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Home My WebLink About08-28-2012 City Council MinutesMINUTES CITY COUNCIL and SUCCESSOR AGENCY F1 TO THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE REGULAR MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, AUGUST 28, 2012 ................................................................................. ............................... CALL TO ORDER Mayor Tisdale called the meeting to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Tisdale Mayor Pro Tern Hickman Council Member Magee Council Member Melendez ABSENT: Council Member Weber Also present: City Attorney Leibold, Interim City Manager Evans, City Clerk Bloom, Acting Community Development Director Morelion, Director of Lake, Parks and Recreation Kilroy, Director of Administrative Services Riley, Public Works Director Seumalo, IT Supervisor Soto, and Police Chief Kennedy - Smith. PLEDGE OF ALLEGIANCE Chris Saucedo led the pledge of allegiance. PRESENTATIONS / CEREMONIALS Certificate of Recognition of the Lake Elsinore Extreme FC Under -9 Soccer Team Proclamation Declaring September 17 — 23, 2012 as "Constitution Week' Mayor Tisdale presented a Proclamation declaring September 17 — 23, 2012 as "Constitution Week" to Bonnie Hayosh and Joyce Hohenadl of the Daughters of the American Revolution (DAR). Mayor Tisdale presented a Certificate of Recognition to the Lake Elsinore Extreme FC Under -9 Soccer Team. PUBLIC COMMENTS — NON -AGENDIZED ITEMS — 1 MINUTE Sharon Gallina spoke of the excessive noise of the rock crushing in the Alberhill area. Regular City Council Minutes Meeting of August 28, 2012 Page 2 of 6 (� John Larson, representing the Citizens Corp announced the new class schedules for the CERT training. CONSENT CALENDAR (1) Approval of Minutes Recommendation: It is recommended that the City Council approve the Minutes of the Regular City Council and Successor Agency Meeting of August 14, 2012. (2) Warrant List dated August 15, 2012 Recommendation: Receive and file Warrant list dated August 15, 2012. (3) Investment Report for July 2012 Recommendation: It is recommended that the City Council receive and file the report. (4) Proclamation of the City Council Suspending Burning Permits and Other Uses of Open Fire Recommendation: It is recommended that the City Council consider the proclamation suspending the issuance of burn permits and other uses of open fire. (5) Agreement for Professional Services STK Architecture, Inc., Architectural Design Services Seismic Retrofit of the Cultural Center and City Hall Project Number 4327 Recommendation: It is recommended that the City Council: A) Award the Seismic Retrofit Architectural Finishes Design of the Cultural Center and City Hall to STK Architectural in the not to exceed amount of $22,000; and B) Authorize the Interim City Manager to execute the contract with STK Architectural. (6) Temporary Right of Entry and Construction Easement Agreement Recommendation: It is recommended that the City Council approve the Temporary Right of Entry and Construction Easement for use in the construction of a pedestrian and bicycle path along Grand Avenue and Riverside Drive primarily serving Lakeside High School. Motion by Council member Melendez, seconded by Council Member Magee to approve the Consent agenda was unanimously approved. PUBLIC HEARING(S) None Regular City Council Minutes Meeting of August 28, 2012 Page 3 of 6 (� APPEAL(S) None BUSINESS ITEM(S) (7) Cooperative Agreement with Riverside County EDA Recommendation: It is recommended that the City ,Council authorize the City Manager to sign a Cooperative Agreement with the County of Riverside EDA. There is no cost associated with this agreement. Interim City Manager Evans presented report and introduced Tom Freemon of the County Economic Development Agency. Mr. Freemon explained the program and its various foreign trade components which would create jobs and enhance local businesses. Kim Cousins of the Lake Elsinore Valley Chamber of Commerce spoke in support of the Agreement and stated it would be beneficial for the City and its businesses. Council Member Magee thanked the City Manager for bringing this item forward; he stated that he and Mayor Pro Tem Hickman attended the training that Mr. Freemon offered to the City. He stated he is very impressed with the options of expanding the existing trade F1 zones. Mayor Pro Tem Hickman also commended Mr. Freemon on the benefits of the program and asked him to provide his contact information for the public and local businesses. Motion by Council Member Magee, seconded by Mayor Pro Tem Hickman to authorize the City Manager to sign a Cooperative Agreement with the County of Riverside EDA passed by unanimous vote. (8) Purchase Authorization for Laserfiche Web Distribution Portal Recommendation: It is recommended that the City Council waive the informal - bidding process and authorize the Interim City Manager to sign and issue a purchase order for the amount of $20,630.00 to ECS Imaging, Inc., a Laserfiche certified vendor, to acquire and install the Laserfiche Web Distribution Portal. IT Supervisor Soto and City Clerk Bloom presented the report to the Council. Council Member Melendez questioned the annual maintenance costs. IT Supervisor Soto answered that the annual maintenance cost would be $6,000. Council Member Melendez asked if this proposal was included in the CIP budget that was adopted. IT Supervisor Soto and City Clerk Bloom replied yes and will be included in future budgets for annual maintenance costs. Motion by Mayor Pro Tem Hickman, seconded by Council Member Melendez to authorize the Interim City Manager to sign and issue a purchase order in the amount of $20,630 to ECS Imaging, Inc. to acquire and install the Laserfiche Web Distribution Portal passed by unanimous vote. Regular City Council Minutes Meeting of August 28, 2012 Page 4 of 6 j (9) Dedication of Summerly Golf Course Recommendation: It is recommended that the City Council: A) Authorize the Interim City Manager to reject the dedication of the Summerly Golf Course. This action will keep the golf course in private ownership on an ongoing basis; and B) Authorize the Interim City Manager to execute the Declaration of Covenants, Conditions and Restrictions ( "CCRs ") related to the Summerly Golf Course, subject to any minor modifications approved by the City Attorney. Interim City Manager Evans presented the report. Don Mitchell of McMillin Summerly made himself available to the Council for questions on this item. Motion by Council Member Magee, seconded by Mayor Pro Tern Hickman to approve staff's recommendation passed by unanimous vote. [Successor Agency minutes on next page] n Regular City Council Minutes Meeting of August 28, 2012 Page 5 of 6 F1 SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE CONSENT CALENDAR (SA1) Warrant List dated August 15, 2012 Recommendation: Receive and file Warrant list dated August 15, 2012. (SA2) Investment Report for July 2012 Recommendation: It is recommended that the Successor Agency receive and file the report. Motion by Mayor Pro Tern Hickman, seconded by Council Member Magee to approve the Successor Agency Consent agenda was unanimously approved. BUSINESS ITEM(S) (SA3) Adoption by the City of Lake Elsinore as Successor Agency of the Redevelopment Schedule (ROPS) for January 2013 — June 2013 Recommendation: It is recommended that the City Council acting as the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore adopt the Recognized Obligation Payment Schedule (ROPS) for January 2013 through June 2013 and authorize the Interim City Manager, or his designee, to take all necessary actions with respect thereto on behalf of the Successor Agency. Administrative Services Director Riley presented the report to the Council and Interim City Manager Evans explained the update of the revised format of the ROPS relating to the Stadium as an RDA asset. Council Member Melendez asked when the regulations relating to AB 1484 would change. City Attorney Leibold answered that AB 1484 became effective immediately on June 27, 2012 and that it suspended the real property disposition requirements of the Dissolution Act. Under AB 1484, the Successor Agency must comply with certain procedural and reporting requirements relating to the assets of the former redevelopment agency that must be submitted to and reviewed by the Department of Finance. Following Department of Finance approval, it is anticipated that the Successor Agency will prepare a long term property management plan to be approved by the Department of Finance to be followed by the disposition of the properties. F1 Mayor Pro Tem Hickman inquired if the lake could be added to the asset list. City Attorney Leibold answered that all of the bond obligations secured by tax increment are listed as part of the Successor Agency obligations on the ROPS and that the bonds are the only Regular City Council Minutes Meeting of August 28, 2012 Page 6 of 6 � ongoing debt obligation with respect to financing. She offered that the ongoing costs of lake operations are not a redevelopment obligation. Motion by Council Member Melendez, seconded by Mayor Pro Tern Hickman to adopt the Recognized Obligation Payment Schedule (ROPS) for January 2013 through June 2013 and authorize the Interim City Manager, or his designee, to take all necessary actions with respect thereto on behalf of the Successor Agency passed by unanimous vote. PUBLIC COMMENTS – NON - AGENDIZED ITEMS – 3 MINUTES Marco Lazama spoke of an Adult Entertainment Club that would like to open a business within the City. Councilwoman Melendez referred Mr. Lazama to Acting Community Development Director Morelion for review of the City's rules and regulations. CITY COUNCIL COMMENTS Council Member Melendez asked the City Attorney and City Manager to bring back an ordinance relating to a local bidder program as soon as possible, and reminded everyone of her regularly schedule Coffee with Councilwoman Melendez meeting to be held at Flour Fusion on Wednesday, September 12t Mayor Pro Tern Hickman thanked staff for correcting the Public Access Channel and commented that he looked forward to the local high school football season. Mayor Tisdale thanked staff for their hard work and efforts; reminded everyone to be safe on the upcoming Labor Day weekend, and announced that the regularly scheduled Council meeting of September 11th has been cancelled therefore the next regular meeting will not be held until September 25th, 2012. ADJOURNMENT Mayor Tisdale adjourned the meeting at 8:02 p.m. to a regular meeting to be held on Tuesday, September 25, 2012 in the Cultural Center located at 183 N. Main Street, Lake Elsinore. `DQ0 Brian Tis ale, Mayor City of Lake Elsinore A EST: wgkL6�— I Virginia J. 113looml C C, City Clerk City of Lake Elsinbrb