HomeMy WebLinkAboutItem No. 6CITY OF
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DREAM EXTREME.
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
DATE: MARCH 26, 2013
SUBJECT: DESIGN CONTRACT CHANGE ORDER
TKE ENGINEERING, INC.
SB 821 SIDEWALK IMPROVEMENTS FY 12 -13
Recommendations
1. Authorize the acceptance of SB 821 Grant FY 2012/2013 for the addition of
Mill Street Sidewalks in the amount of $44,158.
2. Authorize the Design Contract Change Order for the SB 821 Sidewalk
Improvements FY 12/13 to include the design of Mill Street between Avenue
6 to Avenue 9 to TKE Engineering, Inc. in the not to exceed amount of
$23,800.00.
3. Authorize the City Manager to execute the Design Contract Change Order
with TKE Engineering, Inc.
4. Authorize the use of $23,800 from Fund No. 110 Gas Tax.
Background
At various locations in the City of Lake Elsinore there are locations without sidewalks for
students and residents to use to walk to various destinations. Senate Bill 821 or SB 821
is a State level program that provides funding for bicycle and pedestrian facilities
including sidewalk infill projects. In 2012, City staff was successful with an application
for sidewalk infill located on Heald Avenue and Lowell Street. This project is currently in
design. The SB 821 program requires matching funds from the local jurisdiction and for
this project, Gas Tax funding was approved as the program match.
AGENDA ITEM NO. 6
Page 1 of 6
Discussion
On October 23, 2012 City Council awarded the design of the 2012 cycle of SB 821
Sidewalk Improvements to TKE Engineering, Incorporated. On February 4, 2013 the
City was notified by Riverside County Transportation Commission staff that
supplemental funding was available and additional projects were added to the current
SB 821 Grant Cycle. Included with the approved supplemental projects was the
sidewalk improvement on Mill Street near Elsinore Middle School in Lake Elsinore.
Staff is preparing a Design Contract Change Order to include the improvements on Mill
Street to be incorporated in the current SB 821 design contract with TKE Engineering.
The revised project scope will involve preparation of additional engineering plans and
specifications for the Mill Street sidewalk extending from Avenue 6 to Avenue 9. This
design change order will allow the Mill Street Sidewalk Improvements to be included
with the construction of the Heald Avenue and Lowell Street Improvements.
FISCAL IMPACT
Project design funding is from Fund 110, Gas Tax.
Design cost for original project
Design Change Order 1
Supplemental SB 821 Construction Funds
Anticipated Project Schedule
Award design change order 1
Advertise for Construction Bids
Open Construction Bids
Award Construction Contract
Start Construction
$ 38,800
$23,800
$ 62,600
March 12, 2013
June 11, 2013
July 11, 2013
August 13, 2013
September 30, 2013
Page 2 of 6
Prepared by: Peter Ramey
Qz-
Project Engineer
Approved by: Ken Seumalo
Director of Public Works
Approved by: James Riley
Director of Administrative Services
Approved by: Grant M. Yates
City Manager
Attachments: Design Proposal for Mill Street
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February 19, 2013
Peter Ramey, Construction Manager
CITY OF LAKE ELSINORE
130 South Main St.
Lake Elsinore, CA 92530
Subject: Design Services for SB 821 Sidewalk Improvement
FY12 -13 Budget Increase Letter
Dear Mr. Ramey:
As discussed with the City of Lake Elsinore (City) Staff, TKE Engineering,
Inc. (TKE) has been requested to provide services beyond those
presented in our original agreement. The original limits of design have
been extended along Mill Street from Avenue 6 to Avenue 9 to
incorporate additional curb, gutter and sidewalk installation. The
original contract length of 1,420 linear feet of Street and sidewalk
design was amended to include an additional 1,030 linear feet for a total
of 2,450 linear feet of street and sidewalk design. The additional length
results in scope of services increase of 73% to the following tasks:
Task 1 - Records Research
To acquire the existing survey data and utility maps for the
additional project area, TKE will be required to do additional
research and provide letters to all existing utility companies within
the project area, requesting they provide the additional maps.
TKE will send letters to utility companies and agencies requesting
their data and will maintain copies of the letters for future
reference.
Task 2 — Design Survey
TKE will perform additional surveying in accordance with our
scope of services and the increased project area limits.
Task 3 — Base Construction Drawings
TKE will perform additional base construction drawing services in
accordance with our scope of services and the increased project
area limits.
2305 Chicago Avenue • Riverside Ca t i f r is 92507
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w w ,. [ k e e n x i n e e r i n A. c v m
Letter to Peter Ramey, City of Lake Elsinore (Cont.)
Design Services for SB 821 Sidewalk Improvement FY12 -13 Budget
Increase Letter
February 19, 2013 Page 2 of 2
Task 4 - Progress Designs
TKE will perform additional progress design services in accordance
with our scope of services and the increased project area limits.
Task 5 - Final Design
TKE will perform additional final design services in accordance
with our scope of services and the increased project area limits.
Fee
Description Amount
Task 1 - Records Research $ 1,340
Task 2 - Design Survey $ 3,650
Task 3 - Base Construction Drawings $ 2,720
Task 4 - Progress Designs $13,080
Task 5 - Final Design $ 3,010
Total: $23,800
Therefore, we request that the City consider adjusting our original SB
821 Sidewalk Improvement FY 12 -13 Design Budget of $38,800 to a
total of $62,600.
Thank you for your consideration. Please call if you have any questions.
Sincerely,
Terry M. Renner, P.E.
Vice President
TKE ENGINEERING, INC.
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