HomeMy WebLinkAbout01-08-2013 CC Minutes SA/RDAMINUTES
CITY COUNCIL and SUCCESSOR AGENCY
TO THE REDEVELOPMENT AGENCY
OF THE CITY OF LAKE ELSINORE
REGULAR MEETING
CITY OF LAKE ELSINORE
EVMWD BOARDROOM 31315 CHANEY STREET
LAKE ELSINORE, CALIFORNIA
TUESDAY, JANUARY 8, 2013
................................................................................. ...............................
CALL TO ORDER 5:00 P.M. - CANCELLED
CALL TO ORDER - 7:00 P.M.
Mayor Magee called the meeting to order at 7:04 p.m.
PLEDGE OF ALLEGIANCE — MOMENT OF SILENCE
Chamber of Commerce Chairwoman Donna Niehouse led in the pledge of allegiance.
ROLL CALL
PRESENT: Mayor Magee
Mayor Pro Tern Johnson
Council Member Hickman
Council Member Manos
Council Member Tisdale
ABSENT: None
Also present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Director of
Administrative Services Riley, Public Works Director Seumalo, Lake, Parks and
Recreation Director Kilroy, Acting Planning Manager MacHott, Police Chief Kennedy -
Smith, and Fire Chief Williams.
PRESENTATIONS / CEREMONIALS
City Clerk Bloom introduced Deputy City Clerk Diana Gutierrez.
• Introduction of new Fire Marshall Doug Bloom
• Presentation by So Cal Edison to the Trauma Intervention Program (TIP)
• Certificate of Appreciation to Anser USA
Division Chief Williams introduced new incoming Fire Marshall Doug Bloom indicating that
Fire Marshall Bloom had over in 15 years of experience in the fire prevention bureau with
the Riverside County Fire Department.
Regular City Council Minutes
Meeting January 8, 2013
Page 2 of 12
Mayor Magee introduced Viet Tran with Southern California Edison to make a
presentation. Mr. Tran presented a check in the amount of $10,000.00 to Gina Magee,
CEO and President of Trauma Intervention Program (TIP).
Mayor Magee presented Jerry and Lori Delisle of Anser USA with a Certificate of
Recognition for providing outstanding support to the City of Lake Elsinore and its Staff
during an emergency operation.
PUBLIC COMMENTS
Chris Hyland announced that she attended the swearing -in ceremony for First District
Supervisor Kevin Jeffries.
CONSENT CALENDAR
Mayor Magee requested Consent Item No. 5 to be pulled from the Consent Calendar.
(1) Warrant List dated December 13 & 31, 2012
Recommendation: Receive and file Warrant lists dated December 13 & 31, 2012.
(2) Investment Report for November 2012
Recommendation: Receive and file report.
(3) A Resolution of the City Council of the City of Lake Elsinore in Support of the City of
Ontario to Gain Local Control of Ontario International Airport
Recommendation: It is recommended that the City Council consider adoption of
Resolution No. 2013 -001 supporting the City of Ontario's efforts to gain local control
of Ontario International Airport (ONT).
(4) Close Out Final Change Order Boat Launch Facility Improvements Protect No. 4237
Recommendation: It is recommended that the City Council: (A) Approve Contract
Change Order No. 2 to Reyes Construction, increasing the contract by $49,891;
and (B) Authorize the use of available unallocated revenue funds in the amount of
$24,891.00.
(5) Construction Contract Award for Bicycle and Pedestrian Safety Improvements at
Intersection of Lincoln Street and Terra Cotta Road
Recommendation: It is recommended that the City Council: (A) Award the Bicycle
and Pedestrian Safety Improvements at Lincoln Street and Terra Cotta Road to
DDL Traffic, Inc., in the amount of $15,882.75; (B) Authorize the City Manager to
Regular City Council Minutes
Meeting January 8, 2013
Page 3 of 12
execute the contract with DDL Traffic, Inc.; and (C) Authorize the use of available
Funds in Measure A, Fund 112 in the amount of $15,882.75.
(6) Agreement for Leighton Consulting Inc. Inspection Services Seismic Retrofit Cultural
Center/ City Hall Project No. 4327
Recommendation: It is recommended that the City Council: (A) Award the Deputy
Inspection Services to Leighton Consulting, Inc., in the not to exceed amount of
$76,347; and (B) Authorize the City Manager to execute the contract with Leighton
Consulting, Inc.
(7) Change Order for Landscape Plan Check and Inspection Services for Fiscal Year
2012 -2013
Recommendation: It is recommended that the City Council authorize a Change
Order in an amount not to exceed $50,000 for Landscape Plan Check and
Inspection Services provided by Sustainable Civil Engineering Solutions, Inc. for
Fiscal Year (FY) 2012-2013.
Motion by Council Member Tisdale, seconded by Mayor Pro Tern Johnson to approve the
Consent Calendar, less Agenda Item No. 5; passed by unanimous vote.
CONSENT ITEM PULLED
(5) Construction Contract Award for Bicycle and Pedestrian Safety Improvements at
Intersection of Lincoln Street and Terra Cotta Road
Recommendation: It is recommended that the City Council: (A) Award the Bicycle
and Pedestrian Safety Improvements at Lincoln Street and Terra Cotta Road to
DDL Traffic, Inc., in the amount of $15,882.75; (B) Authorize the City Manager to
execute the contract with DDL Traffic, Inc.; and (C) Authorize the use of available
Funds in Measure A, Fund 112 in the amount of $15,882.75.
Public Works Director Seumalo provided an overview to the Council.
Council Member Tisdale congratulated staff for moving forward with this project. He noted
that this was a solution that could be implemented in other parts of the City where there
are the same safety concerns.
Council Member Hickman asked if this type of solution could also be used at schools.
Director Seumalo responded in the affirmative indicating that this option was less intrusive
and was cost effective.
Council Member Manos indicated that he liked this solution because it was cost effective.
Regular City Council Minutes
Meeting January 8, 2013
Page 4 of 12
Motion by Council Member Tisdale, seconded by Council Member Hickman to award the
Bicycle and Pedestrian Safety Improvements at Lincoln Street and Terra Cotta Road to
DDL Traffic, Inc., in the amount of $15,882.75; authorize the City Manager to execute the
contract with DDL Traffic, Inc.; and authorize the use of available Funds in Measure A,
Fund 112 in the amount of $15,882; passed by unanimous vote.
PUBLIC HEARING(S)
(8) Resolution of the Citv Council of the City of Lake Elsinore to Vacate a Portion of the
Right -Of -Way Known as Nichols Road
Recommendation: It is recommended that the City Council: (A) Adopt Resolution
No. 2013 -002 Approving the Summary Vacation of a Portion of Nichols Road; (B)
Direct the City Clerk to record said Resolution with the County of Riverside
Recorder's office; and (C) Approve the Quitclaim Deed and direct the City Clerk to
record the document with the County of Riverside Recorder's office.
Mayor Magee opened the Public Hearing at 7:22 p.m. Director Seumalo provided an
overview to Council.
There being no public comments, Mayor Magee closed the Public Hearing at 7:25 p.m.
Council Member Hickman inquired if Nichols Road traveled to El Toro Road. Director
Seumalo indicated that Nichols Road connected to El Toro Road but the City limits were
before El Toro Road.
Motion by Council Member Tisdale, seconded by Council Member Hickman to adopt
Resolution No. 2013 -002 Approving the Summary Vacation of a Portion of Nichols Road;
direct the City Clerk to record said Resolution with the County of Riverside Recorder's
office; and approve the Quitclaim Deed and direct the City Clerk to record the document
with the County of Riverside Recorder's office; passed by unanimous vote.
(9) Commercial Design Review No. 2012 -08 - A Request to Add a 3,531 Square Foot
Warehouse Facade Enhancements and Related Improvements for the Existing
Cardenas Market Located at 31952 Mission Trail
Recommendation: It is recommended that the City Council Adopt Resolution No.
2013 -003 A Resolution of the City Council of the City of Lake Elsinore Approving
Commercial Design Review No. 2012 -08, based on the Findings and Exhibits, and
subject to the Conditions of Approval.
Acting Planning Manager MacHott provided an overview to Council.
Mayor Magee opened the Public Hearing at 7:27 p.m. There being no public comments
Mayor Magee closed the Public Hearing at 7:28 p.m.
Regular City Council Minutes
Meeting January 8, 2013
Page 5 of 12
Mayor Pro Tem Johnson indicated that she was pleased with the enhancements being
made to an existing building and asked if there was a timeline? Acting Planning Manager
MacHott responded that there was not a timeline, however, Cardenas Market was ready to
move forward quickly with the improvement.
Council Member Tisdale noted that Cardenas Market just came into the City and was
already expanding their business.
Motion by Council Member Manos, seconded by Council Member Tisdale to adopt
Resolution No. 2013 -003 a Resolution of the City Council of the City of Lake Elsinore
Approving Commercial Design Review No. 2012 -08, based on the Findings and Exhibits,
and subject to the Conditions of Approval; passed on a unanimous vote.
(10) Residential Design Review No. 2012 -03 - A Request by McMillin Homes for
Approval of Building Designs for 74 Single Family Detached Residential Units
Including a Model Home Complex and Related Improvements, for a Housing
Project Located Within the Summerly Development of the East Lake Specific Plan
Recommendation: It is recommended that the City Council: (A) Adopt Resolution
No. 2013 -004 A Resolution of the City Council of the City of Lake Elsinore Adopting
Findings that the Project is Consistent with the Multiple Species Habitat
Conservation Plan (MSHCP); and (B) Adopt Resolution No. 2013 -005 A Resolution
of the City Council of the City of Lake Elsinore Approving Residential Design
Review No. 2012 -03, based on the Findings and Exhibits, and subject to the
attached Conditions of Approval.
Mayor Magee opened the public hearing at 7:30 p.m. Acting Planning Manager MacHott
provided an overview to Council. There being no public comments, Mayor Magee closed the
Public Hearing at 7:31 p.m.
Council Member Hickman inquired regarding the roof structure on the one -story homes
and the price points for the homes. Project Manager Dave Warren for the Summerly
Development responded that the roof lines would give an appealing street scene as
people drove or walked by. Mr. Warren gave on overview to Council regarding the types
of development they are providing for the City and price ranges of the various homes.
Mayor Pro Tern Johnson thanked McMillin Development indicating that this was a great
opportunity for the City. She also noted that larger scale lots meant larger revenues for the
City which will help raise the median house prices.
Mr. Warren explained that solar panels were standard in the homes and zero plant -
scaping would be included in the front yard packages that they offer.
Mayor Magee expressed that he was pleased by McMillin Homes' continued investment.
He expressed his concerns of ensuring that the buyers knew that the Council and
Regular City Council Minutes
Meeting January 8, 2013
Page 6 of 12
Chamber of Commerce encouraged active recreational usage adjacent to this housing
development. Mr. Warren stated that a copy of the disclosure would be provided to all.
Motion by Council Member Manos, seconded by Council Member Hickman to adopt
Resolution No. 2013 -004 A Resolution of the City Council of the City of Lake Elsinore
Adopting Findings that the Project is Consistent with the Multiple Species Habitat
Conservation Plan (MSHCP); the motion passed on a unanimous vote.
Motion by Council Member Tisdale, seconded by Council Member Manos to adopt
Resolution No. 2013 -005 A Resolution of the City Council of the City of Lake Elsinore
Approving Residential Design Review No. 2013 -03, based on the Finding of Exhibits, and
subject to the attached Conditions of Approval; passed on a unanimous vote.
HU
•f�*I
BUSINESS ITEM(S)
(11) Second Reading and Adoption of Ordinance No. 2012 -1309
Recommendation: It is recommended that the City Council waive further reading
and adopt by title only Ordinance No. 2012 -1309 by roll -call vote:
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA, MODIFYING THE CITY OF LAKE ELSINORE MUNICIPAL CODE,
TITLE 17 — ZONING, TO ADD "EMERGENCY SHELTER," 'TRANSITIONAL
HOUSING," AND "SUPPORTIVE HOUSING' TO CHAPTER 17.08 —
DEFINITIONS; TO ADD EMERGENCY SHELTER AS A PERMITTED USE WITHIN
THE COMMERCIAL MANUFACTURING (C -M) AND GENERAL
MANUFACTURING (M -2) ZONES; AND TO ADD TRANSITIONAL AND
SUPPORTIVE HOUSING AS A PERMITTED USE WITHIN THE HIGH DENSITY
RESIDENTIAL (R -3), RESIDENTIAL MIXED -USE (RMU) AND COMMERCIAL
MIXED -USE (CMU) ZONES; AS REQUIRED BY THE STATE OF CALIFORNIA
SENATE BILL 2
Motion by Council Member Hickman, seconded by Council Member Tisdale to waive further
reading and adopt by title only Ordinance No. 2012 -1309. City Clerk Bloom read Ordinance
No. 2012 -1309 by title. The motion passed on a unanimous roll -call vote.
(12) Holland Road Cooperative Agreement Between the Cities of Menifee and Lake
Elsinore
Recommendation: It is recommended that the City Council approve a cooperative
agreement with the City of Menifee and authorize the Mayor to execute an
Regular City Council Minutes
Meeting January 8, 2013
Page 7 of 12
agreement with Pardee Homes providing design and alignment indemnity in such
form as may be approved by the City Attorney.
Director Seumalo presented the report to Council
Council Member Manos indicated that Canyon Hills residents complain about the road
conditions. He pointed out that the developer was going to pay the City's portion of the
cost for this project.
Mayor Magee thanked Public Works Director Seumalo, City Attorney Leibold, and City
Manager Yates who worked with their counter -parts at the City of Menifee in partnership
with Pardee Homes. Mayor Magee recognized that both cities came together to resolve
this issue under the leadership of Mayor Mann from the City of Menifee.
Motion made by Council Member Tisdale, seconded by Council Member Manos to
approve a cooperative agreement with the City of Menifee and authorize the Mayor to
execute an agreement with Pardee Homes providing design and alignment indemnity in
such form as may be approved by the City Attorney; passed on a unanimous vote.
(13) Purchase of 2 Utility Dump Trucks
Recommendation: It is recommended that the City Council approve the purchase of
two utility dump trucks in the amount of $82,801.96 as described in the report using
AQMD and NPDES funding.
Public Works Director Seumalo provided an overview to Council.
Council Member Hickman stated that he liked that the City would not use its own funds to
pay for the vehicles.
Mayor Pro Tern Johnson asked if the purchase price included a warranty. Superintendent
DeSantiago responded that the trucks came with a three year warranty.
Motion made by Council Member Tisdale, seconded by Council Member Manos to
approve the purchase of two utility dump trucks in the amount of $82,801.96 as described
in the report using AQMD and NPDES funding; passed on a unanimous vote.
(14) Third Amendment to the Amended and Restated License Agreement Between Citv
and Pyramid Enterprises For La Laguna Resort and Seaport Boat Launch
Recommendation: It is recommended that the City Council approve the Third
Amendment to the Amended and Restated License Agreement with Pyramid
Enterprises and authorize the City Manager to execute the agreement, subject to
minor modifications by the City Attorney.
Lakes, Parks and Recreation Director Kilroy provided an overview to Council.
Regular City Council Minutes
Meeting January 8, 2013
Page 8 of 12
Council Member Tisdale expressed his concerns with the maintenance services that were
provided at the campground facility by the investor during the past three year period.
Lakes, Parks and Recreation Director Kilroy responded that Destination RV Resorts was
unsuccessful in securing financing due to the recession; however, it contributed a non-
refundable $50,000 deposit because it was unable to fulfill its obligations under the
agreement. Council Member Tisdale asked if the campground and boat launch would be
managed separately. Director Kilroy explained that La Laguna Resort would include the
RV campground with the new boat launch as one entity. Director Kilroy also clarified that
the City could terminate the contract with a 60 day written notice to move quickly with any
potential investor.
Chet Roberts, President of Pyramid Enterprises explained that they were operating under
short term permits and could not make any capital improvements. Mr. Roberts indicated
that over $1 million was invested in plans and design work for the campground facility, but
ran into problems with unanticipated expensive sewer conditions that require a pump -out
station and realignment of the road in front of the campground.
Council Member Tisdale pointed out the poor general appearance of the campground. Mr.
Roberts responded that the interior of the campground had some management problems.
Council Member Hickman inquired if a dumping station would be placed on the
campground and if an interim contract would be preferable. Director Kilroy pointed out that
the facility was 40 years old and had several challenges that included the infrastructure,
road conditions, and amenities. He stated the City issued a Request for Qualifications
(RFQ) for a long term investor to look for a long term concessionaire and this agreement
included a termination clause that would allow the City to provide a 60 day notice to
Pyramid Enterprises when an investor was found.
Mayor Pro Tern Johnson commented that the City's campground facility was not up to par
with amenities it offered including the need for a dumping station at the facility. Director
Kilroy stated that he does anticipate a dramatic increase in the use of the facility.
Council Member Manos inquired if the three year extension agreement with Pyramid
Enterprises addressed the maintenance management issues. Director Kilroy responded
that the general maintenance was addressed under the third amendment.
Council Member Tisdale indicated he visited the campground facility and was not pleased
with the general appearance of the facility and that in order for him to support the
agreement, Pyramid Enterprises would have to be held accountable for managing the
campground facility. Director Kilroy responded that the owner was very responsive when
provided a list of issues.
Mayor Magee gave a history of the dilapidated boat launch, the facility cleanup, and
search for an investor. He pointed out that Pyramid Enterprises stayed on board for seven
years to manage the facility and thanked them for doing so. Mayor Magee gave direction
to City Manager Yates to place the water and sewer requirements on the agenda for the
Regular City Council Minutes
Meeting January 8, 2013
Page 9 of 12
upcoming joint meeting of the Water District and City. He stated that he was in support of
the interim agreement while the City searched for an investor.
Motion made by Council Member Manos, seconded by Mayor Pro Tern Johnson to
approve the Third Amendment to the Amended and Restated License Agreement with
Pyramid Enterprises and authorize the City Manager to execute the agreement, subject to
minor modifications by the City Attorney; passed on a unanimous vote.
(15) License Agreement Between City and All -Day- Jet -Ski For PWC Rental Business
Recommendation: It is recommended that the City Council approve the License
Agreement with All Day Jet Ski and authorize the City Manager to execute the
agreement, subject to minor modifications by the City Attorney.
Lakes, Parks and Recreation Director Kilroy provided an overview to Council.
Council Member Hickman inquired as to the differences between the agreements for All
Day Jet Ski and Pyramid Enterprises. Director Kilroy explained that All Day Jet Ski will be
paying a flat fee and Pyramid Enterprises pays 7% of gross revenue. Council Hickman
also asked if the City was making more money from the 7% concession revenue. Director
Kilroy believed that the City could potentially make more money from the 7% concession
revenue.
Mayor Pro Tern Johnson thanked staff for the work that went into this agreement. She
wished All Day Jet Ski success in their business.
Motion made by Council Member Hickman, seconded by Council Member Tisdale to
approve the License Agreement with All Day Jet Ski and authorize the City Manager to
execute the agreement, subject to minor modifications by the City Attorney; passed on a
unanimous vote.
[Successor Agency Meeting Minutes to follow]
Regular City Council Minutes
Meeting January 8, 2013
Page 10 of 12
SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
OF THE CITY OF LAKE ELSINORE
CONSENT CALENDAR
(SA1) Warrant List dated December 13 & 31, 2012
Recommendation: Receive and file Warrant list dated December 13 & 31, 2012.
(SA2) Investment Report for November 2012
Recommendation: Receive and file report.
Motion made by Council Member Manos, Seconded by Council Member Tisdale to
approve the Consent agenda of the Successor Agency; passed by unanimous vote.
BUSINESS ITEM(S)
None
[City Council Meeting Minutes concluded on next page]
Regular City Council Minutes
Meeting January 8, 2013
Page 11 of 12
PUBLIC COMMENTS
John Larson, Volunteer Program Administrator for the Lake Elsinore Citizens Corps
addressed Council regarding the importance in training and preparing the community for a
mass catastrophic event. Mr. Larson also announced the 2013 CERT training schedule
starting January 22id.
Diana Hansen of the Lake Elsinore Organizers for America stated that there was a need to
assist the underserved people in the community. Mrs. Hansen announced they were
hosting an Inaugural Ball on January 19th and invited Council.
CITY ATTORNEY COMMENTS
City Attorney Leibold wished everyone a Happy New Year.
CITY COUNCIL COMMENTS
Council Member Manos announced that the Rotary Club of Lake Elsinore was organizing
115 volunteers for a community project to improve homes and public safety in the Bird
Track area. He spoke about implementing a pilot program that would offer micro loans to
residents to fix their homes. Council Member Manos announced that Gravity X Dance
Studio had open enrollment. Lastly, Council Member Manos stated that that he was sad to
hear that Huell Howser had passed away.
Council Member Hickman announced the Crime Free Multi- Housing training on January
24th; the Caltrans tree trimming on Route 74 at Riverside Drive; and the Inaugural Ball on
January 19th.
Council Member Tisdale thanked staff for all their hard work. He noted the importance of
the campground appearance and the City's overall maintenance appearance.
Mayor Pro Tern Johnson congratulated and thanked staff for all their hard work. She also
welcomed the new Fire Marshal and Deputy City Clerk. Mayor Pro Tem Johnson also
congratulated District Supervisor Kevin Jeffries. She complimented and thanked Mrs.
Delisle for her comments and wished the City a prosperous and blessed New Year.
Mayor Magee echoed the positive sentiments of his colleagues. He also announced that
this would be the City's 125th year anniversary.
Regular City Council Minutes
Meeting January 8, 2013
Page 12 of 12
Fielgrellwkh akNkA
Mayor Magee adjourned the meeting on January 8, 2013 at 8:42 p.m. to a regular meeting
held on Tuesday, January 22, 2013 at the Elsin Valli Municipal Water District
Boardroom at 3131 Chaney Street, Lake Elsinore., or .. 1
Magee,
Virginia . Bloom, ity Clerk