HomeMy WebLinkAboutAgenda Item No 20-2lit v
C'. H y 0 I' /-,
LADE � LSINOKE
City of Lake Elsinore
Community Development Department
Planning Division
Community Development Block Grant (CDBG)
Application for the
2013 -2014 Program Year
Submission Deadline
September 21, 2012
4:00 P.M.
City of Lake Elsinore
Community Development Department
2013 -2014 Community Development Block Grant
Application Instructions
The following CDBG Application is to be used for the County of Riverside's 2013 -2014
CDBG Program Year. This application form is intended for the use by non - profit
organizations 1501(c)(3)7 and government agencies that will be requesting CDBG funds
from the five Supervisorial Districts. The County of Riverside 2013 -2014 CDBG funds
will not be available until after September 16, 2013.
An original and one copy (total of two) of the complete 2013 -2014 CDBG Application
are due no later than 4:00 PM on Friday, September 21, 2012, at either of the
following locations:
City of Lake Elsinore
Community Development Department
ATTN: Richard J. MacHott
130 S. Main Street
Lake Elsinore CA 92530
(951) 674 -3124, ext. 209
City of Lake Elsinore
City Manager's Office
ATTN: Justin Carlson,
130 S. Main Street
Lake Elsinore, CA 92530
(951) 674 -3124, ext. 314
Applications received after the above deadline will not be accepted. A complete
application for each activity or project must be submitted by all organizations applying
for CDBG funds. All questions must be answered completely, and all required
documentation must be attached. If additional sheets are required to complete a
response, please continue the answer as an attachment.
Attachments to the Application: All applicants must submit a detailed index of all
attachments to the CDBG applications. All attachments must be individually tabbed and
labeled to correspond to the specific section of the application. Non - profit organizations
are only required to submit one copy of their Articles of Incorporation, Bylaws, and
current board membership.
Should you require any assistance in completing the application, contact either Richard
J. MacHott, Senior Planner at (951) 674 -3124, ext. 209 or Justin Carlson, Management
Analyst at (951) 674 -3124, ext. 314. You are encouraged to submit your application well
before the deadline to allow ample time for review, completeness, and accuracy. You
may also obtain an electronic version of the application via e-mail or other methods. To
do so, please contact either Mr. MacHott or Mr. Carlson.
EDA also conducts CDBG application workshops. These informal workshops provide
potential applicants the opportunity to discuss their program and activities and to ask
questions concerning their applications. Please contact Elizabeth Wilson at (951) 955-
8916 or via email at eawitson(o)rivcoeda.org for information regarding the Workshops.
2013 -2014 CDBG PROGRAM OVERVIEW
At this time, the County of Riverside will utilize a Priority Evaluation and Project
Rating System for all proposals. As part of the review and evaluation process, EDA
staff will review and evaluate all proposals utilizing the following checklist:
I. ACTIVITY EVALUATION
❑ Does the activity address an established need?
❑ Is the proposed activity eligible (24 CFR 570.201) under the CDBG program?
❑ Does the proposed activity meet one of the three broad National Objectives?
• Principally benefit low and moderate- income persons;
• Prevents or eliminates slum and blight; or
• Addresses an urgent need or problem in the community.
❑ Has the applicant provided sufficient explanation concerning their ability to
adequately and accurately document the benefit to low and moderate income
persons?
Cl Can the project be implemented and completed within a reasonable amount of
time (Public Service activities 1 year / all other activities 2 years maximum)?
❑ Has the applicant identified all the major tasks or components that will be
required in carrying out the activity? Are there any potential issues or concerns?
Cl Has the applicant provided a reasonable estimate of the resources necessary for
each component of the project, and has it developed a realistic budget that
reflects these resources? Are other sources of funds (leveraging) committed to
this project?
❑ Is the proposed budget for the CDBG- funded activity separate from other
activities undertaken by the applicant?
II. APPLICANT (ORGANIZATIONAL) EVALUATION
❑ Has the applicant ever undertaken the proposed activity before? What were the
results?
❑ Does the applicant have experience with CDBG or other Federal programs? Has
the applicant conducted a Single Audit (OMB A -133) within the last two years?
❑ Does the applicant and prospective staff understand the additional requirements
associated with Federal funding?
❑ Does the applicant have qualified staff for all the necessary functions associated
with the proposed activity? Is there adequate staff time available?
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❑ Does the applicant possess adequate administrative structures, management
systems, and policies & procedures?
❑ Does the applicant possess adequate financial stability? Will the applicant be
overly dependent upon CDBG funding?
Minimum Activity Funding:
In an effort to ensure effective, efficient, and appropriate allocation and use of CBDG
funds, the County may reject any proposed CDBG activity in an amount less than
$10,000. The only exceptions to this policy include, but are not limited to, traditionally
county -wide activities (city /county, multiple city, etc.) or a project or activity serving a
very remote location. These exceptions must be pre- approved by EDA prior to the
application submittal.
Leverage Funding:
Verification of at least FIVE percent matching funds must be provided prior to the date
of the grant awarded to the grantee. Funds used to match a previous CDBG grant may
not be used to match a subsequent grant award. Applications with zero leverage will be
disqualified. Leverage may include, but limited to Federal, State, local, private,
donations, in -kind, volunteer hours at $5.00 hour, etc.
Acquisition of Real Property / Displacement:
NOTE: Any organization considering the submittal of an application for CDBG funds for
a project that involves acquisition of real property and /or the displacement of tenants
must consult with the EDA rp [gr to submitting the application.
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_ I
MA USEONLY
PROPOSAL NUMBER REVIEWER
DOCUMENT STAMP DATE RECEIVED:
COUNTY OF RIVERSIDE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2013-2014
APPLICATION FORM
I. GENERAL INFORMATION:
Applying Entity or Agency: City of Lake Elsinore
Location: 130 S. Main Street
City: Lake Elsinore
Mailing Address: 130 S. Main Street
Telephone Number: 951- 674 -3124
Executive Director: Pat Kilroy, Director
E -mail: pkilroy @lake- elsinore.org
Program Manager: Justin Carlson, Management Analyst
Telephone Number: 951 - 674 -3124 ext -314
Address (If different from above):
Zip Code: 92530
Zip Code: 92530
Fax Number: 951- 471 -1418
E -mail: jcarlson @lake- elsinore.org
Grant Writer: Pat Kilroy, Director of Lake, Parks & Recreation Department
Telephone Number: 951-674-3124 ext -265 E -mail: pkilroy @lake - elsinore.org
II. ORGANIZATIONAL HISTORY: (This is applicable only if you are a non - profit organization)
Date Organization founded: 1888
Date Organization incorporated as a non - profit organization: NIA
Federal identification number: 95 -6000 -707
State identification number: 749 -02065
DUNS Number:
Number of paid staff: 60
Number of volunteers:
ATTACH. Current Board of Directors (Label as Attachment LA)
Articles of Incorporation and By -Laws (Label as Attachment LB)
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Ill. PROJECT ACTIVITY:
CDBG Funds Requested: $ 99,000'
(Total amount for the project only)
Where will the proposed activity occur (be specific as to the geographic scale of the
proposed activity)? If the project involves a new or existing facility, what is the
proposed service /benefit area for the facility? (Attachment H Project Activity)
❑ Countywide (check if project will serve multiple districts and /or cities)
City (ies): City of Lake Elsinore
Community (ies):
Regions:
Other:
What Supervisorial District does the activity occur within? District 1
NOTE: EDA will make the final determination of the appropriate service area of all proposals.
Check ONLY the applicable category your application represents.
❑ Real Property Acquisition ❑ Public Service ❑ Housing
❑ Rehabilitation /Preservation (please provide picture of structure)
❑✓ Public Facilities Improvements (construction)
❑ Other: (provide description)
IV. PROJECT NARRATIVE:
A. Name of Project: Senior Center Bus Stop ADA Accessible Walkway
Specific Location of Project tinctude street address: it a street address has not been assigned provide APN)
Street: 420 E. Lakeshore Drive
City: Lake Elsinore
APN:
Zip Code: 92530
'Attach maps of proposed project(s) location and service area.
E
B. Provide a detailed Project Description. The description should only address or
discuss the specific activities, services, or project that is to be assisted with
CDBG funds. If CDBG funds will assist the entire program or activity, then
provide a description of the entire program or activity. (Attach additional sheets
if necessary — Attachment 111 Project Description)
A bus stop on Lakeshore Drive that services seniors visiting the City's Senior Center is located at the top of a hill.
Many seniors and disabled citizens would benefit from the installation of a sidewalk that is constructed to
standards of the American Disabilities Act (ADA).
The project proposes to construct a concrete ADA accessible pathway that would have less than a 5% running
slope and 2% cross slope, as well as hand rails and lighting. In addition, the area surrounding the ADA sidewalk
would be landscaped. Drainage of on the slope would also be improved.
C. Provide a detailed description of the proposed use of the CDBG funds only (e.g.
client scholarships, purchase a specific piece of equipment, rent, supplies,
utilities, salaries, etc.):
The CDBG funds would be utilized to survey the area, prepare plans & specifications, perform project
management, grading, contract to construct a concrete sidewalk to ADA design standards, install handrails,
lighting, drainage improvements, irrigation and landscaping.
D. Outcomes and Performance Measures
Number of clients or units of service to be provided using CDBG funds during
the term of the grant: 54,000 visits annually
NOTE: This is based on the expected number of clients to be served if the County funds your
project for the requested amount.
Length of CDBG- funded activities or service (weeks, months, year):
Unduplicated number of clientsipersons projected to serve (e.g., 25 clients, 50
seniors):
Units of service (Example: 25 clients x 10 visits = 250 units of service):
Service will be provided to (check one or more):
❑ Men ❑ Women
❑ Children ❑ Men/Women
Range of children's ages:
❑ Men/Women /Children
0 Seniors
❑ Migrant Farm Workers
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❑ Families
Z Severely Disabled Adults
❑ Homeless
Number of beds of facility:
Anticipated number of "new" beds:
Length of stay (if residential facility): .
E. What are the goals and objectives of the project, service, or activity? How will
you measure and evaluate the success of the project to meet these goals and
objectives (measures should be both qualitative and quantitative)?
The goal of the project is to provide senior and disabled citizens with an ADA Accessible Pathway from the local
bus stop to the City's Senior Center.
F. Discuss how this project directly benefits low- and moderate- income residents.
The Senior Center is located in a disadvantaged community and provides an ADA Accessible Pathway from the
public transportation bus stop to the Senior Center.
G. Respond to A & B only if this application is for a public service project.
(a) Is this a NEW service provided by your agency? Yes ❑ No ❑
(b) If service is not new, will the existing public service activity level be
substantially increased or improved?
H. What methods will be used for community involvement to assure that all who
might benefit from the project are provided an opportunity to participate?
The bus stop is part of the Riverside Transit Authority's public transportation system and the City Senior Center
is open to all seniors in the community.
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What evidence is there of a long -term commitment to the proposal? Describe
how you plan to continue the work (project) after the CDBG funds are
expended?
The City's Senior Center has been in operation for over fifteen (15) years. The City of Lake Elsinore annually
budgets for the operation and maintenance of this Senior Center.
V. PROJECT BENEFIT:
All CDBG- funded activities must meet at least one of three National Objectives of the
CDBG program. Indicate the category of National Objective to be met by your activity:
CATEGORY 1: Benefit to low- moderate income persons (must be documented).
Please choose either subcategory A, B, or C.
A. Area Benefit:
The project or facility serves, or is available to, all persons located within an
area where at least 51% of the residents are low /moderate- income. This
determination is based upon 2000 Census data. If you need assistance in
determining the appropriate census data, please call EDA.
Census Tract and block group numbers:
CT 430.1 BG
CT BG
CT 430.6
BG
CT
BG
CT
BG
CT
BG
# Total population in Census Tract(s) / block group(s)
# Total low- moderate population in Census Tract(s) / block group(s)
B. Limited Clientele:
The project serves clientele that will provide documentation of their family size,
income, and ethnicity. Identify the procedure you currently have in place to
document that at least 51% of the clientele you serve are low- moderate income
persons.
8 '
W
C. Clientele presumed to be principally low- and moderate - income persons:
The following groups are presumed by HUD to meet this criterion. You will be
required to submit a certification from the client (s) that they fall into one of the
following presumed categories.
The activity will benefit (check one or more)
❑ Abused children
❑ Battered spouses
❑✓ Elderly persons
❑
v Severely disabled adults
❑ Homeless persons
❑ Illiterate adults
❑ Persons living with AIDS
❑ Migrant Farm workers
Describe your clientele to be served by the activity.
Senior and disabled citizens will be provided with an ADA Accessible Pathway from a public bus stop to the
Senior Center.
CATEGORY 2: Prevention or Elimination of Slums and Blight: The proposed project
or activity must directly benefit an identified slum and blighted area.
Is the project located in a Redevelopment Area? Yes ❑ No ❑
If yes, attach map of the area with the site highlighted, and provide the Redevelopment
Project Area (excerpts accepted) which documents the existence of slum /blight. Also,
document the specific redevelopment objectives pertaining to the proposed project.
(Label as Attachments: IV Category 2, Exhibit 1, 2, etc.) NOTE: this National
Objective Category must be approved by EDA in writing prior to the submittal of
your application.
CATEGORY 3: Documented Health or Safety Condition of Particular Urgency:
Condition shall have been of recent (18 months) origin and must be designated by the
Board of Supervisors. Provide documentation which demonstrates the health or safety
condition has existed within the previous 18 months. (Label as Attachments: V
Category 3, Exhibit 1, 2, etc.) NOTE. this ,National Objective Category must be
approved by EDA in writing prior to the submittal of your application.
FINANCIAL INFORMATION:
A. Proposed Project Budget
Complete the following annual program budget to begin July 1, 2013. If your proposed
CDBG- funded activity will start a date other than July 1, 2013, please indicate starting
date. If these budget line items are not applicable to your activity, please attach an
appropriate budget. Provide total Budget information and distribution of CDBG funds in
the proposed budget.
9
The budgeted items are for the activity for which you are requesting CDBG funding - not
for the budget of the entire organization or agency.
(EXAMPLE: The Valley Senior Center is requesting funding of a new Senior Nutritional
Program. The total cost of the program is $15,000. A total of $10,000 in CDBG funds is
being requested for operating expenses associated with the proposed activity. Other non-
CDBG funding will be used to pay pick -up the remaining costs for the program).
TOTAL ACTIVITY/
PROJECT BUDGET CDBG FUNDS
(Include CDBG Funds) REQUESTED
I. Personnel
A. Salaries & Wages
$
$
B. Fringe Benefits
$
$
C. Consultants & Contract Services
$ 20000
$ 10000
SUB -TOTAL
$ 20000
$ 10000
II. Non - Personnel
A. Space Costs
$
$
B. Rental, Lease or Purchase of
Equipment
$
$
C. Consumable Supplies
$
$
D. Travel
$
$
E. Telephone
$
$
F. Other Costs
$
$
SUB - TOTAL:
$ 0
$ 0
III. Architectural /Engineering Design
$ 20000
$ 20000
IV. Acquisition of Real Property
$
$
V. Construction /Rehabilitation
$ 65000
$ 65000
VI. Indirect Costs
$ 4000
$ 4000
TOTAL:
$ 109,000
$ 99,000
a
B. Leveraging
Identify other funding sources (commitments or applications) from other sources to
assist in the implementation this activity. Attach current evidence of commitment
(Attachment VI -A, Exhibits 1, 2, etc.). If commitments are pending, indicate amount
requested and attach documentation regarding previous year's funding.
Funding
Source
Amount
Requested
Date
Available
Type of
Commitment
Developer Impact Fees
$10,000
July 2013
General Fund Budget
C. Provide a summary by line item of your organization's previous year's income
and expense statement (Attachment VI -8, Exhibits 1, 2, etc.).
See Attachment.
D. If this project benefits residents of more than one community or jurisdiction,
have requests been submitted to those other jurisdictions? Yes ❑ No W]
If yes, identify sources and indicate outcome.
If no, please explain
E. Was this project previously funded with CDBG funds? Yes ❑ No ❑
If yes, when?
Is this activity a continuation of a previously funded (CDBG) project? Yes ❑ No 2
If yes, explain:
VII. MANAGEMENT CAPACITY:
A. Describe your organization's experience in managing and operating project or
activities funded with CDBG or other Federal funds. Include within the
description a resource list (partnerships) in addition to the source and
commitment of funds for the operation and maintenance of the program.
Source
Activity
Year
Allocation
Amount
Expended
State Park Bond
Park Renovation
2006 -2007
$300,000
$300,000
CDBG
Play Equipment
2007 -2008
$131,000
$131,000
B. Management Systems
Does your organization have written and adopted management systems (i.e.,
policies and procedures) including personnel, procurement, property
management, record keeping, financial management, etc.?
Yes, the City's management system consists of a City Manager, elected Treasurer, Director of Administrative
Services, Finance Division, Human Resources Division and City Clerk.
C. Capacity
Please provide the names and qualifications of the person(s) that will be
primarily responsible for the implementation and completion of the proposed
project. Provide a detailed organizational chart (Attachment VII -A, Exhibits 1, 2,
etc.).
Pat Kilroy, Director of Lake, Parks & Recreation Department has 18 years of experience with successful
implementation of programs and construction projects.
See Attachment for Organizational Chart.
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D. Should the applying entity be awarded CDBG funds, please identify the
primary project objectives and goals using an Estimated Timeline for Project
Implementation:
OBJECTIVE
START DATE
COMPLETION DATE
Survey 8 Design
July 2013
August 2013
Prepare Public Bid Process
September 2013
December 2013
Start Construction
February 2014
May 2014
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APPLICATION CERTIFICATION
Undersigned hereby certifies that (initial after reading each statement and sign the document):
�"/.Q 1. The information contained in the project application is complete and accurate.
4ri`J The applicant agrees to comply with all Federal and County policies and requirements
imposed on the project funded in full or part by the CDBG program.
The applicant acknowledges that the Federal assistance made available through the
CDBG program funding will not be used to substantially reduce prior levels of local, (NON -
CDBG) financial support for community development activities.
��L/z l 4. The applicant fully understands that any facility built or equipment purchased with
I'�''//----'' CDBG funds shall be maintained and /or operated for the approved use throughout its
economic life.
5. If CDBG funds are approved, the applicant acknowledges that sufficient funds are
available or will be available to complete the project as described within a reasonable
timeframe.
447 6. On behalf of the applying organization, I have obtained authorization to submit this
application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or
written Board Approval signed by the Board President).
DATE:
Signature:
Print Name/TItlE
Authorized Rep
14
Applicant's Check -list:
The following required documents listed below have been attached. Any missing documentation
to the application will be cause for the application to be reviewed as INELIGIBLE.
Yes
NO
ATTACHMENT
❑
❑,
1.
Board of Directors
❑
❑(
2.
Articles of Incorporation and Bylaws
✓
❑
❑
3.
Project Activity Map
❑
21
4.
Project Description
❑
Z
5.
Project Benefit, Category 2. Slum Blight Documentation
❑
❑r
6.
Project Benefit, Category 3, Urgency
❑
El
7.
Leveraging
❑�
❑
8.
Income and Expense Statement
❑✓
❑
9.
Management Capacity
Q
❑
10.
Board Written Authorization approving submission of application
15
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Attachment VII -A
City of Lake Elsinore Exhibit 1
Lake, Parks, and Recreation Department
Organizational Chart
951 - 674 -3124