HomeMy WebLinkAboutCity Council Agenda Item No.05REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: THOMAS P. EVANS
INTERIM CITY MANAGER
DATE: NOVEMBER 13, 2012
SUBJECT: WINTERFEST CELEBRATION AND STREET CLOSURES
Recommendation
Approve temporary street closures for the Winterfest Event on December 7, 2012, from
10:00 a.m. to 11:00 p.m. for Main Street, Graham Avenue, Sulphur Street and Limited
Avenue.
Background
The City of Lake Elsinore will be sponsoring the annual Winterfest and Tree Lighting
Event on Friday, December 7, 2012, from 5:00 p.m. to 9:00 p.m. The Winterfest Event
will feature a variety of craft vendors, free activity booths, entertainment stage, snow
sled area, family amusements and visiting with Santa. Many local downtown merchants
intend to stay open late for this celebration, as we kick off the holiday season with the
lighting of our Holiday Tree and arrival of Santa.
City Officials will participate in the Tree Lighting Ceremony and a number of volunteers
will be utilized to bring this holiday event to the community.
Discussion
The Sheriff's Department, Fire Department, Public Works Department, and the Lake,
Parks and Recreation Department will coordinate resources to ensure the Winterfest
celebration is a memorable experience. In order to ensure the safety of the participants,
staff is recommending the following street closures:
• Main Street from Library Avenue to Heald Avenue
• Graham Avenue from Main Street to Spring Street
• Sulphur Street from Main Street to Spring Street AGENDA ITEM NO. 5
• Limited Avenue from Main Street to Spring Street Pagel of 3
Winterfest Celebration and Street Closures
November 13, 2012
Page 2
Minor street closures on Friday, December 7, 2012 will start at 10:00 a.m. Major street
closures will occur from 1:00 p.m. to 11:00 p.m. The street closures and timing of the
closures is necessary to accommodate set up and break down of equipment, stages
and materials utilized for the event. Staff also intends to close the parking lot across
from City Hall to accommodate a Santa's visiting area. A detour route will be provided
around the event.
Fiscal Impact
The net cost of sponsoring this community event is approximately $15,000. Each year
the City receives donations from a number of organizations to partially offset the
expense. This year's donations are estimated at $1,000. The City also receives vendor
fees, which are estimated in the amount of $1,400. Funding for this event was budgeted
in the Lake, Parks and Recreation Department's budget for the current fiscal year.
Prepared by: Claudia Davis t!'_'
Lake, Parks and Recreation Manager
Approved by: Pat Kilroy
Director of Lake, Parks and Recreation v
Approved by: Tom Evans
Interim City Manag
Attachments: Traffic Control Plan
Page 2 of 3
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