HomeMy WebLinkAboutItem No. 40CITY OF LAKE,ELSINORE
REPORT TO CITY.COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: RON MOLENDYK,. CITY_MANAGER
DATE: JUNE 8,-1993
SUBJECT: STREET FAIRE -- JULY 24,-1993,
.
BACKGROUND
At the City Council Meeting of December 8, >1992, the City Council
approved the application submitted by The Great Main Street
Antique Emporium (Rick Zwiefel) to -hold> six..Antique and
Collectible Street Faires beginning Saturday,..January 23, 1993.
A condition of that approval was that each event would be on a
trial basis with an evaluation upon completion of each event.
Modifications would be made on an event -by -event basis to continue
with the requested dates, provided the promoter met with all
modified conditions.
At the March 9, 1993 City. Council, Meetin%, the, City Council
approved staff's recommendation of approval with exception of
condition 42 which allows the applicant to utilize volunteers
identified with bright, orange reflective vests and hand held
radios for open communications and control to man barricades. Two
additional private security guards were approved as well.
At the April 13, 1993 City Council meeting, under "public
comments" non - agendized items, Mr. Zwiefel stated that due to an
incident at the second fair (held March 27th) with an altercation
which made it difficult for him to ensure the safety of
participants, there would be no more street faires.
On Thursday, May 13, 1993, Mr.. Zwiefel submitted a letter tQ.the
.Community Services Department requesting to resume his event
beginning with the July 24th event, and all remaining dates as
previously approved by.City Council.
DISCUSSION
The event held on Saturday, March 27, 1993 operated between the
hours of 8:00 a.m. and 3:00 P.M. was held without incident or
problems as witnessed by staff. The event attendance was good and
all conditions were met by the applicant as required. .
Based on the statements of the applicant at the April 13th City
Council Meeting relating to his possible inability to ensure the
safety of the participants, staff has added Condition #12 to
address the applicant's comments.. The following listing of
conditions will need to be.met by the applicant by Friday, July
16th, in order to assure another event:
1. Provide the City of Lake Elsinore with a Certificate of
Insurance listing the City as additionally insured for the
amount of one million dollars.
2. Rent all needed and mandated barricades and signs based upon
the "Traffic Control Plan" developed by the City's
Engineering Department.
3. Provide for street sweeping /cleaning immediately following
the event at the promoter's expense.
4. Pay all staff associated costs related to the event (which
may include an extra duty Deputy if Council so desires at
$35.61 per hour). �,�J�
AGENDA ITEM N�7._ �0
PAGE_.J___O I �
5. Port -A- Potties to be provided for public use with location of
units approved jointly between staff and applicant.
6. Identified volunteers equipped with a communication device
linked to the promoter to be placed at the corner of Main and
Sulphur, Main and Heald, and Graham and. Spring to secure
traffic barricades, and also at the alleyway on east Graham
Avenue. Two private security guards be hired to rove the
event for security purposes for the duration of the day to
include set -up and clean -up.
7. A three (3) yard dumpster be provided with its location
jointly agreed upon by staff and the applicant.
8. A City staff person be provided at the promoter's expense to
monitor the event for compliance on behalf of the City.
9. A "Notification Roster" be implemented to verify that all
downtown affected businesses have been contacted. ,
10. City to be'provided copies of publicity being utilized such
as press releases, flyers, mailers, etc.
11. Promoter's staff shall be aware of the location of public
phones and port -a- potties within the event area so as to
direct the public-to those locations.
12. To ensure participants' safety, one extra duty Sheriff Deputy
be hired at $35.61 for the hours of operation (8:00 a.m. -
3:00 p.m.) at a cost of $249.27
FISCAL IMPACT
None. All fees to be paid by the promoter.
RECOMMENDATION
Staff's recommends that the Mayor and City Council approve the
applicant's request for a Street Faire, on Saturday, July 24th,
providing that the applicant meets all conditions as specified in
this report and related correspondence by Tuesday, July 16, 1993.
Staff also suggests that Council evaluate condition number 12 as
it relates to the security of the event at the expense of the
promoter.
PREPARED BY:
APPROVED BY:
APPROVED FOR
AGENDA LISTING:
ccrprt. 49
David W. Sapp, Community Services Director
AGENDA ITEM NO.
PAGE a OF0
MINUTE EXCERPT
REGULAR CITY COUNCIL. MEETING
CITY OF LAKE ELSINORE .
31315 CHANEY STREET
LAKE ELSINORE, CALIFORNIA
TUESDAYS MARCH 91 1993 .
• rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrwrrrrrrrrrrrrrrrrrrrrrrrr
BUSINESS ITEM:, .
35. Street Faire - March 27. 1993. (F:151.1)
City Manager Molendyk highlighted the prior approval of
this.event which occurred for the first time on January
23rd with positive feedback. He noted that.staff met
with the organizer to address areas of concern and the
modifications were included in the staff report.
Rick Zwievel, 101 S. Main Street, commented that the
Street Faire is a self sufficient event, with no requests
for co- sponsorship. He advised that he_ was *in,agreement
with'the conditions requested-by the Community. Services
Department except Condition #2 regarding security; he
expressed concern that the five officer requirement was
not discussed. He also expressed concern with Condition
14 requiring a City staff person. He stressed that he
did everything required last time and the event was a
success:
Community Development Director Sapp explained that the
Sheriff's Department had indicated it would be more
comfortable with deputies or private security for this
type of event.
Councilman Alongi inquired what problems there had been
_ with the first event.,. Mr. Sapp indicated that he, was not
aware of any.
.,Councilman Alongi stressed that this event is an effort
to draw.people.to the community.: He indicated -that if
there had been problems last time he would have no
problem with the security requirement. He stressed the
need to reduce the costs for the applicant.,
Mayor Washburn questioned the cost of security. Mr. Sapp
advised that it would be approximately $10 per hour /per
officer. He also noted that the increased recommendation
for the number of officers was based on the level of
participation anticipated for the event-.
Councilman Alongi commented that there has not been
security at the ,barricades barricades for the Parades, and
questioned whether it would be more advantageous to have
a Sheriff circulate and private people on the barricades.
Mr. Sapp clarified that.,the_ applicant could have three
private security for the price of one deputy.
Councilman Winkler questioned the security used at the
AGENDA {TES" NO.
PAGE 3.OFL�—
last event. Mr. Sapp clarified that private people with
orange vests and walkie- talkies were utilized.
Mr. Zwievel indicated that the individuals were friend of
his who were currently unemployed. He noted that there
were also 2 officers from Price Security. He stressed
that he had purchased the orange vests and walkie- talkies
and if the new proposal for security is used that money
is wasted. He also stressed the success of the last
event and its boost for the business on Main Street in
general.
Councilwoman Cherveny commented on the requirements of
the first event, noting that there were no problems and
it was a good event. She further commented that the
volunteers were clearly identifiable. She concurred with
the need for porta potties, but expressed concern with
the expense of the security suggested. She also
commented that she was sure the Sheriff's Department
would advise the City of problems if they occur. She
advised that she would support the two Price Security
officers supplemented by volunteers and the deletion of
Condition 14 requiring a City staff member.
City Manager Molendyk clarified that the conditions had
been suggested based upon review with the Sheriff's
Department, and if lesser requirements are set the
promotor would need to assume the liability. He noted
that if there are problems they can be addressed after
the event.
Mayor Washburn commented that he would see the City staff
person to oversee and prevent liability problems and some
of the follow -up items which were not done last time,
such as removal of barricades.
MOVED BY WINKLER, SECONDED BY CHERVENY TO APPROVE STAFF
RECOMMENDATIONS WITH THE EXCEPTION OF CONDITION 02; WHICH
WOULD BE CHANGED TO ALLOW FOR USE OF VOLUNTEERS.
Councilman Winkler commented that the City staff person
would be helpful in preventing liability.
Mr. Zwievel accepted the change in the security
arrangement as fair and advised that he will still have
two Price Security people.
Councilman Alongi questioned the security contemplated.
Councilman Winkler indicated it was basically the same as
last time.
Councilwoman Cherveny noted that she had pursued this
item further and thanked CR & R for their agreement to
provide the dumpster and the street sweeping for this
event at no cost.
Mayor Washburn stressed the need for the volunteers to be
identifiable for contact.
THE FOREGOING MOTION CARRIED BY UNANIMOUS VOTE.
AGENDA ITEM�jN0. =3-=�.,
PAGE L C)FJL
MINUTE EXCERPT
REGULAR CITY COUNCIL MEETING
CITY OF LAKE ELSINORE
31315 CHANEY STREET
LAKE ELSINOREr CALIFORNIA
TUESDAYS APRIL 13v 1993
fft #ffi #Af tf # # #Aiiii #f•iifit #ffiAtiiAf iiiiftAf tffttAAffft # #t
PUBLIC COMMENTS NON- AGENDIZED ITEMS
Rick Zwiefel, 101 S. Main Street, expressed his thanks to the
City Council for approval of his first two street fairs and
indicated that both had been successful, but there would be no
more of them. He detailed an incident at the second fair with
an altercation, which made it difficult for him to insure the
safety of the participants.
AGENDA ITEM y0.
PAGE s OF�_
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AGENDA ITEP(A,,NO.
PAGE `// OF
CITY OF LAKE ELSINORE
REPORT TO CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: RON MOLENDYK, CITY MANAGER
DATE:- March 9, 1993
SUBJECT: Street Faire, March 27, 1993
At the City Council Meeting of 'December 8,1992, the City Council
approved the application submitted by The Great Main Street
Antique Emporium (Rick Zwiefel) to hold six Antique and
Collectible Street Fairs beginning Saturday, January 23, 1993. A
condition of that approval was that each event would be on a trial
basis with an evaluation' upon - completion of each event..:
Modifications would be made on an event -by -event basis to continue
with the 'requested dates, provided the promotor met with all.
modified conditions.
The initial event held on Saturday, January 23, 1993 went well.
It was very well attended with no major incidents to report. The
promotor tried to meet all requirements placed upon him, but minor
modifications will need to be made to the event if It is to
continue.
Concerns from the January 23rd event are listed below with
required modifications for the March 27th event:
1) Port -A- Potties be provided for - public use and not merchants'
businesses.
2) Licensed, uniformed private security guards must be hired to
secure the main traffic concern areas at the corners of Main
and Sulphur, Main and Heald and Graham at Spring. 'An
identified volunteer, equipped with a communication device
linked to the promotor will be placed at the alleyway on east
Graham Avenue. Two (2) additional guards are to rove the
event for security purposes for the duration of the day.
3 ) A three ( 3 ) yard dumpster be provided to avoid trash and
debris from being knocked over and blown throughout the
downtown area.
4) A City staff be provided at the promotor's expense to monitor
the event for compliance on behalf of the promotor as well as
assist in securing the event with crowd control.
5) A "Notification Roster" be implemented to verify that all
downtown affected businesses have been contacted and are
aware of the event.
6) City be provided copies of publicity being utilized.
7) Promotor's staff be aware of the location of public phones
within the event area to direct the public to said locations.
Included as part of these conditions are those that were placed
upon the promotor initially:
1) Provide the City of Lake Elsinore with a Certificate of
Insurance listing the City as additionally insured for one
million dollars.
AGENDA ITEM NO.
PAOE_L_ OLUL
2) Provide for street cleaning /sweeping'immediately following
the event at the promotor's cost.
3) Rent all needed and mandated barricades and street signs
based on the "Traffic Control Plan" developed by the City's
Engineering Department.
4) Pay all staff associated costs which include Police (which
total $205.00 for the first event).
FISCAL IMPACT
None. All fees to be paid by the promotor.
RECOMMENDATION
Staff's recommendation is that the Mayor and City Council approve
the applicant's request for the second of six Street Faires
scheduled for Saturday, March 27th providing, that the promotor
meets all conditions as specified in this report by Friday, March
19, 1993.
PREPARED BY: .David W.,Sapp, CommunityServices Directo
APPROVED BY:
APPROVED FOR
AGENDA LISTING:
Ron Molendyk, City Manager
ccrprt. 49
aWtvCSA rrEW. rya. -
V
PAGE 4� OF-.L.L
` City of LakE ffilno�tE
March 2, 1993
Mr. Rick Zwiefel
Great Main Street Antique Emporium
101 North Main Street
Lake Elsinore, California 92530
Dear Rick:
As per our discussion on Monday, March 1, 1993,'the next Street Faire
scheduled for Saturday, March 27th; the following conditions will
need to be met:
1. Port -a- potties shall be provided for the public's use. A total
of four will be required.
2. A "Business Notification Roster" will be required showing that
you have notified all businesses of the upcoming event. A copy
of this will need to be submitted to the Community Services
Department by Friday, March 19th.
3. Barricades shall be manned by a private, licensed security
company with a current business license to operate within the
City of Lake Elsinore. A total of five individuals. will be
required. Two (2) will rove the entire event and-one guard each
will man barricades at the corners of Main & Sulphur, Main and
! Heald, and Graham and Spring. A volunteer, properly identified
and provided communications with yourself, will man, the
barricade at Graham and the alley on the East end of'Grah,
4. Please provide a 3 -yard dumpster so that food vendors' and
merchants' debris may be disposed of immediately after the
event.
,i 5. That a City staff person be at the site to monitor the event at
a cost of $10 per hour.
6. That your public information providers be aware of the location
of public pay phones within the immediate area to notify
spectators of their location and ease requests on merchants.
7. Please provide the City with copies of flyers, press releases,
or other means of publicity for our files.
130 4&-t4 cJVjain cSlicct, 2a4c Eflinozc, ec-4 92530 • a%pgionc: (714) 674-3124 5rax: (714 ) 674-2392
AGENDA ITV,�Vo.Ac_
PAGE OF I (/D
Mr. Rick Zwiefel
March 2, 1993
,Page 2
As in the past, a Certificate of Insurance will be due to the
Community Services Department by Friday, March 19th. You will again
be required to provide barricades for actual closing of the street
based upon the "traffic control plan" used for the first event, as
well as providing a street sweeper.
Listed below are the fees due to the City by Friday, March '19, 1993:
Previous staff charges from January 23, 1993 $105.00
On -site staff time ($10 /hour @ 10- hours) 100.00
TOTAL FEES DUE $205.00
This item will be brought before the City Council at their meeting -
scheduled for Tuesday, March 9th, at 7:00 p.m.
Please don't hesitate to call should you have any questions or
concerns.
Sincere ,
w ^�
David W. Sapp T
Community Services Director
/mi
C. City 'Manager
Assistant City Manager
Administrative Services Director
Public Services Director
Captain Daniel
AGENDA ITEM. NO.�
PAGE I C) CF /
a •
• _ C'lfy of �'a�Z� ���.�no¢E
i .
i >
I.
December 22, 1992
i
Mr. Rick 2wiefel
101 North Main Street
ii Lake Elsinore, California 92530
Dear Mr. 2wiefel:
Your application for six Street Faires has been approved with
the following fees and conditions:
City Fees
$200 Application /Prossing
$ 50 In -lieu of each vendor purchasing business
license
- * S Staff time to post "No Parking"
* S City police time to ticket /and -tow vehicles
each morning
$1 million insurance policy listing City as
additionally insured
Promoter to Provide
- Vendor layout for Main Street
- Detour signs /route to be approved by City
Traffic Engineer
- Barricades
!i - Street Cleaning
- Volunteers or security to man barricades
- City police or private security to patrol event
- Porta potties or businesses to open restrooms to
public attending street faire
Notification to businesses affected by event
The fees, $250 and the insurance policy listing the City as
additionally insured will need to be submitted at least five
(5) days before the first event with the balance of the
promoter provided items confirmed with the Community Services
Staff well in advance of the event to ensure the event runs
smoothly.
* To be worked out at hourly cost
Alain. ,,ha:!. la41 tfiinou. C-4 92130 • '3zlipfions: (774 ) 674.3124 lax: (714) 674-2.342
AGENDA ITEW N.C) H II0 _
Mr.:,,Rick Zwiefel
December 22, 1992
Page 2
Following the first event, January 23, 1993, City staff will
meet with you to evaluate the event and discuss necessary
modifications, if any, to be made before the second. event-
scheduled for March 27, 1993.
If you have any questions, please feel free to contact Dave
Sapp, Community Services Manager, or myself at 674 -3124,
extension 265.
A tf 1 i d . Wate pa h
Community Services Director
/mj
Attachment
C. City Manager
Assistant City Manager
Administrative Services Director
Community Services Manager
hM-iuF, ITEM, PiCI.
10 _
COMMUNITY SERVICES DEPARTMENT
130 S. Main Street
Lake Elsinore, CA 92530
(714) 674.3124
Date Sub itt
LAKE ELSINORE COMMUNITY SERVICES DEPARTMENT
APPLICATION FOR USE OF- FACILITIES
PLEASE READ THE CITY OF LAKE ELSINORE COMMUNITY SERVICES DEPARTMENT POLICIES FOR USE OF FACILITIES ON
REVERSE SIDE BEFORE FILLING OUT APPLICATION. (TYPE OR USE BLACK INK ONLY)
APPLICATION IS NOT APPROVED UNTIL SIGNED BY THE DIRECTOR.
DAY AND DATE OF ACTIVITY: / Z9 �,/ S ] % —XI40 93 — ] ZS/ �' 915 �3 �' //�7/9j
NAME OF FACILITY: _ e4AIN0,2 {' Ty C/GLGferxeZc s;,eEET FR /.PE /
AUDITORIUM: MEETING ROOM: KITCHEN: QTHER ���/S� 7--X
SET-UP TIME: - ✓'�G�OAi`/ STARTING TIME: B �C!' A/Y
ENDING TIME: .J'OO AW
PURPOSE FOR WHICH FACILITY WILL BE USED: /DLL �O QT /i�(E s7xeET 5f/ As
ESTIMATED ATTENDANCE: 4M0 ADMISSION CHARGE: YES:— N0: _�L AMOUNT: $*
TO BE PROVIDED BY CITY: (IF AVAILABLE) NUMBER OF TABLES NUMSEROFCHAIRS $�
WILL ALCOHOL BE CONSUMED IN THE FACILITY? YES;_ NO:-.X. FREE:— CHARGE S
NO SMOKING AT ANY TIME WITHINTHE FACILITY (EXCEPT IN DESIGN'
ATEDAREAS) -
ORGANIZATION REQUESTING FACILITY: 7xe d 71/4 j(K
PERSON PHYSICALLY IN CHARGE OF FUNCTION: /Ly f / <JcF�
G ••�� T� HOME PHONE:
ADDRESS:_/ WORK PHONE: %
APPLICANT, FOR HE/SHE AND THE ABOVE ORGANIZATION AND ALL MEMBERS THEREOF,'AGREES TO ABIDE BY THE POLICIES.
AND PROCEDURES STATED O4THIkA2,PPLICA-�D
APPLICANT'SSIGNATURE: / 9PRINT NAME:�L, n HOME PHONE: -/D
ADDRESS: WORK PHONE: 7/1/ I'YX-3f1
11 / 4 1111111 111HIIIIW11111111111111111141IUIt11101g11BIB/ IINN111U411411111111111WINYWIN111111111NN1111NH11M11Wt11WWI11111111111rIB11NIWWIN11111111 �
SPACE BELOW IS FOR DEPARTMENT USE
FACILITY R=tiTAI CCC.
MEETING R
KITCHEN:
EXTRA SUP
i FACILITY CI
DAMAGE DI
TOTAL FEE;
_ ....................
AUTHORIZEC
!APPROVED:
I DEPOSIT PAID: S DATE: BALANCE: S
J DATE:,
I INSURANCE: YES: NO:_ AMOUNTS I Kt- /lI`EryL,
E - FILE YELLOW - PUBLIC WORK$ PINK - SHERIFF
1 GOLDENROD - APPLICANT
11180
ACIENDA ITEM KO.. 1„O
CITY OF LAKE ELSINORE
REPORT TO CITY COUNCIL
TO: Mayor and City Council
FROM: Ron Molendyk, City Manager
DATE: December 8, 1992
SUBJECT: Street Faire /ordinance
Background
The City has received several requests for street faires and Farmers
Markets. The City's existing ordinance was prepared several years
ago and is rather prohibitive and difficult to enforce.
Discussion
Following a meeting in the City Manager's Office the consensus that
the existing City process for dealing with, street faires /sponsors and
vendors is cumbersome and prohibitive. Staff was.asked.to research
how other cities handle street faires and see if a revised process
can be developed.
In following through with the request, it has become very apparent
that each city seems to handle street faires differently. In
addition, it depends upon which department you contact as to the
response you receive. _
Staff contacted eight cities and asked if a business license was
required for the promoter and each vendor. In addition, staff asked
what the fee was and if sales tax was collected (chart attached with
the results).
As you can see from the chart, each area handles street faires a
little differently.
Thus, it is staff's suggestions that the City implement a street
faire policy that would stimulate activity within the City and assist
established businesses with the spin -off revenues that would be
derived from the promotion and attendance of a regularly held street
faire.
It would appear that the city could charge the promoter of a street
faire a flat fee of $too plus $50 in lieu of charging each vendor for
a business license. In addition, the promoter would pay staff time
to post "no parking" and for City police or private security to
patrol the event and supply the City with a $1' million insurance
policy.
AGENDA ITEM NO. ' T V
PAr3E 1 ± OF _1G_
i
AGENDA ITEM NO. ' T V
PAr3E 1 ± OF _1G_
The - .promoter would also be responsible to 'secure volunteers or
private security to man the barricades which the promoter would be,
responsible for along with the detour signs and route. The promoter
would have the option to clean the street or hire the City to sweep
(if CR&R charges).
Fiscal Impact
Based on the desire to promote ° cooperation - yet not subsidize •a
business or` event; . it is suggested the' City modify the .existing
activity /parade permit for street fairer >to the following:
City Fees: $200 plus $50: -:rt.
Pay staff time to post "no parking"
$1 million insurance policy
Promoter to Provide: Barricades
Detour signs /post'
Street cleaning
Volunteers or, security for - barricades
City police or security for event
Porta potties or all businesses open'
restrooms to public
Notification to businesses affected by
event
Recommendation
It is recommended the Mayor and City Council approve the recommended
changes for Street Faire Events - and ;direct staff to make the
necessary changes to the City's existing ordinance /resolution, and
return it to the City Council for action as soon as possible.'
PREPARED BY: Dick h, Co
Waten au ry
p g Community Services Director
APPROVED BY:
APPROVED FOR
AGENDA LISTING:
/jw
L�A
Ron M lendyk, Uit
Director
Manager `
i
ACr_-MDA ITEM NO.
BUSINESS LICENSE REQUIREMENTS
FOR STREET FAIRES /ONE DAY VENDING
AGENDA ITEM NO. + V
PAGE OF� ,
BUSINESS'LIC.
I
CITY
REQUIRED
FEE
SALES TAX
Carlsbad
Not required.
None
No
619/434 -2882
Chamber sponsors
requirement
to report
Corona
Applica..Fee only
$26 Some vendors
No way to
736 -2201
are charged a $110
monitor
one -time fee.
Escondido
Yes
Fee charged
No
619/741 -4659
$25 /year.
requirement
Susan Oliver
Vendors pay $5 /day.
to report
Hemet
DBA St. Fair one-
$15 Paid by promotor
Not
765 -2300
time.
$ 6 paid by ea.
monitored
Regina
Farmer's Fair
participant. Fees
CUP may be req'd.
to be paid each time
Handled by
event is held (i.e.,
Planning Dept. _
pay ea. time if 4-
days /mo).
Orange
Yes
Approx. $30
No way to
744 -5500
Fee is based upon
monitor
whether resident of
City, County, or
non - resid.
Pomona
No Promotor pays
$559.98 /year plus
No
620 -2341
$2 /space
Riverside
Temporary Use
Approx.,$30
No Up to
782 -5312
Permit Req'd.
1 -day Permit Fee
State Bd of
based upon type of
Equaliza.
vendor.
to monitor
San Clemente
Yes. Same as for
One year lic. fee
No
361 -8200
any outside
plus $10 processing
business wishing
fee. Lic. Fee based
to conduct
on $0- 25,000 tax
business in City
bracket; if over,
fee goes up.
AGENDA ITEM NO. + V
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