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HomeMy WebLinkAbout05-13-2003 Joint City Council/RDA Study SessionMINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAiN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 13, 2003 CALL TO ORDER The Joint Study Session was called to order by Mayor Pro Tem Schiffner at 4:05 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: BUCKLEY, HICKMAN, KELLEY, SCHIFFNER ABSENT: COUNCILMEMBERS: BRINLEY Also present were: City Manager Watenpaugh, Assistant City Manager Best, City Attorney Leibold, Community Development Director Brady, Community Services Director Sapp, Finance Manager Magee, Information/ Communications Manager Dennis, Public Works Manager Payne, Deputy City Clerk Ray and City C1erWHuman Resources Director Kasad. DISCUSSION ITEM Agenda Review (F:44.1) Consent Calendar City Manager Watenpaugh advised that Consent Item No. 9 should be continued to the next meeting for clarification of the numbers. Page Two - Study Session Minutes - May 13, 2003 Mayor Pro Tem Schiffner noted the Proclamations; and indicated that he was present at the program when the Sheriff presented the commendations to the officers, and expressed hopes that they would be in attendance this evening. Councilman Hickman questioned the Claims Against the City. Staff clarified the locations, two of which were outside the City limits. Councilman Hickman inquired with regard to a number of Warrants. Staff clarified the purpose of each Warrant in question. Councilwoman Kelley further questioned the Claims Against the City, and reiterated that they were in the County and not the City. City Manager Watenpaugh confirmed. Councilman Hickman questioned the stop sign. City Manager Watenpaugh confirmed that it was located in the County. Councilwoman Kelley inquired if the Claimants had been notified. City Clerk Kasad clarified that they would be notified following Council action. Councilman Hickman questioned the claim at Corydon and Grand. City Manager Watenpaugh indicated that it was just inside the City. City Manager Watenpaugh addressed Item No. 9 regarding the Final Maps for Abbacy, noting that he tired to call Mr. Kipp this afternoon with regard to the parcel splits. He clarified the concerns for the apportionment and explained the procedure to finalize the action. He indicated that the assessments were incorrect and he could not get in contact with Mr. Kipp, so he was gambling on a two week continuance to prevent additional costs. Councilman Hickman questioned the parcel and how it was to be split. Staff clarified the configuration and the parcels to be split. Councilman Hickman questioned the resolution in support of the post office. City Manager Watenpaugh explained that it was provided at the request of Councilman Buckley and based on the Mayor's meeting with Congressman Issa. He further explained that the post office was not building new buildings, but moving toward Page Three - Study Session Minutes - May 13, 2003 renovation and relocation. He advised that for them to receive funding to improve their facility, they needed local support to get them into the process. Councilman Buckley indicated that the roof was being repaired today, and noted that there would be some postal workers present with photos from the Spring rains. He questioned the potential for renovation, noting that they did not own the building. City Manager Watenpaugh clarified that the City could inspect for problems, but could not require that they be repaired unless they were health hazards. Councilman Buckley noted a conversation with OSHA, in which they were trying to figure out who was in charge of the facility; and noted that if someone was on the roof to inspect the damage and fell through, it would be OSHA, but if the roof just fell in it would be the City and State. City Manager Watenpaugh further clarified that the City would have no jurisdiction to go on site, unless a complaint was received. Mayor Pro Tem Schiffner noted that this would be similar to school buildings. Public Hearings Councilman Hickman questioned why "Cottonwood" was changing to "Canyon Hills". City Manager Watenpaugh indicated that the name had been changed to develop a new identity. Councilman Buckley noted the configuration of smaller lots expanding outward to larger lots, and indicated that the grouping made sense. He inquired if all of the resident children would go to the two schools being built. Councilwoman Kelley noted that there was another school being planned for the area. City Manager Watenpaugh noted that he was not sure that one would go forward. Community Development Directar Brady indicated that efforts were underway with the School District to determine the boundaries, and pointed out the Menifee school site, vs. the LEUSD School Site. City Manager Watenpaugh indicated that there were three schools in the plan as of right now. Councilwoman Kelley questioned Lost Hills Road. Community Development Director Brady indicated that Pardee had agreed to put up funds and the County would pave the road. Page Four - Study Session Minutes -May 13, 2003 Mayor Pro Tem Schiffner questioned the major changes to the plan proposed by this request. Community Development Director Brady indicated that there were modifications to the lot sizes, an additional school site, the park site had been shifted and an interior commercial site had been eliminated. He provided an overview of the remaining plan areas and the fire station site. Mayor Pro Tem Schiffner questioned the timing for operation of the fire station. Community Development Director Brady that they would be allowed to finish the tract under discussion tonight, however the Station would have to be done before fiirther development could occur. City Manager Watenpaugh indicated that there would be a meeting on Friday to address the Community Facilities District for the Maintenance and Operation of the Fire Station. Councilwoman Kelley questioned the timing for the commercial time line. Community Development Director Brady indicated that Pardee was talking with a shopping center developer for some type of supermarket and additional uses; and noted that based on the pace of development they might be able to accelerate that portion of the project. There was general discussion of other components of the plan and the future development. Mayor Pro Tem Schiffner questioned the number of homes built to date. Community Development Director Brady indicated that there were close to 500 homes built to date; and noted that Pardee had a total of 173 lots, of which about'/2 were either built or under construction. Councilman Hickman questioned the timing to complete the units. Community Development Director Brady indicated that there were a maximum of 4,275 units in the plan; and noted that the market was still very strong. He explained that the market would have a lot of impact on the completion of the units. Councilman Buckley questioned the multi-family lots. Community Development Director Brady indicated that the product was not yet defined, but one proposal would be for detached lots. Councilman Buckley inquired if it would be apartments. Community Development Directar Brady reiterated that the project was not yet designed. Councilman Buckley commented that he would not be surprised to see a lot of the apartment areas converted to condominiums. Page Five - Study Session Minutes - May 13, 2003 Community Development Director Brady indicated that there had been a lot of interest expressed toward condos on-site, but noted that there was some fle~bility for a product on smaller lots. He noted that some lots were as small as 4,800 square feet, and they sold very quickly. Business Items Councilwoman Kelley questioned the proposed restaurant on Main Street, and noted that it would be the first new building on Main Street in many years. Community Development Director Brady provided diagrams of the proposed building and noted that it would be a Sub and Pizza Shop. City Manager Watenpaugh noted another lot which had been graded on Main Street, and suggested that there might be more building activity in the near future. Councilman Buckley noted that this project would be providing no new parking. Community Development Director Brady explained that there was already a parking lot in place which could serve the business. Mayor Pro Tem Schiffner questioned the inclusion of an apartment upstairs. Councilman Buckley questioned the side elevation of the building. Community Development Director Brady indicated that there was no apartment upstairs and indicated that the building would be taller than the adjoining building. City Manager Watenpaugh clarified the height of the proposed building. Mayor Pro Tem Schiffner indicated that the building looked nice. Councilwoman Kelley concurred that it would be a nice addition. Councilman Hickman indicated that he was concerned when he saw a new place going in, and noted that he did not understand why Rusticana was not in the pizza business. Councilwoman Kelley noted that Rusticana was more upscale. Mayar Pro Tem Schiffner addressed the Shore Acres Motel and noted that the proposed plan was a big improvement. He noted that the project started with plans for a slight modification, but encountered several problems, and decided to make it Page Six - Study Session Minutes -May 13, 2003 a real project. City Manager Watenpaugh commented that staff was working to help them through the process. Councilman Buckley questioned the elevation lines. City Manager Watenpaugh suggested that staff would get the breakdown before the meeting. Councilman Hickman inquired if there would be a parking area for the cars with trailers, that would be using the launch. City Manager Watenpaugh indicated that the launch would be used mainly by people staying at the facility. City Manager Watenpaugh highlighted the item for repair of the Cultural Center, noting that the problem was brought to staff's attention by the Historical Society. He explained that water was leaking into the front of the building and staff had obtained bids to facilitate the repairs. Public Works Manager Payne indicated that staff found water percolating through the landscaping on the front and side of the building. He explained that the contractor would dig down and expose the problem area and place new concrete blocks and seal it. He further explained that the landscaping would be eliminated and replaced by decorative hardscape, with some cutouts for Crepe Myrtle trees. He advised that the proposed contractor was local and provided a proposal for the work, for a total cost of $40,675. Mayor Pro Tem Schiffner inquired if the excavation would go to the floor. Public Works Manager Payne indicated that it would only be excavated to three feet below the windows. City Manager Watenpaugh indicated that the final item was for the work on Railroad Canyon Road, for which staff had obtained a contractor and time line for completion. Councilwoman Kelley commented that it was necessary to get that project completed. Community Services Director Sapp detailed the history of this project and the problems encountered throughout the process, noting that the original contractor left the site three times. He advised that the most recent bid from Kato Landscaping was for $218,000; however the balance of the account was $192,000, so an additional $21,000 was being requested to complete the project. He detailed the background of the proposed contractor and highlighted some of the other Page Seven - Study Session Minutes - May 13, 2003 projects they have been involved in. He indicated that the contractor would be paid in one check at the end of the project; with no performance bonds, as it was only a time and materials project. He recommended that based on the plan for payment, and the terms that Section be revised to "reserved"; and that it be clarified that in Section 11, where it discussed E~ibit A, the proposal itself was the E~ibit. He advised that the contractor was ready to proceed, pending City Council approval. Mayar Pro Tem Schiffner inquired if the irrigation lines in place were useable. Community Services Director Sapp confirmed that they were useable, but that there would be a need to order controllers. There was general discussion of the additional lines needed for the project. Councilman Hickman suggested that a palm tree was the worst tree to put in a median, per the police department. Community Services Director Sapp noted that the initial intent was to relocate the endangered trees. City Manager Watenpaugh clarified the type of trees that would be appropriate and noted the need for another cut in the median for the future fire station. There was general discussion on the method for payment and verification of costs. Councilman Hickman questioned the need to cut the street for the new fire station. City Manager Watenpaugh indicated that staff would make the contractor aware of it, however that would be part of the cost of the new station. Redevelopment Agency No questions. City Manager Watenpaugh noted that the Department Heads would be introducing new staff inembers at the meeting. Councilman Buckley questioned the Hayhurst study. City Manager Watenpaugh indicated that the Council would receive a copy this evening. Page Eight - Study Session Minutes - May 13, 2003 Councilman Buckley noted a BIA sign on Main Street, and noted that there was no sign to tell them where to turn to get to the Police Department. City Manager Watenpaugh offered to address this issue. Councilwoman Kelley questioned a message she received on Lash Street. Councilman Hickman questioned who made City street signs. Public Works Manager Payne indicated that they were made by Signs Plus. Councilman Hickman indicated that there were some misspelled ones in Tuscany Hills. He further questioned the need for a white limit line at a stop sign. Public Works Manager Payne indicated that the line was not required. Councilman Hickman noted concerns with the one on Villa Valtelena. He thanked the City of removing the trees a the crosswalk and indicated that the security guard was thrilled. ADJOilI2NMENT THE JOINT STUDY SESSION WAS ADJOUI2NED AT 4:55 P.M. 2,~'~~~ ~~ ROBERT SCHIFFNER, MAYOR PRO TEM CITY OF LAKE ELSINORE ATTEST: ~ ~~ v~ VICKI KASAD, CMC, CITY CLERK/ HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE