Loading...
HomeMy WebLinkAboutItem 1.A... MINUTES ADJOURNED REGULAR CITY.COUNCIL MEETING CITY OF LAKE EtSINORE 130 SOUTH MAINiBTREET LAKE'ELSINORE, CALIFORNIA TUESDAYr MAY 181 1993 rrrrar rrrrrtrtttttttatrtrttrttrrraartetrrrrrrrrrttrtartrrrt�rttta CALL TO ORDER P , The Adjourned Regular City Council Meeting was called.to order by Mayor Washburn at 3 :04 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Washburn., ROLL CALL PRESENT: COUNCILMEMBERS: ALONGI,- CHERVENY, DOMINGUEZ, WASHBURN. ABSENT: COUNCILMEMBERS: WINKLER (Councilman Winkler arrived at 3:0,8 p.m;) BUSINESS ITEMS 1. C.D.B.G. Funding.. City.Manager Molendyk explained;,this funding.and ways it has been used previously. He further explained that the funds as originally allocated, can not:: disbursed because the criteria has changed and the service organizations designated no longer qualify for funding. Community Services Director Sapppexplained Councils previous approval and allocations. He clarified that the criteria had been changed to use 1990 censusUdata and based on that only Alternatives for Domestic Violence could qualify. COUNCILMAN WINKLER ARRIVED AT 3:08 P.M. —Mayor Washburn commented on recent efforts of the Human Services Center to develop other, possible.scenar.ios,to allow for funding. Community Services Director Sapp explained previous efforts to allow Alternative for Domestic Violence, the Human Services Center and H.O.P.E. jointly qualify for funding. Mayor Washburn noted the original contract .for the Human Services Center and.explained that it'was started with seed money and asked to seek other funding sources. He indicated that on this basis the agencies already knew the funding would .not. continue: indefinitely._ Community .Services Director Sapp advised: that. most 'of the agencies are still unable to afford to pay anything. Councilwoman Cherveny inquired whether there is a lease on AGENDA ITEM NO NO. I ''Old' PAGE, —J__, OFJ �_ PAGE TWO - CITY COUNCIL MINUTES - MAY 18# 1993 the building. Community Services Director Sapp indicated that it would be necessary to let the property owner know that the building is no longer needed. i Mayor Washburn questioned the ability to go to the For Kids Sake building. Community Services Director Sapp indicated that it had not been possible to negotiate a long term lease. Councilman Alongi expressed difficulty in believing that there were not enough low and moderate income people in the Community to qualify these programs for *p1606Xfundift.noted he had with Supervisor Buster, and his inication was that the $10,000 criteria did not apply this year, but next. year. Community Services Director Sapp advised that he has been told that the $10,000 criteria will begin this year. Councilman Alongi questioned the areas that do qualify for assistance. Mr. Sapp explained that there are two areas that qualify, however, not enough areas to qualify the programs. He further explained that Alternatives to Domestic Violence have.a presumed benefit under HUD's criteria. He also noted that since the deadlines have passed, it is really not possible to add programs not previously approved. Councilman Alongi expressed concern that Kevin Palmer from the County was not present to answer questions. Mrs. Ball, representing Operation School Bell, clarified the criteria and her understanding of the $10,000 limitation. Discussion of funding and the potential for mid -year reallocations ensued. Councilman Alongi questioned the participation of United Way in this area, and whether they could apply and act as an umbrella for other agencies. Community Services Director Sapp clarified that United Way'may no longer qualify either with the requirement that 51% be low to moderate income people. Mayor Washburn commented that the only possible way to address these programs is to change the way they do business to provide adequate documentation. City Manager Molendyk noted that, federal government.. grant programs are subject to frequent changes in criteria. Mayor Washburn commented that at 50,000 population the City can receive direct funding without the County as.the middle- man. Councilman Alongi questioned the ability to use program funds rather than the forms required by C.D.B.G. Community Services Director Sapp clarified the documentation process by which H.O.P.E. could qualify for funding. Councilman Alongi questioned the potential for swapping funds. Community Services Director Sapp indicated that this would be possible, however he was not aware of general funds dollars which could be used. - Councilman Alongi, questioned the ability to use reserves to fund these programs. 9 AGENDA ITEM, NO. PAGE d OF ' -•,z 1! "" � "lain. -„ PAGE THREE — CITY COUNCIL MINUTES — MAY 18j 1993 Councilwoman Cherveny, questioned the $29,000 figure for senior home repair and whether it would all be used. Mr. Molendyk indicated that this was-a popular program and generally did utilize all of the funds allocated. Mayor Washburn suggested that a mid year ,swap might be possible.' Sharon Lindsey, representing Lake Elsinore Unified School District noted the contributions,'of Operation School Bell to the local children, indicating that 135•students at Railroad Canyon School were 'clothed 'in ''fiscal year 1991 -92. She further indicated that this wag'` by* no means the most needy school in the district. Council discussion ensued with ,related statistics.for justifi Mayor Pro Tem_Dominguez inquir School Bell had applied to indicated that they have only Temecula. She noted that very clothed by the program. to this program and the & what other cities Operation for assistance. `Mrs: Ball a "pplied'to Lake Elsinore and ew children from Murrieta were Sharon Lindsey stressed the success of Operation School Bell and indicated that the necessary.ystatistics could most likely be accumulated. Mayor Washburn stressed the need for all interested agencies' to keep extensive records to help in applying.for funds..' The Health Clerk from'Railroad needs of the students' for adept many do not even have shoes to.td Mayor Pro Tem Dominguez inqui, commercial contributors. A reps not, however, they spend approxim City buying for City children.., there was-really only one course of suggested further review at budget Canyon School detailed the its clothing and noted that :ar to school. ad whether this group had :sentative indicated they do Ltely $10,000 annually in the Mayor Washburn noted that action at this time and time and mid -year. MOVED BY CHERVENY, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE TO DIRECT STAFF TO FILE THE NECESSARY REVISIONS FOR THE 1993 -94 ALLOCATION. . 2. Council PolicV Manual Update.'' City Manager Molendyk explained that the Council Policy Manual was begun in 1986 and since thatitime a number of policy title were placed.in the index, however, the policies have never been formulated. Mayor Washburn indicated that he had requested placement'of this item on the agenda. The City Clerk indicated that samples 'of possible policies had been included for Council review. r City Man ager'Molendyk noted that completion of this manual was intended to eliminate some questions and concerns which have AX--NGA ITEM NO. PAOE 3 OF_1 PAGE FOUR - CITY COUNCIL MINUTES - MAY 18, 1993 arisen. He clarified the meaning of ordinances, resolutions and policies. He further clarified that a Council policy,is generally a statement that the Council agrees to and the City Manager administers. The Council discussed each policy proposed as follows: 100-8 Citizen Complaints Mayor Washburn noted that the current practice is to complete a form with direction to be provided by the City Manager's Office. City Manager Molendyk clarified that.this was true for Council requests, however citizens requests are generally recorded on a form and forwarded to the appropriate department for handling. Councilman Alongi questioned Code Enforcement complaints,- and the requirement that the persons reporting the problem give their name and address for, use in court if necessary. City Manager Molendyk clarified the need for a person to be willing to take responsibility and testify to the violation if necessary. Councilman Alongi further.questioned the need to expose that person's name, and the need to give a name if there is in fact a violation. .City Attorney Harper indicated that he is not aware of any cities that take anonymous complaints, although he did not feel that confidentiality could be protected to some extent. He further indicated that when a case is prosecuted it may be necessary for the person to serve as a witness. Councilman Alongi indicated that he would agree if legal action is anticipated, but did not see the need fora signature. City Attorney Harper indicated that a signature "lends credibility to a complaint.. Councilman Alongi expressed concern with setting a situation under which a person would be in danger for reporting a neighbor. Councilwoman. Cherveny indicated.that she saw nothing requiring that complaints be in writing. . City. Manager Molendyk indicated that many complaints are received that the Council never.hears about as they have been resolved.. He noted items of confidential .nature which generally involve police activity, drugs, gangs, etc. Councilman Winkler requested that "non- Councilmember" be used. in front of "resident" in this policy. Councilman Alongi expressed concern with the potential for retaliation. City Attorney Harper indicated that where possible efforts would be made to protect confidentiality: MOVED BY WINKLER, SECONDED BY CHERVENY AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLICY 100 -8 AS FOLLOWS: "COMPLAINTS RECEIVED'FROM NON COUNCILMEMBER RESIDENTS ON A DAY TO DAY SHALL BE REFERRED TO THE DEPARTMENT MOST ABLE TO ADDRESS THE CONCERN. THESE COMPLAINTS WILL BE ADDRESSED AS EXPEDITIOUSLY AS POSSIBLE, AS SOON AS THEY ARE RECEIVED. 100 -11 - Records Access Councilwoman Cherveny questioned the current " cost for provision of copies to the public. .City Clerk Kasad indicated that the charges were as detailed in the proposed policy. AGENDA {TEM N3. PAGE _. — G`J PAGE FIVE - CITY COUNCIL MINUTES - MAY 18y 1993 Councilman Alongi questioned the need for the section pertaining to Councilmembers. Mayor Washburn suggested that Planning Commissioners also be added to this portion of the policy. He expressed concern with the number of copies being provided. Councilman Alongi indicated that as a Councilmember there should be no fees imposed for anything. He stressed that Councilmembers.act in the best interest of the Community and that did not mean by incurring excessive - costs. He indicated that copies should be received without charge. Councilman Winkler indicated that any citizen could obtain copies for a cost and the Council should be no different. Councilman Alongi. stressed that elected officials are different. Councilman Winkler indicated that additional copies should be provided as.they are to any other citizen. Councilman Alongi indicated that 'it was a right of the job to obtain copies as needed. Mayor Washburn indicated that this is an attempt t to set policy. He explained that the costs were established through the M.S.I. study and indicated that the system has been working. He expressed concern with Councilmembers obtaining additional. copies of documents they already hold. He indicated that it was not appropriate to donate copies or ask for research. Councilman Alongi stressed that ,the point is Councilmembers are elected officials who act reasonably. He indicated that he did not feel Council would take advantage of the situation at a cost to taxpayers.' He stressed that it is his job, to obtain information to allow.for proper voting. . iI MOVED BY WINKLER, SECONDED BY WASHBURN AND CARRIED BY A VOTE OF 3- TO 2 WITH ALONGI AND CHERVENY CASTING THE DISSENTING VOTES TO ADOPT POLICY 100 -11 AS FOLLOWS: COPIES OF "'PUBLIC RECORD ARE AVAILABLE FROM THE CITY CLERK'S OFFICE AND OTHERiDEPARTMENTS TO THE PUBLIC AT A RATE OF $2.00 FOR THE FIRST PAGE AND $.25 FOR EACH ADDITIONAL PAGE. REQUESTS REQUIRING EXTENSIVE RESEARCH ALSO CARRY A CHARGE OF $15.00 PER HOUR OR RESEARCH. COPIES AND INFORMATION WILL BE PROVIDED AS QUICKLY AS POSSIBLE WITH ALL REQUESTS TO BE IN COMPLIANCE WITH SECTION 6256 OF THE GOVERNMENT CODE. iN ADDITION CITY COUNCILMEMBERS AND PLANNING COMMISSIONERS WILL RECEIVE A FULL SET OF DOCUMENTS ON EVERY ISSUE CONSIDERED AND ADDITIONAL COPIES OF DOCUMENTS CAN BE OBTAINED, HOWEVER, IF THE ADDITIONAL COPIES WOULD EXCEED A TOTAL COST OF $25.00, THE ''''COST WILL BE BORNE BY THE COUNCILMEMBER OR COMMISSIONER. 200 -5 - Mayor & City Council Appointments Mayor Washburn indicated that this verbiage was in line with the existing Municipal Code language. . MOVED BY DOMINGUEZ, SECONDED BY WINKLER AND.CARRIED.BY A VOTE OF 4 TO 0 WITH ALONGI ABSTAINING TO ADOPT POLICY 200 -5.AS FOLLOWS: I .O0.• AGENDA ITEM, NO. PAflE PAGE SIX - CITY COUNCIL MINUTES - MAY 1Sr 1993 $'APPOINTMENTS TO THE LAKE ELSINORE-PLANNING COMMISSION AND OTHER CITY COMMITTEES ARE PROPOSED BY THE MAYOR AND RATIFIED BY -A MAJORITY VOTE OF THE CITY COUNCIL. APPOINTMENT OF CITY COUNCILMEMBERS TO OTHER AGENCIES ARE DISTRIBUTED AMONG THE COUNCIL AS RECOMMENDED BY THE MAYOR. 300 =1 - Councilman Alongi inquired when the Planning Commissioners salaries can be increased. City Manager Molendyk indicated at any time as it is by Council resolution. MOVED BY WASHBURN, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLICY 300 -1 AS 'FOLLOWS: COMPENSATION FOR COUNCILMEMBERS SHALL BE $300 /MONTH, SUBJECT TO REVISION PURSUANT TO SECTION 36517 OF THE GOVERNMENT CODE." COMPENSATION FOR PLANNING COMMISSIONERS SHALL BE $50.00 PER MEETING, SUBJECT TO REVISION BY CITY COUNCIL RESOLUTION AS STATED IN LAKE ELSINORE MUNICIPAL CODE SECTION 2.24.070.' COMPENSATION FOR REDEVELOPMENT AGENCY BOARDMEMBERS SHALL BE $30.00 PER MEETING, SUBJECT - TO REVISION PURSUANT TO SECTION 33114.5 OF THE HEALTH AND SAFETY CODE. 00- - Petty Cash Procedures MOVED BY CHERVENY, SECONDED BY DOMINGUE VOTE TO ADOPT POLICY 300 -2 AS FOLLOWS: CITY COUNCIL TO ALLOW FOR REIMBURSEMENT FROM A 'PETTY CASH FUND-, SUBJECT TO DOCUMENTATION. THE LIMIT FOR THIS TYPE $50:00. 300 -3 - Use of City Credit Cards AND CARRIED BY UNANIMOUS IT IS THE POLICY OF THE OF OUT -OF- POCKET EXPENSES APPROPRIATE RECEIPTS OR OF REIMBURSEMENT SHALL BE MOVED BY CHERVENY, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLICY 300 =3 AS FOLLOWS: IT SHALL BE THE POLICY OF THE CITY COUNCIL TO MAINTAIN CITY CREDIT CARDS FOR USE-'BY CITY OFFICIALS AND STAFF. SUCH CREDIT CARDS SHALL BE AVAILABLE FOR CHECK OUT THROUGH THE FINANCE DEPARTMENT, SUBJECT TO CITY MANAGER APPROVAL. 00- - Travel & Training Councilwoman Cherveny suggested that if the Mayor or Chairman are going out of the City on business, the Council should be apprised and approve the trip prior to travel. She suggested that the proposed policy be deleted. Councilman Winkler explained -that those position were designated in the 'policy because they serve as the spokespeople for those agencies. Councilwoman Cherveny concurred, however, suggested prior approval from Council. She stressed the importance of keeping Council apprised.' " City Attorney Harper inquired whether Council would want to approve travel or merely be apprised prior to travel. Councilman Alongi expressed concern with. the expenditure of taxpayers money and suggested that the Council should. be notified of such travel. AGENDA ( ITEM NO. PAGE (0 OF , PAGE SEVEN - CITY COUNCIL MINUTES MAY 18s 1993 Councilwoman Cherveny indicated that if travel is necessary',, the Council should make a motionl� and approve it.'.' City Manager Molendyk clarified that most travel is approved as part of the budget document and explained that some items are automatic such as the League of California Cities _,Conferences, etc..,He,further noted examples of travel which might be necessary at the,last minute, Councilwoman Cherveny questioned how any one Councilmember could finalize a deal out of town without Council concurrence. City Manager Molendyk clarified that in negotiations, one board member might negotiate on-behalf of the board, however, ratification of those negotiations by the full board would be needed. Mayor Washburn further ,ciarified. that in negotiations it is generally accepted that one person cannot guarantee the action as one person, and. everything would be subject to ratification: City Manager Molendyk requested clarification as to whether approved budget items would require further Council approval. Councilwoman Cherveny indicitedl' that she was not ,concerned with regular seminars, conferences, etc. City Attorney Harper requested clarification,as to whether a memo in advance would be adequate notification'. Councilman Alongi.indicated that would be appropriate. Jf MOVED BY WASHBURN, SECONDED BY WINKLER AND CARRIED BY "A VOTE OF 3 TO 2 WITH ALONGI AND CHERVENY CASTING THE DISSENTING VOTES TO APPROVE THE POLICY AS PRESENTED WHICH(READS AS FOLLOWS: THE MAYOR OR CHAIRMAN OR THEIR' DESIGNEES ARE THE ONLY MEMBERS AUTHORIZED TO TRAVEL ON CITY BUSINESS WITHOUT PRIOR 'COUNCIL APPROVAL. ALL OTHER MEMBERS MUST RECEIVE APPROVAL OF ",THE FULL COUNCIL. THIS AUTHORIZATION MAY BE REVOKED BY MAJORITY VOTE OF THE-COUNCIL. 300 -6 - City Sunoort of Soecial`Events Mayor Washburn suggested that no action be taken on this at present, and it be referred to the budget session. He indicated that he was not sure a.-formal policy was appropriate. City Attorney Harper suggested that each individual event be considered on its own merit.' Councilman Alongi suggested that;,a list of events be developed which would be supported every year with . specified contributions. 400 -1 - Badges & I.D. Cards 4 MOVED BY WINKLER, SECONDED BY CHERVENY AND CARRIED BY UNANIMOUS' VOTE TO ADOPT POLICY 400 -1 AS FOLLOWS: "'EVERY'CITY EMPLOYEE, ELECTED OFFICIAL AND COMMISSIONER IS ISSUED A CITY IDENTIFICATION CARD. NAME BADGES ARE ISSUED TO EVERY ELECTED OFFICIAL, THE CITY. MANAGER AND OTHER EMPLOYEES AS DESIGNATED BY THE CITY MANAGER AS IDENTIFICATION FOR BUSINESS AND SOCIAL FUNCTIONS. CHERVENY 400 -2 - Business Cards MOVED BY WINKLER, SECONDED BY AND CARRIED BY UN AGENDA ITEM NO. G' PA11711T OF PAGE EIGHT - CITY COUNCIL MINUTES - MAY 18� 1993 VOTE TO ADOPT POLICY 400 -2 AS FOLLOWS: EVERY ELECTED OFFICIAL AND STAFF MEMBERS DESIGNATED BY THE CITY MANAGER ARE SUPPLIED CITY BUSINESS CARDS. THESE CARDS *ARE INTENDED FOR USE STRICTLY IN RELATIONSHIP TO THEIR POSITION WITH THE CITY.. 400 -3 - Keys to City Hall MOVED BY CHERVENY, SECONDED BY WINKLER TO ADOPT POLICY 400 -3 AS FOLLOWS: KEYS TO CITY HALL ARE ISSUED TO ELECTED OFFICIALS AND STAFF MEMBERS AS DESIGNATED.BY THE CITY MANAGER. 1. Councilman Alongi questioned which keys would be authorized for Councilmembers; front,door and Council office only. Councilman Winkler indicated that the City- Manager might choose to designate.others as needed. . Councilman Alongi inquired whether the City Manager was the boss; and stressed that he can designate staff, but not the Council. City Manager Molendyk stressed that this was an effort to establish policy, and the Council is telling the group what that policy will be. He advised that he would understand policy to allow for Councilmembers to have keys to the front door and the Council office. Councilman Winkler concurred and clarified that he would see the City Manager. empowered. to change locks with subsequent Council's as necessary. Councilman Alongi indicated that the City Manager should designate staff as needed, however, he would like to formally, designate that the Council receives keys to the front door and the Council Office. City Attorney Harper explained that the verbiage as presented was established because of a problem which arose with a prior Council, with the Council choosing to designate the City Manager. Councilman Winkler indicated that he felt this was the intent of previous Council's as well. Councilman Alongi stressed that the City Manager does not manage the City Council. THE FOREGOING MOTION CARRIED BY A VOTE OF 4 TO 1 WITH ALONGI CASTING THE DISSENTING VOTE. 400 -4 - Use of City Personnel Mayor Washburn., indicated that this policy was intended to protect City personnel. MOVED BY CHERVENY, SECONDED BY DOMINGUEZ AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLICY 400 -4' AS FOLLOWS: 'CITY COUNCIL SHALL MAKE REQUESTS OF CITY STAFF VIA THE CITY MANGER WITH RESPONSES BACK THROUGH THE CITY MANAGER TO ALL COUNCILMEMBERS TO ALLOW FOR BETTER TRACKING AND FOLLOW -UP ON REQUESTS FROM COUNCIL AND TO PREVENT DUPLICATION OF EFFORTS. COUNCILMEMBERS MAY NOT PERSONALLY DIRECT AGENDA ITEM, NO. 1 � PAGE OF mu PAGE NINE = CITY COUNCIL MINUTES -'MAY 18j, 1993,,-. ANY STAFF, INCLUDING BUT NOT LIMITED TO CODE ENFORCEMENT OFFICERS, BUILDING INSPECTORS, PUBLIC WORKS INSPECTORS, BUSINESS LICENSE CLERKS, ETC. ALL SUCH DIRECTION IS TOiBE PROVIDED THROUGH THE CITY MANAGER. AS A COURTESY, IT WOULD BE. HELPFUL TO SCHEDULE APPOINTMENTS WITH STAFF TO PREVENT EXCESSIVE INTERRUPTIONS AND ALLOW FOR APPROPRIATE UTILIZATION OF STAFF. Councilman Winkler indicated that the City Clerk works for the Council.and should direct requests to the City Manager.. He further indicated that every department head -and staff person should let staff know that requests go through the City Manager only, and any other handling.of requests would trigger disciplinary action. Councilman Alongi-requested clarification of this explanation. Councilman Winkler explained that this was telling the City Manager to advise staff and follow -up with disciplinary action if -they handle a Council request without going through the City Manager. Councilman Alongi questioned what happens'if the City Manager is not in, and indicated that he'would in that case go to the Department Head. i Mayor Washburn stressed that the 'staff handles the day -to -day operations and stressed the. need to not undercut the City Manager's position, Councilman Winkler further explained that he felt staff should be disciplined for acting on direction from Councilmembers. .Councilman Alongi questioned how Council could put staff in that position. Councilman Winkler commented that elected officials have no right to direct staff... Councilman Alongi indicated that he was - elected to protect the Community's interest, and if he :'sees something of danger to the community he will go to the appropriate person to correct it. City Manager Molendyk clarified the City Council /City Manager form of govenement. He stressed that he is accessible at most times and if not the Assistant City Manager is available. He further explained that if both are unavailable a department head is designated to handle emergency situations. Use of City Vehicles Mayor Washburn requested that the words "as soon as possible" be stricken from this policy._ h Councilman Alongi questioned the time limit on how long Council can use a vehicle on the City's behalf and why it is an issue. Mayor Washburn noted a prior use of a. vehicle by Councilman Alongi and indicated that this policy is an intent to regulate the use. Councilman Alongi questioned the legality involved in using a City vehicle. AGENDA ITEM NO. 0.. OF I:L PAGE TEN - CITY COUNCIL MINUTES --MAY 18# 1993 Councilman Winkler indicated that cars should be brought back the next day. He the radio to direct staff is not Council's no authority to do. so. Councilman Alongi disagreed stating responsibility to do so. used for meetings stressed the using job, and they have that it is his Councilman Winkler indicated that this policy is intended to regulate that type of use.. Councilman Alongi questioned why this was being put in writing, as it can be changed after every election.. Mayor Pro Tem Dominguez indicated he would bring it back again in 1996. City Manager Molendyk clarified the current process for checking out cars and turning them in after use and stressed that this policy is no different than the current practice.. Councilman Alongi questioned the policy further and indicated that there is nothing about the Council being restricted for use of City vehicles. Council discussion of responsibilities and limitations ensued. MOVED BY WINKLER, SECONDED BY WASHBURN AND CARRIED BY A VOTE OF 3 TO 2 WITH ALONGI AND CHERVENY CASTING THE DISSENTING VOTE TO ADOPT POLICY 400 -5 AS FOLLOWS: CITY VEHICLES ARE AVAILABLE TO THE CITY COUNCIL AND CITY STAFF AS NEEDED TO ATTEND MEETINGS OUTSIDE THE CITY LIMITS. CITY COUNCIL USE IS COORDINATED THROUGH THE CITY CLERK'S OFFICE. IN ADDITION, CERTAIN CITY STAFF MEMBERS ARE PROVIDED USE •OF CITY .VEHICLES IN CONNECTION WITH POSITIONS DESIGNATED BY THE CITY MANAGER.' CARS USED AFTER HOURS SHOULD BE RETURNED ON THE NEXT BUSINESS MORNING. 00 -6 - Use of City Facilities Councilman Winkler suggested that this item.be deferred. 400 -7 - News Media Statements & Interviews Councilman Winkler indicated that he does not like the way this policy was written. Councilman Alongi questioned the meaning of "authorized" press releases. Councilman Winkler suggested that policy 400 -7 be written as follows: Press releases on behalf of the City. may be authorized by the Mayor but no other councilmembers. Press releases on behalf of the Redevelopment Agency may be authorized by-the Chairman, but no other Boardmembers. City Manager Molendyk indicated that he would hear this as designating spokesmen for each body. He further clarified that he would assume that this addresses written press releases and would not prohibit Council from talking to the press. Councilman Winkler concurred this was the intent. ,Councilman Alongi,further questioned "authorized" press AQENDA ITEM CdO._''� PAGE ' 0 of PAGE ELEVEN - CITY COUNCIL MINUTES - MAY 18# 1993 releases., i Councilman Winkler indicated that they would come'from'the chairperson. Mayor Washburn clarified that they would normally relate to approved projects of the City. City Attorney Harper indicated they 'would generally be formal releases on City Stationary. Councilman Winkler indicated that he wanted it clear that the City Clerk was, not typing press releases to put out for formal release. He stressed that he does not want•the. appearance that all releases are the City's official position. He stressed the majority vote to designate the chairman or mayor as justification. Councilman Alongi inquired whether this was a limitation on the use of City letterhead. City Attorney Harper clarified that there is not legal entitlement to use of the letterhead,., but it is subject to Council approved purposes and limit others. Councilman Alongi inquired whether the Council can prohibit the Council from sending letters. City Attorney Harper: indicated that the Council could preclude this action, as the letterhead is City property and the use could be limited. City Manager Molendyk indicated ';that the policy would also limit use of clerical staff for, outside City business. He indicated that there is no particular law, only what the Council wants to establish. MOVED BY WINKLER, SECONDED BY ALONGI AND CARRIED BY UNANIMOUS VOTE TO ADOPT POLICY 400 -7 AS FOLLOWS: PRESS RELEASES ON BEHALF OF THE CITY MAY BE AUTHORIZED BY THE MAYOR BUT NO OTHER COUNCILMEMBER. PRESS RELEASES ON BEHALF OF THE REDEVELOPMENT AGENCY MAY BE AUTHORIZED BY THE CHAIRMAN, BUT NO OTHER BOARDMEMBER. City Treasurer Pape suggested that it might be appropriate to regulate calls to the City Attorney from reporters and others; suggesting that billings be sent "to those agencies. Mayor Washburn requested a policy giving direction that the City's logo be considered property of the City and should not be misused. City Attorney Harper indicated that the logo can be copywritten to prohibit use for personal reasons. Councilman Alongi suggested the establishment of a municipal-, code section to designate authorized uses. Councilman Winkler also requested a prohibition on hiring of relatives of an elected official of the City. City Attorney Harper indicated that this might ',already be in the Municipal Code, but an ordinance could be drafted. Mayor Pro Tem Dominguez requested consideration of a policy for placing items on the agenda to include who can place, how placed, etc. AGENDA 1TEVI NO. '0, I PAGE .I Or, *,I, PAGE TWELVE - CITY COUNCIL MINUTES - MAY 18� 1993 Councilwoman Cherveny indicated the current policy is for placement two Wednesday's prior to the meeting. Councilman Alongi stressed that it is up to the Councilmember to use good judgement in placing items on the agenda. Councilman Winkler indicated that he would not wasn't to restrict this area further. Councilwoman Cherveny stressed the need to stick to existing . policy. MOVED BY WINKLER; SECONDED BY WASHBURN AND CARRIED BY UNANIMOUS VOTE TO ADJOURN THE ADJOURNED REGULAR CITY COUNCIL MEETING AT 5:15 P.M. GARY M. WASHBURN, MAYOR CITY OF LAKE ELSINORE- 'ATTEST: VICKI KASAD,, CITY'CLERK CITY OF LAKE ELSINORE AGENDA ITEM1N^J. PAGE —1-1 Or-