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Home My WebLink AboutItem No.32d CITY OF LAKE ELSINORE REPORT TO THE CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: RON MOLENDYK, CITY MANAGER DATE: JULY 13, 1993 SUBJECT: SHERIFF CONTRACT - FACILITY CHARGES BACKGROUND This item was continued from the City Council meeting of,6/22/93 See copy of June 22, 1993 agenda report. The County owns the land � facilities on"Langstaff, not the.City. PREPARED BY: Bob Administrative — Services Director APPROVED FOR AGENDA LISTING: ��J► I ".�., PAS J,_, 0, -- CITY OF LAKE ELSINORE REPORT TO THE CITY COUNCIL TO: MAYOR AND CITY COUNCIL FROM: RON MOLENDYK, CITY MANAGER DATE: July 13, 1993 - Continued from June 22, 1993 SUBJECT: SHERIFF CONTRACT - FACILITY CHARGES The County, like the City, has been researching ways to increase revenue, or cut costs to survive the current economic conditions. The Contract Cities, of County Sheriff services, has successfully resisted these charges over the years. The Board of Supervisors are now requesting that the pro -rata share of these facility costs be passed on to Contract Cities. The County Sheriff Personnel are currently doing business in 6 different locations. The Pro -rata share is based on a calculation of contract positions paid for by the City to the total sworn personnel of the Sheriff's Department. The pro - ration is consistent with other calculations of the 'Sheriff Contract. FISCAL IMPACT The County is requesting that the City pay for facility cost for F/Y 92 -93 and appropriate sufficient funds for this charge in the coming year. The cost for F/Y 1992 -93 totals $33,939.20. There are sufficient funds available in F/Y 1992 -93 police budget to cover this additional cost. Approve the additional requests from the County authorizing this payment. PREPARED BY: APPROVED FOR AGENDA LISTING: AGENDA I-F14� NO. 31 PAGE � OF PAGE J Ira. 1SO• 1, _ _ . 90' 30' I 14 O /o 15 9 5 r eQx O X� b 0104 - -- �P.6PiA.- /:4S1AO - -- m M • I I ��! I =,14 Y 3 I �gLL O LL C F O Z r H O M J v0W 9 S 7 i�tbi ¢Ct RIVERSIDE COUNTY. SHERIFF'S DEPARTMENT _ FACILITY COST COMPUTATION FACILITY RATE YEAR FY 92/93 EXHIBIT DEFINITION Exhibit A Station : This is the building where the sworn patrol officers and /or.their support are based. Exhibit B Central Dispatch : This Bureau provides the "911" dispatch service for the Sheriffs Department. The facility expenses for this department are multiplied by the 90% attributable to the patrol function. Exhibit C Administration : The,Administration Bureau is involved in the administrative management of the Sheriffs Department. Exhibit D Accounting & Finance : This Bureau consists of 1. Accounts Payable : The paying of all -expenditures incurred by the Sheriffs Department. 2. Accounts Receivable :,The section responsible for the billing and collection of the Revenue generated by the Sheriffs Department. 3. Payroll : The attendance tracking and payroll processing of the Sheriffs Department. , The Administrative Manager of this Bureau is also responsible for. the- Sheriffs Department budget. Exhibit E Information Services : This Bureau contains the records and warrants sections, arranges extraditions, and compiles 'stats for the Sheriff s Department. Exhibit F Recruiting Services : Recruiting Services are involved in generating interest in people to make Law Enforcement their career. CAS 042093 ;x AQEIZA IYE%:>i _;.__J PACT _ - 0 RIVERSIDE COUNTY SHERIFFS DEPARTMENT FACILITY COST COMPUTATION FACILITY RATE YEAR FY 92/93 AUTHORIZED POSITIONS PER CONTRACT ENTITY CITY OF LAKE ELSINORE EXHMIT G -7 - Station: Lake Elsinore Station Authorized Deputies: 44.00 Less Companions: 0.00 Less Station�Unsupported Deputies: (2.00) Total Authorized Station Patrol Deputies: 42.00 Entity Contractual Annual Patrol Hours: 32,400 - Entity Patrol Positions @ 1,780 Annual Productive Hours: - .18.20 Entity Patrol Positions as a % of the Station: 43.33% Entity Authorized Dedicated/Unsupported Deputies: 1.00 Station Authorized Investigators: 6.00 Less Companions: 0.00 Less Station Dedicated Investigators: 0.00 Total Authorized Station Investigators: 6.00 Entity Investigators using'Entity Patrol Positions as a % of the Station' of : 43.33% 160 Station Authorized Sergeants: 6.00 Less Positions moved to ID: (0.15) ' Less Station Dedicated Sergeants: , - 0.00 .. ' Total Authorized Station Sergeants: 5.85 . - Entity Sergeants using'Entity Patrol Positions as a % of the Station' of : - 43.33% 2.53 Station Authorized Lieutenants: 2.00 Less Companions: 0.00 Less Station Dedicated Lieutenants: -- 0.00 Total Authorized Station Lieutenants: 2.00 . Entity Lieutenants using "Entity Patrol " Positions as a % of the Station' of.: 4333% 0.87 Entity Dedicated Captain Positions: 0.00 Total Entity Authorized Sworn Positions: 25.20 Station Authorized Classified Positions: - 16.00 Less Positions moved to ID: (1.50) Less Station Dedicated Classified Positions: (4.00) - Total Authorized Station Classified Positions: 10.50 Entity Classified using'Entity Patrol Positions as a % of the Station' of : 43.33% 4.55 Entity Authorized Dedicated Classified Positions: 4.00 Total Entity Classified Positions: 8.55 Total Entity Authorized Positions: 33.75 CAS 042693 3: PACE GPv_ Yie CAS 04/29/91 PRIN-FIN -Sworn Positions 25.20 Classified Positions. 8.55 Total Positions: 33.75 (See Exhibit G-7) AGENDA ITEM NO. 11- -- PAGE I orl_i� RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL•EAR FY 90/91 SERVICE AND SUPPLY COST FISCAL YEAR 90/91 FACILITY RATE YEAR FY 92/93 LAKE ELSINORE Bur/Stn Positions Cost Per Chargeable Position To Contract Cost Station: Cost Per Authorized Position, 874.29 33.75 $29,507.29 (See Exhibit A-7)- Central I Dispatch: Cost-Per Sworn Position 22.76 25.20 $573.55 (See Exhibit B-7) Administration: Cost Pet Authorized'Position 41.26 33.75 $1,392.53 (See Exhibit C-7) A&F: Cost Per Authorized Position 39.34 33.75 $1,327.73 (See Exhibit D-7) Inform. Services:,, Cost Per Sworn Position 38.69 25.20 $974.99 (See Exhibit E-7) Recruiting Svs: Cost Per Authorized Position -1.87, 33.7,5 $63.11 -(See Exhibit F-7) Total: $33,839.20 CAS 04/29/91 PRIN-FIN -Sworn Positions 25.20 Classified Positions. 8.55 Total Positions: 33.75 (See Exhibit G-7) AGENDA ITEM NO. 11- -- PAGE I orl_i� Item county buuatng s Dept portion of bldg Special Work Requested Paid by Bldg. Services Normal Bldg Maintenance Normal Bldg Custodial to Facilities Cat CAS PRIN -FIN RIVERSIDE COUNTY SHERIFFS DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY .90/91 SERVICE AND SUPPLY COST FISCAL YEAR 90191 FACBITY RATE YEAR FY 92/93 STATION COSTS EXHIBIT A -7 Source Document Facility Sub Org/Org Occupied by Space Allocation Name /Address of Building COWCAP -Bldg Srvs County Building Number CO WCAP -Bldg Srvs Is the Building Leased or Owned Space Allocation Was it Occupied for the full Year Space Allocation Sub Org's Square Footage COWCAP -Bldg Srvs. Sheriffs % of Building COWCAP -Bldg Stns Sheriffs Debt. Bldg. Use Cat Building Services Cast. - COWCAP- BldgSrvs Maint.Work Orders COWCAP -Bldg Srvs Utility Cat COWCAP -Bldg Srvs Maint Services -Primary COWCAP-Bldg Srvs Custodial -Primary COWCAP-Bldg Srvs Building Services Secondary Allocatioti Avx>osi Supply At Services: A/P Yr End Exp. 2.34501 Cleaning Supplies A/P Yr End Exp. 2 -38201 Maint - Buildings A/P Yr End Exp. 2.38401 Maint- Grounds A/P Yr End Exp. 2.41105 Locks & Keys A/P Yr End Exp.,, 2-46101 Rent/ise- Bldg/Imp /Gmd A/P -Yr End Exp. 2.51101 Utilities A!D Vi Fn,i Fan ) -Qtlni t ecc Cnee4lerrc Total Facility Cat Number of Authorized Positions: Cat Per Authorized Position: (See EXHIBIT H Page 4) $1,822.08 S0.00 5659.20 04/28/93 $0.00 13 13 $0.00 Elsinore Stn Elsinore Stn 50.00 117 Langstaff 29135 Riverside $0.00 501 Self Storage $0.00 ...Owned Leased $0.00 Yes Yes .. $0.00 3,407.0 200.0 $1,822.08 S0.00 5659.20 $0.00 $14,892.18 $0.00 $9,982.51 50.00 $17,862.85 $0.00 5614.19 $0.00 $1,19555 $0.00 $17,753.11 .. $0.00 50.00 $0.00 5790.34 $0.00 50.00 51,032.00 5551.15 S0.00 Not Charged to $65,572.01 Entity 75.00 5874.29 I m y x r AGENDA ITEM. N�. L PAGE_ G OF —�� ..Item RIVERSIDE COUNTY SHERIFFS DEPARTMENT, - FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 90/91. SERVICE AND SUPPLY COST FISCAL YEAR 90/91 FACILITY RATE YEAR FY 92/93 CENTRAL DISPATCH COSTS EXHIBIT B -7 Source Document Facility Cost of County tsunarng J0ej, Sub Org/Org, COWCAP -Bldg Srvs Occupied by ",. Space Allocation Name /Address ofBuilding COWCAP -Bldg Srvs County Building Number ' COWCAP -Bldg Srvs Is the Building leased or Owned Space Allocation Was it Occupied for the full Year Space Allocation Sub ;Org's Square Footage Cost of county building _ -_ COWCAP -Bldg Srvs Cost of County tsunarng J0ej, Sheriff's Dept portion of bldg COWCAP -Bldg Srvs Sheriffs %of Building 81 Building cost allocated'per year, COWCAP -Bldg Srvs Sheriffs Dept. Bldg. Use Cost 2. - Building Services Cost: Special Work Requested COWCAP -Bldg Srvs Maint.Work Orders Paid by Bldg. Services COWCAP -Bldg Srvs Utility-Cost: - Normal Bldg Maintenance COWCAP-Bldg Srvs Maint Services-Primary Normal Bldg Custodial COWCAP -Bldg Srvs Custodial - Primary County Support Departments COWCAP -Bldg Srvs Building Services Secondary Allocation '. ,wioq Supply & Services: . . Misc A/P Yr End Exp. ,. 2- 34501 Cleaning Supplies AN Yr End Exp. 2- 38201 , Maint - Buildings A/P Yr End Exp. 2 -38401 Maint - Grounds A/P Yr End Exp. 2 -41105 Locks & Keys A/P Yr End Exp. 246101 Rent/Lse- Bldg/Imp /Grnd A/P Yr End Exp.• , 2 -51101 Utilities Not chargeable to Facilities Cast A/P Yr End Exp. 2 -51101 Less Sparkletts _ Total Cost Per Building: 90% of Building Cost: • Divided by Sworn Included in Rate: Cost per Authorized Sworn Position: • (See'EXHIBIT I) CAS PR1N -FIN " 0 zi z. 04/19/93 236 Central Disp. 7195 Alessandro 908 Owned Yes 1,365.0 5623.88 584.95 S6,924.81 50.00 53,173.69 5247.09 521.59 0.00 0.00 4,096.80 1,308.49 S14,362.10 631.10 522.76 _ n AGENDA ITEM NO. �- PAGE. OF_L1— RIVERSIDE COUNTY SHERIFFS DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 90/91 SERVICE AND SUPPLY COST FISCAL YEAR 90/91 FACILITY RATE YEAR FY 92493 ADMINISTRATION COSTS EXHIBIT C -7 Item Source Document Facility Includes Admin, Rm 40, Mech. Rm Cost of county building Sheriff's Dept portion of bldg Buildine cost allocated per year Special Work Requested Paid by Bldg. Services Normal Bldg Maintenance Normal Bldg Custodial Countv Support Departme 04/20/93 O1 Admin Courthouse 901 Owned Yes 8,441.4 COWCAP -Bldg Srvs Sub Org/Org ' 2 -34501 Occupied by Space Allocation Name /Address ofBuilding " COWCAP -Bldg Srvs County Building Number COWCAP -Bldg Srvs Is the Building Leased or Owned Space Allocation Was it Occupied for the full Year Space Allocation Sub Org's Square Footage 04/20/93 O1 Admin Courthouse 901 Owned Yes 8,441.4 COWCAP -Bldg Srvs Cost of County Building 52,453,757 2 -34501 COWCAP - BldgSrvs Sheriff s %of Building 14.14% Maint -Buildings COWCAP -Bldg Srvs Sheriffs Dept. Bldg. Use Cost 2.00% 56,939.22 Building Services Cost: COWCAP-Bldg Srvs Maint.Work Orders 52,294.12 COWCAP - BldgSrvs Utility Cost $27,834.38 COWCAP-Bldg Srvs Maint Services-Primary 522,62295 COWCAP-Bldg Srvs Custodial- Primary 843,140.65 COWCAP -Blde Srvs Building Services Secondary Allocation SI,522.52 Misc Lumbcr, paint, mains, exterminate Rent of Testing Site Noi chareeable to Facilities Cost' C.C.S PRIN -FIN A/P Yr End Exp. A/P Yr End Exp. A/P Yr End Exp. A/P Yr End Exp., A/P Yr End Exp. A/P Yr End Exp. Appoobi Supply & Services: 2 -34501 Cleaning Supplies 2 -38201 Maint -Buildings 2.38401 Maint- Grounds. 2 -41105 Locks & Keys -. . 2- 46101 Rent/lse- Bldg/Imp /Grnd 2 -51101 Utilities'' - - 2- 51101 Less Sparkletts Total Cost Per Building: Total Facility Cost:' Times % of Admin. Positions Included in Rate: *Divided by Total Authorized Positions Included in Rate: Equals Cost per Included Authorized Position: • (See EXHIBIT H Page 12) r $20.19 $6,678.98 50.00 5909.71 5235.00 5923.57 74 S 112,197.74 28.47% 774.35 541.26 ACEND ^.' -w 1. 1 ....3�� 4— :t PAf� �.-= CF __1_1 Item Not applicable to Leased racuny Not applicable to Leased Facility Not applicable to Leased Facility Not applicable to Leased Facility Not applicable to Leased Facility Not anplicable to Leased Facility Allocated by square footage Electrical work IG lI 11 11 CAS PRIN -FIN 11 �1 I� li I 1i I RIVERSIDE COUNTY SHERIFFS DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 90/91 SERVICE AND SUPPLY COST FISCAL YEAR 90/91 FACILITY RATE YEAR FY 92J93 ACCOUNTING & FINANCE COSTS EXHIBIT D -7 ' Source Document Facility A/P Yr End Exp. A/P Yr End Exp. A/P Yr End Exp. A/P Yr End Exp. A/P Yr End Exp. A/P Yr End Exp. AN Yr End Exp. Sherifrs %of Building Maint. Work Orders Utility Cost , Maint Services- Primary Cusiodial -Primary APWMj Sub Org/Org 2- 34501 Occupied by Space Allocation Name /Address of Building 2..M401 County Building Number COWCAP -Bldg Srvs Is the Building Leased or Owned Space Allocation Was it Occupied for the full Year Space Allocation Sub Org's Square Footage A/P Yr End Exp. A/P Yr End Exp. A/P Yr End Exp. A/P Yr End Exp. A/P Yr End Exp. A/P Yr End Exp. AN Yr End Exp. Sherifrs %of Building Maint. Work Orders Utility Cost , Maint Services- Primary Cusiodial -Primary APWMj Supply & Services: 2- 34501 Cleaning Supplies 2 -38201 Maint - Buildings 2..M401 Maint - Grounds - 2.41105 Locks & Keys 246101 ' Rent/ise- Bldg/Lnp /Grnd 2 -51101 Utilities 50.00 50.00, S0.00 ,50.00 50.00 $0.00 588.66 $0.00 50.00 S0.00 525;237.05 $7,523.00 Cost Per Building: 04/19/93 Total Facility Cost-. 02 581,344.82 A &F Q&F Spruce Leased V Occ 12/90 5390.0 50.00 50.00, S0.00 ,50.00 50.00 $0.00 588.66 $0.00 50.00 S0.00 525;237.05 $7,523.00 Cost Per Building: - Total Facility Cost-. 581,344.82 • Number of Dept. Authorized Positions: 2068 Cost per Authorized Position:. 13934 (Sec EXHIBIT' J) �J f ME $0.00 $0.00 50.00 $0.00 $0.00 $136.08 $517.60 $0.00 530.00 544,349.71 54,067.42 AGENDA ITEM `10. --LL PAGE OF E,LL CAS PRIM -FIN Total Facility Cost: Times %of ISB Positions Included in Rate: ' Divided by Sworn Included in Rate: Cost per Authorized Sworn Position: (See EXHIBIT I) U 562,279.67 39.21 % 631.10 338.69 AQENDA ITEM NO PAGE 0�1� RIVERSIDE COUNTY SHERIFFS DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 90/91 SERVICE AND SUPPLY COST FISCAL YEAR 90/91 FACILITY RATE YEAR FY 92/93 INFORMATION SERVICES BUREAU (ISB) COSTS EXHIBIT E -7 Item Source Document Facility 04 /19/93 Sub Org/Org OS Occupied by ISB Space Allocation Name /Address ofBuilding Courthouse COWCAP -Bldg Srvs County Building Number 901 COWCAP -Bldg Srvs Is the Building Leased or Owned Owned Space Allocation Was it Occupied for the full Year yes Space Allocation Sub Org's Square Footage 4,150.0 Cost of county building COWCAP -Bldg Srvs Cost of County Building 32,453,757 Sheriff's Dept portion of bldg COWCAP -Bldg Srvs Sheriff's % of Building 6.95% Building cost allocated per year COWCAP -Bldg Srvs Sheriffs Dept. Bldg. Use Cost 2.00% 53,410.72 Building Services Cost: Special Work Requested COWCAP -Bldg Srvs Maint.Work Orders -$1,127.59 Paid by Bldg. Services COWCAP -Bldg Srvs Utility Cost $13,680.97 Normal Bldg Maintenance COWCAP -Bldg Srvs Maint Services- Primary 511,122.00 Normal Bldg Custodial COWCAP -Bldg Srvs Custodial -Primary $21,204.21 County Su or Departments COWCAP-Blde Srvs Building Services Secondary Allocation 5748.32 Mtsc Appr�i Supply & Services: Remodeling A/P Yr End Exp. 2.34501 Cleaning Supplies 5661.11 A/P Yr End Exp. 2 -38201 Maint - Buildings _ 510,292.74 A/P Yr End Exp. 2 -38401 Maint - Grounds $0.00 A/P Yr End Exp. 2 -41105 Locks & Keys $32.00 A/P Yr End Exp. -2- 46101- Rent/Lse- Bldg/Imp /Grnd 50.00 A/P Yr End Exp. 2 -51101 Utilities S464.75 Not chargeable to Facilities Cost A/P Yr End 2 -51101 Less S arkletts 5464.75 Total Cost Per Building: 562,279.67 CAS PRIM -FIN Total Facility Cost: Times %of ISB Positions Included in Rate: ' Divided by Sworn Included in Rate: Cost per Authorized Sworn Position: (See EXHIBIT I) U 562,279.67 39.21 % 631.10 338.69 AQENDA ITEM NO PAGE 0�1� RIVERSIDE COUNTY SHERIFFS DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 90/91 SERVICE AND SUPPLY COST, FISCAL YEAR 90/91 FACILITY RATE YEAR FY 92193 RECRUITING COSTS EXHIBIT F -7 Source Document Facility Sub Org/Org . Occupied by Space Allocation Name /Address ofBuilding COWCAP -Bldg Srvs County Building Number COWCAP -Bldg Srvs Is the Building Leased or Owned Space Allocation Was it Occupied for the full Year Space Allocation Sub Org's''Square Footage 04/19/93 07 Recruiting 3627 10th Leased Yes 696.0 Cost of County Building APPr/Obi Sheriff's % of Building A/P Yr End Exp. Not applicable to Leased Facility Sheriff's Dept. Bldg. Use Cost Cleaning Supplies Building Services Cost: 2 -38201 Not applicable to Leased Facility Maint.Work Orders A/P Yr End Exp. Not applicable to Leased Facility Utility Cost Maint- Grounds Not applicable to Leased Facility Maint Services - Primary 2- 41105 Not applicable to Leased Facility Custodial - Primary A/P Yr End Exp. Not apnlicable to Leased.Facility Building Services econdary Allocation Rent/Lse- Bldg/Imp /Gmd Not chareeable to CAS PRIN -FIN R Y =5 F � � r' I �s ►t� $0.00 $0.00 50.00 50.00 53,860.71 S196.85 53,860:71 53,860.71 2,068 51.87 AGEtZA ITES9 NO. PArc_.J3. I_ L_ APPr/Obi Supply & Services: A/P Yr End Exp. 2.34501 Cleaning Supplies A/P Yr End,Exp. 2 -38201 Maint - Buildings " - - A/P Yr End Exp. 2 -38401 Maint- Grounds A/P Yr End Exp. 2- 41105 Locks & Keys A/P Yr End Exp. 2 -46101 Rent/Lse- Bldg/Imp /Gmd A/P Yr End Exp. 2 -51101 Utilities Cost A/P Yr End Exp. 2 -51101 Less Sparkletts Total Cost Per Building: Total Facility Cost: • Number of Dept. Authorized Positions: Cost per Authorized Positions: • (See EXHIBIT J) R Y =5 F � � r' I �s ►t� $0.00 $0.00 50.00 50.00 53,860.71 S196.85 53,860:71 53,860.71 2,068 51.87 AGEtZA ITES9 NO. PArc_.J3. I_ L_ RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION . . COUNTY WIDE COST ALLOCATIONS ACTUAL YEAR FY 90/91 SERVICE AND SUPPLY COST FISCAL YEAR 90/91 FACILITY RATE YEAR FY 92/93 EXHIBIT J SHERIFF'S DEPARTMENT CONTENT OF ORGANIZATIONS INCLUDED IN PATROL RATE 4GENDA ITEM No. 3 Z PAGE Sworn Classified Total Authorized Authorized Authorized Org Title Positions Positions Positions 231 Sheriff/Patrol. 747 303 1,050- 233 CAL -ID 1 19 -20 235 Court Services 124 52 176 236 Central Dispatch 2 89 91' 237 Asset Forfeiture 7 - 3 10 252 Corrections 263 458 721 1;144. 924 2,068 CAS 042093 4GENDA ITEM No. 3 Z PAGE