HomeMy WebLinkAboutItem No.37CITY OF LAKE ELSINORE
REPORT TO THE CITY COUNCIL -
TO: MAYOR AND CITY COUNCIL
FROM: RON MOLENDYK, CITY MANAGER
DATE: JUNE 8, 1993
SUBJECT: AYRES DEVELOPMENT STORMDRAIN AGREEMENT
BACKGROUND
Ayres Properties and the City entered into an agreement for the
construction of a major trunkline stormdrain in Lakeshore Drive,
outleting into the San Jacinto River Channel. The agreement called
for Ayres to administer all contracts and manage construction of
the stormdrain in conjunction with their development; and for the
City to pay 70% of the construction costs and Ayres Properties to
pay 30 %. The stormdrain is now complete, except for the outlet
structure which will be completed when..the. water in the San Jacinto
River Channel recedes.
ANALYSIS
When the agreement was approved, Ayres Development estimated that
construction, costs would be $210,000.00. However, construction
costs actually totaled $322.,840.00 and,required one change order
in the amount of $15,600.00 for a connection to an existing
stormdrain not shown on the plans. In addition, the original
estimate by Ayes Development did not include design, surveying,
soil testing and contract administration which increased the
project costs by another $67,584.00. Total project costs actually
amount to $406,024.00.
During construction of the stormdrain outlet structure, the
California Department of Fish and Game stopped construction and
required Ayres Development contractor to obtain a 1601 Permit. It
took 3 months to acquire the 1601 Permit. While Ayres Development
was waiting for the permit, Southern California Gas Company
installed a gas line in Lakeshore Drive which necessitated the
ultimate redesign of the stormdrain. The redesign moved the
stormdrain alignment closer to the centerline of the street.
As a result of the new alignment of the stormdrain to avoid
conflict with the gas line, the City requirement to provide one
lane of traffic in each direction could no longer be accommodated
on Lakeshore Drive. The only way to construct the project was to
do the construction work at night and open Lakeshore Drive during
the day. The extra costs to the contractor for two weeks of night
construction for flagman and traffic control was $13,200.00;
removing and reinstalling the shoring shield everyday, $10.000.00;
and night work per diem and lights, $8,600.00.
Because construction was significantly higher than estimated, and
the extra costs for redesign, contract administration and night
work were not included in the original allocation, an additional
allocation of $216,000.00 is necessary. This breaks down as
follows:
Under bid
$112,840
Change Order
15,600
Design and Survey
67,584
Flagman and Traffic Control
13,200
Shoring
10,000
Per Diem and lights
8,600
AGENDA ITEM NO.3
PAGE. OF �—
Report to the City Council
JUNE 8, 1993
Page two
FISCAL IMPACT
Allocate an additional $216,000 from the stormdrain capital
improvement account (211 -381). Adequate funds are available.
RECOMMENDATION
Appropriate an additional $216,000 for reimbursement to Ayres
Development.
PREPARED BY:
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APPROVED FOR
AGENDA LISTING: \Gri �✓
Ron Molenlyk, City Manager
AGENDA ITEM hG. 37
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