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HomeMy WebLinkAbout01-22-2013 CC Minutes SA/RDAMINUTES CITY COUNCIL and SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE REGULAR MEETING CITY OF LAKE ELSINORE EVMWD BOARDROOM 31315 CHANEY STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JANUARY 22, 2013 ................................................................................. ............................... CALL TO ORDER 5:00 P.M. Mayor Magee called the meeting to order at 5:00 p.m. which was being held in Conference Room A at City Hall. ROLL CALL PRESENT: Mayor Magee Mayor Pro Tern Johnson Council Member Hickman Council Member Manos Council Member Tisdale ABSENT: None Also present: City Attorney Leibold, City Manager Yates, and City Clerk Bloom. CITY COUNCIL CLOSED SESSION 1(a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov't Code § 54957 (b): City Clerk City Attorney Leibold announced that the City Council would be meeting in Closed Session to discuss Agenda Item No. 1a. The City Council recessed to Closed Session at 5:01 p.m. Closed Session adjourned at 5:45 p.m. CALL TO ORDER - 7:00 P.M. — EVMWD Boardroom, 31315 Chaney St., Lake Elsinore Mayor Magee reconvened the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE Molly O'Neal led the Pledge of Allegiance. INVOCATION — MOMENT OF SILENT PRAYER Mayor Magee led the moment of silent prayer. Regular City Council Minutes Meeting January 22, 2013 Page 2 of 8 ROLL CALL PRESENT: Mayor Magee Mayor Pro Tem Johnson Council Member Hickman Council Member Manos Council Member Tisdale ABSENT: None Also present: City Attorney Leibold, City Manager Yates, City Clerk Bloom, Director of Lake, Parks and Recreation Kilroy, Public Works Director Seumalo, Management Analyst Carlson, Acting Planning Manager MacHott; Police Chief Kennedy -Smith and Fire Chief Barr. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council met in Closed Session to discuss Item 1a and that there was no reportable action taken. The item was scheduled to the next regular City Council Meeting on February 12, 2013. PRESENTATIONS / CEREMONIALS • Certificate of Recognition of Stan Gonzales • Presentation of Safe Routes to School by Riverside County Public Health Dept. Mayor Magee presented a Certificate of Recognition to Stan Gonzales for his volunteerism throughout the community. Mr. Gonzales thanked Council for the accolade. Marsie Huling, Program Coordinator II from the Riverside County Public Health Department provided Council with an overview of the Safe Routes to School Program. Public Works Director Seumalo advised that the City's Safe Routes to School Program would include the installation of 18 speed feedback signs in conjunction with stationary static signs at seven schools throughout the City. Council Member Manos asked if the signs would be installed by the next school year. Public Works Director Seumalo responded that the expectation is to have the signs installed by the next school year. PUBLIC COMMENTS — NON- AGENDIZED ITEMS — 1 MINUTE Tim Fleming announced the Riverside County Homeless Count on Wednesday, January 23, 2013 from 6:00 a.m. to 10:00 p.m. Mr. Fleming stated that they needed more volunteers. David Madson with South Coast Air Quality Management District (SCAQMD) introduced himself as the representative for the southwest cities in the Riverside County. Mr. Madson provided a brief overview of the SCAQMD governing Board and distributed an issue of the SCAQMD Advisor. Regular City Council Minutes Meeting January 22, 2013 Page 3 of 8 Molly O'Neal, student of Lakeside High School announced an invitation to a sketch comedy show "Hold Me" on January 31st, February 1 — 2, 2013. Miss O'Neal stated that Lakeside High School has won several awards at a local theater festival. Chris Hyland reported that she was appointed to serve on the Riverside County Flood Control Water Conservation Commission - Zone 3. She is available to address any flooding concerns. CONSENT CALENDAR Mayor Magee requested Consent Item No. 6 to be pulled from the Consent Calendar. (2) Approval of Minutes Recommendation: It is recommended that the City Council approve the Minutes of the Regular City Council Meeting of November 13, 2012. (3) Warrant List dated January 15, 2013 Recommendation: Receive and file Warrant list dated January 15, 2013. (4) Investment Report for December 2012 Recommendation: Receive and file report. (5) Addendum No. 2 Extending the Term of Commercial Lease for Building at 114 S. Main Street Recommendation: It is recommended that the City Council approve Addendum No. 2 to Commercial Lease of building located at 114 S. Main Street and authorize the City Manager to execute the agreement. (7) Resolutions Approving the Termination of Irrevocable Offers of Dedication Within the Summerly Development Recommendation: It is recommended that the City Council: (A) Adopt Resolution No. 2013 -006 Approving the Termination of an Irrevocable Offer of Dedication (Official Records of Riverside County, California, Instrument No. 007717); and (B) Adopt Resolution No. 2013 -007 Approving the Termination of an Irrevocable Offer of Dedication (Official Records of Riverside County, California, Instrument No. 007718). Regular City Council Minutes Meeting January 22, 2013 Page 4 of 8 (8) Resolution Authorizing the Extension of the Service Fee Collected on Behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 2024 Recommendation: It is recommended that the City Council adopt Resolution No. 2013 -008 authorizing the extension of the service fee collection on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 2024. (9) Termination of Temporary Parking Easement Recommendation: It is recommended that the City Council approve the Termination of Easement and authorize the Mayor to execute the termination on behalf of the City and the Successor Agency, subject to any minor modifications as may be approved by the City Attorney. Motion by Council Member Tisdale, seconded by Council Member Manos to approve the Consent Calendar, less Agenda Item No. 6; passed by unanimous vote. CONSENT ITEM PULLED (6) Temporary License Agreement to Allow Water Pump on City Property Adjacent to San Jacinto River Recommendation: It is recommended that the City Council approve the Temporary License Agreement and authorize the City Manager to execute the agreement, subject to any minor modifications as may be approved by the City Attorney. Lakes, Parks and Recreation Director Kilroy provided an overview to Council. Motion by Council Member Tisdale, seconded by Council Member Manos to execute the agreement, subject to any minor modifications as may be approved by the City Attorney; passed by unanimous vote. PUBLIC HEARING(S) (10) Resolution Declaring Weeds Rubbish Refuse and Dirt a Nuisance; Property Owners to be Notified Recommendation: It is recommended that the City Council adopt Resolution No. 2013 -009 and direct staff to begin the abatement process for 2013. Mayor Magee opened the Public Hearing at 7:25 p.m. Public Works Director Seumalo provided an overview to Council. No public comments were received. Mayor Magee closed the Public Hearing at 7:26 p.m. Council Member Hickman asked if the City could send notices for rubbish and trash located in backyards. Public Works Director Seumalo responded that would be a code enforcement action and explained that the weed abatement program addressed vacant properties only. Regular City Council Minutes Meeting January 22, 2013 Page 5 of 8 Council Member Manos asked what the APN numbers in the staff report identified for reviews or abatement. Public Work Director Seumalo responded that the APN numbers in staff report were candidates for the weed abatement program. Motion by Council Member Tisdale, seconded by Mayor Pro Tern Johnson to adopt Resolution No. 2013 -009 and direct staff to begin the abatement process for 2013; passed by unanimous vote. APPEAL(S) None BUSINESS ITEM(S) (11) Proposed Upgrade to the Granicus System to Provide Agenda Management Software Technology Recommendation: It is recommended that the City Council: (A) Waive the formal bidding process per Municipal Code Section 3.08.070(F); (B) Authorize the City Manager to sign and issue a purchase order for the amount of $23,575 to Granicus Inc., for upgrading the Meeting Management System to include Agenda Management Technology; and (C) Authorize the City Manager to sign and issue a purchase order for the amount of $20,292 ($1691 monthly) with Granicus, Inc. for managed hardware, and licensing fees for Open Platform, Government Transparency, and Legislative Management Suites. IT Supervisor Soto provided an overview to Council Mayor Pro Tern Johnson asked if there would be any challenges to the City's current online web streaming system. IT Supervisor Soto responded there would not be any interruption during the implementation process of the new system. Mayor Pro Tern Johnson asked if residents would still be able to view the live stream video. IT Supervisor Soto responded in the affirmative. Council Member Manos inquired if the current Granicus System contract costs would be suspended or if there would be additional fees. IT Supervisor Soto responded that there would be additional fees for the web streaming and agenda management process modules. Council Member Manos asked if the project would be paid for through PEG Funds. IT Supervisor Soto responded that both the start-up and annual licensing costs would be funded through the PEG Fund. Council Member Tisdale asked if the system would allow for a paperless agenda. IT Supervisor Soto responded in the affirmative. Motion by Council Member Tisdale, seconded by Council Member Manos to waive the formal bidding process per Municipal Code Section 3.08.070(F); authorize the City Manager to sign and issue a purchase order for the amount of $23,575 to Granicus Inc., for upgrading the Meeting Management System to include Agenda Management Regular City Council Minutes Meeting January 22, 2013 Page 6 of 8 Technology; and authorize the City Manager to sign and issue a purchase order for the amount of $20,292 ($1691 monthly) with Granicus, Inc. for managed hardware, and licensing fees for Open Platform, Government Transparency, and Legislative Management Suites; passed by unanimous vote. (12) Purchase Authorization of Technology Equipment to Support Emergency Operations Center (EOC) Recommendation: It is recommended that the City Council: (A) Waive the formal bidding process per Municipal Code Section 3.08.070(F); and (B) Authorize the City Manager to sign and issue a purchase order for the amount of $27,957.73 to CDW Government for the purchase of laptop computers, notebook case, printers, and a plotter to be used by the City of Lake Elsinore EOC. IT Supervisor Soto provided an overview to Council Council Member Manos asked if this project would be funded through grants. IT Supervisor responded in the affirmative. Motion by Council Member Manos, seconded by Mayor Pro Tern Johnson to waive the formal bidding process per Municipal Code Section 3.08.070(F); and authorize the City Manager to sign and issue a purchase order for the amount of $27,957.73 to CDW Government for the purchase of laptop computers, notebook case, printers, and a plotter to be used by the City of Lake Elsinore EOC; passed by unanimous vote. (13) Selection of 2013 City Council Committee Assignments Recommendation: It is recommended that the City Council appoint members of the City Council to serve on each of the "new' standing Committees. City Clerk Bloom provided an overview to Council. Motion by Council Member Tisdale, seconded by Mayor Pro Tern Johnson to appoint members of the City Council to serve on each of the "new" standing Committees; passes by unanimous vote. [Successor Agency Meeting Minutes to follow] Regular City Council Minutes Meeting January 22, 2013 Page 7 of 8 SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE CONSENT CALENDAR (SA1) Warrant List dated January 15, 2013 Recommendation: Receive and file Warrant list dated January 15, 2013. (SA2) Investment Report for December 2012 Recommendation: Receive and file report. (SA3) Termination of Temporary Parking Easement Recommendation: It is recommended that the Successor Agency approve the Termination of Easement and authorize the Mayor to execute the termination on behalf of the City and the Successor Agency, subject to any minor modifications as may be approved by the City Attorney. Motion made by Council Member Manos; Seconded by Council Member Hickman to approve the Consent agenda of the Successor Agency; passed by unanimous vote. BUSINESS ITEM(S) None PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 3 MINUTES Sylvia Monaco addressed Council regarding the benefits of having a community garden in the City. Ms. Monaco will be fundraising and researching grants for a community garden. Mayor Magee referred her to Lakes, Parks, and Recreation Director Kilroy. CITY MANAGER COMMENTS None. CITY ATTORNEY COMMENTS None. CITY COUNCIL COMMENTS Council Member Hickman reported that he attended the Inaugural Ball event on Saturday, January 26th. He also attended the Student of the Month event and stated that it was rewarding to hear how students strived to overcome adversities and challenges. Regular City Council Minutes Meeting January 22, 2013 Page 8 of 8 Council Member Tisdale thanked staff for all their hard work. He also announced that the City received a check in the amount of $400,000 from Riverside County for the funding of the Rosetta Canyon Fire Station No. 97. Mayor Pro Tern Johnson thanked staff for their work and clarity of the staff reports. She announced that the City was preparing for its 125th Anniversary Celebration and the history facts on the City's website. Mayor Pro Tem Johnson also stated that she looked forward to the new standing committees. Mayor Magee announced that Holland Road opened over the weekend. He complimented staff and recognized City Manager Yates, Public Works Director Seumalo, and City Attorney Leibold for their efforts relating to this project. Mayor Magee also announced that the Diamond Stadium parking lot was recently paved. He thanked everyone for attending the meeting. ADJOURNMENT Mayor Magee adjourned the meeting on January 22, 2013 at 7:57 p.m. to a regular meeting to be held on Tuesday, February 12, ZOI- , at the Elsinore Valley Municipal Water District Boardroom located at 3131 Chanev Street Lake Elsinore. E.