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HomeMy WebLinkAbout06-25-2013 CC Minutes SA/RDAMINUTES CITY COUNCIL and SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE REGULAR MEETING CITY OF LAKE ELSINORE EVMWD BOARDROOM, 31315 CHANEY STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JUNE 25, 2013 CALL TO ORDER 5:00 P.M. — City Hall, 130 S. Main St., Lake Elsinore, CA The Mayor called the meeting to order at 5:20 p.m. ROLL CALL PRESENT: Mayor Magee Mayor Pro Tem Johnson Council Member Hickman Council Member Manos Council Member Tisdale Also present: City Attorney Leibold, City Manager Yates, Administrative Services Director Riley, and City Clerk Bloom. PUBLIC COMMENT None CITY COUNCIL CLOSED SESSION (1A) CONFERENCE WITH LABOR NEGOTIATOR (Gov't Code Section 54957.6) City Negotiator: City Manager Grant Yates and Administrative Services Director James Riley Employee Organization: Lake Elsinore Chapter of Laborer's International Union of North America, Local 777 (1 B) CONFERENCE WITH LABOR NEGOTIATOR (Gov't Code Section 54957.6): Unrepresented employee: City Clerk (1C) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Gov't Code § 54956.9) County of Riverside vs. Gonzalez (Riverside Superior Court Case No. RIC518358) Regular City Council Minutes Page 2 of 12 Meeting of June 25, 2013 City Attorney Leibold announced that the City Council would be meeting in Closed Session to discuss Agenda Item Nos. (1A), (1 B), and (1C). The City Council recessed to Closed Session at 5:21 p.m. SUCCESSOR AGENCY None CALL TO ORDER - 7:00 P.M. — EVMWD Boardroom, 31315 Chaney St, Lake Elsinore Mayor Magee called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE Mayor Pro Tem Johnson led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Magee Mayor Pro Tem Johnson Council Member Hickman Council Member Manos Council Member Tisdale Also present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Administrative Services Director Riley, Community Development Director Taylor, Acting Planning Manager MacHott, Lake, Parks, and Recreation Director Kilroy, Public Works Director Seumalo, Parks and Recreation Manager Davis, Superintendent DeSantiago, Investigator Anne, Fire Chief Barr, and Deputy City Clerk Gutierrez. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council met in Closed Session to discuss Agenda Item Nos. (1A), (1 B), and (1C) and that there was no reportable action taken. She supplemented her Closed Session Report announcing that as to Closed Session Item No. (1C), the City Council authorized the City to substitute in as a party to this action which involves property formerly in the County and recently annexed into the incorporated boundaries of the City. PUBLIC COMMENTS — NON -AGENDIZED ITEMS — 1 MINUTE None Mayor Magee announced a speaker request relating to Agenda Item No. 10. Therefore, the item was pulled from the Consent Calendar for discussion. Regular City Council Minutes Meeting of June 25, 2013 CONSENT CALENDAR (2) Approval of Minutes Page 3 of 12 Recommendation: It is recommended that the City Council approve the Minutes of the Budget Workshop of May 30, 2013 and Regular City Council Meeting of June 11, 2013. (3) Warrant List dated June 13, 2013 Recommendation: It is recommended that the City Council receive and file the Warrant list dated June 13, 2013. (4) Investment Report for the Month of May 2013 Recommendation: It is recommended that the City Council receive and file report. (5) Selection of Firm to Perform Professional Audit Services for the Three Fiscal Years Ending June 30 2013 2014 and 2015 with the Option for Fiscal Years Ending June 30. 2016 and 2017 Recommendation: It is recommended that the City Council authorize the City Manager to enter into a professional services agreement, subject to approval by the City Attorney with Teaman, Ramirez & Smith, Inc., Certified Public Accountants, to perform professional auditing services in accordance with the fee and terms in the Request for Proposal (RFP) and in the firm's proposal. (6) Planning Division Professional Service Contracts For 2013 -2014 Fiscal Year Recommendation: It is recommended that the City Council authorize the City Manager to enter into contracts with Carole Donahoe and Kirt Coury to provide specialized planning services to the City of Lake Elsinore for Fiscal Year 2013 -2014, subject to any minor modifications as approved by the City Attorney. (7) Professional Services Contract with Helix Environmental Planning — For Preparation of CEQA Compliance Documents for the Project Known as the "South Shore II (Tentative Tract Map No. 36567)" Recommendation: It is recommended that the City Council authorize the City Manager to enter into a contract with HELIX Environmental Planning to prepare the CEQA compliance documents for the South Shore II (Tentative Tract Map No. 36567) project in an amount not to exceed $33,800.00. (8) Purchase of Asphalt Repair Equipment Recommendation: It is recommended that the City Council approve the purchase of two Infrared Electric Asphalt Heaters, Processor and a Dual Drum Roller from Heatwurx sold exclusively through Caterpillar. Regular City Council Minutes Page 4 of 12 Meeting of June 25, 2013 (9) Appropriations Limit for Fiscal Year 2013 -14 Recommendation: It is recommended that the City Council adopt Resolution No. 2013 -030 setting the City's 2013 -14 appropriations limit at $73,075,959. Council Member Tisdale and Mayor Pro Tern Johnson both announced that they would abstain from voting on the Minutes of June 11, 2013, as they were not present at the meeting. Motion by Council Member Manos, seconded by Council Member Hickman, to approve the Consent Calendar less Agenda Item No. 10; passed by unanimous vote. CONSENT ITEM PULLED (10) Citywide Landscaping and Street Lighting District and the Landscaping & Street Lighting Maintenance District No 1 For the Fiscal Year 2013 -14 — Approval of Engineer's Reports and Resolutions of Intention Recommendations: It is recommended that the City Council: A) Adopt Resolution No. 2013 -024 ordering the preparation of an Engineer's Report for the Citywide Landscaping and Street Lighting District (Citywide LLMD); B) Adopt Resolution No. 2013 -025 approving the Engineer's Report for the Citywide LLMD; C) Adopt Resolution No. 2013 -026 declaring Council's intention to provide for an Annual Levy and Collection of Assessments in the Citywide LLMD and setting a public hearing for July 9, 2013; D) Adopt Resolution No. 2013 -027 ordering the preparation of an Engineer's Report for the Landscaping & Street Lighting Maintenance District No. 1 (LLMD No. 1); E) Adopt Resolution No. 2013 -028 approving the Engineer's Report for the LLMD No. 1; and F) Adopt Resolution No. 2013 -029 declaring Council's intention to provide for an Annual Levy and Collection of Assessments in the LLMD No. 1 and setting a public hearing for July 9, 2013. Chris Hyland, resident, expressed her concerns regarding the ongoing landscaping issues in her neighborhood and presented Council with pictures of the landscaping. She also addressed the assessments for lighting and landscaping maintenance in her neighborhood. Ms. Hyland requested that the City replant landscapes and the reparation of the irrigation system. Motion by Council Member Tisdale, seconded by Council Member Manos, to adopt Resolution No. 2013 -024 ordering the preparation of an Engineer's Report for the Citywide Regular City Council Minutes Page 5 of 12 Meeting of June 25, 2013 Landscaping and Street Lighting District (Citywide LLMD); adopt Resolution No. 2013 -025 approving the Engineer's Report for the Citywide LLMD; adopt Resolution No. 2013 -026 declaring Council's intention to provide for an Annual Levy and Collection of Assessments in the Citywide LLMD and setting a public hearing for July 9, 2013; adopt Resolution No. 2013 -027 ordering the preparation of an Engineer's Report for the Landscaping & Street Lighting Maintenance District No. 1 (LLMD No. 1); adopt Resolution No. 2013 -028 approving the Engineer's Report for the LLMD No. 1; and adopt Resolution No. 2013 -029 declaring Council's intention to provide for an Annual Levy and Collection of Assessments in the LLMD No. 1 and setting a public hearing for July 9, 2013, passed by unanimous vote. Mayor Magee announced that both Agenda Item Nos. 11 and 12 would be heard as a joint presentation. PUBLIC HEARING(S) (11) Capital Improvement Program for Fiscal Year 2013 -2014 through 2017 -2018 Recommendation: It is recommended that the City Council adopt Resolution No. 2013 -031 adopting the proposed 5 -year Capital Improvement Program for fiscal years 2013 -2014 through 2017 -2018. Total cost for FY 2013 -14 is $6,736,940 from all revenue sources. BUSINESS ITEM (12) Fiscal Year 2013 -14 City Operating Budget Recommendation: It is recommended that the City Council adopt Resolution No. 2013 -032 adopting the Fiscal Year 2013 -14 Proposed Operating Budget. Mayor Magee opened the Public Hearing at 7:12 p.m Administrative Services Director Riley provided an overview of the significant changes in the Fiscal Year 2013 -14 Estimated General Fund Revenue; sales and property taxes; and projected General Fund Expenditures for Fiscal Year 2013 -14 to City Council. City Manager Yates presented an overview of the General Fund proposed budget and personnel services and public safety costs; increase of public safety; new positions; and the new fire station opening. City Manager Yates provided an overview of the Capital Improvement Projects for Fiscal Year 12 -13 and Fiscal Year 13 -14 for the Lake, Parks, and Recreation Department; Public Works /Engineering Department; and City Beautification and Monument Signs. Mayor Magee called for public comments; however, no public comments were received. Mayor Magee closed the Public Hearing at 7:39 p.m. Council Member Tisdale thanked the Council for having a vision for the City. He also thanked staff for their hard work. He added that this is about the quality of life for the people Regular City Council Minutes Page 6 of 12 Meeting of June 25, 2013 that live in Lake Elsinore. Public Safety was made the number one priority by opening Fire Station 97 and adding police officers to patrol city streets. He also spoke about the park improvements, streets, playgrounds, and skateboard parks. Mayor Pro Tern Johnson announced that she was pleased with the budget and the Capital Improvement Projects presentations which display the City's commitment to invest in its priorities that the City Council set as key initiatives. She stated that absent a written MOU (Memorandum of Understanding) with the City of Canyon Lake addressing its contribution to fire services, she was not comfortable with the ongoing subsidy to the City of Canyon Lake's fire services. Mayor Pro Tern Johnson recommended that the City Council direct staff to draft a letter for signature by all City Council Members to CAL FIRE articulating the City's desire to end the subsidy in this budget cycle. She stated that because so much of the City's budget is dedicated to public safety, that the City Council wants to be responsible to our residents and protective of our financial resources. Mayor Pro Tenn Johnson stated that the fishery farm is going to be amazing for the quality of the lake and as an educational tool in the City. Council Member Manos stated that he was pleased with the budget and thanked the Budget Subcommittee consisting of Mayor Magee, Council Member Tisdale, Treasurer Baldwin, City Manager Yates, Administrative Services Director Riley, and the Administrative Services staff for their work on the budget. He also stated that he is in agreement with the MOU and letter proposed by Mayor Pro Tern Johnson. Council Member Hickman thanked everyone for all their hard work. He announced that the new pavement equipment is going to help out with the Summerhill Drive street improvements. Mayor Magee inquired regarding the proposed construction project for the Camino Del Norte roadway connection in the amount of $800,000. Public Works Director Seumalo indicated that was a future project and the $800,000 was an engineer's cost estimate for that project. Mayor Magee pointed out the Collier Avenue median project and asked if the new owner of the outlet center was going to participate in the cost of the construction and landscaping of the median. Public Works Director Seumalo indicated that staff had not yet made contact with the new owner of the outlet center, but staff does anticipate meeting with the owners and discussing cost participation. Mayor Magee then asked regarding the road repair of a section between Viscaya and Lakeshore Streets as he did not see that on the list of projects and would like to see that road repair added to the list. Mayor Magee announced that this budget proposed more public safety, road repairs, road improvements, and increases in revenues which were all good news. Mayor Magee commented on Mayor Pro Tern Johnson's request to send a letter to CAL FIRE regarding fire protection services and mutual aid with the City of Canyon Lake. He agreed that the City needs to make a written statement that we want to be good neighbors and partners and support mutual aid; however, that means that everyone pays their fair share. He added that closing the fire station in Canyon Lake does not support that program. Mayor Magee supported a strongly worded letter going forward stating that Station 60 needed to remain open. He asked for a copy of that letter to be forwarded to the Riverside County Board of Supervisors, and to the City Councils of Canyon Lake and Menifee. Regular City Council Minutes Page 7 of 12 Meeting of June 25, 2013 Council Member Tisdale provided a history of how CAL FIRE was tasked with placing stations to cover the County's unincorporated areas prior to any city boundaries. He stated now our city taxpayers are responsible for paying for these stations. Council Member Tisdale requested that the letter to CAL FIRE should request that they look at the City's service areas and boundaries. Mayor Magee announced that he would abstain from voting on the community promotions of the Proposed Operating Budget. Motion by Council Member Manos, seconded by Mayor Pro Tern Johnson, to adopt Resolution No. 2013 -032 adopting the Fiscal Year 2013 -14 Proposed Operating Budget, excluding the Community Promotions Section; and approval of a letter to CAL FIRE signed by all Council Members, passed by unanimous vote. Mayor Magee stepped away from the dais. Motion by Council Member Manos, seconded by Council Member Tisdale, to approve the Community Promotions section of the Fiscal Year 2013 -14 Proposed Operating Budget, passed 4 -0 -1 with abstention by Mayor Magee. Mayor Magee returned to the dais Motion by Council Member Tisdale, seconded by Council Member Manos, to adopt Resolution No. 2013 -031 adopting the proposed 5 -year Capital Improvement Program for Fiscal Years 2013 -2014 through 2017 -2018. Total cost for Fiscal Year 2013 -14 is $6,736,940 from all revenue sources, passed by unanimous vote. Treasurer Baldwin addressed the Council and complimented the Administrative Services Department's consistency throughout the budget process. He also complimented former City Manager Brady and current City Manager Yates for their excellent management and leadership. PRESENTATIONS / CEREMONIALS Presentation of Finance Award GFOA Mayor Magee presented the GFOA Finance Award to Administrative Services Director Riley and Budget Specialist Cynthia Gordon. Mayor Magee offered that it was a nationally recognized award for the distinguished budget presentation and was presented to the City of Lake Elsinore. APPEAL(S) None Regular City Council Minutes Meeting of June 25, 2013 BUSINESS ITEMS) Page 8 of 12 Mayor Magee announced that this Agenda item would be a joint presentation with the City Council and the Successor Agency and called the Successor Agency meeting to order at 7:59 p.m. and noted that all Board Members were present. (13) A Resolution of the City Council of the City of Lake Elsinore California Approving a First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds) A Resolution of the Successor Agency of the Redevelopment Agency Of the City of Lake Elsinore Approving a First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds) Recommendations: City Council: It is recommended that the City Council Adopt Resolution No. 2013- 034 approving the First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds). Successor Agency: It is recommended that the Successor Agency Adopt Resolution No. SA 2013 -01 approving the First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds). City Attorney Leibold provided an overview to the City Council and the Successor Agency. Council Member /Board Member Manos asked for clarification that the difference in the payment would run through the Successor Agency, so it would not affect the general fund budget and that the City would have to ask for more funds through the ROPS. City Attorney Leibold explained that in the last ROPS 13 -14A, which was approved by the Oversight Board and Department of Finance, the Successor Agency increased the amount necessary to fulfill the obligation in anticipation of the refunding, so that there would not have to be any amendment for the next six months. Once Amendment to the Reimbursement Agreement is effective and refunding bonds are issued, the Successor Agency will include the exact amount of the reimbursement obligation in future ROPS. City Attorney Leibold announced that the Oversight Board met earlier today and unanimously approved the Successor Agency entering into the Amendment to the Reimbursement Agreement. Motion by Council Member Tisdale, seconded by Council Member Hickman, to adopt Resolution No. 2013 -034 approving the First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds), passed by unanimous vote. Motion by Board Member Manos, seconded by Board Member Hickman, to adopt Resolution No. SA 2013 -01 approving the First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds), passed by unanimous vote. Mayor Magee announced that the next agenda item was a joint presentation with the City Council and the Lake Elsinore Recreation Authority and called the Lake Elsinore Regular City Council Minutes Page 9 of 12 Meeting of June 25, 2013 Recreation Authority meeting to order at 8:06 p.m. and noted that all the Board Members were present. (14) A Resolution of the City Council of the City of Lake Elsinore California, Approving the Issuance of Lake Elsinore Recreation Authority Lease Revenue Refunding Bonds (Public Facilities Project) Series 2013 in the Aggregate Principal Amount Not to Exceed $15,000,000, and Approving a Site and Facility Lease a Lease Agreement a Bond Purchase Contract a Continuing Disclosure Agreement, a Preliminary Official Statement and a Final Official Statement in Connection Therewith and Authorizing the Taking of Certain Other Actions in Connection Therewith A Resolution of the Board of Directors of the Lake Elsinore Recreation Authority Approving the Issuance of Lake Elsinore Recreation Authority Lease Revenue Refunding Bonds (Public Facilities Project) Series 2013 in the Aggregate Principal Amount Not to Exceed $15,000,000, and Approving an Indenture a Site and Facility Lease a Lease Agreement an Assignment Agreement a Bond Purchase Contract, an Escrow Agreement a Preliminary Official Statement and a Final Official Statement In Connection Therewith and Authorizing the Taking of Certain Other Actions in Connection Therewith Recommendations: City Council: It is recommended that the City Council adopt Resolution No. 2013- 033 authorizing issuance of the refunding bonds and bond documents. LERA: It is recommended that the Authority Board adopt LERA Resolution No. 2013 -02 authorizing issuance of refunding bonds and bond documents. Administrative Services Director Riley provided an overview to the City Council and Lake Elsinore Recreation Authority. City Attorney Leibold asked to substitute the "5 %" to "6 %" in Section 6 of City Council Resolution No. 2013 -033 and Section 6 of LERA Resolution No. 2013 -02. Motion by Council Member Tisdale, seconded by Council Member Hickman, to adopt Resolution No. 2013 -033 authorizing issuance of the refunding bonds and bond documents, passed by unanimous vote. Motion by Vice Chair Johnson, seconded by Board Member Manos, to adopt LERA Resolution No. 2013 -02 authorizing issuance of refunding bonds and bond documents, passed by unanimous vote. Regular City Council Minutes Meeting of June 25, 2013 Page 10 of 12 SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE CONSENT CALENDAR (SA1) Investment Report for Month of May 2013 Recommendation: Receive and file report. Motion by Board Member Manos, seconded by Board Member Tisdale, to approve the Consent Calendar, passed by unanimous vote. BUSINESS ITEM(S) Mayor Magee announced that this Agenda item would be a joint presentation with the City Council and the Successor Agency and called the Successor Agency meeting to order at 7:59 p.m. and noted that all Board Members were present. (SA2) A Resolution of the City Council of the City of Lake Elsinore California, Approving a First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds) A Resolution of the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore Approving a First Amendment To Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds) Recommendations: City Council: It is recommended that the City Council Adopt Resolution No. 2013- 034 approving the First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds). Successor Agency: It is recommended that the Successor Agency Adopt Resolution No. SA 2013 -01 approving the First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds). City Attorney Leibold provided an overview to the City Council and the Successor Agency. Council Member /Board Member Manos asked for clarification that the difference in the payment would run through the Successor Agency, so it would not affect the General Fund Budget and that the Successor Agency would have to ask for more funds through the ROPS. City Attorney Leibold explained that in the last ROPS 13 -14A, which was approved by the Oversight Board and Department of Finance, the Successor Agency increased the amount necessary to fulfill the obligation in anticipation of the refunding, so that there would not have to be any amendment for the next six months. Once Amendment to the Reimbursement Agreement is effective and refunding bonds are issued, the Successor Regular City Council Minutes Page 11 of 12 Meeting of June 25, 2013 Agency will include the exact amount of the reimbursement obligation in future ROPS. City Attorney Leibold announced that the Oversight Board met earlier today and unanimously approved the Successor Agency entering into the Amendment to the Reimbursement Agreement. Motion by Council Member Tisdale, seconded by Council Member Hickman, to adopt Resolution No. 2013 -034 approving the First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds), and passed by unanimous vote. Motion by Board Member Manos, seconded by Board Member Hickman, to adopt Resolution No. SA 2013 -01 approving the First Amendment to Consolidated Amended and Restated Reimbursement Agreement (LERA Bonds), passed by unanimous vote. PUBLIC COMMENTS — NON -AGENDIZED ITEMS — 3 MINUTES None CITY MANAGER COMMENTS None CITY ATTORNEY COMMENTS City Attorney Leibold reported that for Closed Session Item No. (1C) the City Council authorized the City to substitute in as a party to this action which involved property formerly located in the county and recently annexed into the incorporated boundaries of the City. CITY COUNCIL COMMENTS Council Member Manos stated that he received comments from the community regarding the outlet renovations and clarified that the City was not spending money on the outlet renovations. Council Member Manos announced the Free Family Movie Night at Summerlake Park on Wednesday, June 26th at 8:00 p.m. He also acknowledged the opening of the Rosetta Canyon Fire Station on Saturday, June 22nd which he felt was a great success. Council Member Manos stated that he also visited La Rebelde Winery and wished the proprietors good luck. Lastly, he invited the public to attend the 4th of July event at the Lake. Council Member Hickman announced the 4th of July fireworks show will start at 9:00 p.m. He also reported that 29 to 30 tons of trash was collected at the Clean Extreme event. Council Member Tisdale thanked Fire Chief Barr and CAL FIRE for the great job with the new Rosetta Canyon Fire Station. He thanked staff for their work on the opening of the new fire station. Council Member Tisdale commented that the City is booming and on the move. Mayor Pro Tem Johnson commented on her police ride -along which she felt was an amazing experience. She thanked staff for their hard work putting the budget together. Regular City Council Minutes Meeting of June 25, 2013 Page 12 of 12 Mayor Pro Tern Johnson commended her colleagues for opening the new fire station; and she wished everyone a happy 4th of July. Mayor Magee announced that the City now has a new fire station and new police officers moving the City in the new direction. He thanked everyone who participated in the Clean Extreme event. Mayor Magee reminded all that the 4th of July is the busiest day of the year for Animal Friends of the Valleys and to take care of our animals. ADJOURNMENT Mayor Magee adjourned the meeting at 8:20 p.m. to the next regular City Council meeting to be held on Tuesday, July 9, 2013 at the Elsinore Valley Municipal Water District Boardroom, located at 31315 Chaney Street, Lake is' ore. Robert E. Magee, M y, r n Virginia loom C ty Clerk