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HomeMy WebLinkAboutItem No.SA1ASPECIAL JOINT CITY COUNCIL /REDEVELOPMENT;AGENCY MEETING CITY OF LAKE ELSINORE 31315 CEANEY'STREET LAKE ELSINORE, CALIFORNIA TRIIRSDAY, JUNE 3, 1993 fti #AAA#!## AAA !#R #AAAA#fA••AttiAAAtttAAlllf lffAAAtfAAAtt #RA!!R # #• The Joint Study Session was called to order at 3:04 p.m. by Mayor Washburn: PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Washburn F%3ii •� � PRESENT: COUNCILMEMBERS: ALONGI, CHERVENY, DOMINGUEZ, WINKLER, WASHBURN ABSENT: NONE Also present were: City Manager Molendyk, Administrative Services Director Boone, City Treasurer Pape and City Clerk Kasad. BUSINESS ITEMS City Manager Molendyk indicated that the first item on the agenda was the lake and then an overview of the budget_ He recommended that an overview of the budget be provided today and.then return for an additional workshop to answer any questions after the Council has had an opportunity to study the budget. 1. Lake /Administration. City Manager Molendyk noted that the lake is full and a great summer was anticipated, however now there is concern with the major algae bloom. He indicated that it had not yet impacted the number of visitors to the Lake, however that might be anticipated. He further indicated that the algae problem was starting to be noticed for approximately the last two weeks and over the weekend became emerald green. He reminded the Council that the State still.has jurisdiction over the lake, however they currently feel they have no. responsibility for treating the water. He noted that Lake Perris uses copper sulfate and the same consideration would be requested for Lake Elsinore. He indicated that he understood that the Councilts hopes would be to-try and do something. Manager of Special Projects Watenpaugh. indicated that for approximately the last week and a half .to two weeks he had been talking with a variety _ of - different people from state parks to water resources and also to Mr. Bollington from Bac- Terra. He further indicated that he had ,put together prior test results and there appears to be two options; only one in terms..of an option that would even be acceptable or even be AGENDA ITEM NO..�1�� PAVE 1 - O` `--_ PAGE TWO - JOINT STUDY SESSION NINUTEB - JUNE 3# 1993 considered acceptable by the Council would be that Lake Perris does get treated with copper sulfate; however they do not treat the entire lake at one time, they treat a small area and they don't go to the shores, they have a mixture. Their biologist that does the mixture gave me some estimates and some costs. He explained that in order to do this type of application there is a detailed process to go through with Fish and Game because copper sulfate tends to neuter or do away with all vegetation and eventually could kill fish, but it will make the lake clean and pretty. This would have to be done almost on a monthly basis, at an estimate of about $180,000 year and that in essence would eliminate any fishing in the lake and it would be an ongoing expense, it wouldn't be a once a year charge. Bac- Terra, was used for a test project around the perimeter of the lake and a small section of the state park where they sprayed to get rid of the odor and it did work, and it was non - harmful to marine life and plant life. He noted that it could be put it in the water, while continuing to allow water skiing, fishing, swimming; and it basically competes for the fungi, goes after the phosphates, takes away the fungi from the algae, returns and absolves oxygen to the water. It is therefore, good for the fish, good for the plant life and also neutralizes the sulfates. He indicated that it cleans up the lake and would take anywhere from three to six weeks for it to take full effect. He indicated that the effectiveness would continue as long as the food chain lasts and there are phosphates in water to allow it to continue to multiply. He explained that the next step would be to stock the lake with fish and establish proper ecosystems to balance the food chain. He further explained that the annual maintenance dose might be one -tenth the amount needed initially. He indicated that the cost for Bac -Terra would be approximately $400,000 for the mass treatment, which would be recommended because any other application would be hit and miss. He commented that the Bac -Terra would be the best choice of those options available with the one time mass treatment followed by annual maintenance of about $30,000 to 40,000 a per year depending upon whether the ecosystem is properly balanced. Councilman Winkler inquired whether the figure presented was just for this treatment or if it included stocking the lake with fish. Mr. Watenpaugh clarified that the estimated cost for the treatment was $400,000 and to stock the lake with fish depending on size and volume of fish it could cost an additional $100 to $400 per surface acre. He explained that the costs could potentially range from $300,000 to over $1 million if stocking the lake is also contemplated. Councilman Alongi asked if anyone had talked with Elsinore Valley to see what kind of algae is present. Mr. Watenpaugh indicated that he had spoken with Mr. Laughlin, General Manager and they used Bac -Terra themselves in their treatment plants and sewer lines to get rid of odor and break down the solids and his comments were positive. Mayor Washburn summarized the options for treatment as presented by Mr. Watenpaugh being copper sulfate or Bac- Terra. Mr. Watenpaugh confirmed that these are the two methods used most often, however in smaller lakes a variety of other A,3ENrV5 ITEM NO. ' 2'',,. PAGE THREE - JOINT STUDY SESSION MINUTES - JUNE 3# 1993 approaches are being used. He noted "that the biggest problem with Lake Elsinore is the lack of natural inflow, outflow and circulation. Mayor Washburn commented that.with either short term or long term solutions there will be some level of constant maintenance required., He stressed the need for a comprehensive maintenance plan. Mr. Watenpaugh explained that the,.-experts say. that once the outflow is finished it will be a matter of balancing the fish population with the food.chain, which will eventually allow the eco- system to balance.. He further explained that such of the current algae problem is due to the heavy, rains which brought surface.rua -offs with high levels of sulfates. Mayor Pro Tim Dominguez question the stocking of fish and whether the City was responsible for that cost. City Manager Molendyk confirmed that the City will be responsible with the assumption of the Lake and it`s "management. He explained that in order, to balance the lake a different type of fish is needed than would regularly be stocked..` Mayor, Pro Tem Dominguez inquired whether there would be any fish through the State system." Mr. Molendyk indicated that there would be some through the. State, however if the City goes through the State they ,then control everything that goes into the lake. He further indicated that if the City goes through a private company,. then :it can set its own fishing license regulations and charge its own fees; while if the State handles it,. they control. everything in, relation to treatment and stocking of the Lake. Mayor Washburn noted that the City : will ' end -up controlling the.fish based ,upon the environmental studies based upon a'balanced lake. Mayor Pro,.Tem Dominguez questioned the impact of the outflow channel.on, this process. Mayor Washburn indicated that it would, help f lush .the system: when there are rains. "City Manager Molendyk clarified that the " only benefit will be when the level reaches 1255 or 1256 allowing for some to run off, however there will still be.no circulation below that level. Mayor Pro Tem Dominguez inquired'whether,this algae was caused by. the plant life "which is now under water'and deteriorating. Mr. Molendyk indicated that" to date 'that has not been the conclusion. He also indicated that there would be another test in July by Black & Veatch to test the sediment content and the reactions. He noted that to date:a' reason for this extreme algae bloom has not been pinpointed. Mayor Pro Tem. Dominguez noted that in his observation when the water did not reach the plant life there was not the-problem of�'a green lake; however when the water got, out. to the shoreline and covered the plants, the lake started to get the algae.,, Councilwoman Cherveny inquired whether previous comments about stocking and licensing fees indicated that the „City- intended to make the ,lake a private lake. City ,Manager .Molendyk clarified that staff was looking at the ability to operate as an !'enterprise” or-revenue generating program and the City could impose a $2..00 fishing fee that would go to the City rather than. Fish and. Game. Councilwoman Cherveny inquired .whether this fee would be added onto the fishing license fees F r PAGE FOUR - JOINT STUDY SESSION MINUTES - JUNE 3#, 1993 charged by the State. Mr. Molendyk confirmed this was the intent. Mayor Washburn stressed that this would only.be done if the City did the stocking of the fish. Councilwoman Cherveny-inquired whether this consideration of treating the algae was an area of the City's responsibility, in.that the water district would have the responsibility for maintaining the quality of the water in the lake: Mr. Molendyk explained that it was being brought to the Council first, because generally the County or State'agencies would say they don't have the-money, or won't do anything. He noted that another agency indicated that the water is more nutritious for irrigation as it is, however they have no responsibility for the body of water.for recreation. Councilwoman Cherveny inquired whether the City has authorization via the contract to tamper with the quality of the water. City Manager Molendyk indicated that as a first step the City has not been told by the State that they will not allow the City to do anything. The next step is to find out how far-the Council wants to go and that is primarily a financial question. Manager of Special Projects Watenpaugh indicated that he had reviewed the operation agreement and the Water District has an obligation to ensure that any water they import into" the lake meets body contact standards. He clarified that the water in the lake currently is acceptable for body contact, it is not contaminated and the agreement does not stipulate they are responsible.to filter the green out so that it will be recreationally appealing. Councilwoman Cherveny inquired whether there was anything to preclude the City from filtering it out._ Mr. Watenpaugh indicated there was not. . ._ . Councilwoman Cherveny inquired whether they would say the City could not put copper sulfate in and kill everything. Mayor Washburn indicated that the City is not supposed to degrade the water, however Lake Mathews and other lakes do it all of the time and it doesn't kill all of the fish. Councilwoman Cherveny further inquired whether the Water District can keep the City from using copper sulfate. Mr. Watenpaugh indicated that it would require Fish and Game approval because they still control the quality at present. He noted that Bac -Terra has been approved for this.purpose. I City Manager Molendyk clarified that the City would coordinate with the Water District and obtain necessary permits from the State. He indicated that potentially they could be asked to participate financially or in the maintenance process. He stressed the dramatic increase of algae over the last weekend, which was the reason for bringing it before the Council at a Special Meeting. Mayor Washburn questioned the use of copper sulfate, how quickly, it would work and how long it would last. Mr. Watenpaugh indicated that through his discussions he was told it would work quickly, however it would take three to" six weeks to receive approval to proceed. Mayor Washburn inquired whether this would be prior to the transfer or after the transfer. Mr. Watenpaugh.indicated that it would not matter, because a permit would' still be-required. He stressed that Bac -Terra had already been approved based on the test project last year. AC?7N-)A ITEM NO. PAGE FIVE - JOINT STUDY SESSION MINUTES - JUNE 30 1993 City Manager Molendyk indicated that Lake Perris is treated with copper sulfate and it is applied through the department of water resources at no charge. He questioned why the State would not approve the same treatment for Lake Elsinore, even with its down side. He questioned the estimated cost for the Bac- Terra. Mayor Washburn noted the impact of the current situation on tourism and indicated that he has already heard of boaters reconsidering use of the lake. Mr. Watenpaugh advised that last weekend, Memorial Day, there were 500 boats on the lake Saturday, 650 boats on Sunday and 300 on Monday, however the condition did change drastically between Friday and Monday. Mayor Washburn commented that action is definitely needed, but expressed caution with the $400,000 figure. He stressed the need to evaluate the alternatives and proceed. Manager of Special Projects Watenpaugh -clarified that while copper sulfate is used in Lake Perris and - other,.it is generally used on only portions of the-lakes. Mayor Washburn inquired whether this would be adequate to get by. Mr. Watenpaugh indicated that it would not change the color of the Lake and while the areas treated would be clear for a while it would be subject to repeated inundation. John Bollington indicated -that he has spoken with the Department of Water Resources previously and the reason they have not supported treatment of this lake is that it is not filled with potable /useable water like Lake Mathews or Lake Perris. Mayor Washburn inquired whether this was as drinking water and irrigation water. Mr. Bollington confirmed. Councilwoman Cherveny indicated that in talking to the Water District Boardmembers, there was a comment that they were taking a sample. Mayor Washburn indicated that this has been monitored for quite a while. Councilwoman Cherveny indicated that a sample was taken either yesterday or today to determine the type of algae. She inquired whether it would eventually die out naturally or if it was permanent. Mayor Washburn questioned the scenario the algae will follow. Mr. Watenpaugh indicated that it.would continue to replenish itself. Mr: Bollington indicated that algae is like any other plant life, it' needs nitrogen and phosphorus. As long as there is a presence of nitrogen and phosphorus in the water source, the possibility of recurrence of algae is going to exist. The type of algae . that has been seen here, although he did not know the exact type, appears to be a single cell algae; single cell algae needs frequent water treatment. He expressed confidence with the ability to correct this particular problem. He indicated that generally this kind of algae growth is caused by a tremendous amount of nutrients available in the water. It is from nutrient overload and the only way to rid that situation is to get rid of the nutrients, which must be eaten by some microorganisms in the present and later augmented for the fish and other life to survive. He stressed that based on the volumes that are present and the type of algae that is there he would say that the nutrient overload is extraordinary. PAGE SIX - JOINT STUDY SESSION MINUTES - JUNE 3, 1993 Mayor Washburn questioned the point of source and whether there is any chance that it is coming from upstream origins. He noted the treatment plant upstream and questioned whether they discharge into this flow. Mr. Watenpaugh advised that the indication of the biologist is that there is a point source that spreads surface runoff and part of the blame is the fact that we still do have a large amount of septic systems and through heavy rains and saturation that is a portion and part of it is the surface runoff from the streets and the automobile fluids. Mayor Washburn questioned the one time application, Mr. Bollington indicated that it would take four to six weeks depending on how much labor is brought in, however that time could be shortened if time is a factor. Mayor Washburn inquired how long the treatment would last. Mr. Bollington explained that what will happen as it takes care of the nutrients and out competes the algae for phosphorus, it will then drop its nutrients in the bottom of the lake. Microorganisms take effect once the bacteria follows the food into the bottom of the lake, which will be of residual value and will continue eating as long as there is.food. In those areas where the water is clean, there is nothing left for them to eat and the water will become clear. He further explained that the reason they don't re -treat the same amount each time is because there is residual value. The exact amount of any re- treatment is really more of a condition of how many solvents and oils are washing in to it. Councilman Alongi inquired whether the water behind the levee would also be treated or if it will just flow into it. Mr. Bollington indicated that would depend on how the water feeds and how quickly it could be expected to evaporate away. He detailed the application and indicated that it would not necessarily be carried to every area of the lake. Councilman Alongi inquired how it would work itself behind the levee, because it would not evaporate by the time the lake is treated. He assumed that if the pipe was closed off under the levee, then it would only be necessary to treat the lake itself. He further questioned treatment of the inlet channel. Mr. Watenpaugh indicated that some would most likely spread back into it as the bacteria follows the fungi. Mayor Washburn questioned the reason for the high cost estimate. Mr. Bollington indicated that it was really, not expensive, however a large quantity'is needed because of the size of the lake. He noted that it will need a combination of bacteria from the over.102 types; and in order to keep them alive and protect their ability to digest this contamination it takes a certain volume. He explained that do to less would minimize the results. Councilman Winkler questioned another .study which was mentioned by Black 6 Veatch in July. City Manager Molendyk ,explained that this would be the final study and what they are doing is to take water samples every month, and test them for all of the minerals, nutrients, oxygen, etc.. They are doing one more to try to come up with some kind of conclusion as to what is causing the high algae content of the lake; such as a chemical imbalance of some kind that is holding certain PAGE SEVEN - JOINT STUDY SESSION MINUTES - JUNE 3v 1993 chemicals in. They are doing it now but will be contacting the City in July. Councilman Winkler questioned the impact of additional information in July.' City Manager Molendyk commented that the other question would be, if the community is to go through this expense, it was mentioned that we would want to have the correct amount of to help ecologically balance the lake. Also if this is done and not stocked with a certain variety of fish right afterward, are we also wasting money. Mayor Washburn suggested that based on the boating statistics to date, if there are 450 boats a week, with a one -time surcharge on year passes, the cost could be recouped in three months. He indicated that there might be a way to put that into the maintenance operation costs if the boaters feel improvement is occurring. He inquired what the scenario would be if nothing is done. Mr. Bollington indicated that the inflow of nutrients would be overloaded and a denser algae growth would occur. As it becomes more dense life will not be able to exist in the water because of the lack of oxygen. With that odors" will start occurring from bacteria, from sludge, and from dying fish. Mayor Pro Tem Dominguez inquired whether the use of the lake and motion from the boats would be of any assistance to the process. Mr. Bollington indicated that they would want agitation for the microorganisms to spread throughout the lake as quickly as possible. Mr. Dominguez inquired whether the motion alone could treat the situation. Mayor Washburn indicated that the motion alone will not change the current situation. Councilwoman Cherveny inquired whether the algae will eventually die out.. Mr. Bollington indicated that until the nutrient overload is stopped the algae will continue. Mayor Pro Tem Dominguez questioned the impact of the weather on the algae. Mr. Bollington indicated that the heat will speed up the growth process. Councilman Winkler inquired how long it would take to start following authorization. City Manager Molendyk inquired how fast it could be done with the right labor force. Mr. Bollington indicated that they treated a much smaller situation and were able to "crash" the algae 'in five days, but that is not known until the process begins and the impact is evaluated. Mayor Washburn inquired whether Mr. Bollington could guarantee that it does work and it goes into the bottom layers of the lake and continue to work. Mr. Bollington indicated that it would continue to eat as long as nutrients exist and this would continue into the lake bottom. Mayor Washburn further inquired if the application is done, whether the maintenance program would be to add more microbes every,few months. Mr. Bollington indicated that he would recommend treating every year before the hot season. Councilwoman Cherveny inquired whether treating at this time IPA PAGE EIGHT - JOINT STUDY SESSION MINUTES - JUNE 3# 1993 would inhibit the ability of Black & Veatch to determine the source with their test in July. Mayor Washburn indicated that his understanding is that the testing is ongoing and they have been proceeding for a number of months, and they are not looking for the point source of the problem as much as monitoring the chemicals and oxygen to establish a baseline to monitor new water and assure.that it is not degrading the rest of the water. Councilman Alongi inquired if the ground was exposed for quite a few years, would that build up ingredients that build up the algae. In other words the lake has been low for quite a few years and deposited with animal waste which is now under water, would that contribute to the problem. Mr. Bollington indicated that it certainly contributes to the nature of the floor of the lake to be able to absorb nutrients. He indicated that waste like that causes a. lot of sulfur buildup. Councilwoman Cherveny requested clarification as to whether portions of the lake would need to be closed in connection with the treatment. Mr. Bollington indicated that it was not necessary. He detailed the process for rebalancing the eco- system. Councilman Winkler inquired whether fish and game approval would still be necessary to start. City Manager Molendyk indicated that it would be necessary but had been done quickly on last year's test project. Mayor Pro Tem'Dominguez questioned the approval for use of copper sulfate in Lake Perris. Mr. Molendyk indicated that they have a blanket policy with the State which has already been approved and they are not required to obtain annual permits.. Mr. Dominguez inquired how long that process would take. Mr. Molendyk indicated he could find that out. MOVED BY WINKLER, SECONDED BY WASHBURN TO CONTINUE THIS ITEM TO TUESDAY NIGHT AND DIRECT STAFF TO CONTACT FISH AND GAME AND OBTAIN PARTIAL APPROVAL PENDING AUTHORIZATION. City Manager Molendyk noted that the Superintendent from State Parks was invited to attend this meeting but could not. He suggested that someone from State Parks be invited to Tuesday's meeting as well. Mayor Washburn concurred and suggested that meetings occur between now and Tuesday. City Manager Molendyk requested clarification from the City Attorney that based on the financing of this project it would be a legitimate expense for the money from the State. He suggested that this also be reviewed prior to Tuesday. Councilwoman Cherveny expressed concern with. spending the money before it is received. • Councilman Alongi inquired if the project is done now, where the money would come from. Councilman Winkler indicated that was the reason he wants to talk about it more on Tuesday night after discussing the budget more. •-.y T ti IV Il. LCA- PAGE NINE - JOINT STUDY SESSION MINUTES - JUNE 3# 1993 City Manager Molendyk clarified that he understood that staff is looking at making sure that necessary approvals, will, be given by Fish and Game on both programs. Council concurred that would be needed to review both alternatives. THE FOREGOING MOTION CARRIED BY UNANIMOUS VOTE. 2. 1993 -94 Fiscal Year Budaet. City Manager Molendyk explained the'proposed format of this workshop, noting that he would' go through the budget and explain where he thinks the process is. He further explained that all of the Council had indicated interest in specific projects and he wanted to put those items on the table as well. He indicated that this would be primarily the General Fund Budget but there would be some information on the Redevelopment Agency budget. City Manager Molendyk indicated that he had just received a notice of a hazardous waste spill from the Kentucky Fried Chicken on Riverside Drive, with raw - sewage and a horrible odor. People have complained of headaches and Captain Schmutz is considering evacuation" approximately one square block solely.because of the odor and the police department is now assisting with that operation., Mayor Washburn inquired whether it was a septic system. Mr. Molendyk indicated that was not known yet, but the fire captain has units on scene. city Manager Molendyk further indicated that they have now closed Kansas and Illinois Streets and have evacuated people temporarily until they figure out the problem. City Manager Molendyk noted that for the past three years the City has seen a reduction in revenues due to the recession, water moratorium and State budget balancing. He further noted that in the last 20 months, the City has lost approximately $2.8 million. He commented that because of the Economic Development Program, reduction in management staff positions and contracting workout, the City has been able to maintain service levels, but not at the desired professional level. 'He stressed that the Council is currently establishing policies for a community of 23,000, but in essence they are decisions affecting a community of "100,000. He advised that the budget as presented is` °balanced, noting if everything were rolled over it would put the City $200,000 out, but because of one time monies in the amount - of $263,000, it was possible to balance. Councilwoman Cherveny inquired whether this $263,000 was excess: Mr. Molendyk indicated that it was excess pulled over from the 1992 -93 budget to the 193 -94 budget. City Manager Molendyk suggested Council discussion of earmarking charities and community events they would want to -plan on supporting. He indicated that the Council budget includes money for community events including money for community relations and community services programs. The AGENID.4 ITEM NO �I'I PAGE TEN - JOINT STUDY SESSION MINUTES - JUNE 3# 1993 Planning Commission budget includes additional funds for training new members, an adjustment from $50 per meeting to $60 per meeting. The City.Attorney's budget remains nearly the same as 1992 -93. The City Clerk's budget includes $26,000 for the scheduled 1994 election. The City Manager's budget includes no changes, would suggest consideration of a public relations person like the water district and other agencies have. Also to be considered would be the potential for a full time person for Personnel. The Administrative Services Department requested an administrative secretary but that is not included. He explained that currently the typing and secretarial support for Administrative Services comes from the City Manager's Office. The Police, Department budget, based on interest from Council -started off allowing for one more black and white 365-days a year, with five additional officers and a cost of $618,000, however this budget presents the same level of services as 1992 -93 with an. addition $100,000 for overtime to schedule extra patrol. Also considered was the suggestion of using private security as an alternative to accommodate for the tight budget, however they would not have the same capability to arrest as Sheriff deputies. The intention is to recommend a sergeant,be brought on next year for lake enforcement to start gearing up. Patrol costs for the lake are anticipated to cost $1,000,000 plus operating costs of the lake. The Fire Department budget is at the same level of service for Station 10. The station at Machado and Lincoln is designed and ready to build, but the biggest problem is the $700,000 to staff the,new station. The fire engine cost is $150,000 and will take about nine months to order and receive; future revenue sources will need to be identified for :this use. The Public Services budget, in the Engineering Department, we have a skeleton of full -time staff, supplemented with consultants, to give us the flexibility to use consultants and contract employees. An additional part - time persons was considered for that department, but that is not part of the final recommendation. In the maintenance division working foreman positions were requested, one parks and one streets with some additional responsibilities that we have in those areas. Future services will require more new personnel because,we are looking at a year from now we might have McVickar park as a new park, the Tuscany Hills park is, new, and additional staff were added this year. We have a small park, soccer field, going in by Century Homes park and we will also be accepting,.this year, the median on Grand Avenue, Lincoln and next year we assume the beaches that will come with the lake. He noted that the City is accepting new streets and there is need for street maintenance personnel in the future as well as additional tree trimming. The Community Development budget consists of two major building and planning divisions that answer to the Assistant City Manager; the Planning Division, with the amount of work there are currently five employees in planning and a lot of people feel the economy is going to turn around in 1995. We should also be looking at advanced and regional planning. It is suggested that Building, and Code Enforcement, needs four people that would accommodate the level of service that we'd like to have and also give us seven day a week coverage, however, based upon the budget process we're down to half of what the officers needed and, ultimately, we would agree with council that we need additional staff that could Auth:iA i i is P; .... �. ._ PAO[ J' PAGE ELEVEN - JOINT STUDY SESSION MINUTES - JUNE 3, 1993 'give us better coverage. The Community Services Department budget this year included ,_a pilot program of $40,000 transferred from the police budget for the after school program, we've had an interest to continue that program, and it would cost $85,000. At this point, it is not allocated to continue because of the dollars, if the Council wanted to consider taking that money out of the overtime or some of the one -time dollars, that we'll be reviewing with the Council later, that is an option. Eleven part -time positions will be administered by the community services department next year for the boat launch facility on the lake and that's been financed through the lake enterprise account. The Lake Enterprise Account for 1993 -94 allows for part -time staff, water quality application, and a master plan study. City Manager Molendyk noted the need for additional revenue streams in the future. He further noted that the stadium has received Council approval of the design of construction of the stadium to open in April, 1994. This budget does not. cover operating costs for 1993 -94, in other words,.if.we.go forward with the stadium there is going to be expenses for security, built into that first three months of operation. That is not reflected, at this time, as our consultants have told us they feel they can bring a management consultant in to assist with that. Future economists•have, indicated that the economy is expected to start turning around in 1995, generally the city sees increased revenue in the proceeding, year, which would be 1996 -1997. This means at least two more years of hard times. Due to the economy, the status of the State budget in the next several years and any emergency unforeseen costs, we would •recommend that our current reserves be maintained. He indicated that in 1994 -95 we will be looking for new revenue from the third phase of the outlet center and the Elsinore city center - Walmart. e and the casino ordinance should be reviewed as it relates to revenue. Mr. Molendyk indicated that the Redevelopment Agency, based on the present obligations, funding, and tax increment commitments, and the loss of revenue to the State, no capital dollars would be available for the next five years. He detailed the projects already approved in addition to the Stadium. He also explained that it is necessary to allow the tax increment to build up in order to meet any future bond obligations after we've financed the stadium and we've financed the projects that have.been approved the last year. City Manager Molendyk commented on one time dollars in the amount of $500,000 and noted efforts to support approved Council programs with those funds. Councilwoman Cherveny inquired whether the $500,000 was City money or Redevelopment Agency money..: City. Manager Molendyk indicated that this was City money, and clarified the ability to balance the proposed budget at $9,000,000 general fund. He noted that the additional positions requested by the departments would require another $1,910,000. The department projections for capital outlay for trucks, replacement of cars and facilities, is $864,900. The $500,000 is from the Pardee Assessment District and the settlement of the last three years booking fees. AGENDA ITEM NO. ' , C"• PAGE TWELVE - JOINT STUDY SESSION MINUTES - JUNE 3, 1993 Mayor Washburn noted that without the Public Financing Authority and the Marks Roos arrangement, the City would not be getting the one -time money from Pardee. City Manager Molendyk noted the staffing levels which were 69 City employees in 1990 -91 down to 55.5 employees in 1993 -94. The population in 1990 -91 was 15,900, up to 23,000 in 1993 -94. He stressed that the City has less employees and the pressure of the growing community is beginning to be felt. He pointed out that the Sheriff's Contract in 1986 was for 14,2000 contractual hours and is currently 36,000 hours or 16 deputies and 4 target team members, a crime prevention officer, and four community service officers. He further pointed out that the administrative support to those 25 officers include the Captain, 1 lieutenant, 4 sergeants, 1 evidence officer, a secretary, and 7 dispatchers for a total of 46 positions. Councilwoman Cherveny inquired if this was 46 positions in addition to the 25 officers. City Manager Molendyk clarified that it was 46 positions total. Councilman Alongi inquired how many of the 25 positions are actually in the street. Captain Daniel indicated that all of those were on the street, although not all at one time. Councilman Alongi questioned how many of the 25 are on the street at any one time. Captain Daniell. indicated that it varies depending on the shift, but basically there are eight a day on the street. Councilwoman Cherveny requested clarification as to whether there were eight on per shift. Captain Daniel clarified that there were not, but that did not include the community service officers. Councilwoman Cherveny questioned the number of shifts. Mayor Washburn indicated that there are three shifts. City Manager Molendyk clarified that there are four cars. Councilman Alongi inquired whether the eight per day would include the sergeant.- Captain Daniel advised that it did not, as those positions are supplemental to the contract hours. City Manager Molendyk detailed the staffing costs, capital outlay and historical general funds revenue sources. Councilwoman Cherveny requested a breakdown of sources of sales tax. Mr. Molendyk indicated that it was not in this packet. City Manager Molendyk presented the suggestions for the $500,000, stressing that it is one -time money and it won't be there next year. He noted the tendency to bring on a new project and whether it be a new community center, boat launch, historical building, or whatever, to fix it up within the following year, but we have to worry about where you get the money to maintain it. Councilwoman Cherveny indicated she would like to be..able to look the budget over and -be able to digest prior to any additional detail. Councilman Winkler commented that we have never designated money for charity groups before, other than the CDBG funds. City Manager Molendyk explained that because of the criteria AGENDA, !TE-M NO. I ; a PAGE. Oi=�,Z PAGE THIRTEEN - JOINT STUDY 8E88ION MINUTES r JUNG, -3 #,1993, for CDBG funds this year it. was suggested that money be set aside in the general fund. Councilwoman Cherveny inquired whether there was - somewhere in the budget where we've allocated money for the parades and all those little things that end up never being a budgeted item but are. always contributed to., City ;Manager Molendyk indicated that this was included . under the Community Promotions in the Council budget in the,amount of $10,000: Mayor Washburn noted . that when LEMA was set up it was not meant to continue forever and advised that.recent discussions have questioned when it will go away,' which. could be when the - federal project is signed off. or whenever the outflow channel is completed. The annual allocation and its fluctuations were discussed for information. . Councilwoman Cherveny inquired whether the $10,000. for Community Promotions was adequate for the items addressed. Administrative Services Director Boone indicated that it remains virtually the same every year. -' Councilman Alongi indicated that,he thought we were going to come up with a list of those items to be' supported. Councilwoman - Cherveny ,inquired ,whether this should :list specifically what to support. Councilman Alongi suggested that it should be done that way to make it easier and let the organizations know what they are getting up front. City Manager Molendyk indicated that the $12,000.is part -time receptionist /clerical support to the Council.,. Councilwoman Cherveny indicated that the position could be. deleted, and inquired whether the Council could -live , without the position. Councilman Alongi questioned the function of this position. City'Clerk Kasad. clarified that she is'the receptionist and handles phones for the Council, and provides backup on filing and routine clerical items. Councilman Alongi inquired how it was handled previously. City Manager Molendyk indicated the position was created when Council discussed having regular office hours and it was created because the Deputy City Clerk position had been split between the City Clerk's Office and'Building. City Clerk Kasad clarified that'the need would depend on the number, of hours. Council might need clerical support.. - Councilman Alongi. inquired if, it would be possible to establish a certain amount of money for each event regardless of what happens., City Manager.Molendyk indicated that would be fine if the Council so desires. Councilwoman Cherveny inquired whether Winterfest and fourth of July have separate budgets. City Manager Molendyk indicated they are funded under. Community Services Department. Administrative Services Director Boone detailed the traditional resources for.capital projects. Councilman Winkler inquired,what the library CIP fund is. Mr. Boone indicated that it was approximately $115 per unit A3E ":U,C STEB/, NO. _Lar� FACE, J- i 0 PAGE POURTEEN - JOINT STUDY SESSION MINUTES -`JUNE 3, 1993 from the new development for future library facilities and the current balance is about $175,000. Councilwoman Cherveny questioned the total revenue. City Manager Molendyk indicated that it was detailed on page 1'and explained the total expendable funds. Public Services Director Tecca detailed the proposed capital projects .including the curb, gutter, sidewalk replacement program; street improvements, Machado /Lincoln traffic signal, and the Mission Trail /Corydon traffic signal. Councilwoman Cherveny ,inquired what happened to the Ortega /Grand Traffic Signal. Mr. Tecca indicated that was a state highway and the City has requested a signal many times; however the state does not .yet feel it is warranted. Mayor Washburn indicated that he thought that this had 'been previously budgeted. Mayor Pro Tem Dominguez indicated it was taken out. Mayor Pro Tem Dominguez inquired whether the County was ready to go on the Mission Trail /Corydon traffic signal. Mr. Tecca indicated that they are ready to proceed and the contract should'be awarded by the end of June. Public Services Director Tecca continued to detail the capital projects .planned including the 'Decontamination Study for Main /Sulphur; Miscellaneous Drainage" Improvements; and the MPB Reconnaisance Survey to determine `ground water contaminants. Mayor Washburn inquired' if this 'suivey would help in determining the cause 'of the problem with the lake.. Mr. Tecca indicated that it should, however it was"important to remember that the watershed area for Lake Elsinore is 750 square miles. Councilwoman Cherveny inquired if this had been done last year also. Mr. Tecca indicated it had not, but it had been-carried over. Mr. Tecca further detailed projects -such as the 'Senior Center Improvements, and Yarborough Park Improvements. Councilman Alongi questioned the retaining wall at the Senior Center. City Manager Molendyk explained this request'viich was proposed to-help prevent runoff. Councilman Alongi questioned the ability to transfer any excess allocation back to curbs and gutters. Mr. Tecca indicated it could not be transferred as it is park.money and restricted to parks. City Manager Molendyk commented on the lighting and landscaping district, noting an attempt this year not to increase the landscaping and lighting district charges at all because of the economy, in spite of new responsibilities. Councilwoman Cherveny questioned page 44 of the budget and how much is allocated to each special event like fourth of July, the car' show, etc.- City Manager Molendyk indicated that ', a breakdown could be provided before the-next meeting. Mayor Washburn questioned Page 61 and inquired what had been worked'out within the Lake Enterprise•Account. PAGE PIPTEEN - JOINT STUDY SESSION MINUTES - JUNE 3# 1993 City Manager Molendyk detailed the Redevelopment Agency projects. Council discussed scheduling of the next budget session. City Manager Molendyk indicated that the additional information would be provided prior to the next meeting and staff would work on scheduling the next session. Manager of Special Projects Watenpaugh indicated that the proposed lake oriented activities are broken down under professional services. He noted the master plan and what it would contain. Councilman Alongi questioned the enforcement costs and how many arrests have been made on the lake requiring transportation to Riverside. Mr. Watenpaugh indicated that it has averaged about 5 per weekend. Councilman Alongi questioned the associated costs. Mr. Watenpaugh clarified the control of the park and lake patrol and anticipated costs. Discussion ensued regarding the State reporting system and handling of arrests. Councilwoman Cherveny questioned the funds allocated for boat launch employees. Mr. Watenpaugh clarified it would be 11.5 part time positions to cover 7 days a week and detailed the hours and cost associated. Mr. Watenpaugh further clarified the impact of existing agreements. MOVED BY CHERVENY, SECONDED BY WINKLER AND CARRIED BY VOTE TO ADJOURN THE STUDY SESSION AT 5:10 P.M. ATTEST: VICKI KASAD, CITY CLERK CITY OF LAKE ELSINORE GARY M. WASHBURN, MAYOR CITY OF LAKE ELSINORE AGENDA ITEM NO. i h' PACE 15 O= I L)