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HomeMy WebLinkAboutCity Council Agenda Item No 02 Cr.lt O :. LAKE 6LSINORE DREAM EXTREME 1 40.=. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: VIRGINIA J. BLOOM CITY CLERK DATE: JULY 10, 2012 SUBJECT: APPROVAL OF MINUTES Recommendation It is recommended that the City Council approve the Minutes as submitted. Discussion The following minutes are submitted for approval: a. Regular City Council and Successor Agency meeting of June 26, 2012 Prepared by: Dana C. Porche, CMC Office Specialist Approved and Submitted by: Virginia J. Bloom, CMC lbi ztcw/c__ City Clerk Approved by: Thomas P. Evans Interim City Manag_r l AGENDA ITEM NO. 2 Page 1 of 14 Page 2 of 14 MINUTES CITY COUNCIL and SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE REGULAR MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JUNE 26, 2012 CALL TO ORDER Mayor Tisdale called the meeting to order at 5:02 p.m. ROLL CALL PRESENT: Mayor Tisdale Mayor Pro Tem Hickman Council Member Magee Council Member Melendez (arrived at 5:04 p.m.) Council Member Weber ABSENT: None Also present: City Attorney Leibold, Interim City Manager Evans and City Clerk Bloom. CITY COUNCIL CLOSED SESSION (1 a) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case CITY COUNCIL AS SUCCESSOR AGENCY CLOSED SESSION (SA1) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) Property: APNs 371 - 030 -024; 371 - 030 -051; 373 - 023 -011; 373 - 023 -012; 373 -023- 015; 373 - 023 -024; 373 - 023 -025; 373 - 025 -007; 373 - 025 -014; 373 - 025 -024; 373- 025 -027; 373 - 210 -030; 373 - 210 -032; 373- 210 -040; 373 - 210 -042; 373 - 210 -045; 373 - 300 -027; 374 - 062 -005; 374 - 062 -006; 374 - 062 -015; 374 - 062 -020; 374 -162- 036; 374 - 162 -039; 374 - 162 -041; 374 - 162 -043; 374 - 162 -045; 374 - 162 -047; 374- 162 -049; 374 - 162 -051; 374 - 162 -053; 374 - 162 -055; 374 - 162 -057; 374 - 162 -059; 374 - 162 -061; 374 - 173 -005; 374 - 174 -014; 374 - 174 -015; 374 - 262 -003; 374 -262- 004; 374 - 262 -010; 374 - 262 -011; 374 - 271 -003; 374 - 271 -004; 374 - 271 -007; 374- 271 -013; 374 - 271 -015; 377 - 180 -037; 377 - 292 -017 Successor Agency Negotiator: Interim City Manager Evans Page 3of14 Regular City Council Minutes Meeting of June 26, 2012 Page 2 of 12 Negotiating parties: Successor Agency of the Redevelopment Agency of the City of Lake Elsinore and City of Lake Elsinore Under negotiation: Price and terms of payment City Attorney Leibold announced that the City Council would be meeting in Closed Session to discuss Item 1 a under City Council and Successor Agency Item SA1. The City Council recessed to Closed Session at 5:04 p.m. Closed Session adjourned at 5:50 p.m. CALL TO ORDER Mayor Tisdale reconvened the meeting to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Tisdale Mayor Pro Tem Hickman Council Member Magee Council Member Melendez Council Member Weber ABSENT: None Also present: City Attorney Leibold, Interim City Manager Evans, City Clerk Bloom, Acting Community Development Director Morelion, Director of Lake, Parks and Recreation Kilroy, Director of Administrative Services Riley, Public Works Director Seumalo, Management Analyst Carlson, Fire Chief Lawson and Police Chief Fontneau. PLEDGE OF ALLEGIANCE Mayor Tisdale led the Pledge of Allegiance. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council met in Closed Session to discuss Council Item 1a and Successor Agency Item SA1; and that there was no reportable action taken. PRESENTATIONS / CEREMONIALS • Certificate of Recognition for Dr. Frank Passarella, LEUSD Superintendent • Certificate of Appreciation for John Gonzales, Planning Commissioner • Certificate of Appreciation for LEMSAR • Proclamation Declaring July 1, 2012 as "Canada Day" • Public Safety Advisory Commission Update by Vice Chairman Stewart Page 4 of 14 Regular City Council Minutes Meeting of June 26, 2012 Page 3 of 12 Mayor Tisdale presented a Certificate of Recognition honoring Dr. Frank Passarella of the Lake Elsinore School District for his many years serving the school district. Mayor Tisdale presented a Certificate of Appreciation to outgoing Planning Commissioner John Gonzales. Mr. Gonzales served on the Planning Commission from 2005 through 2012. Police Chief Fontneau and Mayor Tisdale presented Certificated of Appreciation to the Lake Elsinore Marine Search and Rescue volunteers for all their valuable assistance to the Police Department and the City of Lake Elsinore. Police Chief Fontneau advised the public of his retirement and introduced Captain Shelly Kennedy -Smith who will be Chief effective July 11, 2012. Mayor Tisdale read a Proclamation declaring July 1, 2012 as Canada Day, honoring Canada for all their contributions to Riverside County. Jay Stewart, Vice - Chairman of the Public Safety Advisory Commission (PSAC) provided the quarterly update to the City Council. PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 1 MINUTE Pete Dawson, resident of Lakeland Village addressed his concerns with the cancellation of the Boat Dock Standards ordinance coming before the City Council. Danielle Hall, Paulie Tehrani, Theresa Kirpluk, Sharon Gallina and Monica Hernandez, all residents of Alberhill Ranch, spoke of their concerns of the lack of structural progress and high Mello -Roos taxes. Chris Hyland provided an update regarding the efforts to Recall of Daryl Hickman. John Gonzales advised the Council that long time resident Marine Master Sergeant Dave Jones would be receiving the Congressional Gold Medal in Washington D.C. Taylor Britt spoke of the health risks of adding fluoride to the water. Charles Almiron, resident of Lake Elsinore spoke of the concerns of construction traffic and noise created by the construction taking place in McVicker Canyon. Jeanie Corral thanked the City Council for recognizing Planning Commissioner John Gonzales for his many years of serving on the City's Planning Commission. She stated in addition to Mr. Gonzales serving on the Planning Commission, he also worked as a teacher for the Lake Elsinore Unified School District for many years. She stated that Mr. Gonzales is a great leader and asset to the community and will be greatly missed. Page 5of14 Regular City Council Minutes Meeting of June 26, 2012 Page 4 of 12 Charlene Cleary, resident of Lakeland Village spoke of the proposed Boat Dock Standards and how it was removed from the Agenda. She stated that she is all for beautifying the Lake and surrounding area, but feels that it needs to be handled properly. Mayor Tisdale informed the public that their would be a Town Hall meeting at Lakeland Village School on July 18 at 6:30 to address the Boat Dock Standards. Ann Marie Devaney, resident of Lake Elsinore requested assistance from the Council regarding the lack of lighting along Lake Street at which her son was hit and killed in May of this year. Council referred her to Public Works Director Seumalo. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended that the City Council approve the Minutes of the Study Session of June 7, 2012 and the Regular City Council and Successor Agency Meeting of June 12, 2012. (3) Warrant List dated June 14, 2012 Recommendation: Receive and File Warrant List dated June 14, 2012. (4) Investment Report for May 2012 Recommendation: It is recommended that the City Council receive and file report. (5) Appropriations Limit for Fiscal Year 2012 -13 Recommendation: It is recommended that the City Council adopt Resolution No. 2012 -031 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012 -13 FOR THE CITY OF LAKE ELSINORE IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE setting the City's 2012 -13 appropriations limit at $66,689,086. (6) Cancellation of Certain Council Meeting Dates Recommendation: It is recommended that the City Council cancel the regular City Council meeting dates of September 11, October 9, November 27, and December 25, 2012. It was moved by Mayor Pro Tem Hickman and seconded by Council Member Weber to approve the Consent items; the motion passed unanimously. Page 6 of 14 Regular City Council Minutes Meeting of June 26, 2012 Page 5 of 12 PUBLIC HEARING(S) (7) Consideration of Adoption of the Capital Improvement Program for Fiscal Year 2012- 2017 Recommendation: It is recommended that the City Council approve and adopt Resolution 2012 -032 adopting the proposed 5 -year Capital Improvement Program for fiscal years 2012 -2013 through 2016 -2017. Total cost for FY 2012/13 is $2,684,206 from all revenue sources. Mayor Tisdale opened the Public Hearing at 7:53 p.m. Interim City Manager Evans provided a PowerPoint presentation and overview to the Council. Council Member Melendez stated that Pechanga Casino may be selling one of their fire trucks and asked if staff would consider purchasing a used fire truck. Fire Chief Lawson answered that staff has looked into purchasing a used truck from Rubioux and would consider it; however noted that the used trucks would not come with a warranty. Mayor Pro Tem Hickman asked why Council should approve funds for a fire truck when staff won't have all the information needed until September 2012. Interim City Manager Evans noted that the funds were placed into the budget as a planning tool, which would identify how the City would pay for the equipment. Council Member Weber asked if the County would contribute $1.5 million per year for the Fire Station. Interim City Manager Evans stated that staff is working with the County to determine how much of the costs the county should pay, as the fire truck is clearly a regional resource. Council Member Weber replied that six years is long enough to wait for a new truck and suggested purchasing the truck now. Director Seumalo went over the Capital Improvement Budget details with the Council and outlined the proposed street improvements for the next fiscal year. Mayor Tisdale closed the Public Hearing at 8:11 p.m. Council Member Weber spoke of the repaving of Main Street and made suggestions for cost savings. Director Seumalo stated that staff would consider a slurry seal for uniformity purposes. Mayor Pro Tem Hickman asked about the process of repaving the asphalt. Director Seumalo went over the process of repaving. Mayor Pro Tem Hickman stated that he is happy with the re- pavement of the streets that have been completed. Council Member Magee stated that he does not feel comfortable committing any funds for the fire truck until there is a signed agreement with the County that they would share the Page 7 of 14 Regular City Council Minutes Meeting of June 26, 2012 Page 6 of 12 costs. He asked why a software program would cost a quarter of a million dollars, which is more than what is being spent on asphalt maintenance. Interim City Manager Evans explained that the software purchases include $50,000 for the Agenda Management and Laserfiche web portal requested by the City Clerk and $200,000 for the ERP (Enterprise Resource Planning System) which would be a future investment as it would allow citizens to do business with the City over the internet such as purchasing a permit. He stated, before staff orders the ERP software program, staff would show the Council how the program works with a walk through. He stated that if Lake Elsinore wants to compete and be equal to surrounding cities that have this ability, then the City would need to invest in this software. Council Member Melendez asked for the cost to maintain the software program. IT Supervisor Soto explained the annual maintenance fee for the program is approximately $35,000. He stated the web links are an additional $6,000 a year and that the hardware would last for five to six years before it would need to be upgraded. Council Member Melendez asked about the police motorcycle. Interim City Manager Evans stated, at the recommendation of the Police Department, there needs to be a replacement of motorcycles. He stated the current motorcycles need to be replaced as four of the six cycles are in need of service. Council Member Melendez asked for an explanation regarding the purchase of furniture and equipment for the Rosetta Canyon Fire Station, which is currently not being used. Fire Chief Lawson stated there is still a need for equipment and furniture for the anticipated use in 2013 -2014. Mayor Tisdale noted the proposed adoption of the five -year CIP; however, the plan only goes up to the year 2014. Director Seumalo stated the years of 2017 and 2018 are used for planning purposes only. Mayor Tisdale stated that he would like to see a five -year plan that addresses all of the improvements to the streets. Mayor Tisdale stated that he had a meeting with Supervisor Buster and Fire Chief Hawkins which was positive. He stated the original plan for the Rosetta Fire Station was to have it operated by two types of fire engines shared by the City and County. He stated that the City is looking for a commitment from the County that would allow the fire station to be opened in 2013 as the City cannot continue to put off the purchase of the fire truck. Council Member Weber concurred with the Mayor regarding the fire truck. He addressed his concerns regarding the purchase of the software programs and asked staff for a timeline. IT Supervisor Soto stated five years ago staff had a plan, however due to the decline with the economy, it was determined to hold off on the plan and just maintain the current equipment; however now new equipment is needed. Mayor Pro Tem Hickman spoke of the street improvements and asked if there could be a program where all the streets in the City could be paved. Director Seumalo stated, for the next few years the drainage issues need to be corrected and that staff has diverted $100,000 towards improving drainage structures, as drainage issues can undermine the roadways. Page 8 of 14 Regular City Council Minutes Meeting of June 26, 2012 • Page 7 of 12 It was moved by Council Member Magee and seconded by Council Member Melendez to approve the Capital Improvement Program for Fiscal Year 2012 -2013, with no funding allocated to the Rosetta Canyon Fire Station until the City has an approved agreement between the City and County; and the computer software program funding comes back to the Council for a full briefing within the 1 quarter of the new budget; and work with the new owners of the Lake Elsinore Outlet Center to expedite the improvements to the median at Collier Avenue, and should the new software program not be purchased, then those funds be applied to the Collier Avenue median improvements. Council Member Weber made a substitute motion to include the purchase of the fire engine however motion died for lack of a second. The Mayor called for the motion which passed 4 - 1 with Council Member Weber opposing. APPEAL(S) None BUSINESS ITEM(S) (8) Fiscal Year 2012 -13 Operating Budget Recommendation: It is recommended that the City Council: A.) Adopt the 2012/13 FY operating budget of $26,649,026, including the use of $1,149,919 budget stabilization reserve and $195,553 unallocated General Fund unallocated reserve. B.) Adopt Option 1, $33,900 budget for Chamber of Commerce Support. C.) Adopt Option 1, $45,000 budget for Chamber of Commerce coordinated Tourism Services. D.) Adopt the 2012 -13 Authorized Position Schedule which will include an additional Economic and Community Development Director, Deputy City Clerk, additional Park Maintenance Worker and Part Time Bus Driver for Lake, Parks and Recreation Department. Interim City Manager Evans provided an overview of the budget with Council. Adria Poindexter, Marissa Toth and Maryann Edwards spoke of the importance of the Boys and Girls Club programs and requested continued support from the City. Dave Oster of the Storm requested Council and staff to develop a better marketing plan and stressed importance the Chamber of Commerce to the community. Mayor Pro Tem Hickman noted that the budget looked good and that he would support the reduced but continued support of the Chamber of Commerce. Page 9 of 14 Regular City Council Minutes Meeting of June 26, 2012 Page 8 of 12 Council Member Melendez requested clarification regarding the position of the Economic and Community Development Director. Interim City Manager Evans explained that Planning Manager Morelion has been temporarily filling the position of Community Development Director. He stated by creating the new position, the Acting Community Development Director could resume his position of Planning Manager. Council Member Melendez inquired about the request for a bus driver. Director Kilroy stated that the request is for a part-time bus driver for the senior center. Mayor Tisdale noted that an Economic and Community Development Director is part of a bigger plan for the City and would like the Council to see what the plan is before hiring someone. It was moved by Council Member Melendez and seconded by Council Member Magee to adopt the 2012 -2013 operating budget of $26,649,026, including the use of $1,149,929 budget stabilization reserve and $195,553 unallocated General Fund unallocated reserve; and adopt the 2012 -2013 Authorized Position Schedule with would include an additional Economic and Community Development Director, Deputy City Clerk, additional Park Maintenance Worker and Part-Time Bus Driver for the Lake Parks and Recreation Department; the motion passed unanimously. It was moved by Council Member Magee and seconded by Council Member Weber to approve Option No. 3 as outlined in the materials submitted by the Chamber of $33,000 for the Chamber of Commerce and $52,000 for the Visitor's Bureau for a total of $85,000; the motion passed unanimously. (9) Purchase and Installation of Plav Equipment for Summerhill Park Recommendation: It is recommended that the City Council approve the purchase and installation of play equipment from GameTime /Great Western for Summerhill Park and authorize the City Manager to execute a purchase order and contract with GameTime /Great Western. Management Analyst Carlson provided an overview of the proposal to Council. Council Member Magee announced that he would not be participating on this item due to a potential conflict of interest and stepped down from the dais at 9:33 p.m. Council Member Weber asked where the funds were coming from. Management Analyst Carlson indicated that the funds were from the CIP budget. Council Member Melendez stated that this purchase is long overdue and asked when it would be completed. Management Analyst Carlson stated that once the contract is signed, staff would proceed with the purchase. It was moved by Council Member Weber and seconded by Mayor Pro Tem Hickman to approve the purchase and installation of play equipment from GameTime /Great Western Page 10 of 14 Regular City Council Minutes Meeting of June 26, 2012 Page 9 of 12 for Summerhill Park and authorize the City Manager to execute a purchase order and contract with GameTime /Great Western; the motion passed 4 -1 with Council Member Magee absent. Council Member Magee returned to the dais at 9:36 p.m. (10) CR &R — Annual Consumer Price Index Increase Recommendation: It is recommended that the City Council receive and file this report because the proposed rate increase falls within the allowable amount of the approved contract. Director Seumalo provided an overview of the item to Council. Mayor Pro Tem Hickman clarified that the rates would increase by 48¢ per month. It was moved by Council Member Weber and seconded by Council Member Magee to receive and file the CR &R Annual Consumer Price Index Increase Report; the motion passed unanimously. (11) A Resolution of the City Council of the City of Lake Elsinore, California, Acting as the Legislative Body of City of Lake Elsinore Community Facilities District No. 2005 -5 (Villages at Wasson Canyon), Authorizing the Issuance of City of Lake Elsinore Community Facilities District No. 2005 -5 (Villages at Wasson Canyon) Special Tax Bonds, 2012 Series A, Approving the Issuance of the Lake Elsinore Public Financing Authority Local Agency Revenue Refunding Bonds (Wasson Canyon) 2012 Series A, and the Execution and Delivery of a Fiscal Agent Agreement, A Commitment Agreement and Purchase Contract, A Purchase Contract and a Continuing Disclosure Agreement Recommendation: It is recommended that the City Council adopt Resolution No. 2012 -033 authorizing issuance of bonds and bond documents. Mayor Tisdale announced that this item would be heard jointly with the Public Financing Authority. Chairwoman Melendez called to order the Public Financing Authority for this item at 9:39 p.m. Director Riley provided an overview of the item to Council and the Public Finance Authority. Council Member Melendez asked what the estimated saving over the next 12 years or until 2026. Director Riley stated the saving is estimated at $195 per parcel, per year, which comes to $37,000 per year. Council Member Melendez asked for the costs to refund the bonds. Rod Gunn stated the cost is $145,000. Page 11 of 14 Regular City Council Minutes Meeting of June 26, 2012 Page 10 of 12 It was moved by Council Member Melendez and seconded by Mayor Pro Tem Hickman to adopt City Council Resolution No. 2012 -033, authorizing issuance of bonds and bond documents; the motion passed unanimously. (12) Preparation of the 2014 -2021 Housing Element Update, Awarding of the Consultant's Contract Recommendation: It is recommended that the City Council authorize the City Manager to enter into a professional services agreement with Hogle- Ireland, Inc. to prepare the City of Lake Elsinore Housing Element Update, for the period January 1, 2014 to December 31, 2021 (HEU), for an amount not to exceed $34,580 and in such form as approved by the City Attorney. Acting Community Development Director Morelion provided an overview of the item to Council. Council Member Weber noted that the General Plan had just been approved and asked why staff is proceeding with the Housing Element Update. Director Morelion stated that the Housing Element that was approved as part of the General Plan was for the 2008 — 2014 housing cycle. The proposed Housing Element Update is for the next 2014 — 2021 cycle. Council Member Magee indicated that the Housing Element is a State mandated requirement and he supports staff's recommendation. Mayor Pro Tem Hickman asked why J.H. Douglas & Associates wasn't selected as their fees were lower. Director Morelion indicated that Hogle- Ireland had the best qualifications for the City and that they were in the top three proposals submitted. It was moved by Council Member Magee and seconded by Council Member Melendez to approve a professional service agreement with Hogle- Ireland to prepare the City's Housing Element Update for the period of January 1, 2014 to December 31, 2012 for an amount not to exceed $34,580 and in such form approved by the City Attorney; the motion passed unanimously. [Successor Agency minutes on next page] Page :12 of 14 Regular City Council Minutes Meeting of June 26, 2012 Page 11 of 12 SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless a Council Member or any member of the public requests separate action on a specific item.) (SA2) Warrant List dated June 14, 2012 Recommendation: Receive and File Warrant List dated June 14, 2012. (SA3) Investment Report for May 2012 Recommendation: Receive and file report. It was moved by Council Member Melendez and seconded by Council Member Weber to approve both Consent items; the motion passed unanimously. BUSINESS ITEM(S) None PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 3 MINUTES None CITY MANAGER COMMENTS • He reminded the community of the Grand Opening of the La Laguna Boat Launch on Saturday, June 30, 2012. • He announced that the City would be having a fireworks show over the Lake on July 4th commencing at 9:00 p.m. • He announced that FEMA approved the seismic upgrade budget and the City would be moving forward with the project. CITY ATTORNEY COMMENTS • She thanked Mr. Gonzales for all his hard work over the past several years serving as the Planning Commissioner. • She welcomed the new Captain of the Police Department. Page 13 of 14 Regular City Council Minutes Meeting of June 26, 2012 Page 12 of 12 CITY COUNCIL COMMENTS Council Member Magee commented on the following: • He wished everyone a happy and safe Fourth of July. Mayor Pro Tem Hickman commented on the following: • He spoke of the upcoming firework's show and how he is looking forward to seeing a spectacular event. • He spoke of the upcoming Grand Opening of the Boat Launch. • He reminded the public to drive carefully and to keep an eye out for children. Council Member Weber commented on the following: • He was grateful to see the City passed the Fiscal Budget for 2012 -2013, and is satisfied on staff's work. Mayor Tisdale commented on the following: • He welcomed Captain Shelly Kennedy -Smith and stated that he looks forward to working with her. • He thanked staff for all their hard work putting together the budget. ADJOURNMENT Mayor Tisdale adjourned the meeting at 9:57 p.m. to a regular meeting to be held on Tuesday, July 10, 2012 in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. Brian Tisdale, Mayor City of Lake Elsinore ATTEST: Virginia J. Bloom, CMC, City Clerk City of Lake Elsinore Page 14 of 14