The URL can be used to link to this page

Home My WebLink About08-14-2012 City Council MinutesMINUTES CITY COUNCIL and SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE REGULAR MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, AUGUST 14, 2012 .................................................................................. ............................... CALL TO ORDER Mayor Tisdale called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Mayor Tisdale Mayor Pro Tem Hickman Council Member Magee Council Member Melendez Council Member Weber ABSENT: None Also present: Assistant City Attorney Mann, Interim City Manager Evans and City Clerk Bloom. (1 a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) Property: APNs 371- 040 -019; 371 - 030 -041; 371 - 030 -038 City Negotiator: Interim City Manager Evans Negotiating parties: City of Lake Elsinore and McMillin Summerly, LLC Under negotiation: Price and terms of payment (1 b) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) Property: APN 377 - 231 -028 City Negotiator: Interim City Manager Evans Negotiating parties: City of Lake Elsinore and Muniz Under negotiation: Price and terms of payment Assistant City Attorney Mann announced that the City Council would be meeting in Closed Session to discuss Closed Session Items1a and 1b. The City Council recessed to Closed Session at 5:02 p.m. Closed Session adjourned at 5:10 p.m. Regular City Council Minutes Meeting of August 14, 2012 Page 2 of 8 CALL TO ORDER Mayor Tisdale reconvened the meeting to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Tisdale Mayor Pro Tern Hickman Council Member Magee Council Member Melendez Council Member Weber ABSENT: None Also present: Assistant City Attorney Mann, Interim City Manager Evans, City Clerk Bloom, Acting Community Development Director Morelion, Director of Lake, Parks and Recreation Kilroy, Director of Administrative Services Riley, Public Works Director Seumalo, Parks and Recreation Manager Davis, and Police Chief Kennedy- Smith. PLEDGE OF ALLEGIANCE Ryan Turner led the pledge of allegiance. CLOSED SESSION REPORT Assistant City Attorney Mann announced that the City Council met in Closed Session to discuss Items 1 a and 1 b and that there was no reportable action taken. PRESENTATIONS / CEREMONIALS • Certificate of Recognition of the Lake Elsinore Girls Softball Team Champions • Presentation by the Lake Elsinore Unified School District of Transportation Update • Presentation by Community Connect of the 211 Program • Presentation of the City's Investment Report Quarterly Review by PFM Asset Management Mayor Tisdale presented a Certificate of Recognition to the Lake Elsinore Girls Softball Team (L.E.G.S.) and their coaches for winning back to back tournaments. Mark Dennis of the Lake Elsinore Unified School District provided an update regarding the school transportation program. Bobbie Neff, Chairwoman of the Community Connect 211 Program, provided a brief overview of ways the program can assist the residents of the community. Monique Spyke, Senior Managing Consultant with Public Financial Management LLC. provided an overview of the City's Investment Report. Regular City Council Minutes Meeting of August 14, 2012 Page 3 of 8 PUBLIC COMMENTS — NON- AGENDIZED ITEMS — 1 MINUTE Robin Golden representing Studio 395 advised Council of an upcoming event entitled "An Evening of Live Art' scheduled for Saturday, August 18 at 7:00 p.m at the Flour Fusion Bakery. CONSENT CALENDAR (2) Approval of Minutes Recommendation It is recommended that the City Council approve the Minutes of the Regular City Council and Successor Agency Meeting of July 24, 2012. (3) Warrant List dated July 31, 2012 Recommendation Receive and file Warrant list dated July 31, 2012. (4) License Renewal and Waiver of Informal Bid for ESRI ARCGIS Software Recommendation It is recommended that the City Council authorize the Interim City Manager to renew the annual software maintenance agreement with the Environmental Systems Research Institute (ESRI). (5) Award of Contract — Traffic Striping and Pavement Marking Maintenance Work Recommendation It is recommended that the City Council authorize the Interim City Manager to execute a maintenance contract agreement with Orange County Striping Service Inc. for maintenance of street striping and marking for a term of one (1) year commencing from the date of execution for an amount not to exceed $124,000. (6) Construction Contract Award Annual Concrete Maintenance Program Recommendation It is recommended that the City Council: A) Award the Annual Concrete Maintenance Program to Above All Names Construction Services, Inc. in the amount of $130,000.00; and B) Authorize the Interim City Manager to execute the contract with Above All Names Construction Services, Inc. in the amount of $130,000.00. (7) Extension of Contract for Excel Landscape Recommendation It is recommended that the City Council authorize the Interim City Manager to execute a maintenance contract agreement with Excel Landscape Inc. to extend their existing contract providing streetscape maintenance for a period not to extend beyond October 31, 2012, at the rates established in the contract dated June 9, 2009. Regular City Council Minutes Meeting of August 14, 2012 Page 4 of 8 It was moved by Council Member Melendez and seconded by Mayor Pro Tern Hickman to approve the Consent agenda; the motion passed unanimously. PUBLIC HEARING(S) None APPEAL(S) None BUSINESS ITEM(S) (8) Professional Services Contract Award Pavement Management Program Recommendation It is recommended that the City Council approve the professional services agreement with Buckman & Associates and authorize the Interim City Manager to execute the agreement in an amount not to exceed $80,000 from Measure A moneys. Director Seumalo presented report to Council. He noted a correction to the recommendation to be the amount not to exceed $45,500. Mayor Pro Tern Hickman thanked staff for the Summerhill and Railroad Canyon Road repairs. It was moved by Mayor Pro Tern Hickman and seconded by Council Member Melendez to approve the professional services agreement with Buckman & Associates and authorize the Interim City Manager to execute the agreement in an amount not to exceed $45,500 from Measure A moneys. (9) Construction Contract Award Annual Asphalt Maintenance Program Recommendation It is recommended that the City Council: A) Award the Annual Asphalt Maintenance Program to Caliber Paving Company, Inc. in the amount of $282,000; and B) Authorize the Interim City Manager to execute the contract with Caliber Paving Company, Inc. in the amount of $282,000. Director Seumalo provided an overview to Council. Council Member Melendez noted the original amount of $282,000 and asked if there is any anticipated cost for materials and services. Director Seumalo stated that the costs proposed are from the original contract. Mayor Pro Tern Hickman asked if there is a schedule of sites to be maintained. Director Seumalo stated that staff has prepared an informal schedule. Council Member Weber noted the need for road repair on Railroad Canyon Road. Council Member Melendez pointed out that Caliber has been working with the City for a few years and feels that they do a great job. Mayor Tisdale asked what happens when the funds are depleted. Director Seumalo answered that the maintenance program would be completed for the year until more funds become available. Regular City Council Minutes Meeting of August 14, 2012 Page 5 of 8 It was moved by Council Member Melendez and seconded by Council Member Weber to award the Annual Asphalt Maintenance Program to Caliber Paving Company, Inc. in the amount of $282,000 and authorized the Interim City Manager to execute the contract with Caliber Paving Company, Inc. in the amount of $282,000; the motion passed unanimously. (10) Purchase of Document Scanning Services Recommendation It is recommended that the City Council waive the informal - bidding process and authorize the Interim City Manager to sign and issue a purchase order for the amount of $42,536.25 to ECS Imaging, Inc., a Laserfiche certified vendor, to continue document scanning services. Director Riley provided an overview of the item to Council Council Member Magee asked the status of the original plans once they have been Laserfiched. Acting Community Development Director answered that plans are destroyed once they have been scanned. Council Member Magee asked if staff is checking to verify that all the vital information is documented in Laserfiche before the items are destroyed. Director Seumalo stated staff reviews the scanned product. Council Member Weber asked if the data is saved on a backup system. Director Seumalo confirmed that the City uses backup tapes which are taken offsite nightly. It was moved by Council Member Weber and seconded by Mayor Pro Tem Hickman to waive the informal- bidding process and authorize the Interim City Manager to sign and issue a purchase order for the amount of $42,536.25 to ECS Imaging; motion passed unanimously. (11) An Ordinance Amending Title 5 of the Lake Elsinore Municipal Code by Adding Chapter 5.110 Regulating Motion Pictures Television and Photographic Production within the City of Lake Elsinore Recommendation It is recommended that the City Council introduce by title only and waive further reading of Ordinance No. 2012 -1305 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AMENDING TITLE 5 OF THE LAKE ELSINORE MUNICIPAL CODE BY ADDING CHAPTER 5.110 REGULATING MOTION PICTURES, TELEVISION AND PHOTOGRAPHIC PRODUCTION IN THE CITY, by roll -call vote. Parks & Recreation Manager Davis provided an overview of the proposed ordinance. Council Member Melendez stated that she would recommend continuing this item and questioned the permit fees of $200, standards and requests. She recommended staff to speak with Jim Fitzpatrick to assist with the language in the Ordinance. Council Member Weber asked if this was the only ordinance regarding film production. Manager Davis indicated that the City has not adopted an ordinance for film production. Council Member Weber asked how much money the City would make once this ordinance is adopted. Regular City Council Minutes Meeting of August 14, 2012 Page 6 of 8 Manager Davis stated that it would depend on the type of activity. Council Member Magee suggested waiving the $200 fee and that conditions be appealable to the Council in order to encourage the City to be used as a backdrop in films. Mayor Tisdale questioned the process. Manager Davis explained that the City would impose a permit fee on any filming within the City limits. Upon a motion by Council Member Melendez, seconded by Mayor Pro Tem Hickman this item was continued to the September 25 Council meeting; motion passed unanimously. (12) Establishing a City of Lake Elsinore and City of Wildomar Subcommittee Recommendation It is recommended that the City Council appoint two members to meet as a subcommittee with the City of Wildomar for the purpose of coordinating common policy issues between the two bordering cities. Interim City Manager Evans presented the report. Mayor Pro Tern Hickman commented that he didn't want the issues relating to the Motocross to be the focus of this subcommittee. Council Member Magee offered that the whole Council was supportive of the investment of the Motocross that has been brought into the community and that both cities had shared circumstances to be addressed by the subcommittee. Mayor Tisdale offered that the proposed subcommittee was to maximize the abilities of both cities to work together on community issues. Council Member Melendez asked if the City Managers met on a regular basis to review the shared issues. Interim City Manager Evans answered that the City Managers meet on an informal basis only. Mayor Tisdale offered to sit on the subcommittee and Council Member Magee volunteered to also be on the subcommittee. [Successor Agency minutes on next page] Regular City Council Minutes Meeting of August 14, 2012 Page 7 of 8 SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE CONSENT CALENDAR (SA1) Warrant List dated July 31 2012 Recommendation Receive and file Warrant list dated July 31, 2012. It was moved by Council Member Weber and seconded by Mayor Pro Tern Hickman to approve the Successor Agency's Consent agenda; the motion passed unanimously. BUSINESS ITEM(S) None PUBLIC COMMENTS Chris Hyland announced that she would be abandoning her recall efforts against Mayor Pro Tern Hickman due to failed promises of support. CITY COUNCIL COMMENTS Council Member Weber commented on the following: • He thanked Ms. Hyland for not pursuing her recall efforts against Mayor Pro Tern Hickman. Council Member Magee commented on the following: • He asked the public to be mindful of our neighbors and pets during the heat wave. Mayor Pro Tern Hickman commented on the following: • He reminded the public that school was back in session and to be careful driving. • He welcomed the return of football season. Mayor Tisdale commented on the following: • He thanked City Staff, Police and Fire for all their hard work. • He extended his congratulations to the US Olympic team. • He reminded everyone to be careful in the heat and very dry local conditions. Regular City Council Minutes Meeting of August 14, 2012 Page 8 of 8 ADJOURNMENT Mayor Tisdale adjourned the meeting at 8:16 p.m. to a regular meeting to be held on Tuesday, August 28, 2012 in the Cultural Center located at 183 N. Main Street, Lake Elsinore. a O Brian Tis e, Mayor City of Lake Elsinore AT EST' � j N�� lN' — Virginia J loom, Pf I t, City Clerk City of Lake Elsin