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Home My WebLink About02-12-2013 CC Minutes DraftMINUTES CITY COUNCIL and SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE �� REGULAR MEETING CITY OF LAKE ELSINORE EVMWD BOARDROOM, 31315 CHANEY STREET LAKE ELSINORE, CALIFORNIA TUESDAY, FEBRUARY 12, 2013 .................................................................................. ............................... CALL TO ORDER 5:00 P.M. — City Hall, Conf. Room A, 130 S. Main St., Lake Elsinore Mayor Magee called the meeting to order at 5:12 p.m. ROLL CALL PRESENT: Mayor Magee Mayor Pro Tem Johnson Council Member Manos Council Member Tisdale ABSENT: Council Member Hickman Also present: City Attorney Leibold, City Manager Yates, and City Clerk Bloom. CITY COUNCIL CLOSED SESSION 1(a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov't Code §54957 (b)): City Clerk 1(b) CONFERENCE WITH LABOR NEGOTIATOR (Gov't Code § 54957.6): Unrepresented employee: City Clerk City Council unanimously voted to add an item pursuant to the Authority of Gov't Code § 54954.2(b)(2). The added item was anticipated litigation — one potential case pursuant to Gov't Code § 54956.9. City Attorney Leibold announced that City Council would be meeting in Closed Session to discuss Agenda Item Nos. 1(a) and 1(b). Mayor Magee adjourned the meeting into Closed Session at 5:12 p.m. The Closed Session adjourned at 6:02 p.m. CALL TO ORDER — 7:00 P.M. — EVMWD Boardroom, 31315 Chaney St, Lake Elsinore Mayor Magee called the meeting back to order at 7:00 p.m. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE Regular City Council Minutes Meeting February 12, 2013 Page 2 of 10 Mayor Magee led the pledge of allegiance. ROLL CALL PRESENT: Mayor Magee Mayor Pro Tern Johnson Council Member Manos Council Member Tisdale ABSENT: Council Member Hickman Also present: City Attorney Leibold, City Manager Yates, City Clerk Bloom, Director of Administrative Services Riley, Public Works Director Seumalo, Acting Planning Manager MacHott, Parks Manager Davis, Fire Chief Barr, Police Chief Kennedy- Smith, and Deputy City Clerk Gutierrez. CLOSED SESSION REPORT City Attorney Leibold announced that prior to the Closed Session the City Council unanimously voted to add an item pursuant to the Authority of Gov't Code § 54954.2(b)(2). The added item was anticipated litigation — one potential case pursuant to Gov't Code § 54956.9. The City Council also discussed Agenda Item Nos. 1a and 1b with no reportable action taken. PRESENTATIONS / CEREMONIALS • Certificate of Recognition of Justin Carlson • CR &R to present the 2012 Business Recyclers of the Year Award to Arco Station Mayor Magee presented a Certificate of Recognition to Justin Carlson for his years of service to the City. Dolores Sanchez Badillo, Recycling Coordinator of CR &R presented the 2012 Business Recyclers of the Year Award to Mr. Erin Randhawa of the Arco Station. PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 1 MINUTE Craig Staneart announced that his father, Craig Staneart, went missing last week. They appreciated all efforts from law enforcement, local businesses, residents, and surrounding communities. Mayor Magee indicated that a CERT Team was activated, links were posted on the City's website and the law enforcement community was working on the case. Donna Franson announced the Community Citizens Committee Meeting on February 28, at 7:00 p.m. at the Tuscany Hills Recreation Center with guest speaker City Manager Grant Yates. Regular City Council Minutes Meeting February 12, 2013 Page 3 of 10 Chris Hyland announced the NAACP Annual Martin Luther King, Jr. Breakfast on February 18, 2013, at 9:00 a.m. at the Corporate Room, 34846 Monte Vista Drive, in Wildomar. CONSENT CALENDAR Mayor Pro Tern Johnson requested Consent Item Nos. 6, 7, and 9 to be pulled from the Consent Calendar. (2) Approval of Minutes Recommendation: It is recommended that the City Council approve the Minutes of the Regular City Council Meeting of December 11, 2012. (3) Warrant List dated January 31 2013 Recommendation: Receive and file Warrant list dated January 31, 2013. (4) Resolution No 2013 -010 A Resolution of the City Council of the City of Lake Elsinore California Requesting a Grant from the California Department of Boating and Waterways for Two Floating Restrooms for Installation by the City of Lake Elsinore Recommendation: It is recommended that the City Council approve Resolution No. 2013 -010 requesting and accepting a grant from the California Department of Boating and Waterways for two new floating restrooms, and authorize the City Manager to execute the grant agreement. (5) Notice of Cessation of Special Tax CFD No 2004 -3 (Rosetta Canyon) for 53015 Climber Court Recommendation: It is recommended that City Council direct the City Clerk to record a Notice of Cessation of Special Tax for 53015 Climber Court related to CFD No. 2004 -3 (Rosetta Canyon). (8) Local Government Tire Grant Programs Recommendation: It is recommended that the City Council adopt Resolution No. 2013 -012 allowing staff to apply for the regional tire related grant(s). Regular City Council Minutes Meeting February 12, 2013 Page 4 of 10 (10) Review and Consideration for the Extension of Surface Mine Inspection and Consulting Services EnviroMine Inc. Recommendation: It is recommended that the City Council: (A) Extend the Agreement for Professional Services with EnviroMine, Inc. for one year until January 12, 2014 and approve the balance of the fiscal year compensation in the amount of $20,000; and (B) Authorize staff to process the purchase order. (11) Final Map 36447, Pardee Homes Recommendation: It is recommended that the City Council: (A) Approve Final Map No. 36447 subject to the City Engineer's acceptance as being true and correct; and (B) Authorize the City Clerk to accept all dedications, sign the map and arrange for the recordation of Final Map No. 36447. Motion by Council Member Manos, seconded by Mayor Pro Tern Johnson to approve the Consent Calendar, less Agenda Item Nos. 6, 7, and 9; passed by unanimous vote. CONSENT ITEMS PULLED (6) Resolution No. 2013 -011 A Resolution Approving the Boundary Map for Annexation No. 4 to Community Facilities District No. 2006 -5 (Parks, Open Space and Storm Drain Maintenance) Recommendation: It is recommended that City Council adopt Resolution No. 2013 -011 approving the boundary map for Annexation No. 4 to Community Facilities District No. 2006 -5 (Parks, Open Space And Storm Drain Maintenance). Mayor Pro Tem Johnson clarified that the Community Facilities District (CFD) was being dissolved and absorbed into another CFD. She asked what kind of communication there would be for residents in the CFD. Dennis Anderson of Harris and Associates explained that the development was vacant. In the future, the developer would have the purchaser of the property sign a disclosure notice that advises them that the property was located in a special district. Motion made by Council Member Manos, seconded by Mayor Pro Tern Johnson to adopt Resolution No. 2013 -011 approving the boundary map for Annexation No. 4 to Community Facilities District No. 2006 -5 (Parks, Open Space and Storm Drain Maintenance); passed by a unanimous vote. (7) Construction Contract Award for Diamond Circle Rehabilitation Protect No. 4385 Recommendation: It is recommended that the City Council: (A) Award the Diamond Circle Rehabilitation to Landmark Site Contractors, in the amount of $117,725.95 with a 10% contingency of $11,772 to be used for construction; and (B) Authorize the City Manager to execute the contract with Landmark Site Contractors. Regular City Council Minutes Meeting February 12, 2013 Page 5 of 10 Mayor Pro Tern Johnson asked what was going to happen to the amount difference between the lowest bid amount of $117,725.95 and the projected budget for phase II amount of $146,902.46. Public Works Director Seumalo explained that the approved 2012/13 Capital Improvement Program has the Diamond Circle Paving and Elm Street Paving as one project, however that project was split into two (2) projects. The Diamond Circle design has been completed and the Elm Street design was 60% completed therefore it would be put towards the paving of Elm Street. Motion made by Council Member Manos, seconded by Mayor Pro Tern Johnson to award the Diamond Circle Rehabilitation to Landmark Site Contractors, in the amount of $117,725.95 with a 10% contingency of $11,772 to be used for construction; and authorize the City Manager to execute the contract with Landmark Site Contractors; passed by unanimous vote. (9) Contract Award for Material and Services for the Coordination and Communication with Traffic Signals on Railroad Canyon — Project No. 4386 Recommendation: It is recommended that the City Council: (A) Award contract to supply, install and configure equipment needed for the proper communication and control of Railroad Canyon Road traffic signals to McCain, Inc., in the amount of $19,961; and (B) Authorize the City Manager to execute the contract with McCain, Inc. Mayor Pro Tern Johnson asked if this purchase was needed because the City's software was not current to sustain the Caltrans' upgraded traffic signal controls. Public Works Director Seumalo responded in the affirmative indicating that Caltrans changed out their programming for their traffic signal controllers and is no longer compatible with the City's communication. Public Works Director Seumalo provided a power point presentation and explained the function of the controller and the communication to other traffic controllers. Council Member Manos asked the difference of a "scale down" version a "full version" of the software system. Public Works Director Seumalo responded that the "full version" had real time video feed and the expansion feature. Mayor Magee reminded Public Works Director Seumalo of the upcoming high traffic events at the Storm Stadium from April through June. Director Seumalo responded that specialized signal timing was already in place for that area during those events. Motion made by Council Member Manos, seconded by Mayor Pro Tern Johnson to award the contract to supply, install and configure equipment needed for the proper communication and control of Railroad Canyon Road traffic signals to McCain, Inc., in the amount of $19,961, and authorize the City Manager to execute the contract with McCain, Inc.; passed by unanimous vote. Regular City Council Minutes Meeting February 12, 2013 Page 6 of 10 PUBLIC HEARING(S) None APPEAL(S) None BUSINESS ITEMS) None JOINT STUDY SESSION WITH CITY PLANNING COMMISSION (12) Draft 2014 -2021 Housing Element Study Session Recommendation: It is recommended that the City Council and Planning Commission conduct a Joint Study Session to discuss and receive comments to the draft Housing Element and authorize staff to submit the draft Housing Element to the State Department of Housing and Community Development subject to such modifications as directed. Chairman Morsch called the Planning Commission meeting to order at 7:23 p.m. PRESENT: Chairman Morsch Vice Chairman O'Neal Commissioner Blake Commissioner Gray Commissioner Jordan ABSENT: None Acting Planning Manager MacHott provided an overview to the Council and acknowledged a letter from the Riverside County Economic Development Agency which provided updates. Nelson Miller of Hogle- Ireland presented the Draft Housing Element to Council. Commissioner Blake questioned how future development would take place in the City. He encouraged Council to be conscious of the Community Facilities District process and the costs being imposed on future homeowners and purchasers. Commissioner Gray expressed that he appreciated the effort and thought that went into the preparation of the Draft Housing Element however, questioned the overall future development of the City with such diverse interests and scope. Commissioner Jordan expressed her concerns regarding the paragraph which addressed disable people and suggested the need to elaborate on low and extremely low income Regular City Council Minutes Meeting February 12, 2013 Page 7 of 10 residents. Mr. Miller responded that additional elaboration could be added to the Housing Element. Mayor Magee stated that Council would like that modification to be made to the Housing Element. Commissioner Jordan suggested that the Chamber of Commerce be included in notices to community workshops. She questioned the estimated projected population and housing growth in Lake Elsinore for the year 2020. Mr. Miller explained that the numbers were established by SCAG with input from WRCOG as part of the regional housing needs assessment and the percent of change was from the previous five (5) year period. Commissioner Jordan noted that the Development Impact Fees should state "not including the storm drain impact fees" as those impact fees could vary. Vice Chair O'Neal commented that the word "preservations" is referenced however is not clear on what it referred to; he noted grammatical errors and wording inconsistencies throughout the document, and noted that the arithmetic in the tables were not clear. Vice Chair O'Neal questioned the accuracy of the low and extremely low housing to be in the Historical District. Mr. Miller responded that it did not necessarily identify a zone it was an overall goal. Vice Chair O'Neal asked that low income residents be more integrated in the City as a whole rather than concentrated in a small area. Mayor Magee stated that the density issues could be addressed as the Specific Plans for those projects come forward to be consistent with the General Plan objectives. Chairman Morsch stated that the intent of the Housing Element was to set goals for various income levels; identify potential areas where various densities were allowed within general land use plans and specific plans; and an analysis of land values and cost per unit per square foot in various types of development configurations. Chairman Morsch stated that he noticed there was not a lot of low cost housing in the new development areas and asked if there has been an interest from developers in utilizing that opportunity. He addressed the homeless count in 2011 and expressed his concerns regarding the shortage of shelter beds. Chairman Morsch also noted that the City's connection fees, sewer fees, and water fees were considerably higher than other cities in the valley and asked if the cost per unit included the infrastructure fees as part of the analysis. Mr. Miller responded that the analysis identified fees controlled and imposed by the City. Commissioner Jordan asked how $31 million affordable housing funds in the next 20 years can be distributed to developers who have interests to do affordable housing. City Attorney Leibold explained that those funds would be governed by the Redevelopment laws. Mayor Magee asked Mr. Miller to meet with Vice Chairman O'Neal to discuss his specific concerns with the report. Council Member Tisdale stated that the preparation of the Housing Element was a state requirement and that the document should be as close to factual as possible. He commented that a good city can house its own people at every income level, but that the City did not want to attract all the low income or homeless people. He asked to ensure that the numbers and facts in the document reflected the residents of Lake Elsinore and that the City was projecting its future for residents to come. Council Member Tisdale indicated that he did not want the document to mention the City's sphere of influence because that Regular City Council Minutes Meeting February 12, 2013 Page 8 of 10 would change its demographics. Mr. Miller explained that the regional housing needs allocation were first developed at a state level and it anticipated the amount of housing that would be needed to serve the various income categories that they foresee being present over that period of time which is then allocated to the City level. Council Member Manos thanked the Planning Commission for their thorough review of the Housing Element. He complimented developments in the city that transitioned from light commercial to high density and medium density. Mr. Miller offered that the Draft Housing Element was to analyze the City's existing land use designations. Chairman Morsch adjourned the Planning Commission meeting at 7:31 p.m. to the Regular Planning Commission Meeting of March 5, 2013 at the Lake Elsinore Senior Center. Regular City Council Minutes Meeting February 12, 2013 Page 9 of 10 SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless a Council Member or any member of the public requests separate action on a specific item.) (SA1) Warrant List dated January 31, 2013 Recommendation: Receive and file Warrant list dated January 31, 2013. Motion by Council Member Tisdale, seconded by Council Member Manos to approve the Consent Calendar; passed by unanimous vote. BUSINESS ITEM(S) None PUBLIC COMMENTS — NOWAGENDIZED ITEMS — 3 MINUTES None CITY MANAGER COMMENTS None CITY ATTORNEY COMMENTS [► CITY COUNCIL COMMENTS Council Member Manos proposed the implementation of a pilot Micro Loan Program that would be targeted to residents to apply for loans to fix up their home located in the blighted areas of the City. He asked that the program exclude Council Members, Planning Commissioners and their families from participating in the program and to create guild lines that provide funding to licensed contractors. Council Member Manos asked to find a funding source that would not impact the City's General Funds and requested that Staff prepare a report for Council and present it an upcoming meeting. Mayor Magee recommended that Council Member Manos and Council Member Hickman be appointed to that subcommittee and work with Staff on this proposal. Council Member Tisdale thanked Staff for all their hard work and thanked the audience for attending meeting. He announced that the Western Riverside Council of Government had Regular City Council Minutes Meeting February 12, 2013 Page 10 of 10 a HERO Program in which people could make improvements to their home to lower their energy bills of which the City has been participating in the program. Mayor Pro Tem Johnson stated that their thoughts and prayers were with the Staneart family for the safe return of their family member. She thanked the Planning Commission for their comments and Troop 685 for attending the meeting. Mayor Pro Tem Johnson also recognized local law enforcement for their efforts in reviving the Neighborhood Watch Program. Mayor Magee announced the passing of Ms. Bertha Engelard, a former teacher and longtime resident of Lake Elsinore. ADJOURNMENT Mayor Magee adjourned the meeting in memory of Ms. Berta Engelard at 8:37 p.m. to the next regular City Council meeting of February 26, 2013. Robert E. Magee, Mayor ATTEST: Virginia J. Bloom, City Clerk