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Home My WebLink About05-29-2007 SSMINUTES JOINT CITY COUNCIUREDEVELOPMENT AGENCY SPECIAL STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 29, 2007 ~~:~,~»*************.~~~~*~******************~~«~~.*************.**~.~.*******~*~*,~*««***~~~~.***~*** CALL TO ORDER - 5:00 P.M. Mayor Pro Tem Hickman called the Joint Study Session to order at 5:05 p.m. ROLL CALL PRESENT: MAYOR PRO TEM HICKMAN COUNCILMEMBER BUCKLEY COUNCILMEMBER KELLEY COUNCILMEMBER SCHIFFNER ABSENT: MAYOR MAGEE Also present were: City Manager Brady, Administrative Services Director Pressey, City Treasurer Weber, Community Development Director Preisendanz, Lake and Aquatic Resources Director Kilroy, Community Services Director Sapp, Public Works Director Seumalo, Public Works Manager Payne, Building & Safety Manager Chipman, Information/Communications Manager Dennis, Finance Manager Riley, Chief Fetherolf, Fire Chief Hendershot, Interim City Clerk Soto and Administrative Specialist Dana Porch~. PUBLIC COMMENTS - 3 MINUTES No comments. DISCUSSION ITEM Budqet Administrative Services Director Pressey presented the City Budget for the Fiscal Year 2007-2008. He presented the budget as a Power Point presentation. He commented on the increase of major revenue. He commented on the cost for additional personnel needed in each department. City Treasurer Weber commented that it was a good budget. He requested a cash flow sheet. He inquired if the City could downsize on the contracted employees in the Planning Department. Councilmember Kelley noted that she would like further explanation on the Beach Coordinator position. Lake & Aquatic Resource Director Kilroy responded this person would be dealing with public outreach, trained in basic water rescue and hand out flyers on water safety. He stated they would roam the docks and beach areas. Councilmember Kelley stated she was in agreement with Code Enforcement. She commented that she was under the impression the "Operation School Bell" was eliminated. Administrative Services Director Pressey responded the item may have been added by mistake. Community Services Director Sapp indicated the City may continue to support "Operation School Bell", it just was not able to get funding through CDBG because of new County requirements. Councilmember Kelley inquired on cameras being installed at major intersections. Police Chief Fetherolf responded the cameras were not included in the budget however, the City was in the process of looking at vendors. He stated that there was some grant money from the Traffic Defender Fund that could be used toward the project. Councilmember Kelley requested to be advised when the project moves forvvard. Councilmember Schiffner requested more information on fire inspections. He also inquired if additional personnel would alleviate further delays in fire inspections. Building & Safety Manager Chipman responded additional personnel would not currently be of any help. City Manager Brady commented the Fire Department personnel would be on-site for inspections and this would eliminate delays in getting projects approved. Administrative Services Director Pressey stated the City will be under contract with them. Councilmember Schiffner stated that this would be an improvement. Councilmember Buckley commented on lack of interaction with Valley Group. Administrative Services Director Pressey commented on the organizations that submitted a written request for increase in funding. 2 Councilmember Buckley commented on the distribution of funds to the organizations. He commented on the amount being spent on the library book purchase. He inquired about the total pay in benefits and the percentage paid. Administrative Services Director Pressey confirmed that the percentage was about 52 cents, depending on the salary amount. Councilmember Buckley inquired if the budget had been reviewed by PSAC. City Manager Brady responded the budget has not gone through PSAC. He noted PSAC received copies and may schedule a meeting to review the budget in detail. Councilmember Buckley commented on the 2008-2009 fund balance. He stated that the balance would be brought back up in 2009-2010. Mayor Pro Tem Hickman stated he wanted to thank Community Services Director Sapp for the split-rail fence on Summer Hill. Mayor Pro Tem Hickman inquired on the estimated cost of adding a Lead Worker and Beach Program Coordinator. He stated that whenever an estimated cost was listed, it would usually go over. Lake & Aquatic Resource Director Kilroy stated that it depended on the individual applying for the position and their experience. Mayor Pro Tem Hickman inquired about the police helping out with beach patrol. Lake & Aquatic Resource Director Kilroy responded it was his hope the two can work in conjunction with each other. Mayor Pro Tem Hickman inquired about the Red Cross teaching basic water rescue at Lakeside High School. Lake & Aquatic Resource Director Kilroy responded his staff takes a course in Newport Beach. Mayor Pro Tem Hickman inquired how graffiti on the sidewalk was being handled. Public Works Director Seumalo responded that sand blasting removes the graffiti. Mayor Pro Tem Hickman commented on yard sale permit requests and if they could be eliminated. City Manager Brady indicated some residents use yard sales as a business. He noted permits enable the City to regulate the number of sales. 3 Mayor Pro Tem Hickman commented on the General Fund revenue. He also inquired when the paperwork for the Proposition 50 grant would be submitted. Lake & Aquatic Resource Director Kilroy responded he was not sure what grant Mayor Pro Tem Hickman was referring to. He stated the City had applied for a $2.4 million dollar grant for the downtown river walk. Mayor Pro Tem Hickman stated he has had citizens call him in regard to Proposition 50. He stated he was very pleased by the budget presentation. Councilmember Buckley commented on the pavement management and re- pavement program being lumped together in the budget. Administrative Services Director Pressey confirmed the two items were listed together in the budget. He stated the names of the streets that are in line for potential pavement overlay. Councilmember Buckley inquired about the overlay being done on Franklin Street and if it was necessary to spend $1 million on the project. Public Works Director Seumalo responded the items was the "bare bones," including some drainage improvements to help prolong the life of the overlay. Mayor Pro Tem Hickman inquired on the possibility of the developer paying for the work on Franklin. He also commented on the overlay of East Hill Street. Public Works Director Seumalo stated Franklin Street was shown on the unfunded list. Mayor Pro Tem Hickman stated that East Hill should be taken care of at the same time Franklin Street, to prevent the City from having to come back at a later time to do the work. Public Works Director Seumalo stated he would look at the plan details. Councilmember Buckley commented on local business and charities being able to get City information off the website. Councilmember Schiffner commented that a great job was done on the budget. Mayor Pro Tem Hickman inquired about the Lake Department Headquarters being brought to City Hall. City Manager Brady stated it would be part of the campground. Mayor Pro Tem Hickman inquired on the type of work to be done at the Senior Center. 4 Community Services Director Sapp stated that a new design contract was being put together. He stated that the expansion of the Annex Building and the Main Building would be combined into one project. City Treasurer Weber inquired about the new RDA person collecting monies for projects. City Manager Brady responded the City has applied for grant funding. He also stated that at the Federal level, the City had not received any specific indication on the amount we could receive. He stated it may not be received until after the budget was finalized. Mayor Pro Tem Hickman inquired if the General Plan was on schedule. City Manager Brady responded the General Plan would be held as a Public Hearing in October or November of 2007, so it would be off schedule from what was originally anticipated. He indicated a memo was being prepared for Council to update them on the situation. Mayor Pro Tem Hickman commented he would like to expedite the traffic light on Summerhill for the safety of the elementary school students. He commended staff on a job well done with respect to the budget. Administrative Services Pressey commented it was a joint effort by the department heads and the City Manager. City Manager Brady thanked Administrative Services Pressey and his staff for a job well done. ADJOURNMENT Mayor Pro Tem Hickman adjourned the Study Session at 6:54.p.m. Join City Council/ edevelopment Agency c~ RYL HI KMAN, MAYOR PRO TEM CITY OF LAKE ELSINQRE ,C~'S', CHAIRMAN NT AGENCY ATTEST: ~V U V~~f.li~ ~ MICHELLE SOTO INTERIM CITY CLERK