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HomeMy WebLinkAbout04-13-2004 Joint City Council/RDA/PFA Study Session MINUTES JOINT CITY COUNCILIREDEVELOPMENT AGENCY/PUBLIC FINANCE AUTHORITY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, APRIL 13,2004 ************************************************************* CALL TO ORDER Mayor Pro Tern Kelley called the Joint Study Session to order at 4:10 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, MAGEE, SCHIFFNER, ABSENT: COUNCILMEMBERS: BUCKLEY (Mayor Buckley arrived at 4:40 p.m.) Also present were: City Manager Watenpaugh, Assistant City Manager Best, City Attorney Leibold, Administrative Services Director Pressey, Community Development Director Brady, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Information/ Communications Manager Dennis, Public Works Manager Payne, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio and Deputy City Clerk Ray. DISCUSSION ITEMS City Attorney Leibold indicated there was one item for closed session. 1. Conference with Legal Counsel-Anticipated litigation (1 case). PAGE TWO-STUDY SESSION-APRIL 13, 2004 - Presentations/Ceremonials City Manager Watenpaugh noted that the Mayor would also be presenting Sav- On Drug Store with Business of the Quarter. Councilman Magee inquired on the Economic Development Presentation. City Manager Watenpaugh explained that the Riverside County Economic Development Agency took over sponsorship from the Riverside County School District and was going to give a brief presentation of the types of services and programs they offer. Community Services Director Sapp noted Jerry Craig would be present for the presentation. Consent Calendar - Minutes - Councilman Hickman inquired if the RDA received the Lehr Option. He indicated he had requested it be given to the RDA Committee. City Manager Watenpaugh explained the RDA did not hold the option with the Lehr's. City Attorney Leibold explained that the Agency had no contractual interest in the Lehr agreement at this point. Councilman Hickman inquired on item 1 f page 60 of 69 last paragraph, he suggested using "bored" instead of "awed". Councilman Magee indicated on item 1 c page 6 of 54 there was a typo. He also indicated item 1 d page 2 of 14 there was discussion regarding the Molendyk check and the minutes reflected that a copy of the check was provided for individuals that requested a copy. He commented to the best of his knowledge, no one received a copy of that check; he understood - PAGE THREE-STUDY SESSION-APRIL 13, 2004 the minutes reflected what was said at that time, but indicated he had not received a copy of the check. City Manager Watenpaugh indicated that in talking with Finance Manager Magee, a copy of the check was made before it was deposited and given to Edith Stafford; once the check was deposited staff did not have a copy. He noted there was no copy of the check at City Hall, but he could provide Councilman Magee with a copy of everything that staff had regarding the deposit; he reiterated there was no copy of the actual check at City Hall. Councilman Magee noted there was a typo on item 1 f page 65 of 69. 2. Warrant List - Councilman Magee requested clarification for various checks issued from Item No.2, the Warrant List. Staff clarified the checks in question. Councilman Hickman requested clarification for various checks issued from Item No.2, the Warrant List. Staff clarified the checks in question. 3. Proclamation-Crime Victims ' Week. No comments. 4. Claim against the City. No comments. 5. CFD for City Center Townhomes Phase II. No comments. 6. CEQA compliance documents for Home Depot. Councilman Magee inquired if staff policy or procedure was to allow the developer to select their own environmental consultant; and then the City PAGE FOUR-STUDY SESSION-APRIL 13, 2004 - issue the request for proposal and review that company's response or did the City have a list of preferred vendors. City Manager Watenpaugh explained that through Duane Morita, contract Environmental Coordinator, HDR had done most of the City in house work as a contractor. The applicant paid the fee and staffwas in control as opposed to having the developer actually use their own environmental specialist. Community Development Director Brady commented that the applicant might have someone review the report. Councilman Magee clarified that on any particular project, Mr. Morita selected based on his experience; which consultant was appropriate for this particular type of project and then he request they prepare a proposal and if he deemed it acceptable it then came to Council for approval. - Community Development Director Brady confirmed that was basically correct. Councilman Magee indicated that he had reviewed Mr. Morita's contract and it seemed as though the City had placed a lot of authority; and felt that was something Council and staff might want to review again. He indicated that he preferred to keep the money in the City or in Riverside County before sending opportunities to other Counties. Community Development Director Brady clarified that it was other City staff as well, Mr. Morita did not make the sole decision. Councilman Magee indicated his contract stated he was responsible for it and there was no listing of oversight. Community Development Director Brady indicated that ultimately he was responsible since it would come through his department. - PAGE FIVE-STUDY SESSION-APRIL 13, 2004 City Manager Watenpaugh indicated that extra steps would be added to give that control. 7. Amendment to the License Agreement of the Old Library Building. Mayor Pro Tern Kelley inquired ifit would be the same program or if there were changes. City Manager Watenpaugh explained the School District dropped their sponsorship of the program and Riverside County EDA took it over. Councilman Magee inquired if staff had inspected the facility and if they were in compliance. Community Services Director Sapp confirmed. 8. Deposit & Reimbursement Agreement between the City and Corman Leigh. Councilman Hickman inquired what the dollar amount was on their CFD. Administrative Services Director Pressey indicated it was $5 million. Councilman Hickman inquired if this had anything to do with dollars to come back for the RDA. City Attorney Leibold indicated that she would need to do some research. PUBLIC HEARING 21. Design Review of Canyon Hills Fire Station. No comments. PAGE SIX-STUDY SESSION-APRIL 13, 2004 - 22. Resolution for LLMD No. 1 as Annexation Area No.2. No comments. 23. Consideration of objections to the City's Weed Abatement Program. Mayor Pro Tern Kelley indicated that she received an email from a property owner which she had given to the City Manager to handle. City Manager Watenpaugh commented that he had spoken with that property owner and her property was located behind City Hall; her concern was whether or not she could get the property abated by the deadline. He noted she was going to call him tomorrow. BUSINESS ITEMS 31. Second Reading-Ordinance No. 1117 - Zone Change No. 2003-02 Daigle Homes. - No comments. 32. Second Reading-Ordinance No. 1118-Animal Control Fee Schedule. No comments. 33. Industrial Project No. 2003-06-"D&D Cattle Industrial". No comments. 34. Nuisance Abatement Hearing Board. Councilman Magee indicated that there was a typo in the staff report. He commented City Clerk Kasad took care of his other questions earlier. 35. Easement and Public Park Improvement Agreement. - PAGE SEVEN-STUDY SESSION-APRIL 13, 2004 Mayor Pro Tern Kelley indicated that there was no design in the staff report. City Manager Watenpaugh explained that there was not an actual design of the park completed and approved at this time. Community Services Director Sapp explained that it was part of the park plan which would be reviewed by staff. Mayor Pro Tern Kelley inquired if they would be required to put in play equipment. Mr. Sapp explained that it would be based on the evaluation of the property, as far as what the financial investment would be in the property. Mayor Pro Tern Kelley indicated that there was a lot of interest in that community. Councilman Magee indicated that there was no deadline for the Water District. He commented he was not comfortable with no deadline, and suggested a deadline of February 1,2005. City Manager Watenpaugh commented that staff would send the report back with the suggested modifications. 36. City Hall Remodel. Councilman Hickman inquired if there was a deadline. City Manager Watenpaugh indicated that if Council wanted to give a 6 month deadline that was fine, but the project should be done earlier than 6 months. He noted that the vendors had not given him a timeline yet, but his anticipation was to have this project completed before his goals and objectives were due. PAGE EIGHT-STUDY SESSION-APRIL 13, 2004 - Councilman Magee commented that the cost had gone up significantly. Councilman Magee suggested an oval conference table in the new Council Office. Mayor Buckley arrived at 4:40 p.m. City Treasurer Weber commented that the cost to have the wall removed to extend the counter top was expensive. 37. Amendment to Land Development Agreement with South Shore Properties. No comments. 38. Electoral Reform Committee. Mayor Buckley indicated that he would like the committee to look at this in a short time frame, possibly within three months and report back to Council. - Councilman Magee requested that the committee receive input from the Registrar of Voters Office in terms of cost and their work load. He also requested the committee review the election of the Treasurer; whether or not to continue with an elected Treasurer position. 39. LEAPS City Attorney Leibold explained that the City Attorney's Office needed direction as to whether or not the Council wanted her office to assist the City staff in preparing a response to the application prior to the expiration of the comment period; and for the Council to understand that direction would involve a considerable amount of time and resources from her office and staff as well. Mayor Pro Tern Kelley indicated that she had read the City Attorney's email and was going to request to have the item pulled. - PAGE NINE-STUDY SESSION-APRIL 13, 2004 City Attorney Leibold commented that the public item was to provide them with some direction to prepare comments to present to Council prior to the expiration of the comment period. Comments were due May 11, 2004. City Attorney Leibold indicated that at this point there was nothing about the LEAPS Project that would provide them an opportunity to discuss the issue in closed session. She indicated that she could provide Council with what her office and staff believed the appropriate comments would be. Councilman Schiffner commented that the City Council needed to respond. City Attorney Leibold indicated that it had potentially significant impacts on the Lake. She noted the Council and staff had worked hard to preserve and enhance the Lake as part of the community, and the City should be a participant in this process. Councilman Schiffner commented that almost anything to do with the Lake when the story is heard from the Water District, was like the Council did not exist. City Attorney Leibold indicated that at this point the proceedings suggested exactly that. REDEVELOPMENT AGENCY Chairman Hickman gave an overview of the RDA Agenda. Legal Counsel Leibold indicated there was one item of Closed Session, Real Property Negotiations for the Stadium. Consent Calendar No comments. BUSINESS ITEMS No comments. PAGE TEN-STUDY SESSION-APRIL 13, 2004 - PUBLIC FINANCE AUTHORITY Chairman Magee gave an overview of the PF A Agenda. Consent Calendar No comments. ADJOURNMENT THE JOINT CITY COUNCILIREDEVELOPMENT AGENCY/PUBLIC FINANCE AUTHORITY MEETING WAS ADJOURNED AT 5:00 P.M. EY,MAYOR ELSINORE - lip DARYL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY R. E. MAGEE, HAIRMAN PUBLIC FINANCE AUTHORITY - PAGE ELEVEN-STUDY SESSION-APRIL 13, 2004 Respectfully submitted, -~i( ;':~k Ray, ileputy City Clerk ATTEST: 0~~ ItJ~ VICKI KASAD, CMC, CITY CLERK! HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE