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HomeMy WebLinkAbout10-23-2007 SSMINUTES JOINT CITY COUNCIL/REDEVELOPMEIVT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, OCTOBER 23, 2007 **********************~:~***.**.,~~*********,~:~*~~~~,~~::~~~~~:~~~~~~~~~~~*****.~:~:~~,~:~~~**~**~~*~,~~~~~~,~~~ CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: MAYOR MAGEE COUNCILMEMBER KELLEY COUNCILMEMBER SCHIFFNER ABSENT: MAYOR PRO TEM HICKMAN (Arrived at 4:05 p.m.) COUNCILMEMBERBUCKLEY (Arrived at 4:19 p.m. Also present were: City Manager Brady, Deputy City Attorney Mann, City Treasurer Weber, Administrative Services Director Pressey, Community Development Director Preisendanz, Parks and Recreation Director Gonzales, Building & Safety Manager Chipman, Information/Communications Manager Dennis, City Engineer Seumalo, Public Works Manager Payne, Planning Manager Weiner and City Clerk Munson. DISCUSSION ITEMS Mayor Magee gave an overview of the presentations and confirmed that the awardees would be present at the 7:00 p.m. meeting. PUBLIC COMMENTS No comments. CONSENT CALENDAR (4) Minutes - Various Meetinqs No comments. (5) Warrant List Dated October 15. 2007 No comments. (6) Claims Against the Citv No comments. (7) Aareement for Propertv Tax Manaqement Services with HdL Coren & Cone Mayor Pro Tem Hickman expressed his concerns using HdL. He inquired about a report due from HdL for the Redevelopment Agency on the John Laing development. Administrative Services Director Pressey responded the City has been working with HdL to complete the project. He stated the City has set deadlines and goals and has met with Laing Homes and will be meeting with staff and Laing Homes on the final version of the product. Mayor Pro Tem Hickman inquired on the amount of money the City paid HdL over their base salary. Administrative Services Director Pressey responded HdL has not collected any incentive money. (8) Southwest California Economic Alliance Mayor Pro Tem Hickman inquired why $60,000 was going to Supervisor Stone Mayor Magee responded Supervisor Stone allows one of his staff members to serve almost entirely on this effort and is reimbursement for a portion of her time which Supervisor Stone's Office is covering. Mayor Magee suggested Southwest California Economic Alliance focus on the off-road and after-market equipment area to include boating and accessories. He stated the City needs for them to attract a new dealership like Honda and work on their revised target audiences, specifically Lake Elsinore. City Manager Brady indicated Mr. Fields will be present at the Council meeting to address Council's questions and concerns. He also indicated the City has a hub zone that provides advantages in locating business that can get government contracts within the City. 2 (9) Safe Candv Niqht Street Closures Mayor Pro Tem Hickman indicated he was glad the City had this program because the kids really enjoy it. (10) Status of the General Plan Update and Environmental Impact Report Community Development Director Preisendanz reviewed the progress of the work being done on the General Plan and Environmental Impact Report and indicated the target date remains at the end of January 2008. (11) Levv of a Special Tax within Annexation Area No. 24 (River's Edqe) Mayor Magee inquired if CFD No. 2003-1 be District 2007-1. Administrative Services Director Pressey responded the developer was conditioned in Annexed 2003-1 and through discussions with them, they have agreed to the 2003-1 and staff thought that was appropriate. All new developments are conditioned into 2007-1. (12) Resolution of Intention to Annex Propertv into Communitv Facilities District No 2006-5 (Parks. Open Space and Storm Drain Maintenancel and to Authorize the Levv of a Special Tax within Annexation Area No 3(River's Edqe) No comments. (13) Park Maintenance Contract Extension Councilmember Kelley requested ciarification on why the contract is being extended again. Parks and Recreation Director Gonzales confirmed the contract was extended once before; however, more time was required to review the Park Landscape specifications which provided more detailed information to ensure clarity to the contractor and extended the bid process by 12 weeks. He noted this extension is a month-to-month extension not to exceed March 315f and the City plans to rap this contract up in early January or February. (14) Approval of Contract to Update Drainaqe Master Plan and Storm Drainaqe Development Impact Fees Mayor Pro Tem Hickman inquired if this related to the outline of ail of the pipes. 3 Public Works Director Seumalo responded this was the clean water runoff and is just in advance of storm water. Mayor Magee inquired about the target date for the completion of this project. Public Works Director Seumalo responded he would have to get back to the Mayor on a completion date but indicated it would be a longer study to look at the water shed. (15) Pine Street - Realiqnment and Paving Contract Award Councilmember Kelly requested clarification on why the street needed realignment. City Manager Brady responded the street alignment went across a residenYs property and now the City is looking into placing the street where the dedicated right-of-way exists. Mayor Pro Tem Hickman inquired if there were six lots that were impacted by this. Public Works Director Seumalo confirmed. Councilmember Buckley inquired if this should be done by piece meal or to figure out what needs to be done and utilized a larger contract because there wiil be additional properties to address. Public Works Director Seumalo responded staff is going case-by-case and at this time, the City does not have a program or the funds to do this City-wide. City Manager Brady also responded that doing this on a case-by-case basis is the best way to do it; however, before any additional streets are paved, the City is going to have the streets surveyed to ensure the streets are on the right-of- way. (16) Reallocate Funds to Alternative Fisherv Enhancements in Lieu of Carp Removal Councilmember Schiffner stated this was approved by LESJWA and only required City Councii's action. Mayor Pro Tem Hickman inquired if the City considered looking into shooting the carp with bow and arrow. Lake and Aquatic Resources Director Kilroy responded the City can consider that process; however, there are safety issues to consider. He stated he would like to work with the Lake Elsinore Bass Club about doing some type of carp round-up. 4 (17) Habitat Prolect Implementation Apreement (Back Basin Inlet Channel Area) Lake and Aquatic Resources Director Kilroy and John Wolters of VA Consulting, hired by WatersEdge to perform the engineering work, reviewed the project for City Council. Mayor Pro Tem Hickman inquired if this would be used for a fish hatchery. Lake and Aquatic Resources Director Kilroy responded these are integrated created wet-lands that happen to have some fish in them and can help in the need to produce sport fish and with control of the carp off-spring population. He noted there is another project going in the back basin wet-lands that is less than five acres. Mayor Pro Tem Hickman inquired on the cost of the project. Lake and Aquatic Resources Director Kilroy responded it would be about $900,000. He also stated the existing back basin wet lands is already set up with a lot of the drainage and plumbing issues. He indicated this area has to have water pumped into it and there were flooding issues that would evoke additional expenses. Mayor Magee commented the residents will still have pedestrian access on top of the webbing and will be able to enjoy the habitat and reap the benefits of the open space that is being created. Lake and Aquatic Resources Director Kilroy confirmed. Councilmember Buckley inquired about a creation of a bucket-line to avoid some Mission Trail issues. Lake and Aquatic Resources Director Kilroy responded it has been proposed to build a temporary dike across the entrance of the river during the non-storm season, subject to approval by a number of other agencies. City Treasurer Weber had questions and comments regarding grants and credits. Lake and Aquatic Resources Director Kilroy responded to his inquiry. PUBLIC HEARINGS (18) Resolution Approvinq the Annexation of Territorv and the Levv of Assessments for Lake Elsinore Landscape and Street Liqhtinq District No. 1 as Annexation Area No. 20 (California Business Condosl Pursuant to the Landscape and Liqhtinp Act of 1972 5 Mayor Pro Tem Hickman inquired if Silver Street could be vacated and the land be split between them and the City. City Manager Brady responded it has been discussed and is under consideration but is not part of this project. Mayor Magee stated there is a water district or flood control need for access. City Manager Brady confirmed there is a parcel at the rear and there will have to be an easement provided. (19) Text Amendment No. 2007-04, Deletinq and Reservinq Chapter 17.06 of the Lake Elsinore Municipal Code Reqardinq the Resource Conservation Overlav District No comments. (20) Text Amendment No. 2007-05, Amendinq and Restatinq Section 17.35.020 of the Lake Elsinore Municipal Code Reqardinq Residential Uses in Open Space Districts No comments. (21) 2007/08 Supplemental Law Enforcement Services Fund (SLESF) No comments. (22) Continued Public Hearinq - Amendment to Sections 14.08.090(A) and 14.08.110 of the Lake Elsinore Municipal Code Reqardinq Permittinq of Non-Stormwater Discharqes and Enforcement of Illeqal Discharqes Mayor Pro Tem Hickman inquired if nets or screens need to be placed in the street drains. Public Works Director Seumalo responded this item was just to amend the City's ordinance to allow the City to permit non-storm waters discharge and to evaluate what non-storm waters are being dumped into the storm drains and how the pollution would be mitigated. Mayor Pro Tem Hickman inquired if the City had to do something to the storm drains to catch foreign objects going into the storm drain and when this was going to occur. 6 Public Works Director Seumalo responded the City is utilizing filters to capture pollutants in the lake and is a state-mandated program. He also stated the City is a co-permittee with Riverside County. City Treasurer Weber inquired if the City could put a net in front of lake. Public Works Director Seumalo responded there was a logistics and huge maintenance issue. He indicated many of the filters that are in the City's storm drain are for hydrocarbons. He noted this would cause too much of a maintenance issue placing only one fiiter at the lake. (23) Joint Public Hearinca - Resolutions Authorizinq the Issuance of Bonds and Approvinq Bond Documents for Communitv Facilities District No. 2005-5 (Villaqe at Wasson Canvon) City Manager Brady reviewed how the Joint Public Hearing process would occur. BUSINESS ITEMS (24) Downtown Master Plan Proposal Mayor Pro Tem Hickman inquired if this proposal was going to follow the concept of what they did down in San Diego. City Manager Brady responded there is no plan or concept and it wili be up to the City Council to provide direction. Councilmember Buckley stated he had distributed an outiine to the City Council (attached). (25) Commercial Desiqn Review No. 2007-12 "Mission Trail Shoppinq Center, Buildinq G" Mayor Pro Tem Hickman inquired if there was enough parking. City Manager Brady confirmed and indicated this was the location where there was a fire adjacent to Stater Brothers store. Mayor Brady inquired if there were potential tenant(s). Community Development Director Preisendanz responded there was none at this time and there could be more than one tenant. (26) Washinqton, D.C. Lobbvina Services Contract Renewal Mayor Pro Tem Hickman inquired if the City actually received an $800,000 grant. 7 City Manager Brady responded this grant was for the outflow channel landscaping for the City. City Treasurer Weber expressed his concerns with the other projects on the City's list for grants. Mr. Kennett of the Ferguson Group, responded the City has a number of challenges on the appropriations front. He noted funding is not as robust as it was and currently, there is more funding going into San Diego County rather than Riverside County. He indicated the City's Congressional Member of the House remains supportive of the City's efforts and agenda. Mayor Magee stated he would like to see the City to take another look at the items on the City's list to include working with the Water District and add money for the ultimate improvement of Highway 74 and I-15 and any other improvements that may be necessary for the proposed takeover of Highway 74. Mr. Kennett also suggested adding public safety funding in the future year (27) Second Readinq - Ordinance No. 1232: Authorizinq the Levv of a Services Special Tax and a Special Tax No comments. REDEVELOPMENT AGENCY CONSENT CALENDAR (1) Minutes - Various meetinps No comments. (2) Warrant List Dated October 15, 2007 No comments. BUSINESS ITEMS (3) Commerciai Desiqn Review No. 2007-12 "Mission Trail Shoppinq Center Buildinp G" No comments. PUBLIC FINANCE AUTHORITY CONSENT CALENDAR (1) Minutes No comments. PUBLIC HEARING (2) at Wasson Canvon) No comments. ADJOURNMENT Mayor Magee adjourned the Joint City Council/Redevelo ent Agency Study Session at 5:03 p.m. ~ ~ / _ ' h R ER E. MA EE, ~ CITY OF LAKE ELSI RE ~FiOMAS`B11 , CHAIRMAN RE ELOPM T AGENCY ~:~ z ~p ROBERT SCHIFFNER, C AN PUBLIC FINANCING AU HORITY A TEST: bl.- .. VIVIAN M. MUNSON CITY CLERK 9 To - Lake Elsinore Mayor, City Council, and Staff From - Thomas Buckley Subject - Civic Center Alternate Recommendation Discussion - For the past 15 months, the people, elected officials, and staff inembers of the City of Lake Elsinore have been engaged in an open and exciting process designed to both revitalize our downtown area and construct much-needed public facilities. It appears, however, that this process now stands at a crossroads and a decision whether to move forward or backwards or sideways is now at hand. During this process, the public has been actively involved in shaping the vision of a new vibrant and eclectic downtown that will both benefit the neighborhood residents and the City as a whole. This process has included numerous meetings and study sessions, a public survey, and an internationally-recognized design competition for the new Civic Center, a key aspect to improving the downtown. A number of exciting ideas have been discussed and a number of new facts about how the residents of Lake Elsinore feel about their City have been discovered. For example, the Civic C~nter, particulazly when tied at least in part directly to the lake, is extremely popular. So far, a half dozen different potential Civic Center sites have been winnowed down to two, or even one, it could be argued, if one considers an overall holistic approach to the matter of downtown redevelopment. However, since the announcement of the Design Competition Jury's selection of finalists, a certain amount of unnecessary confusion and misinformation has sadly been injected into the p cess. This has caused what I believe to be an unnecessary reappraisal of the entire process tha ould jeopardize the success of one of the most important City and RDA projects in years. For example, the proposals from the Design Competition finalists are simply that - proposals. None aze set in stone (or brick or glass or what-have-you) and aze subject to significant streamlining and increased specificity by the City. Sadly, an effort in August to allow the finalists to explain their ideas to the residents and to hear from the residents in an open give-and- take failed. (For example, despite being designated as finalists, none of the designers' siting proposals were included in the informational packet distributed to the public and the Council.) While certain elements of the staff recommendation before the Council and Agency board Tuesday night have merit, the overall effect of approving the entire package of recommendations would be detrimental to our City. To that end, I will offer the following alternate recommendation/motion for consideration by the Council and Agency Board during Tuesday's session. • That the RDA immediately contact the owners of all existing commercial structures in the downtown area and coordinate a new facade grant program to improve and renovate said structures • That the design firms be given until February, 2008, to complete their work • That upon selection of a final design/plan, the City and/or Agency shall select an outside professional project manager to oversee the entire effort. That manager shall be chosen by the Council and Boazd pending recommendation from a selection sub-committee consisting of the Mayor, RDA Chair, and CityManager • After the final design/plan has been chosen, that RDA and City staff present their land- use and design and planning selections for the remainder of downtown I have sent you this information as it would probably be a bit much to take in all at once during the Tuesday meeting itsel£ I hope you have found it helpful Thomas Buckley