HomeMy WebLinkAboutItem No. 35CITY OF LAKE ELSINORE
REPORT TO CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: RON MOLENDYK, CITY MANAGER
DATE: MAY 25, 1993
SUBJECT: OKTOBERFEST '93
BACKGROUND
The Lake Elsinore Valley Chamber of Commerce has been approached
by O'Connor Foods for utilization of the Rodeo Grounds to stage a
yearly German Oktoberfest'.
The event will include a circus style -tent with 1,800 person
capacity, tables, chairs, stage /dancing area, food stands, beer
stands, and entertainment /merchandise booth areas. An Om Pa Pa
band direct from Germany will provide the main entertainment.
O'Connor Foods has been presenting Oktoberfest events for the past
six years in Torrance, Huntington Beach, and Big Bear Lake.
O'Connor Foods stages the events in their entirety meeting all
codes, conditions, and security requests as mandated by each city.
DISCUSSION
The Chamber of Commerce has extended an invitation to the City to
be involved in the event as a cosponsor as .a "good neighbor"
gesture and will split, the Chamber's guaranteed 6% of the gross
receipts with the City.
The event will be held every Thursday,.Friday, and Saturday night
from 6:00. p.m. to 1:00 a.m. -beginning Thursday, September 30th
through Saturday, October 30, 1993. O'Connor Foods has projected
between 15,000 - 27,000 people will attend this event over the
fifteen day period. The Chamber would like to have the City share
the cost in providing some local advertising of this event.
FISCAL IMPACT
Unknown at this time. Staff would see no more than $1,000 being
utilized to promote the event locally.
It is recommended the Mayor and the City Council accept the
Chamber invitation as a cosponsor of the event, share in some
advertising cost with the Chamber, and direct staff to sit down
with the Chamber to establish an advertising budget for the event
that is sensitive to the City's current budget status and
limitations.
PREPARED BY: David W. Sapp, Community Services Director
APPROVED BY:
APPROVED FOR
AGENDA LISTING:
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Lake Elsinore
Oktoberfe st '93
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k Sponsored By
The Lake Elsinore-
Chamber of Commerce .
Promoted B
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i O'Connor Foods
v.36
O'Connor Foods
7561 Center Ave. 0 42
Huntington Beach, CA 92647
(.714) 894 -8937
Proposal
�] O'Connor foods proposes to stage.a yearly German Oktoberrest
event in the area of the City of Lake Elsinore.
a The event will include a giraus et�+le tent with an 1800
person capacity, tables, stage /dancing area, food stands,
beer stands: and entertainment merchandise booth areas. An Om
�) Pa Pa band direct from Germany will provide• our main
entertainment.
'! The preferred site for this event is the Chamber's rodeo
�± grounds. This site will more than handle
f attandanrw incl.nding parking. the expected
O'Connor Foods will abide by -all city, County and-etate
.j
regulations, laws and recommendatima -,
Company Background and Bzparience
O�Oenner reeds has b.nen prea�ebing,01[beberD�esb events Eor thu
i!• last six years. The, combined expertise of food and
beverage /banquet operations and orowd /law enforcement
control of the company prinoipals has provided for six years
of trouble free
operations.
O'Connor Foods ourtokitly is Carr
yying one miiliou.dallers in
liability insurance. A certi£ioa
named insured.
to of Insurance will be
Provided* Property owners' and /or city will be additional
OktcberFest Prcrjeatioae
There are currently only three OktoberFast events
Couthern California areal GI in the
Bear s, Duntiaetae Daaah and Die
throughout the AMonthhofeOctob rB W�efiteidoth full
ewbnl. ��,yb�
very popular with southern Californians. we expect between
15,000 to 271,000 persons to attend -this ev
fifteen day period. -
ent over the
We are expecting. a ticket average of a
Person.' Our t least $ 30.00 per
gross sales are expected to be
4501000.00 to 810,000,00: between $
Luc /7. �l,Soo Lo.o Gi a7 coo.
r, /00 ;J,y� y8, 600. c .
I
-- 1IV.
O'Connor Foods
7561 Center Ave. # 42
Huntington Beach, CA 92647
(714) 894 -8937
security
riay Ub yd 14:23 f'.06
It is the understanding of this project that a proper
security group is utilized during the event to guarantee the
safety of our customers and employees, and to ensure that we
will.be.weloome into.the community next year.
we will hire ten to fifteen "bouncer° type security staff
members per night to provide a high profile of control. we
will also hire four Off -duty police officers per night to
oversee all security activities. All security staff members
are provided with communications and clearly, identifiable
clothing.
If f-a security activity occurs, four security staff members
are dispatched to swax-m. the area. One of our off -duty
Police officers is also dispatched to supervise the activity
and to make the proper disposition discussion. Years of
nrnwd control experionoo hao proven this t6chniyub Lv 1Le
highly successful without incident.
We will welcome the local police agency into the event by
having them provide reserve officers to patrol the event.
This will help us in identifying local "people "problems and
allow Lhe police department 'to evaluate our security
operations.
our seourity concerns'
are as,follows=
1) IntOXicatod fthavior
2) Crowd Control '
3) Perimeter Control
4) Money run safety
5) Customer Theft control
6)- Parking Lot safety
our Ticket /Entrance security staff will enforce the
following entrance rules="
1) No. gang colors or dress
2) No intoxicated persons
3) No "biker" dress
4) No minors allowed
5) Ejection of any obviously
6) All customers are•eubjeot
intoxicated persons
to search
.4 - :--
TFI Nn.
MAW 06,93 14:301 P.04
O'Connor Foods
7561 Center'Ave. f 42
Huntingt0h Deach, CA 92647
t ( 714 ) 8914 -8937
event Operations'
The event will be held every Thursday, Friday and Saturday,
" 0opp, to 1900am beginning Thursday, September 30th through
Saturday, October 30th 1993.
One of our major concerns is the need for a disignated
driver program. We will be working with local hotels. to
i shuttle patrons to and from the event. He will promote the
f. "Non Arinkipg and Driving" issue throughout the event.
Proposal to the Chamber
O'Connor Foods will stage the event in We entirety. We
ask the Chamber- to provide .all city, county and state
POMIte fflla /or liawnees. U'Connor Foods and the Chamber
will work together to satisfy all city requirements.
O'Connor Foods will guarentee 6% of gross rociepte to the
Chamber for it's sponsorship.
A quick response from the Chamber is neccessary for O'Connor
Foods to secure the band from Germany which is the major
draw of the event.
This proposal has been prepared by O'Connor Foods;
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dY }►• O'Connor C J. $Owen
04/02/93
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