use the other side. Councilman Buckley addressed the issue that it would be inappropriate to award the developers with extended hours when they were already in violation. He stated he like Mr. Woodward's idea of $5000 per occurrence fine. City Attorney Leibold addressed the issue that State Law limits the amount of the fine for violation of City code. She noted that it would be $100 for the first $200 for the second and $500 for the third or more in any calendar year. Councilman Buckley stated that the fines were not deterrent enough. City Attorney Leibold stated that if she did not have an opportunity to confirm before the Council Meeting if that was the direction the Council would like, just state the maximum fine permitted by law, but it was a possibility the Council and Staff were limited by law. Councilman Schiffner addressed the issue that there are ways of ensuring that work was done accordingly. He stated that staff could shut down their work for the day. Councilman Buckley suggested something in the conditions that the first occurrence grading will stop work for a week. Councilman Schiffner stated that would be contrary to our best interest. Again he stated there were other ways. PAGE SIX-STUDY SESSION-JiJNE 10, 2003 Councilman Buckley stated he would like to impose the strongest deterrent legally possible. City Manager Watenpaugh suggested hiring a specific inspector and charging the developer for it, to ensure someone is on-site daily. Councilman Hickman disagreed. Mayor Brinley stated it would be unnecessary at this time and that the neighbors would keep Council and staff informed. She further stated that this was an area of concem. Mayor Brinley addressed Item No. 22, Tentative Tract Map No. 30754 (Canyon Hills Specific Plan). City Manager Watenpaugh deferred the item to Mr. Brady. Mr. Brady explained the project and the square footage range for the homes. Councilman Buckley addressed the lot size and asked if staff had an idea of what would be the median size lot square footage. City Manager Watenpaugh noted that there will be smaller lots as the MSHCP goes forward because of the density bonus to move forward as that is a mandatory trade off. Councilwoman Kelley addressed the item that the long road way may cause speeding violations. Mayor Brinley asked for clarification on the streets, as to whether the streets would be private or public streets; and if private is there a possibility a gate may go up. Mr. Brady noted that the average lot size would be 4438 sq ft. Mayor Brinley addressed Business Item No. 33, Palm Tree Donation. PAGE SEVEN-STUDY SESSION-JiJNE 10, 2003 City Manager Watenpaugh explained that there was a resident who would like to donate four palm trees (Canary Island Date Palms), two are 25 ft and two are 5 ft. The request was for $9973.60 to relocate the palms. One would go to Grand and Lakeshore and the other three would go to the City Boat Launch which is closed at this time. He also added the palm tree located by Pioneer Lumber which is in excess of 27ft would be moved to Lakeshore. Total cost is under $10,000 to relocate five trees. REDEVELOPMENT AGENCY Mayor Brinley addressed Item No. 4, Exclusive Negotiating Agreement - Impact Capital Consulting, L.L.C. City Manager Watenpaugh noted that there were individuals involved with negotiations of the stadium in the audience. Mayor Brinley gave the gentlemen the opportunity to address Council at that time or if they preferred to wait until the public session. City Manager Watenpaugh acknowledged the two gentlemen were representing ICC and also Mr. Oster was also present. Mayor Brinley acknowledged one of the individual's requesting to speak at that time. Mr. John Brennan, General Partner at ICC located in Temecula, California, he stated there were negotiating issues involving three specific contracts. 1. Licensing Agreement 2. Maintenance Agreement 3. Concession Agreement He added that currently under the concession agreement the Storm received 95% of revenues, with bringing in outside events there was a 64% /36% split in favor of the team. City Manager Watenpaugh noted that this negotiation did not involve staff, it was a private issue. PAGE EIGHT-STUDY SESSION-MAY 27, 2003 ADJOURNIVIENT City Attorney Leibold stated that the closed session items were as listed. THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION ADJOUI2NED AT 4:58 P.M. ~-A ELA B , MAYO CITY OF L KE ELSINORE %" i'~ " ~~~ ~ KELLEY, CHAIR~VOMAN 7ELOPMENT AGENCY Respectfully submitted, rederick Ra , Deputy City Clerk A TEST: i ~ VICKI KASAD, CMC, CITY CLERK/ HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE