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HomeMy WebLinkAbout04-26-2007 SSMINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY SPECIAL STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSUAY, APRIL 26, 2007 ****,.~~.~~,~*~********.*.~~.********«*~,~*******«*««~~~***********~*,~,~~«*,~****~***~***:*.*~****,.*** CALL TO ORDER Mayor Magee called the Joint Special Study Session to order at 4:52 p.m. ROLL CALL PRESENT: MAYOR MAGEE COUNCILMEMBER KELLEY COUNCILMEMBER SCHIFFNER ABSENT: MAYOR PRO TEM HICKMAN COUNCILMEMBERBUCKLEY (Arrived at 5:05 p.m.) Also present were: City Manager Brady, Assistant City Attorney Mann, Administrative Services Director Pressey, Information/Communications Manager Dennis, Planning Manager Weiner, RDA Project Manager McCarty, and Office Specialist Porche. PUBLIC COMMENTS - 3 MINUTES None. DISCUSSION iTEMS A. Desian Competition RDA Project Manager McCarty presented a brief overview of what has been proposed for the design competition. He presented the proposed competition format. He listed a group of highly recommended, qualified architects and their achievements. He stated that staff is looking for Council guidance on the selection of the competition jury and the technical committee. Steven Alien, Lake Elsinore resident, expressed his concern for the use of land, he would like to see more parks, taller buildings and less parking lots. Rick Carpenter, President of DMA, commented on the parking conditions during the Council Meetings. He noted that cars should be parked in the parking lot across the street and not on the street in front of stores. He stated he wou~d like to be on one or both design committees. Ruth Atkins, Lake Elsinore resident and president of the Historical Society, she stated it would be a pleasure to serve on the design committee. She also noted the Historical Society would like to see the historical aspect of the downtown area maintained. John Gonzalez, Lake Elsinore resident suggested that the Civic Center be environmentally friendly or green, which will save the City money. Mr. Mantle, Lake Elsinore resident, indicated he supported and recommended Bill Fain/Johnson Fain Partners as the architect. Councilmember Schiffner commented on the problems that can occur after the architectural firm has designed the building and the project is passed over to the engineering consultants to build plans. He indicated at that point things may fall apart. He stated the only way to control this is to ask for the contract price and cost to see the percentage of the change order. RDA Project Manager McCarty commented that past projects and change orders will help prescreen architects. Councilmember Buckley commented it is very important to pre-screen each candidate. He suggested eliminating a sentence from page 13 regarding the prize amount. He suggested a replacement sentence. Mayor Magee commented on not being obligated to the winner in the event their fee is unrealistic. RDA Project Manager McCarty commented on eliminating a sentence or rewording the prize amount. Councilmember Buckley commented on page 28 regarding the board layout. RDA Project Manager McCarty indicated the architects should be able to fit the layout on two boards which is standard. Councilmember Buckley commented on the Technical Committee members being appointed by different committees within the City, such as the downtown merchants, the library system, the chamber, the historical society, etc. He stated that the Planning Commissioner should have a spot on the Committee. He commented that applications can be taken from residents applying for a position on the Committee. 2 RDA Project Manager McCarty inquired as to how many competition jury members will be needed. Councilmember Buckley stated that seven committee members would be the maximum. Councilmember Kelley stated she was impressed with Mr. McCarty's management of the competition. She commented on her top choices for architects. She thanked Mr. Gonzales for the "green" building information. She stated that an ecological balance is part of the criteria for the design. She stated that the Technical Advisor committee is huge and good to have all of the public input, Mayor Magee commented on trying to pick one of the four interested local architects. He inquired if one of the Council Members were interested in taking his place as one of the jurors. Councilmember Kelley stated she would like to take the Mayor's position as one of the jurors. Mayor Magee indicated he would like a resident that is not on any other committee to serve on the jury as a community representative. He agreed with Councilmember Buckley on cutting out a Planner and replacing that person with a Commissioner. He commented on the budget and what it consists. He commented on the advertising of the meetings so the public can attend and participate. He stated the Council is united on preserving the historic nature of the core downtown. Councilmember Buckley suggested adding a sentence referencing public art and/or fire engine display. He commented on the landscaping and connection of the blocks. He stated the four local committee members who have been chosen, one of them would have to be an alternate in order to add a Construction Manager. He commented that at the next meeting, they would choose a community representative. Councilmember Schiffner commented that it is desirable to have a local crew. RDA Project Manager McCarty concurred with Councilmember Schiffner. He stated that the firm chosen should have an office in California and that this requirement should be added into the requirements. Administrative Services Director Pressey indicated a copy of the survey is available on line at the City website and there are instructions where to return it once it has been filled out. He also stated that a copy of the presentation can be e-mailed by leaving a name and e-mail address. He also wanted to confirm the level of openness on the guidelines. 3 RDA Project Manager McCarty said changes can be worked in if necessary regarding the design of the building. He stated that the guiding principle should reflect that historic elements should be represented in the design. Councilmember Kelley stated she strongly believes that the historical nature of the area should be enhanced. Councilmember Buckley commented that openness is the key. He stated the existing architectural design should be matched altogether. Mayor Magee thanked all for attending. ADJOURNMENT Mayor Magee adjourned the Joint City Council/Redevelopment Agency study session at 5:57 p.m. E~B RT E. M~ CITY OF LAKE THOMAS ~UCKLE , CHAIRMAN REDEVELOPME AGENCY CITY OF LAK LSINORE ATTEST: l k ~f ,~ ~.~~1~ ~ MICHELLE SOTO, INTERIM CITY CLERK CITY OF LAKE ELSINORE 4