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HomeMy WebLinkAboutItem No. 7CITY OF LADE LLSINORE �& DREAM EXTREME,. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND COUNCILMEMBERS FROM: GRANT YATES, CITY MANAGER DATE: MAY 28, 2013 SUBJECT: PURCHASE OF PICNIC SHELTERS FOR MACHADO PARK Recommendations Approve the purchase of two picnic shelters for Machado Park from Poligon /Porter Corp Inc. and authorize the City Manager to execute a purchase order. Background The two existing Picnic Shelters at Machado Park are old and in poor condition. The City has designated Community Development Block Grant (CDBG) funds to make improvements to the picnic areas, including replacing the old Picnic Shelters. Discussion City Staff desires to replace the old picnic shelters with durable new shelters that are of the same dimensions, aesthetically pleasing, functional, ease of installation, fair value, and consistent with other City parks. Based on this criteria, City Staff selected the Marquee 20'x 24' shelter by Poligon /Porter Corp Inc., located in Michigan. Attached are the detailed quote and plan view drawing for the shelters. The City specified similar Picnic Shelters for the new Canyon Hills Community Park. The proposed new Picnic Shelters for Machado Park support the Park Division's desire to standardize shelters throughout the Park System in order to streamline maintenance. Poligon /Porter Corp Inc. was selected by the National Joint Powers Alliance (NJPA) as a responsible low cost supplier. The National Joint Powers Alliance is a government purchasing cooperative that reduces the cost of goods and services by aggregating the purchasing power of public agencies nationwide. The City of Lake Elsinore is a member of the NJPA. National Joint Powers Alliance employs a competitive bid process to select suppliers. AGENDA ITEM NO. 7 Page 1 of 10 Purchase Picnic Shelters Page 2 of 2 May 28, 2013 City Staff believes it is in the best interest of the City to purchase the selected Picnic Shelters based on the aforementioned criteria and "standardization" approach to maintenance throughout the Park System. City Staff is requesting an exception to the City's bid procedure per Section 3.08.070(F) below. F. When in the best interest of the City, the City Council may authorize the City Manager or Purchasing Officer to bypass the bid process required under this chapter for purchases greater than $15,000, or Fiscallmpact Approval of this item will result in an expenditure of $37,637.96. This expenditure is reimbursable under the Community Development Block Grant (CDBG). Approved by: Pat Kilroy, Director Lake, Parks & Recreation Department Approved by: Grant Yates, City Manager Attachments: • Porter Corp Inc. Quote • Plan View Drawing of Picnic Shelter • Warranty Information • National Joint Powers Alliance Page 2 of 10 PORTERc0111rTM FRAME AND PANEL BUILDINGS 4240 N 136th Ave Holland, MI 49424 Phone It 800- 264 -7225 E -mail sales @miracleplayground.com Fax# 877 - 215 -3869 Web Site www.poligon.com Name /Address City of Lake Elsinore QUOTATION Date Estimate # 5/17/2013 1235 - Purchase orders to be made out to PORTERcorp. - Purchase orders to be mailed /faxed to 9106 Pulsar Ct #C, Corona Ca 92883 or -877- 215 -3869 - Remittance Address: 4240 N 136th Ave Holland MI 49424 FEiUviS 1U BE DETFRIvuNED BY FORTERCORP VYVry RECEi't OF CRE"i i APPLICATION. A DEPOSIT IS GENERALLY REQUIRED. Signature Page 3 of 10 Project Terms Rep FOB Machado Park Net 30 Brett factory Item Description Qty Rate Total Poligon Poligon Steel Shelter MAR20x24MR 2 15,943.50 31,887.00T - Marquee 20'x 24' -Multi Rib metal roofing - Poli5000 powdercoated frame - anchor bolts Engineering Wet Stamped Engineering including footings 1 250.00 250.00 Freight Commercial Freight 1 2,950.00 2,950.00 MR Roof Exclu... EXCLUSIONS: unloading, storage, installation, site work, fees & 0.00 0.00 permits. NOTE: Wind loads are 90 mph and snow loads are 5 lb unless otherwise noted above. Quote Valid for 30 Days Subtotal $35.087.00 This quote is valid for 30 days due to fluctuating steel and fuel costs. Acceptance signature Sales Tax (8.0%) above serves as authorization to order the items quoted and indicates acceptance of the listed $2,550.96 payment terms. Signature above will not substitute for a purchase order, if a purchase order is required by customer. Total $37,637.96 FEiUviS 1U BE DETFRIvuNED BY FORTERCORP VYVry RECEi't OF CRE"i i APPLICATION. A DEPOSIT IS GENERALLY REQUIRED. Signature Page 3 of 10 Page 46 10 : l� 6 ;�, ,y >ry ` - - - / ` q ) \ / / \ / \/\ /\- { : ' Z �2 \� U\/ by < 2! al66%:e 0 eee.0 , 6 m z, a_ w� x : , !% \ _ \ E, 0- a {\ W.0 _�� §\( \09 { :mm, ` i &; \kk ; { � ) \§§ }() \]I :2> //\ 0 \\, / rX IM — � � :a Page 46 10 2 f C6 1A aZ Z vJ gym, WZI Ea' �I Z Qi w OW1 cc Q,. w; �aras�r 4240 No. 136th Ave. Holland, MI 49424 800.354.7721 Ph: 616.399.1963 Fx: 616.399.9123 www.portercorpxom Polison Limited Warranty and Limitations PorterCorp warrants the building structure for 10 years from shipping date with the following limitations. (Paint System Warranty 7.2fin24 is a separate document.) PorterCorp limits its warranty to the supply of materials that will fit, be structurally sound, and can be assembled with normal expertise and with tools required and found in the construction trades. It is expressly understood that PorterCorp's Liability be limited to repair or replacement of nonconforming material at time of delivery. PorterCorp does not warrant product for defects caused by erection, harsh site conditions, lack of maintenance, and /or other conditions beyond PorterCorp's control. PorterCorp shall not be held liable for field alterations. PorterCorp shall not be held liable for meeting unspecified building codes or for updating designs or specifications to meet new building codes or insurance standards either existing or updated. PorterCorp shall not be responsible for delays due to missing and/or nonconforming parts. Parts short- shipped and non - conforming parts will be replaced or reworked by PorterCorp as a top priority. Any rework of non - conforming parts by the contractor must be authorized by PorterCorp prior to rework. PorterCorp shall not be liable for any act of God, fire, vandalism, settlement, incidental or consequential damages, erosion of foundation, or extreme site conditions. This Limited Warranty supersedes all other warranties expressed or implied. The warranty on metal roofing and shingles will be as passed through PorterCorp's Supplier as per their warranty; contact Customer Service for this Supplier Warranty. This Limited Warranty is conditional upon payment in full to PorterCorp within terms. PorterCorp will not be held responsible for any materials that were not properly stored prior to installation. Liability under this Warranty is limited in that it shall not exceed the original sales price of the components as supplied by PorterCorp. 1.2fin 19 03/07/11 Page 5 of 10 PORTERcORPTM ENGINEERED & MANUFACTURED BUILDING SYSTEMS Poli -5000 Paint System 10 Year Limited Want for Structural Steel Shelters Poli -5000 powder coat paint system by PorterCorp of Holland, Michigan has been applied to steel entirely as a `in- house" process and incorporates Quality Control procedures based on the IS09001 Standard. Poli -5000 finish has been applied over hot rolled structural steel parts and has been tested to meet or exceed the ASTM Standards illustrated in Figure 1. This pro -rated limited 10 year warranty is intended to define the obligations and limitations of the purchaser as well as the obligations and limitations of the supplier. This limited warranty is only valid if PorterCorp has been paid in full for the cost of the shelter. This limited warranty is for the factory applied Poli -5000 powder coating only. Upon request Porter will consider offering limited warranties for Pergolas or Trellises, not covered under this warranty. Damage occurring from shipping, erection, vandalism, accidents, or field modifications will require field touch -up immediately and periodically thereafter which is not covered in this limited warranty. A signed copy of this limited warranty must be submitted to PorterCorp within 30 days after installation. The limited warranty will first be signed by the owner, after receipt by PorterCorp a corporate official will sign same and return to customer. The warranty will note any defects in powder coat at time of completion and note touch -up procedure. Exposed nuts and bolts will either be supplied with a light plating or may be powder coated. It is the responsibility of the contractor to paint and/or touch up the nuts and bolts after erection and these must be maintained by the customer. The 10 year limited warranty will exclude buildings erected at sites where salt air, corrosive atmosphere, high humidity or sprinkler systems come in contact with the shelter. Failure to maintain finish system with annual touch -up and documented maintenance procedures will void the limited warranty. Not covered by this limited warranty are acute angles, welds, endplates, and other accessories that are prone to minor defects on occasions and will require touch -up by owner. Failure of the coating will be defined when at least 8% of the total coated surface has significant loss of performance or appearance characteristics when compared to the original finish. Rust stains from roof trim, screws, and screw holes do not constitute a failure. If a claim is made for paint failure a complete document must be provided by owner. If a site visit is required by PorterCorp the travel expenses will be covered by the customer. However, should the failure be determined to be under the limited warranty the customer will be reimbursed for these expenses. In case of a failed paint system, PorterCorp will repaint the structure with its best in- house system providing that the owner dismantles the structure and returns it to PorterCorp. PorterCorp will refinish the structure and ship it back to job site at their expense. The refinishing will not extend the original warranty of the paint system. The owner is responsible for erecting the building at their expense. As an alternative, PorterCorp will pay customer up to the cost of the original paint system on a pro -rated basis for time left of the 10 year limited warranty. 4240 No. 136th Ave. Covers only sites only within North America. Holland, MI 49424 800.354.7721 Ph: 616.399.1963 Fx: 616.399.9123 www.portercorp.com 7.2fm24 05 /19/11 1 of 2 Page 6 of 10 PORTEWORPTM ENGINEERED & MANUFACTURED BUILDING SYSTEMS Figure 1 Poli -5000 Finish System Performance and Specifications Poli -5000 Paint System 10 Year Limited Warranty Implementation PorlerCorp Job#: Component Description of Defect Repair Method Name Customer Name Signature Date Return implemented limited warranty to (put address or fax number) PorterCorp Officer Name Signature Date 4240 No. 136th Ave. Holland, MI 49424 800.354.7721 Ph: 616.399.1963 rx: 616.399.9123 www,portercorp.com 7.2fm24 05/19/11 2 of 2 Page 7 of 10 Salt Spray ASTM B 117/ 5,000 hours, no creep from scribe line, Resistance ASTM D 1654 ratio of 10 g Method 2 (scraping) 3.000 hours with no loss of adhesion Humidity ASTM D2247 -02 or blistering ASTM G 154 -04 2000 hours exposure. a) No chalking b) 75% color retention c) Color variation - Light UV/ Alternate cycles (4 maximum 3.0 E variation CIE formula (before and after Resistance hours UVC and 4 2,000 hours exposure) hours condensation) ASTM D1308 -02el No stain from following: Mustard, Tannic Acid, Catsup, Stain Resistance 24 hours exposure Citric Acid, Coffee, Tartaric Acid, Pepsi Cola, Beer, with 10% Oleic Acid, Lactic Acid, Orange Juice concentration Scratch Iloffman Scratch No substrate appearance with 1,000 gram load Resistance Hardness Tester Adhesion ASTM D3359 -02 ASTM Class 4B rating or better Resistance ASTM D2794 -93 100 in -lbs. w/o cracking Impact Hardness ASTM D3363 -92a 2H min -no indentation Flexibility ASTM D522 -93a 1/8" no cracking/loss of adhesion at bend Taber abraser CS 10 Abrasion Wheel (1,000 mg 14 mg. max weight loss per cycle load) vent Solve 50+ MEK rubs Minimal to no dulling or color removal Resistance Poli -5000 Paint System 10 Year Limited Warranty Implementation PorlerCorp Job#: Component Description of Defect Repair Method Name Customer Name Signature Date Return implemented limited warranty to (put address or fax number) PorterCorp Officer Name Signature Date 4240 No. 136th Ave. Holland, MI 49424 800.354.7721 Ph: 616.399.1963 rx: 616.399.9123 www,portercorp.com 7.2fm24 05/19/11 2 of 2 Page 7 of 10 —In", "PA National Joint Powers Alliance' Enabling Legislation ......... Frequently Asked Questions Procurement Process ......... Membership Application _ We irvidte your organization to take the opportunity to join ourmemberagendes that have access to national contract volumepricing fi-oin nationally acclaimed vendors. These vendors represent thousands of competitively bid equipment, products and related services. NJPA saves you andyour agency considerable time, money and eliminates the need to duplicate required steps of the bidding and con tractingprocess. lt takes only minutes to complete ano -cost no- obligation orliabilitymember- ship. Get started today at ivivmv.njpacooP.org. National Joint Powers Alliance® (NJPA) is a public agency serving our members as a municipal contracting agency operating under the enabling authority outlined in Minnesota Statute 123A.21 . This statute was created in 1978 and revised in 1995 to allow parlicifealing government and educa- tion agencies to reduce the cost of purchased equipment and products by leveraging their combined national purchasing power through cooperative efforts. NJPA is also guided and enabled by M.S. 471 .59, the "Joint Exercise of Powers" Laws, which defines the ability of two or more government agencies to enter into an agreement to contract in common through the aclion of each of the governing bodies. In general, Joint Powers Laws slate "What two units of goverment and /or education can individually do for themselves, one can do for another." This includes the ability of agencies to enter into cooperative agreements. As such, we are a public agency serving our members from government, Kl 2 and higher education (both public and private) and all non- profil agencies nationwide. NJPA establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting Low (M.S. 471 .345 Subd. 15). The Joint Exercise of Powers Laws (M.S. 471.59) allows our members to legally purchase through our contracts without duplicating their own competilive bidding process and requirements. The result of this coop- erative effort is a high quality selection of nationally leveraged, compelitively bid contract solutions to help meet the ever challenging needs of our current and future member agencies. We look forward to being a part of serving your agency needs. NJPA is nationallycndorsedby: S National Joint Powers Alliance' 4 -5 6 -8 ..9 -10 11 www.aasa.org www.governmenl -fleet corn CoEltract f urc.!kasin8 The National Joint Powers AllianceO (NJPA) is a municipal contracting agency serving over 34,000 member agencies throughout the nation. As a public, government agency itself, NJPA responds to its Member's purchasing needs by facilitating and awarding national competitively bid contracts. On behalf of NJPA member agencies, NJPA has facilitated a RFP for "Athletic and /or Recreational Related Surfaces to include Related Equipment and Accessories', which includes all Poligon and Parasol related products. I -Re f olinouo AAvautar e Under NJPA contract 081910 -PPC, PorterCorpTM, the manufacturer of Poligon® and Parasol TM, is the exclu- sive supplier of shelter related equipment and services. Now, you can have a high quality shelter with the most durable powder coat finish system in the industry, and it's easier than ever. A No--Cost- Oprortunitl There is no cost, liability, or obligation in joining the NJPA. Becoming a member will give you access to Poligon's entire product line together with nearly 100 top manufacturers and suppliers across the country. Join NJPA and streamline your shelter purchase while satisfying your local bidding requirements P01199no PARK ITECTURE Be strategic. Join NJPA. Membership is free, wick and easy! To sign up, go to: www.njpacoop.org • 888.894.1930 View our fell product offering or contact us: www.poligon.com • 616.399.1963 © 2011 PorterCorp L949 I�au Ima iEne It, We Create It. We're The Experts You've Been Looking For `( ke Advartay of tyre senelits A r -'4 You can save time by purchasing through NJPA contracts, and still satisfy your own competitive bid requirements. Members can take advantage of leveraged contracts and a full line of contracted products. Q,tAaGt8 Assurance Manufacturing a high quality shelter has always been top priority for Poligon® and ParasolT". The shelter products and frame finishes are third party tested to meet or exceed building codes and product related specifications, giving you real peace of mind knowing the shelters you specify will be enjoyed for years to come. ,Service wit.A (k Smite PorterCorp1m is well known for making the shelter purchasing experience simple and easy. You can count on seasoned product representatives who know the parks and recreation business inside and out - professionals that make your selection / design process painless and understand your time is valuable. OrderiK8 Linde Easo Your local courteous and trained representative will walk you through the entire purchasing process quickly and easily. We offer a full line of services, including: • Custom design services • Shelter specification while satisfying the bid process • Turn -key project management from design to installation Contact t8, our local Foti9on® representative: e a © 2011 PorterCorp L949