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Home My WebLink About09-23-2008 SS Ii n n MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, SEPTEMBER 23,2008 **************************************************************************************************** CALL TO ORDER Mayor Hickman called the Joint Study Session to order at 4:04 p.m. ROLL CALL PRESENT: MAYOR HICKMAN MAYOR PRO TEM KELLEY COUNCILMAN MAGEE COUNCILMAN SCHIFFNER ABSENT: COUNCILMAN BUCKLEY Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, City Treasurer Weber, Director of Public Works/City Engineer Seumalo, Parks and Recreation Director Gonzales, Director of Community Development Preisendanz, Building Division Manager Chipman, Public Works Manager Payne, Finance Manager Riley and City Clerk Munson. DISCUSSION ITEMS Mayor Hickman gave an overview of the presentations and confirmed that the presenters would be present at the 7:00 p.m. meeting. PUBLIC COMMENTS No public comments. CONSENT CALENDAR ITEM(S) (8) Minutes of the Followinq Meetinq(s) No comments. 1 n n n (9) Warrant List Dated September 15, 2008 No comments. (10) Investment Report - Auqust 2008 No comments. (11) Purchase of Leica TCRP1205+ Robotic Trackinq Total Station for Collision Scene Documentation (13) Mayor Hickman inquired if this product was a good machine. Captain Fetherolf confirmed. (12) General Plan Update Director of Community Development Preisendanz indicated staff is prepared to take this item to the City Council on October 14th and is prepared with the staff report and the land use changes the Planning Commission recommends. Councilman Magee inquired, with regard to the re-circulation of the Draft EIR, how much and how long. Director of Community Development Preisendanz responded the how much will be determined once the land use changes go before the City Council on the 14th; Council will make decisions on whether they support the land use changes or not, then, staff will take those decision, re-input the numbers into the EIR and calculate how much it will cost. He noted he was hoping most of these changes can be made in house and does not know what the actual cost would be. He stated the re-circulation of the EIR is a 45 day review period, with a two week response period, so it would be another two months or more. He also noted should the Council support the land use changes, then the EIR will require a re- circulation, then go back to the Planning Commission to make a full recommendation on the EIR as recirculated with all of the response and comments, the land use plan and the changes to the text as proposed, then return to the City Council. 1-15/Railroad Canyon Road and 1-15/SR-74 Interchanqe Update Councilman Magee noted there was no biological survey included in the coming Spring of 2009 and indicated there needs to be. Public Works/City Engineer Seumalo responded the value analysis study essentially increases the number of alternatives and indicated this was the bizzarro value analysis which reduces it. He noted the reason this is being done 2 n n n (14) this way is to get the footprint and start the environmental and noted that CalTrans staff was on board with this and is moving forward. Construction Contract Award for Grand Avenue No comments. (15) Reauest for Waiver of Fees for Use of the Cultural Center for a Candidates' Forum No comments. (16) Aareement with Home Depot U.S.A. for Reimbursement of the Cost of Enaineerina and CalTrans Permittina Services Relatina to the Interim Interchanae Improvements at SR-74/1-15 - Chanae Order No.1 No comments. PUBLIC HEARING(S} There are no public hearings. APPEAL(S} (17) Appeal of the Plannina Commission's Denial of Minor Desian Review No. 2008- 01. Submitted bv K. Hovnanian Homes for 98 Sinale Familv Residences in the La Laauna Estates Specific Plan. Tract Map No. 32377-2 City Manager Brady noted he received a letter from the Lake Elsinore Valley Chamber of Commerce which has been distributed to the City Council. BUSINESS ITEM(S} (18) Fiscal Year 2008/09 Operatina Budaet Adiustments Kirt Coury, Contract Planner, indicated he was representing the voice of the contract staff and wanted to come forward to state their side and perspective. He indicated contract staff are vested business owners in the City, by that the emphasis being they have a vested interest in the City and the success in the City. He noted they are always looking out for the City's interest. He noted there are larger scale projects that will be coming forward to the City within the next two to three months. He noted some of the projects the contract planners are currently working on and provided the contract planner's specialties and expertise. He requested Council consideration with review of the budget if there is an ability to extend time, if possible. He also outlined how much the consultants make and how much is being charged for their time through CRS 3 n accounts. He indicated the contract employees would be willing to take a 6% pay cut to increase some of that revenue. Mayor Hickman noted he received two phone calls today, one from Will Nickles who indicated Toyota will not be proceeding with their project until 2012 or 2013; and one call from Castle and Cooke who indicated they are not brining their package until June or July. Mayor Hickman requested a status of the Marina project. Contract Planner Miller responded the EIR has been circulated and will return with comments on October 14th. She noted the Specific Plan has been returned for several revisions and back in the hands of the applicant for final revisions. She also noted staff is anticipating bringing the project before the Planning Commission within two to three months. City Treasurer Weber inquired how many hours a contract planner works per week and how long has each contractor worked for the City. n Mr. Coury responded it varied depending upon the contractor, 20-32 hours on average with a $75 rate. He also noted Linda has been with the City for 11 years, Carole five years, Wendy two and one half years, and he has been with the City for five years in November. City Manager Brady noted the cost is $127 an hour that is charged to the cost recovery the difference in that then is used to pay for the administrative and overhead costs. City Treasurer Weber asked if any of the contractors have a engineering license. Director of Community Development Preisendanz responded planners do not require an engineering license to perform their tasks and outlined the many degrees each of the contract planners have and indicated they have strived very hard to maintain their billable hours at 80%. Councilman Magee recognized the institutional knowledge the four contractors represent; noting Linda has been with the City for over a decade and is extremely significant and indicated the Council would be remiss in not acknowledging the fact that the contract planners are willing to give up 6% of their salary which equate to $70.50 and is not going un-noticed. He also thanked all four for attending the meeting. Ii Councilman Magee also noted that more than 80% of their time has been billable and shows that they are diligent and indeed working in the City's best interest. 4 Ii n n REDEVELOPMENT AGENCY CONSENT CALENDAR ITEM(S) (1) Approval of Redevelopment Aaency Minutes No comments. (2) Warrant List Dated September 15, 2008 No comments. (3) Investment Report - Auaust 2008 No comments. PUBLIC HEARING(S) (4) Mid-Term Review to Evaluate the Aaency's Redevelopment and Housina Implementation Plan 2005-2009 and the Proaress of the Rancho Laauna Redevelopment Proiects No. I. No. II and No. III Member Hickman inquired if foreclosed homes can be purchased by the Agency and be used for redevelopment units. Agency Counsel responded if it was the Agency intention to acquire the properties and make them available for low-moderate income housing with resale restrictions that restrict the income and the affordability of the units, then yes, the housing set-aside funds can be used for this anywhere within the City. She also noted if the City wanted to use 80% monies and not make the units "affordable" within the meaning of the Redevelopment Law, the analysis is a little different, but possible. BUSINESS ITEM(S) No business items. PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 3 MINUTES No comments. ADJOURNMENT Mayor Hickman adjourned the Joint City Council/Redevelopment Agency Study Session at 4:29 p.m. 5 n n r AaT C~OL:: COWLEY., .INTRIMc CIT CLERK CITY-OF LAKE ELSlNOR /. D::J;zii: CITY OF LAKE ELSINORE THO Y, CHAIR REDEVELOPMENT AG Y 6