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HomeMy WebLinkAboutAgenda Item No 20-3CITY OF LADE' LSIAOkE DREAM E?trREME City of Lake Elsinore Community Development Department Planning Division Community Development,,Block Grant (CDBG) Application for the 2013 -2014 Program Year Submission Deadline September 21, 2012 4:00 P.M. City of Lake Elsinore Community Development Department 2013 -2014 Community Development Block Grant Application Instructions The following CDBG Application is to be used for the County of Riverside's 2013 -2014 CDBG Program Year. This application form is intended for the use by non - profit organizations 1501(c)(3)1 and government agencies that will be requesting CDBG funds from the five Supervisorial Districts. The County of Riverside 2013 -2014 CDBG funds will not be available until after September 16, 2013. An original and one copy (total of two) of the complete 2013 -2014 CDBG Application are due no later than 4:00 PM on Friday, September 21, 2012, at either of the following locations: City of Lake Elsinore Community Development Department ATTN: Richard J. MacHott 130 S. Main Street Lake Elsinore CA 92530 (951) 674 -3124, ext. 209 City of Lake Elsinore City Manager's Office ATTN: Justin Carlson 130 S. Main Street Lake Elsinore, CA 92530 (951) 674 -3124, ext. 314 Applications received after the above deadline will not be accepted. A complete application for each activity or project must be submitted by all organizations applying for CDBG funds. All questions must be answered completely, and all required documentation must be attached. If additional sheets are required to complete a response, please continue the answer as an attachment. Attachments to the Application: All applicants must submit a detailed index of all attachments to the CDBG applications. All attachments must be individually tabbed and labeled to correspond to the specific section of the application. Non - profit organizations are only required to submit one copy of their`; Articles of Incorporation, Bylaws, and current board membership. Should you require any assistance in completing the application, contact either Richard J. MacHott, Senior Planner at (951) 674 -3124, ext. 209 or Justin Carlson, Management Analyst at (951) 674 -3124, ext. 314. You are encouraged to submit your application well before the deadline to allow ample time for review, completeness, and accuracy. You may also obtain an electronic version of the application via e-mail or other methods. To do so, please contact either Mr. MacHott or Mr. Carlson. EDA also conducts CDBG application workshops. These informal workshops provide potential applicants the opportunity to discuss their program and activities and to ask questions concerning their applications. Please contact Elizabeth Wilson at (951) 955- 8916 or via email at eawilsonOrivcoeda.org for information regarding the Workshops. 2013 -2014 CDBG PROGRAM OVERVIEW At this time, the County of Riverside will utilize a Priority Evaluation and Project Rating System for all proposals. As part of the review and evaluation process, EDA staff will review and evaluate all proposals utilizing the following checklist: I. ACTIVITY EVALUATION ❑ Does the activity address an established need? ❑ Is the proposed activity eligible (24 CFR 570.201) under the CDBG program? ❑ Does the proposed activity meet one of the three broad National Objectives? • Principally benefit low and moderate - income persons; • Prevents or eliminates slum and blight; or • Addresses an urgent need or problem in the community ❑ Has the applicant provided sufficient explanation concerning their ability to adequately and accurately document the benefit to low and moderate income persons? ❑ Can the project be implemented and completed within a reasonable amount of time (Public Service activities 1 year / all other activities 2 years maximum)? ❑ Has the applicant identified all the major tasks or components that will be required in carrying out the activity? Are there any potential issues or concerns? ❑ Has the applicant provided a reasonable estimate of the resources necessary for each component of the project, and has it developed a realistic budget that reflects these resources? Are other sources of funds (leveraging) committed to this project? ❑ Is the proposed budget for the CDBG- funded activity separate from other activities undertaken by the applicant? II. APPLICANT (ORGANIZATIONAL) EVALUATION ❑ Has the applicant ever undertaken the proposed activity before? What were the results? ❑ Does the applicant have experience with CDBG or other Federal programs? Has the applicant conducted a Single Audit (OMB A -133) within the last two years? ❑ Does the applicant and prospective staff understand the additional requirements associated with Federal funding? ❑ Does the applicant have qualified staff for all the necessary functions associated with the proposed activity? Is there adequate staff time available? 2 ❑ Does the applicant possess adequate administrative structures, management systems, and policies & procedures? ❑ Does the applicant possess adequate financial stability? Will the applicant be overly dependent upon CDBG funding? Minimum Activity Funding: In an effort to ensure effective, efficient, and appropriate allocation and use of CBDG funds, the County may reject any proposed CDBG activity in an amount less than $10,000. The only exceptions to this policy include, but are not limited to, traditionally county-wide activities (city /county, multiple city, etc.) or a project or activity serving a very remote location. These exceptions must be pre- approved by EDA prior to the application submittal. Leverage Funding: Verification of at least FIVE percent matching funds must be provided prior to the date of the grant awarded to the grantee. Funds used to match a previous CDBG grant may not be used to match a subsequent grant award. Applications with zero leverage will be disqualified. Leverage may include, but limited to Federal, State, local, private, donations, in -kind, volunteer hours at $5.00 hour, etc. Acquisition of Real Property / Displacement: NOTE: Any organization considering the submittal of an application for CDBG funds for a project that involves acquisition of real property and /or the displacement of tenants must consult with the EDA rp for to submitting the application. 3 COUNTY OF RIVERSIDE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2013-2014 APPLICATION FORM 1. GENERAL INFORMATION: Applying Entity or Agency: City of Lake Elsinore Location: 130 South Main Street City: Lake Elsinore Zip Code: 92530 Mailing Address: 130 South Main Street, Lake Elsinore CA Zip Code: 92530 Telephone Number: (951) 674 -3124 Fax Number: (951) 471 -1419 Executive Director: Tom Evans - Interim City Manager E -mail: tevans @lake- elsinore.org Program Manager: Richard J. MacHott, Senior Planner /Justin Carlson, Mgmt Analyst Telephone Number: (951)674 -3124 E -mail: rmachott@lake - elsinore.org . Address (If different from above): Grant Writer: Warren Morelion, Acting Community, Development Director Telephone Number: (951) 674 -3124 E -mail: wmorelion @lake - elsinore.org II. ORGANIZATIONAL HISTORY: (This is applicable only if you are a non -profit organization) Date Organization founded: 1888 Date Organization incorporated as a non - profit organization: N / A Federal identification number: 95- 6000707 State identification number: 749 -02065 DUNS Number: Number of paid staff: N /A Number of volunteers: N / A ATTACH: Current Board of Directors (Label as Attachment LA) Articles of Incorporation and By-Laws (Label as Attachment I.B) 11 Ill. PROJECT ACTIVITY: CDBG Funds Requested: $ 135,000.00 (Total amount for the project only) Where will the proposed activity occur (be specific as to the geographic scale of the proposed activity)? If the project involves a new or existing facility, what is the proposed service /benefit area for the facility? (Attachment H Project Activity) ❑ Countywide (check if project will serve multiple districts and /or cities) City (ies): Lake Elsinore Community (ies): Regions: Other: What Supervisorial District does the activity occur within? District 1 NOTE: EDA will make the final determination of the appropriate service area of all proposals. Check ONLY the applicable category your application represents. ❑ Real Property Acquisition 21 Public Service ❑ Housing ❑ Rehabilitation /Preservation (please provide picture of structure) ❑ Public Facilities Improvements (construction) ❑ Other: (provide description) IV. PROJECT NARRATIVE: A. Name of Project: C. E.-Nuisance Abatement Specific Location of Project (include street address; if a street address has not been assigned provide APN) Street: City of Lake Elsinore (Redevelopment Project Areas) City: Lake Elsinore Zip Code: 92530 APN: See Map "Attach maps of proposed projects) location and service area. 5 B. Provide a detailed Proiect Description. The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity. (Attach additional sheets if necessary — Attachment ill Project Description) With CDBG Funding, the City of Lake Elsinore Code Enforcement Division will be able to continue its program of identifying Code Violations throughout the City and working with owners to bring their properties into compliance. This program focuses on abating substandard structures, abandoned vehicles, graffiti, and other similar code violations. C. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase a specific piece of equipment, rent, supplies, utilities, salaries, etc.): The CDBG Funds will be applied toward a portion of the personnel costs associated with Code Enforcement and Nuisance Abatement. D. Outcomes and Performance Measures Number of clients or units of service to be provided using CDBG funds during the term of the grant: Not Applicable NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount. Length of CDBG - funded activities or service (weeks, months, year): Unduplicated number of clients /persons projected to serve (e.g., 25 clients, 50 seniors): Units of service (Example: 25 clients x 10 visits = 250 units of service): Service will be provided to (check one or more): ❑ Men ❑ Children Range of children's ages: ❑ MeniWomen /Children ❑ Seniors ❑ Migrant Farm Workers 9 ❑ Women ❑ Men/Women ❑ Families ❑ Severely Disabled Adults ❑ Homeless Number of beds of facility: Anticipated number of "new" beds: Length of stay (if residential facility): E. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be both qualitative and quantitative)? The continued support of the Code Enforcement Program will allow the City of Lake Elsinore to address and correct the existing violations, as well as to prevent and eliminate blighted and unsafe properties throughout the City. The successful implementation of this program will be measured by the number of properties involved, and the positive improvements to the affected neighborhoods, through safety and aesthetics. F. Discuss how this aroiect directly benefits low- and moderate- income residents. The projects benefit to low and moderate income residents will be the elimination of blight in their neighborhoods, including the removal of dangerous and unsightly structures, and accumulation of abandoned vehicles and debris. This benefits the community by upgrading properties to compliance with current development codes, creating a safer and improved quality of life environment for the residents. G. Respond to A & 13 only if this application is for a public service project. (a) Is this a NEW service provided by your agency? Yes ❑ No R] (b) If service is not new, will the existing public service activity level be substantially increased or improved? Funding for this program will allow the City of Lake Elsinore Code Enforcement Division to maintain its current level of service, assist neighborhoods with improvements (towing of abandoned vehicles, trash removal containers, etc) H. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? Not Applicable 7 1. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? Not Applicable V. PROJECT BENEFIT: All CDBG- funded activities must meet at least one of three National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A, B, or C. A. Area Benefit: The project or facility serves, or is available to, all persons located within an area where at least 51% of the residents are low /moderate- income. This determination is based upon 2000 Census data. If you need assistance in determining the appropriate census data, please call EDA. Census Tract and block group numbers: CT 430.01 BG 1 & 2 CT 430.04 BG 1 CT 430.06 BG 1 & 2 CT 430.03 BG 2&3 CT 430.05 BG 1 & 2 CT 18,990 # Total population in Census Tract(s) /block group(s) E9 9,942 # Total low- moderate population in Census Tract(s) / block group(s) B. Limited Clientele: The project serves clientele that will Provide documentation of their family size income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. Not Applicable 8 LTA C. Clientele presumed to be principally low- and moderate - income persons The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. The activity will benefit (check one or more) ❑ Abused children ❑ Battered spouses ❑ Elderly persons ❑ Severely disabled adults ❑ Homeless persons ❑ Illiterate adults ❑ Persons living with AIDS ❑ Migrant Farm workers Describe your clientele to be served by the activity. Not Applicable CATEGORY 2: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified slum and blighted area. Is the project located in a Redevelopment Area? Yes ❑� No ❑ If yes, attach map of the area with the site highlighted, and provide the Redevelopment Project Area (excerpts accepted) which documents the existence of slum /blight. Also, document the specific redevelopment objectives pertaining to the proposed project. (Label as Attachments: IV Category 2, Exhibit 1, 2, etc.) NOTE: this National Objective Category must be approved by EDA in writing prior to the submittal of your application. CATEGORY 3: Documented Health or Safety Condition of Particular Urgency: Condition shall have been of recent (18 months) origin and must be designated by the Board of Supervisors. Provide documentation which demonstrates the health or safety condition has existed within the previous 18 months. (Label as Attachments: V Category 3, Exhibit 1, Z etc.) NOTE: this National Objective Category must be approved by EDA in writing prior to the submittal of your application. FINANCIAL INFORMATION: A. Proposed Project Budget Complete the following annual program budget to begin July 1, 2013. If your proposed CDBG- funded activity will start on a date other than July 1, 2013, please indicate starting date. If these budget line items are not applicable to your activity, please attach an appropriate budget. Provide total Budget information and distribution of CDBG funds in the Proposed budget. The budgeted items are for the activity for which you are requesting CDBG funding - not for the budget of the entire organization or agency. (EXAMPLE: The Valley Senior Center is requesting funding of a new Senior Nutritional Program. The total cost of the program is $15,000. A total of $10,000 in CDBG funds is being requested for operating expenses associated with the proposed activity. Other non - CDBG funding will be used to pay pick -up the remaining costs for the program). TOTAL ACTIVITY/ PROJECT BUDGET CDBG FUNDS (include CDBG Funds) REQUESTED I. Personnel A. Salaries & Wages $ 193,354.00 $ 87,750.00 B. Fringe Benefits $ 89,553.00 $ 47,250.00 C. Consultants & Contract Services $ 23,300.00 $ SUB -TOTAL $ 306,207.00 $ 135,000.00 II. Non - Personnel A. Space Costs $ $ B. Rental, Lease or Purchase of Equipment $ $ C. Consumable Supplies $ 12,500.00 $ D. Travel $ 1,000.00 $ E. Telephone $ 2,000.00 $ F. Other Costs $ 1,800.00 $ SUB - TOTAL: $ 17,300.00 $ III. Architectural /Engineering Design $ $ IV. Acquisition of Real Property, $ $ V. Construction /Rehabilitation $ $ VI. Indirect Costs $ $ TOTAL: $ 323,507.00 $135,000.00 10 B. Leveraging Identify other funding sources (commitments or applications) from other sources to assist in the implementation this activity. Attach current evidence of commitment (Attachment VI -A, Exhibits 1, 2, etc.). If commitments are pending, indicate amount requested and attach documentation regarding previous year's funding. Riv. Cty. A.V.A 3,509.50 (varies) Quarterly Re- Imbursement Waste Management 9,400.00 (varies) Annually Re- Imbursement C. Provide a summary by line item of your organization's previous year's income and expense statement (Attachment VI -B, Exhibits 1, 2, etc.). See Attachment VI -B, Exhibit t D. If this project benefits residents of more than one community or jurisdiction, have requests been submitted to those other jurisdictions? Yes ❑ No ❑ If yes, identify sources and indicate outcome. Not Applicable If no, please explain Not Applicable. E. Was this project previously funded with,CDBG funds? Yes No ❑ If yes, when? In fiscal year 2012/2013 the Code Enforcement Division was awarded $125,000.00 for Code Enforcement / Nuisance Abatement Is this activity a continuation of a previously funded (CDBG) project? Yes 0 No ❑ If yes, explain: This request is not a continuation of a particular project, but it is a request for more funding to remain active in Code Enforcement and Nuisance Abatement. 11 VII. MANAGEMENT CAPACITY: A. Describe your organization's experience in managing and operating project or activities funded with CDBG or other Federal funds. Include within the description a resource list (partnerships) in addition to the source and commitment of funds for the operation and maintenance of the program. B. Management Systems Does your organization have written and adopted management systems (i.e., policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.? Yes, The City of Lake Elsinore is a general law City providing vital services to its citizens in the form of Police & Fire Protection, Public Works, Parks & Recreation, Lake Operations, Planning, Engineering, Code Enforcement and Building Inspection. C. Capacity Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project. Provide a detailed organizational chart (Attachment V11-A, Exhibits 1, 2, etc.). it 1 12 APPLICATION CERTIFICATION Undersigned hereby certifies that (initial after reading, each statement and sign the document): 1. The information contained in the project application is complete and accurate. 2. The applicant agrees to comply with all Federal and County policies and requirements imposed on the project funded in full or part by the CDBG program. qZ 3. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON - CDBG) financial support for community development activities. 4. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life. 5. If CDBG funds are approved, the applicant acknowledges that sufficient funds are available or will be available to complete the project as described within a reasonable timeframe. 6. On behalf of the applying organization, I have obtained authorization to submit this ��.• application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). DATE: SepteRber 27, 2012 Signature: Print Name/Title Authorized Representative: Warren Morelion, Acting Community Development Director 14 Applicant's Check -list: The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. Yes NO ATTACHMENT ❑ ❑i 1. Board of Directors ❑ 2. Articles of Incorporation and Bylaws ❑� ❑ 3. Project Activity Map ❑ 4. Project Description ❑ Q 5. Project Benefit, Category 2. Slum Blight Documentation ❑ 6. Project Benefit, Category 3, Urgency Q ❑ 7. Leveraging ❑ 8. Income and Expense Statement 0 ❑ 9. Management Capacity 0 ❑ 10. Board Written Authorization approving submission of application 15 W cc O Z W W Y g U. O T 1� ti M N O O M O0 tD M I� N M to tD O O 00 (D 00 00 O to if) O T to (6 tD N to N T Gf T T O N M 10 M d' 01 M f. 'C'r #. T T tD T M O h P h to (D to tf) N N tD O tD 0) LO M D> to to r- N T n to O O O O O T Q> M ti N to N T O M V 0. 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Lake Elsinore Partial Organizational Chart Justin Carlson Management Analyst Community Development Department Warren Morelion Acting Director Planning Division Richard J. MacHott Senior Planner Tom Evans Interim City Manager Code Enforcement Division Fred Lopez Code Enforcement Supervisor Ruben Hernandez Code Enforcement Officer Alex Rodriguez Code Enforcement Officer Attachment VII-A, Exhibit 1 Lakes, Parks & Recreation Department Pat Kilroy Director