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HomeMy WebLinkAboutAgenda Item No 20-4County of Riverside Economic Development Agency Community Services Division Community Development Block Grant (CDBG) Application for the 2013 -2014 Program Year Submission Deadline November 1, 2012 5:00 P.M. County of Riverside County Economic Development Agency 2013 -2014 Community Development Block Grant Application Instructions The following CDBG Application is to be used for the County of Riverside's 2013 -2014 CDBG Program Year. This application form is intended for the use by non -profit organizations (501(c)(3)1 and government agencies that will be requesting CDBG funds from the five Supervisorial Districts. The County of Riverside's 2013 -2014 CDBG funds will not be available until after September 16, 2013. An original and one copy (total of two) of the complete 2013 -2014 CDBG Application are due no later than 5:00 PM on Thursday, November 1, 2012, at either of the following locations: Economic Development Agency ATTN: Elizabeth Wilson 3403 Tenth Street, 5t" Floor Riverside, CA 92501 (951) 955 -8916 Economic Development Agency ATTN: Michelle Davitt 44 -199 Monroe Street, Suite B Indio, CA 92201 (760) 863 -2552 Applications received after the above deadline will not be accepted. A complete application for each activity or project must be submitted by all organizations applying for CDBG funds. All questions must be answered completely, and all required documentation must be attached. If additional sheets are required to complete a response, please continue the answer as an attachment. Attachments to the Application: All applicants must submit a detailed index of all attachments to the CDBG applications. All attachments must be individually tabbed and labeled to correspond to the specific section of the application. Non - profit organizations are only required to submit one copy of their Articles of Incorporation, Bylaws, and current board membership. Should you require any assistance in completing the application, contact a CDBG representative at (800) 984 -1000 (Western Riverside County) or (760) 863 -2552 (Eastern Riverside County). You are encouraged to submit your application well before the deadline to allow ample time for review, completeness, and accuracy. You may also obtain an electronic version of the application via e-mail or other methods. To do so, please contact the Economic Development Agency at (800) 984 -1000. EDA also conducts CDBG application workshops. These informal workshops provide potential applicants the opportunity to discuss their program and activities and to ask questions concerning their applications. Please contact Elizabeth Wilson at (951) 955- 8916 or via email at eawilson(a)rivcoeda.orq for information regarding the Workshops. 2013 -2014 CDBG PROGRAM OVERVIEW At this time, the County of Riverside will utilize a Priority Evaluation and Project Rating System for all proposals. As part of the review and evaluation process, EDA staff will review and evaluate all proposals utilizing the following checklist: I. ACTIVITY EVALUATION ❑ Does the activity address an established need? ❑ Is the proposed activity eligible (24 CFR 570.201) under the CDBG program? ❑ Does the proposed activity meet one of the three broad National Objectives? • Principally benefit low and moderate - income persons; • Prevents or eliminates slum and blight; or • Addresses an urgent need or problem in the community. ❑ Has the applicant provided sufficient explanation concerning their ability to adequately and accurately document the benefit to low and moderate income persons? ❑ Can the project be implemented and completed within a reasonable amount of time (Public Service activities 1 year / all other activities 2 years maximum)? ❑ Has the applicant identified all the major tasks or components that will be required in carrying out the activity? Are there any potential issues or concerns? ❑ Has the applicant provided a reasonable estimate of the resources necessary for each component of the project, and has it developed a realistic budget that reflects these resources? Are other sources of funds (leveraging) committed to this project? ❑ Is the proposed budget for the CDBG- funded activity separate from other activities undertaken by the applicant? II. APPLICANT (ORGANIZATIONAL) EVALUATION ❑ Has the applicant ever undertaken the proposed activity before? What were the results? ❑ Does the applicant have experience with CDBG or other Federal programs? Has the applicant conducted a Single Audit (OMB A -133) within the last two years? ❑ Does the applicant and prospective staff understand the additional requirements associated with Federal funding? ❑ Does the applicant have qualified staff for all the necessary functions associated with the proposed activity? Is there adequate staff time available? 4 ❑ Does the applicant possess adequate administrative structures, management systems, and policies & procedures? ❑ Does the applicant possess adequate financial stability? Will the applicant be overly dependent upon CDBG funding? Minimum Activity Funding: In an effort to ensure effective, efficient, and appropriate allocation and use of CBDG funds, the County may reject any proposed CDBG activity in an amount less than $10,000. The only exceptions to this policy include, but are not limited to, traditionally county -wide activities (city /county, multiple city, etc.) or a project or activity serving a very remote location. These exceptions must be pre- approved by EDA prior to the application submittal. Leverage Funding: Verification of at least FIVE percent matching funds must be provided prior to the date of the grant awarded to the grantee. Funds used to match a previous CDBG grant may not be used to match a subsequent grant award. Applications with zero leverage will be disqualified. Leverage may include, but limited to Federal, State, local, private, donations, in -kind, volunteer hours at $5.00 hour, etc. Acquisition of Real Property / Displacement: NOTE: Any organization considering the submittal of an application for CDBG funds for a project that involves acquisition of real property and /or the displacement of tenants must consult with the EDA rior to submitting the application. 3 COUNTY OF RIVERSIDE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2013-2014 APPLICATION FORM I. GENERAL INFORMATION: Applying Entity or Agency: City of Lake Elsinore Location: 130 S. Main Street City: Lake Elsinore Mailing Address: 130 S. Main Street Telephone Number: (951) 674 -3124 Executive Director: Tom Evans, Interim City Manager E -mail: tevans @lake - elsinore.orq Zip Code: 92530 Zip Code: 92530 Fax Number: (951) 471 -1419 Program Manager: Richard J. MacHott, Senior Planner /Justin Carlson, Mgmt Analyst Telephone Number: (951) 674 -3124, ext. 209 E -mail: rmachott @lake - elsinore.org Address (If different from above): Grant Writer: Richard J. MacHott, Senior Planner /Justin Carlson, Management Telephone Number: (951) 674 -3124 E -mail: rmachott @lake- elsinore.org II. ORGANIZATIONAL HISTORY: (This is applicable only if you are a non -profit organization) Date Organization founded: 1888 Date Organization incorporated as a non - profit organization: N/A Federal identification number: 95- 6000707 State identification number: 749 -02065 DUNS Number: Number of paid staff. N/A Number of volunteers: N/A ATTACH: Current Board of Directors (Label as Attachment LA) Articles of Incorporation and By -Laws (Label as Attachment LB) 4 Ill. PROJECT ACTIVITY: CDBG Funds Requested: $ 28,800 ffota l amount for the project only) Where will the proposed activity occur (be specific as to the geographic scale of the proposed activity)? If the project involves a new or existing facility, what is the proposed service /benefit area for the facility? (Attachment 11 Project Activity) ❑ Countywide (check if project will serve multiple districts and /or cities) City (ies): Lake Elsinore Community (ies): Regions: Other: What Supervisorial District does the activity occur within? District 1 NOTE: EDA will make the final determination of the appropriate service area of all proposals. Check ONLY the applicable category your application represents. ❑ Real Property Acquisition ❑ Public Service ❑ Housing ❑ Rehabilitation /Preservation (please provide picture of structure) ❑ Public Facilities Improvements (construction) ❑D Other: (provide description) CDBG - Administrative Costs IV. PROJECT NARRATIVE: A. Name of Project: CDBG - Administrative Costs Specific Location of Project (include street address; if a street address has not been assigned provide APN) Street: N/A City: Lake Elsinore Zip Code: 92530 APN: *Attach maps of proposed project(s) location and service area. 5 B. Provide a detailed Project Description. The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity. (Attach additional sheets if necessary — Attachment Ill Project Description) Due to the fad that the City of Lake Elsinore has entered into a Metropolitan City agreement with HUD and the County of Riverside, we are now entitled to a portion of the maximum twenty- percent (20 %) Administration Costs permitted by HUD. Per our agreement with the County of Riverside, the County is acquiring approximately sixty - percent (60 %) for program administration and the City will receive forty - percent (40 %). With this forty - percent (40 %) CDBG administration costs funding, the City of Lake Elsinore staff will provide general management, oversight, and coordination of the City of Lake Elsinore projects as well as the four (4) recommended public service organizations that have requested funds. This may include, but is not limited to providing local officials and the public information regarding the CDBG program(s), preparing budgets and schedules, preparing reports and documents required by HUD and the County of Riverside, and monitoring program activities. C. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase a specific piece of equipment, rent, supplies, utilities, salaries, etc.): As indicated above, the requested, funds, in the amount of $28,800, will be used toward personnel costs associated with providing general management, oversight, and coordination of the City of Lake Elsinore CDBG funded projects as well as the four (4) recommended public service organizations that have requested CDBG funds. This may include, but is not limited to providing officials and the public information regarding the program, preparing budgets and schedules, preparing reports and documents required by HUD and the County of Riverside, and monitoring program activities. D. Outcomes and Performance Measures (Not Applicable) Number of clients or units of service to be provided using CDBG funds during the term of the grant: N/A NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount. Length of CDBG- funded activities or service (weeks, months, year): Unduplicated number of clients /persons projected to serve (e.g., 25 clients, 50 seniors): Units of service (Example: 25 clients x 10 visits = 250 units of service): Service will be provided to (check one or more): ❑ Men ❑ Children ❑ Women ❑ MenlWomen Range of children's ages: ❑ Men/Women /Children ❑ Families ❑ Seniors ❑ Severely Disabled Adults ❑ Migrant Farm Workers ❑ Homeless Number of beds of facility: Anticipated number of "new" beds: Length of stay (if residential facility): E. What are the goals and objectives of the project, service, or activity? How will . you measure and evaluate the success of the project to meet these goals and objectives (measures should be both qualitative and quantitative)? By receiving the requested $28,800 for CDBG Administration costs, the City of Lake Elsinore will now be able to partially offset the costs of administering the CDBG program for Lake Elsinore; which includes the public service organizations, the Code Enforcement Nuisance Abatement program, and capital improvement project(s). F. Discuss how this proiect directly benefits low- and moderate- income residents. This project directly benefits low- and moderate- income residents in that the administration portion that Lake Elsinore will be completing will be assisting the Code Enforcement Division for their nuisance abatement program, assisting all public service organizations that receive CDBG funds, and all in -house CIP projects that also receive CDBG funds. G. Respond to A & B only if this application is for a public service project. (a) Is this a NEW service provided by your agency? Yes ❑ No ❑ (b) If service is not new, will the existing public service activity level be substantially increased or improved? H. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? Not Applicable 7 I. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? Not Applicable V. PROJECT BENEFIT: All CDBG- funded activities must meet at least one of three National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A, B, or C. A. Area Benefit: The project or facility serves, or is available to, all persons located within an area where at least 51% of the residents are lowlmoderate- income. This determination is based upon 2000 Census data. If you need assistance in determining the appropriate census data, please call EDA. Census Tract and block group numbers: CT 430.01 BG 1 & 2 CT 430.03 BG 2 &3 CT 430.04 BG 1 CT 430.05 BG 1 & 2 CT 430.06 BG 1 & 2 CT 18,990 # Total population in Census Tract(s) /block group(s) 70 9,942 # Total low- moderate population in Census Tract(s) /block group(s) (52.35 %) B. Limited Clientele: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. In addition to administration costs for implementing the nuisance abatement program that serves the citizens identified in the Census Tracts in Area A (above), City staff will also utilize Administration Costs to implement the approved Public Service organizations. The Public Service organizations will provide staff with Direct Benefit reports that staff will review to verify qualifications. 0 C. Clientele presumed to be principally low- and moderate - income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client Is) that they fall into one of the following presumed categories. The activity will benefit (check one or more) ❑ Abused children ❑ Homeless persons ❑ Battered spouses ❑ Illiterate adults ❑ Elderly persons ❑ Persons living with AIDS ❑ Severely disabled adults ❑ Migrant Farm workers Describe your clientele to be served by the activity. Not Applicable CATEGORY 2: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified slum and blighted area. Is the project located in a Redevelopment Area? Yes ❑ No ❑V If yes, attach map of the area with the site highlighted, and provide the Redevelopment Project Area (excerpts accepted) which documents the existence of slum /blight. Also, document the specific redevelopment objectives pertaining to the proposed project. (Label as Attachments: IV Category 2, Exhibit 1, 2, etc.) NOTE: this National Objective Category must be approved by EDA in writing prior to the submittal of your application. CATEGORY 3: Documented Health or Safety Condition of Particular Urgency: Condition shall have been of recent (18 months) origin and must be designated by the Board of Supervisors. Provide documentation which demonstrates the health or safety condition has existed within the previous 18 months. (Label as Attachments: V Category 3, Exhibit 1, 2, etc.) NOTE: this National Objective Category must be approved by EDA in writing prior to the submittal of your application. VI. FINANCIAL INFORMATION: A. Proposed Project Budget Complete the following annual program budget to begin July 1, 2013. If your proposed CDBG- funded activity will start on a date other than July 1, 2013, please indicate starting date. If these budget line items are not applicable to your activity, please attach an appropriate budget. Provide total Budget information and distribution of CDBG funds in the proposed budget. The budgeted items are for the a tivity for waghich you are requesting CDBG funding -not for the budget of the entire organi ation or ency. (EXAMPLE. The Valley Senior nter is requesting funding of a new Senior Nutritional Program. The total cost of the p ram is $15, 000. A total of $10,000 in CDBG funds is being requested for operating exp nses associated with the proposed activity. Other non- CDBG funding will be used to pay ick -up the remaining costs for the program). TOTAL ACTIVITY/ PROJECT BUDGET CDBG FUNDS (Include CDBG Funds) REQUESTED I. Personnel A. Salaries & Wages $ 82,710.14 $ 28,800 B. Fringe Benefits $ 49,625.92 $ C. Consultants & Contract Services $ $ SUB- rOTAL $ 132,337.05 $ 28,800 11. Non - Personnel A. Space Costs $ $ B. Rental, Lease or Purchas of Equipment $ $ C. Consumable Supplies $ $ D. Travel $ $ E. Telephone $ $ F. Other Costs $ $ SUB-TOTAL: $ $ III. Architectural/Engineering Design $ $ IV. Acquisition of Real Property $ $ V. Construction /Rehabilitation $ $ VI. Indirect Costs $ $ OTAL: $ 132,337.05 $ 28,800 10 B. Leveraging Identify other funding sources (commitments or applications) from other sources to assist in the implementation this activity. Attach current evidence of commitment (Attachment VI -A, Exhibits 1, 2, etc.). If commitments are pending, indicate amount requested and attach documentation regarding previous year's funding. C. Provide a summary by line item of your organization's previous year's income and expense statement (Attachment VI -B, Exhibits 1, 2, etc.). Not Applicable D. If this project benefits residents of more than one community or jurisdiction, have requests been submitted to those other jurisdictions? Yes ❑ No ❑ If yes, identify sources and indicate outcome. Not Applicable If no, please explain Not Applicable E. Was this project previously funded with CDBG funds? Yes ❑ No 0 If yes, when? Is this activity a continuation of a previously funded (CDBG) project? Yes ❑ No ❑✓ If yes, explain: II VII. MANAGEMENT CAPACITY: A. Describe your organization's experience in managing and operating project or activities funded with CDBG or other Federal funds. Include within the description a resource list (partnerships) in addition to the source and commitment of funds for the operation and maintenance of the program. B. Management Systems Does your organization have written and adopted management systems (i.e., policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.? Yes, the City of Lake Elsinore is a general law City providing vital services to its citizens in the forms of Police and Fire protection, Public Works, Parks & Recreation, Lake Operations, Planning, Engineering, Code Enforcement and Building Inspection. C. Capacity Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project. Provide a detailed organizational chart (Attachment V! / -A, Exhibits 1, 2, etc.). See Attachment VII -A, Exhibit 1 12 APPLICATION CERTIFICATION Undersigned hereby certifies that (initial after reading each statement and sign the document): F✓ 1. The information contained in the project application is complete and accurate. ❑✓ 2. The applicant agrees to comply with all Federal and County policies and requirements imposed on the project funded in full or part by the CDBG program. 3. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON - CDBG) financial support for community development activities. 4. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life. ❑✓ 5. If CDBG funds are approved, the applicant acknowledges that sufficient funds are available or will be available to complete the project as described within a reasonable timeframe. ❑✓ 6. On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). DATE: October 11, 2012 Print Name/Title Authorized Representative: Richard J. MacHott, Senior Planner 14 Applicant's Check -list: The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. Yes NO ATTACHMENT ❑ R] 1. Board of Directors ❑ 0 2. Articles of Incorporation and Bylaws 0 E 3. Project Activity Map ❑ 21 4. Project Description ❑ ❑r 5. Project Benefit, Category 2. Slum Blight Documentation ❑ Z 6. Project Benefit, Category 3, Urgency ❑ ❑� 7. Leveraging ❑ Q 8. Income and Expense Statement ❑ Z 9. Management Capacity El El 10. Board Written Authorization approving submission of application 15 CITY OF LRIQE e2LSIIYOU SKI .M E) t.tw City of Lake Elsinore Partial Organizational Chart Justin Carlson Management Analyst Community Development Department Warren Morelion Acting Director Planning Division Richard J. MacHott Senior Planner I' i Tom Evans Interim City Manager Code Enforcement Division Fred Lopez Code Enforcement Supervisor Ruben Hernandez Code Enforcement Officer Alex Rodriguez Code Enforcement Officer Attachment VII -A, Exhibit 1 Lakes, Parks & Recreation Department Pat Kilroy Director 0