HomeMy WebLinkAboutCity Council Agenda Item No 05N M III I
M1 ;L81 Z4 0 1 1 11111611 �i •
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: TOMAS P. EVANS
INTERIM CITY MANAGER
IATE: MAY 8 2012
SUBJECT: LANDSCAPE PLAN CHECK AND INSPECTION SERVICES
SELECTION OF CONSULTANT FOR FISCAL YEAR 2012-2013
UMMOS, 0 • •
The Cit of Lake Elsinore has been utilizin consultant firms to assist with landscape
plan check and inspection services for the Communit Development Department for a
number of y ears. Currentl Sustainable Civil En Solutions, Inc. (SCEs)
performs landscape plan check and on-site landscape and irri inspection services
for all project submittals. On occasion, the consultant also attends Development Review
Committee (DRC) meetin
Ii k-fsi I 1
As established in the previous fiscal y ear (FY) 2011-2012, the a for landscape
contract services coincide with the Cit bud c The contract, if approved, would
extend SCES services throu FY 2012-2013, and would be open for renewal in June
2013.
The proposed draft contract calls for a rate not to exceed 75% of the plan check and
inspection amount collected for each project. An plan check exceedin three reviews
would be billed on a time and material basis. For those applicants that want their project
"fast tracked," the project will be billed up to 1.5 times the normal rate. Pa 13 of the
attached Proposal for Professional Consultin Services contract provides a breakdown
of SCES's fee rates. The total amount billed b the consultant so far this FY is
approximatel $35,000.
Fiscal Im
The proposed contract will g enerate minimal fiscal impact to the Cit in that this service
will be 100% billable throu the CRS s
Pa 1
Landscape Plan Check/Inspection Consultant
Ma 8, 2012
Pa 2 of 2
I 111L:111 FT
Staff recommends that the Cit Council authorize the Cit Mana to prepare and enter
into a contract with SCES to provide landscape plan check and inspection services to
the Cit of Lake Elsinore on an annual basis, subject to an minor modifications as
approved b the Cit Attorne
1. Draft Consultant Service Contract
2. SCES Proposal for Professional Services and Firm Information
Pa 2
This A for Professional Services (the "A is made and entered
into as of this 8th da of Ma 2012, b and between the Cit of Lake Elsinore, a municipal
corporation ("Cit and Sustainable Civil En Solutions, Inc. ("Consultant").
V*4Ewl_ I
A. Consultant is speciall trained, experienced and competent to perform the
special services which will be re b this A
B. Consultant possesses the skill, experience, abilit back certification
and knowled to provide the services described in this A on the terms and
conditions described herein.
C. Cit desires to retain Consultant to render professional consultin services
and related work as set forth in this A
AGREEMENT
1. Scope of Services. Consultant shall perform the services described in the
"Scope of Services" attached as Exhibit "A" and incorporated herein b reference.
Consultant shall provide said services at the time, place, and in the manner as specified in
Exhibit "A", subject to the direction of the Cit throu its staff.
2. Time of Performance. The services of Consultant shall commence upon
execution of this A and shall continue for a term of three (3) y ears unless earlier
terminated pursuant to Section 6 of this A Cit ma evaluate Consultant's
performance annuall
3. Compensation. Compensation shall be in accordance with Exhibit "B" " and
the authorization of the Cit Council. Pa b Cit under this A shall not be
deemed a waiver of defects, even if such defects were known to the Cit at the time of
pa
4. Method of Pa Consultant shall submit monthl billin to Cit
describin the work performed durin the precedin month. Consultant's bills shall be
broken up b project such that the Cit receives a separate accountin for work done on
each individual project for which Consultant provides services. Consultant's bills shall
include a brief description of the services performed, the date the services were performed,
the number of hours spent and b whom, and a description of an reimbursable
expenditures. Cit staff shall promptl review invoices and advise Consultant as to an
disapprovals. Cit shall pa Consultant no later than 30 da after approval of the monthl
invoice b Cit staff.
5. Extra Work. At an time durin the term of this A Cit ma re
that Consultant perform Extra Work. As used herein, "Extra Work" means work which is
determined b Cit to be outside of the scope of the Scope of Services attached hereto as
Pa 3
Exhibit "A". Consultant shall not perform Extra Work without written; authorization from
Cit Extra work will be invoiced separatel from services performed in accordance with
the Scope of Services attached hereto as Exhibit "A".
6. Termination. This A ma be terminated b the Cit immediatel for
cause or b either part without cause upon thirt (30) da written notice of termination.
Upon termination, Consultant shall be entitled to compensation for services performed up
to the effective date of termination.
7. Ownership of Documents. All plans, studies, documents and other writin
prepared b and for Consultant, its officers, emplo and a and subcontractors in
the course of implementin this A workin notepad internal documents, shall
become the propert of the Cit upon pa to Consultant for such work, and the Cit
shall have the sole ri to use such materials in its discretion without further compensation
to Consultant or to an other part Consultant shall, at Consultant's expense, provide such
reports, plans, studies, documents and other writin to Cit upon written re Cit
acknowled that an use of such materials in a manner be the intended purpose as
set forth herein shall be at the sole risk of the Cit Cit further a to defend, indemnif
and hold harmless Consultant, its officers, officials, a emplo and volunteers from
an claims, demands, actions, losses, dama injuries, and liabilit direct or indirect
(includin an and all costs and expenses in connection therein), arisin out of the Cit
use of such materials in a manner be the intended purpose as set forth herein.
a. Licensin of Intellectual Propertv. This A creates a nonexclusive
and perpetual license for Cit to cop use, modif reuse, or sublicense an and all
cop desi and other intellectual propert embodied in plans, specifications,
studies, drawin estimates, and other documents or works of authorship fixed in an
tan medium of expression, includin but not limited to, ph drawin or data
ma or otherwise recorded on computer diskettes, which are prepared or caused
to be prepared b Consultant under this A but shall not include an license for
the Cit use of Consultant's proprietar software or other intellectual propert
( "Documents & Data"). Consultant represents and warrants that Consultant has the le
ri to license an and all Documents & Data. Cit shall not be limited in an wa in its
use of the Documents & Data at an time, provided that an such use not within the
purposes intended b this A shall be at Cit sole risk.
b. Confidentialit All memoranda, specifications, plans, procedures, drawin
descriptions, computer pro data, input record data, written information, and other
Documents & Data either created b or provided to Consultant in connection with the
performance of this A shall be held confidential b Consultant. Such materials
shall not, without the prior written consent of Cit be used b Consultant for an purposes
other than the performance of the services under this A Nor shall such materials
be disclosed to an person or entit not connected with the performance of the services
under this A Nothin furnished to Consultant which is otherwise known to
Consultant or is g enerall y known, or has become known, to the related industr shall be
deemed confidential. Consultant shall not use Cit name or insi photo relatin
Professional Services Agreement SCES 2
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to services provided b Consultant in accordance with the Scope of Services attached
hereto as Exhibit "A or an publicit pertainin to the Consultant's services under this
A in an ma trade paper, newspaper, television or radio production or
other similar medium without the prior written consent of Cit Cit hereb g ives its
permission for Consultant to include the Cit in Consultant's list • clients and description of
services provided on its web site and other similar materials.
8. Consultant's Books and Records.
a. Consultant shall maintain an and all led books of account, invoices,
vouchers, canceled checks, and other records or documents evidencin or relatin to
char for services, or expenditures and disbursements char to Cit for a minimum
period of three (3) y ears, or for an lon period re b law, from the date of final
pa to Consultant to this A
b. Consultant shall maintain all documents and records which demonstrate
performance under this A for a minimum period of three (3) y ears, or for an
lon period re b law, from the date of termination or completion of this
A
C. An records or documents re to be maintained pursuant to this
A shall be made available for inspection or audit, at an time durin re
business hours, upon written re b the Cit Mana Cit Attorne Cit Auditor or a
desi representative of these officers. Copies of such documents shall be provided to
the Cit for inspection at Cit Hall when it is practical to do so. Otherwise, unless an
alternative is mutuall a upon, the records shall be available at Consultant's address
indicated for receipt of notices in this A
d. Where Cit has reason to believe that such records or documents ma be
lost or discarded due to dissolution, disbandment or termination of Consultant's business,
Cit ma b written re b an of the above-named officers, re that custod of the
records be g iven to the Cit and that the records and documents be maintained in Cit Hall.
Access to such records and documents shall be g ranted to an part authorized b
Consultant, Consultant's representatives, or Consultant's successor -in- interest.
9. Independent Contractor. It is understood that Consultant, in the performance
of the work and services a to be performed, shall act as and be an independent
contractor and shall not act as an a or emplo of the Cit Consultant shall obtain no
ri to retirement benefits or other benefits which accrue to Cit emplo and
Consultant hereb expressl waives an claim it ma have to an such ri
10. Interests of Consultant. Consultant (includin principals, associates and
professional emplo covenants and represents that it does not now have an
investment or interest in real propert and shall not ac an interest, direct or indirect,
in the area covered b this A or an other source of income, interest in real
propert or investment which would be affected in an manner or de b the
performance of Consultant's services hereunder. Consultant further covenants and
Professional Services A SCES 3
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represents that in the performance of its duties hereunder no person havin an such
interest shall perform an services under this A
Consultant is not a desi emplo within the meanin of the Political Reform
Act because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her
rendition of information, advice, recommendation or counsel independent of the control
and direction of the Cit or of an Cit official, other than normal a monitorin
and
b. possesses no authorit with respect to an Cit decision be rendition of
information, advice, recommendation or counsel. (FPPC Re 18700(a)(2).)
11. Professional Abilit of Consultant. Cit has relied upon the professional
trainin and abilit of Consultant to perform the services hereunder as a material
inducement to enter into this A Consultant shall therefore provide properl skilled
professional and technical personnel to perform all services under this A All
work performed b Consultant under this A shall be in accordance with applicable
le re and shall meet the standard of q ualit y ordinaril to be expected of
competent professionals in Consultant's field of expertise.
12. Compliance with Laws. Consultant shall use the standard of care in its
profession to compl with all applicable federal, state and local laws, codes, ordinances
and re
13. Licenses. Consultant represents and warrants to Cit that it has the licenses,
permits, q ualifications, insurance and approvals of whatsoever nature which are le
re of Consultant to practice its profession. Consultant represents and warrants to
Cit that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times
durin the term of this A an licenses, permits, insurance and approvals which
are le re of Consultant to practice its profession.
14. lndemni Consultant a to defend, indemnif and hold harmless the
Cit its officers, officials, a emplo and volunteers from and a an and all
claims, demands, actions, losses, dama injuries, and liabilit direct or indirect
(includin an and all costs and expenses in connection therein), arisin out of
Consultant's ne performance or willful misconduct under this A or its failure
to compl with an of its obli contained in this A except for an such claim
arisin out of the sole ne or willful misconduct of the Cit its officers, a
emplo or volunteers.
15. Insurance Re
a. Insurance. Consultant, at Consultant's own cost and expense, shall procure
and maintain, for the duration of the contract, the followin insurance policies.
Professional Services A SCES 4
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i. Workers' Compensation Covera Consultant shall maintain
Workers' Compensation Insurance and Emplo Liabilit Insurance for
his/her emplo in accordance with the laws of the State of California. In
addition, Consultant shall re each subcontractor to similarl maintain
Workers' Compensation Insurance and Emplo Liabilit Insurance in
accordance with the laws of the State of California for all of the
subcontractor's emplo An notice of cancellation or non-renewal of all
Workers' Compensation policies must be received b the Cit at least thirt
( 30 ) da prior to such chan The insurer shall a to waive all ri of
subro a Cit its officers, a emplo and volunteers for
losses arisin from work performed b Consultant for Cit
ii. General Liabilit Covera Consultant shall maintain commercial
g eneral liabilit insurance in an amount not less than one million dollars
($1,000,000) per occurrence for bodil in personal in and propert
dama If a commercial g eneral liabilit insurance form or other form with a
g eneral a limit is used, either the g eneral a limit shall appl
separatel to the work to be performed under this A or the g eneral
a limit shall be at least twice the re occurrence limit.
iii. Automobile Liabilit Coverag . Consultant shall maintain automobile
liabilit insurance coverin bodil in and propert dama for all activities
of the Consultant arisin out of or in connection with the work to be
performed under this A includin covera for owned, hired and
non-owned vehicles, in an amount of not less than one million dollars
( $1,000,000 ) combined sin limit for each occurrence.
iv. Professional Liabilit Cov ers Is Consultant shall maintain
professional errors and omissions liabilit insurance for protection a
claims alle ne acts, errors or omissions which ma arise from
Consultant's operations under this A whether such operations b
the Consultant or b its emplo subcontractors, or subconsultants. The
amount of this insurance shall not be less than one million dollars
($1,000,000 on a claims-made annual a basis, or a combined
sin limit per occurrence basis.
b. Endorsements. Each g eneral liabilit and automobile liabilit insurance polic
shall be with insurers possessin a Bestas ratin of no less than A:VII and shall be
endorsed with the followin specific lan
i The Cit its elected or appointed officers, officials, emplo a
and volunteers are to be covered as additional insureds with respect to
liabilit arisin out of work performed b or on behalf of the Consultant,
includin materials, parts or e furnished in connection with such
work or operations.
Professional Services A SCES 5
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ii. This polic shall be considered primar insurance as respects the Ci
its elected or appointed officers, officials, emplo a and volunteer
An insurance maintained b the Cit includin an selfured retention th
e be d e o d 11
Cit ma hav, shall consiered excess insurancnl an shall no
contribute witt it.
iii. This insurance shall act for each insured and additional insured as
thou a separate polic had been written for each, except with respect to
the limits of liabilit of the insurin compan
iv. The insurer waives all ri of subro a the Cit its
elected or appointed officers, officials, emplo or a
V. An failure to compl with reportin provisions of the policies shall not
affect covera provided to the Cit its elected or appointed officers,
officials, emplo a or volunteers.
vi. The insurance provided b this Polic shall not be suspended, voided,
canceled, or reduced in covera or in limits except after thirt (30) da
written notice has been received b the Cit
C. Deductibles and Self-insured Retentions. An deductibles or self-insured
retentions must be declared to and approved b the Cit At the Cit option, Consultant
shall demonstrate financial capabilit for pa of such deductibles or self-insured
retentions.
d. Certificates of Insurance. Consultant shall provide certificates of insurance
with ori endorsements to Cit as evidence of the insurance covera re herein.
Certificates of such insurance shall be filed with the Cit on or before commencement of
performance of this A Current certification of insurance shall be kept on file with
the Cit at all times durin the term of this A
16. Notices. An notice re to be g iven under this A shall be in
writin and either served personall or sent prepaid, first class mail. An such notice shall
be addressed to the other part at the address set forth below. Notice shall be deemed
communicated within 48 hours from the time of mailin if mailed as provided in this section.
If to Cit Cit of Lake Elsinore
Attn: Cit Mana
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: Sustainable Civil En Solutions, Inc.
Attn: Ati Esckandari, P.E.
1875 California Avenue
Corona, CA 92881
Professional Services A SCES 6
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17. Entir This A constitutes the complete and exclusive
statement of A between the Cit and Consultant. All prior written and oral
communications, includin correspondence, drafts, memoranda, and representations, are
superseded in total b this A
18. Amendments. This A ma be modified or amended onl b a
written document executed b both Consultant and Cit and approved as to form b the
Cit Attorne
19. Assi and Subcontract The parties reco that a substantial
inducement to Cit for enterin into this A is the professional reputation,
experience and competence of Consultant. Consultant shall be full responsible to Cit for
all acts or omissions of an subcontractors. Assi of an or all ri duties or
obli of the Consultant under this A will be permitted onl with the express
consent of the Cit Consultant shall not subcontract an portion of the work to be
performed under this A without the written authorization of the Cit If Cit
consents to such subcontract, Consultant shall be full responsible to Cit for all acts or
omissions of those subcontractors. Nothin in this A shall create an contractual
relationship between Cit and an subcontractor nor shall it create an obli on the
part of the Cit to pa or to see to the pa of an monies due to an such
subcontractor other than as otherwise is re b law.
20. Waiver. Waiver of a breach or default under this A shall not
constitute a continuin waiver of a subse breach of the same or an other provision
under this A
21. S If an term or portion of this A is held to be invalid,
ille or otherwise unenforceable b a court of competent jurisdiction, the remainin
provisions of this A shall continue in full force and effect.
22. Controllin Law Venu This A and all matters relatin to it shall be
g overned b the laws of the State of California and an action brou relatin to this
A shall be held exclusivel in a state court in the Count of Riverside.
23. Liti Expenses a n, d Attorne Fees. If either part to this A
commences an le action a the other part arisin out of this A the
prevailin part shall be entitled to recover its reasonable liti expenses, includin
court costs, expert witness fees, discover expenses, and attorne fees.
24. Mediation. The parties a to make a g ood faith attempt to resolve an
disputes arisin out of this A throu mediation prior to commencin liti
The parties shall mutuall a upon the mediator and share the costs of mediation
e If the parties are unable to a upon a mediator, the dispute shall be submitted
to JAMS/ENDISPUTE ("JAMS") or its successor in interest. JAMS shall provide the parties
with the names of five q ualified mediators. Each part shall have the option to strike two of
the five mediators selected b JAMS and thereafter the mediator remainin shall hear the
Professional Services A SCES 7
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dispute. If the dispute remains unresolved after mediation, either part ma commence
liti
25. Execution. This A ma be executed in several counterparts, each
of which shall constitute one and the same instrument and shall become bindin upon the
parties when at least one cop hereof shall have been si b all parties hereto. In
approvin this A it shall not be necessar to produce or account for more than
one such counterpart.
26. Authorit to Enter A Consultant has all re power and
authorit to conduct its business and to execute, deliver, and perform the A Each
part warrants that the individuals who have si this A have the le power,
ri and authorit to make this A and to bind each respective part
27. Prohibited Interests. Consultant maintains and warrants that it has not
emplo nor retained an compan or person, other than a bona fide emplo workin
solel for Consultant, to solicit or secure this A Further, Consultant warrants that
it has not paid nor has it a to pa an compan or person, other than a bona fide
emplo workin solel for Consultant, an fee, commission, percenta brokera fee,
g ift or other consideration contin upon or resultin from the award or makin of this
A For breach or violation of this warrant Cit shall have the ri to rescind this
A without liabilit For the term of this A no member, officer or
emplo of Cit durin the term of his or her service with Cit shall have an direct
interest in this A or obtain an present or anticipated material benefit arisin
therefrom.
28. E Opportuni Emplo ment. Consultant represents that it is an e
opportunit emplo and it shall not discriminate a an subcontractor, emplo or
applicant for emplo because of race, reli color, national ori handicap,
ancestr sex or a Such non- discrimination shall include, but not be limited to, all
activities related to initial emplo up demotion, transfer, recruitment or
recruitment advertisin la or termination.
Professional Services A SCES 8
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IN WITNESS WHEREOF the parties have caused this A to be executed
on the date first written above.
CITY OF LAKE ELSINORE, a municipal
corporation
Interim Cit Mana
ATTEST:
Cit Clerk
ua:j WN[SIVA =
Cit Attorne
"CONSULTANT"
SUSTAINABLE CIVIL ENGINEERING
SOLUTIONS, INC.
a
Professional Services A SCES 9
050112
Pa 11
AMMISTW
[to be inserted]
Exhibit "A"
Pa 12
Sustainable Civial En Solutions, Inc.
Re: STATEMENT OF QUALIFICATION FOR LANDSCAPE
INSPECTION/PLAN CHECK SERVICES
Dear Mr. Morelion:
Thank y ou for the opportunit to continue to support the Communit Development
Department in Landscape Plan Check and Inspection services. We strive in providin an
efficient and effective Landscape plan check and inspection services.
Sustainable Civil En Solutions (SCES) was specificall formed to provide focused
q ualit y consultin services to a small 9 roup of clients. At SCES the focus is on those senior
experienced professionals doin the hands on work. To meet and exceed y our pro
demands, we have put to a hi experienced team members with hands on desi
plan check and inspection experience who have worked with and for Local Municipalities.
Our extensive experience deliverin hi q ualit y pro enables us to review and desi
pro from the a point of view addressin constructabilit liabilit re
compliance, lon maintenance and operation issues on ever pro
Mr. Steven Sanhamel, Landscape Architect, will continue to be the main point of contact
responsible for the review of all Landscape plans and internal/external pro
coordination, while Mr. Timoth Brown, Certified Arborist, will be responsible for
inspection services. Both team members are hi q ualified and committed to deliver hi
q ualit y and efficient service to Communit Development Department. I will be the main
point of contact with the Cit responsible for the contract administration, and pro
deliver q ualit y control for the Cit of Lake Elsinore.
All team members are available to assist the Cit and we would full compl with the
Cit contract re We look forward in servin y ou and providin an exceptional
service. Should y ou have an q uestions, or need further information, please do not hesitate
to contact me at (951)231-2003,, EXT: 801, or at (949)221-8669.
: Bes
es J r d?
At Eskandari, P.E
Principal- Sustainable Civil En Solutions, Inc.
1875 California Ave, Corona, CA 92881
E-Mail: aeP- s-ces.com
Website: www.S-CES.COM
Pa 13
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Landscape Inspection/Plan Check Services for the Cit of Lake Elsinore
I -
SCES OBJECTIVE
• Assemblin a team of experts who can meet and exceed the pro demands
• Consistentl devise cost effective, efficient, and environmentall friendl solutions
b partnerin with all of our stakeholders.
• Providin exceptional client service b carefull listenin to our clients concerns,
understandin project demands, and deliverin a tailored sustainable solution
FA3 FAMm :4
Our principle philosoph of successful project mana g ement/deliver y is achieved b
assemblin an experienced q ualified team of professionals who are committed to
meetin the challen of an project.
The SCES approach in deliverin a successful project for our client be with the
development of a comprehensive mana plan which takes into account Client's
g oals, bud schedule, and q ualit y control while effectivel communicatin with all
stakeholders and partnerin with all members of the team.
Pa 1 6
Landscape Inspection/Plan Check Services for the Cit of Lake Elsinore
SCES SERVICES
F il l
• Municipal Plan Check & Pro Mana
• Project Ma
•
• Traffic En
Construction Mana & Inspection Service,11
Floodplain Mana & Draina Desi
Storm Water Mana
Governmental Liaison
Utilit Coordination
STAFFING LEVEL
Workin Principal -One ( 1 )
Traffic En - One ( 1 )
Landscape Architect -One (1)
Landscape Construction Mana —One ( 1 )
Sr. Pro Mana P.E. — Three (3)
Plan Check En -Three (3)
Public Works Construction Mana & Inspector -- Four (4)
• ......... ....
'A I, ,I 11111, 11 •
1. 1875 California Avenue
Corona, CA, 92881
Phone Number: (951)231-2003
Fax Number: (951)346-3007
2. 5 Ber
Irvine, CA, 92614
Phone Number: (949)221-866
Fax Number: (949)266-9050 1
Pa 17
Landscape Inspection/Plan Check Services for the Cit of Lake Elsinore
U
• Review and prepare necessar comments and/or conditions durin the Development
Review sta to insure compliance with the Cit desi re consistenc
with the site condition, architecture and proposed g radin g .
Research and review an underl plans, Soils Reports, Gradin and/or
improvement plans.
Prepare preliminar sets of landscape comments for Communit Development
Department pro mana consideration. Discuss and clarif an desi issues
with the project planner prior to the DRC meetin
• Attend the scheduled Development Review Committee {DRC) meetin and present
landscape comments to the applicant.
Pa 18
Landscape Inspection/Plan Check Services for the Cit of Lake Elsinore
---- --------
Review of construction plans and documents will be performed b our professional
landscape architect, and coordinated with the Cit project planner and private
developer within the speed turn-around time.,
In order to minimize the number of plan check submittals, the initial plan check wi
identif and list all the re corrections clearl and concisel In an event ther
are an q uestions or missin documents, we will contact the developer's landscap
0
architect in order to avoid unnecessar dela Our experience has thou us tha
throu stron communication and coordination, majorit of pr can receive thei
W • .0 0 W
approval • the second plan check submittal.
Provide landscape construction mana and inspection services in order to insur
conformance with approved plans. Detail Landscape Inspection will include: i
• Provide constant communication and coordination durin the len of construction
• Foster and maintain partnerin with contractor and all stake holders
• Represent the Cit interest amon contractor, subcontractors, outside a &
g eneral Public
Monitor contractor's work pro crew, material and e to ensure
ade of assi resources to meet project schedule, site safet labor
compliance
• Coordinate an environmental compliance monitorin
Conduct coordination meetin with Cit staff, desi en contractor, utilit
companies, and other a as needed
Landscape Inspection Services
a. Provide field inspections to ensure work conformance with approval plans &
specifications
b. Provide detailed j ournal to the Cit pro planner reportin the pro status,
issues, and recommended approach.
c. Maintain detailed j ournal
d. Inspect contractors SWPPP implementation and enforce full site compliance
0
Pro Close-out
a. Coordinate & schedule project walk throu punch list completion, final As-BuA
• Resolution to outstandin contractual issues, chan claims, and reports
c. Coordinate with the Cit for project acceptance
d. Deliver bound and indexed project documentation
We understand the importance of customer service, and Public project deliver
demands, therefore, we would be workin closel with Cit Staff and provide on-
communication, alon with detail pro check and/or inspection list to ensure the
hi q ualit y of service in a most efficient and effective manner.
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Landscape Inspection/Plan Check Services for the Cit of Lake Elsinorl
SCES team would also be available to assist the Communit Development Departme
and other departments in the followin tasks: 1
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• Respond to q uestions or in
• Review and comment on an Specific Plan and/or master development
Am
1W Attend Development Committee Meetin Plannin Commission, or Council
All the Plan Check Services will meet the Cit turn-around time, and or expedited
service as re The selected team members with their superior q ualifications will
enable the Cit to provide q ualit y service in a most effective and efficient manner.
Pa 20
Landscape Inspection/Plan Check Services for the Cit of Lake Elsinore
Ms. Ati Eskandari, P. E., brin 24 y ears of Public Works project deliver experience. As
a workin principal, she will be the main point of contact with respect to all contract
compliance issues, and would provide internal q ualit y control to insure maximum q ualit y
and efficienc in deliver of ever project. Professional experience includes, servin as
an Assistant Public Works Director and Principal En for the Cit of Corona
mana Cit Landscape Maintenance Districts, Land Development, and Capital
Projects. Currentl she is providin plan check services to Cit of Tustin Public Works
Department and Cit of Lake Elsinore Public Works Department.
She is full familiar with the Cit desi standards, and she would provide necessar
coordination and project compliance with the site g radin g and/or improvement plan, as
well as, SWPPP implementation.
Mr. Steven Sanharnel, Landscape Architect, brin over 15 y ears of expertise in all
aspect of landscape/irri desi plan review, construction cost estimation, and
project mana Steve will be the main point of contact with the Communit
Development staff with respect to the Landscape Plan Check, DRC meetin attendance,
da q uestions, and assistance. Steve would act as an extension of staff and
provide necessar internal and external plan coordination to insure successful and timel
project deliver He is full familiar with the local a and state mandates with respect
to the plant material selection criteria best suited for the area, implementation of irri
s and plant materials to address water conservation re Recent and
related professional experience includes servin as a consultant landscape architect to
the Cit of Corona responsible to provide Landscape/irri plan review and site
inspections.
Mr.Tirnoth Brown, Certified Arborist, brin over 21 y ears of expertise in all aspect of
landscape and hardscape construction, operation and lon maintenance havin
mana the Cit of Corona Master Planned Landscape Districts and Parks from 1990
to 2010 in an increasin level of responsibilities. Tim will be responsible for site
inspections and coordination, and he would assist Steve and the Cit in providin plan
review and respond to an q uestions related to plant & irri selection criteria and
effectiveness. Tim's in-depth understandin of local a lon maintenance
issues, sustainable desi methods and construction implementation is a g reat resource
for the Cit of Lake Elsinore to insure successful pro deliver
The team members are available at moment notice, and will be able to perform the
assi projects efficientl as an extension of staff.
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Pa 21
Landscape Inspection/Plan Check Services for the Cit of Lake Elsinore
As reflected in the team q ualification summar Sustainable Civil En Solutions
has assembled a hi q ualified team of staff committed to provide hi qualit
0
Landscape Plan Review and Inspection services to the Cit of Lake Elsinore in an effort
to meet and exceed an project demand. The or chart below reflects the ke
members of the project team.
;Z IT=- L6 #I 11 :4 111
I - SO 14-1-11:4m
CONTRACT COMPLIANCE
Ati Eskandari, P.E.,, Principal
PRINCIPAL PROJECT MANAGER
LANDSCAPE PLAN REVIEW
11
Steve Sanhamel, Landscape Architect
SITE INSPECTION SERVICES
rim Brown, Certified Arborist
7
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Landscape Inspection /Plan Check Services for the City of Lake Elsinore
Page 23
Landscape Plan Check &
Construction Inspection
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Steve Sanhamel oversaw desi development, construction drawin preparation and construction
of this multi-faceted commercial landscape renovation project desi to improve the aesthetics
and functionalit of the shoppin area. The project involved intense coordination of development
phasing to ensure that existin businesses were not adversel affected b the construction
process. In addition, Steve worked closel with propert mana and marketin staff to
implement desi strate to address their issues in areas such as accessibilit seatin and
circulation. The full project was desi and installed in four months and met the re of
bein operational for the December holida shoppin season.
Solera at Apple Valle is a senior active g olf course communit located within the lar master
planned communit in Apple Valle A. The project site for the master planned communit
expansion encompassed an area of approximatel 450 acres of land on the east bank of the Mo
River. The pro consisted of two distinct residential nei Within these nei
Steve desi and prepared construction drawin for HOA streetscapes, providin links between
the nei two recreational clubhouses includin pools and recreational amenities such as
tennis and bocce ball, a fire station and numerous enhanced entries and associated entry
monuments.
Steve served as a desi and mana of the project and worked with the owner to ensure
consistenc with the established desi vision. I attended re meetin with the pro team
durin the plan preparation process, oversaw the preparation of construction bud estimates and
attended site construction reviews to ensure q ualit y control and successful project completion.
Pa 25
As
the project landscape architect, Steve worked directl with the Eastern Municipal Water District to
anal their existin site conditions to provide solutions to address their desire to reduce water
consumption on the site. Steve facilitated and recommended the desi concepts to accomplish
project objective b incorporatin drou tolerant landscape adaptable to the hi salinit and
alkalinit of the reclaimed water, replacin the turf with different low water use alternatives and
up their irri s to utilize new technolo to provide water savin Steve oversaw
the implementation of these concepts into the final construction sta Once completed,
demonstrated an estimated 70% water savin over the previous installation.
10,twe
2. Landscape Plan Check & Inspection Services
Client: Cit of Corona
Contact: Mr. Pat Hamamoto — Cit Landscape & Parks Operation Mana
Phone Number — (909)217-4051
Service Description:
Mr. Steve Sanhamel provided consultant plan check and inspection services to the Cit of
Corona Park & Recreation, and Plannin Department. Responsible to review and inspect
proposed pro landscape and irri plans. Mr. Tim Brown, while workin as staff member
in the capacit of Landscape Resource Mana and Operation Mana provided construction
mana and inspection oversi on all Cit Landscape District and Park improvements.
3. On-Call Plan Check Services
Client: Cit of Tustin
Contact: Mr. Dou R. Anderson — Transportation & Land Development Mana
Contact Phone Number — (714)734-8991
Status: Current
Service Description: Since 2008, SCES has been providin On-Call Plan Check services to
the Cit of Tustin Public Works Department. Services include review of site plans, g radin g ,
street improvement, storm drain, final maps, erosion control, draina Studies, and all other
related technical studies. Review and recommend approval of construction Site's SWPPP, all
new development and si redevelopment of project site Preliminar and Final WQMPs in
conformance with the latest adopted NPDES permit, and Oran Count Water Qualit
Mana Plan for Urban Runoff.
4. On-Call Plan Check Services
Client: Cit of Lake Elsinore
Contact: Mr. Ken A. Seumalo, P.E. — Director of Public Works
Contact Phone Number — (951)674-3124 ext:244
Status: Current
Service Description: SCES is currentl providin On-Call Plan Check services to the Cit of
Lake Elsinore Public Works Department. Services include review of g radin g plans, street
improvement, storm drain, final maps, erosion control, draina Studies, and all other related
technical studies. Review and recommend approval of construction Site's SWPPP, all new
development and si redevelopment of project site Preliminar and Final WQMPs in
conformance with the latest adopted NPDES permit, and Riverside Count Water Qualit
Mana Plan for Urban Runoff.
12
Pa 27
Consultant Compensation
Ift 0
M, DIM";
Landscape Inspection /Plan Check Services for the Cit of Lake Elsinorq
Sustainable Civil En Solutions proposed rate schedule for On-Call Landscape and inspection
Plan Check Services is full loaded and is g ood until Jul An future rate ad based on cost of
livin increases will be reviewed with the Cit and would onl become effective upon mutual a
The followin lump sum fixed rate for plan check of followin plan cate includes review of
applicable supportin technical studies. The proposed fee is for up to three (3) plan reviews and one (1)
Final M review for approval.
Plan Check Cate
Rate Schedule
Landscape Plan Check
750 of Cit Collected Plan Check Fee
Specific Plan Landscape Review
Time & Material (Subject to Cit Approval)
Master Planned Landscape Review
Time & Material (Subject to Cit Approval)
Landscape Inspection
75% of Cit Collected Plan Check Fee
DRC Meetin Attendance/Conceptual Review
Time & Material (Sub to Cit Approval)
Note: An subse Plan Review over three (3) plan check will be billed on time & material basis, as
shown on our Schedule of hourl rate below.
"Fast Track" pro will be billed up to 1.5 times those rate shown above., and/or based on mutuall
a amount with the Cit
Classification
Hourl Rate
Principal En
$145-00
Landscape Architect
$120.00
Landscape Inspector
$95.00
Contract Administrator
$55-00
Deliver Char
Cost
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Pa 29
Landscape Inspection/Plan Check SerVices for the Cit of Lake Elsinore
F -
Sustainable Civil En Solutions, SCES, will compl with all contract re
as noted in Cit RFP/RFQ for Landscape Inspection and Plan Check Services,
published on Februar 18, 2011, includin Exhibit "A 11 and Exhibit "B" of said document.
14
Pa 30
Landscape Inspection/Plan Check Services for the Cit of Lake Elsinorq
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Page 31
Landscape Inspection/Plan Check Services for the Cit of Lake Elsinore
Ati Eskandari, P.E. - Pdncipal
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Landscape Inspection/Plan Check Services for the Cit of Lake Elsinore
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Lake Elsinore Outlets Renovation
Client: Castle & Cooke Development - 2006
As a consultant landscape architect oversaw desi development, construction drawin
preparation and construction of this multi-faceted commercial landscape renovation
project desi to improve the aesthetics and functionalit of the shoppin area. The
project involved intense coordination of development phasin to ensure that existin
businesses were not adversel affected b the construction process. In addition, worked
closel with propert mana and marketin staff to implement desi strate to
address their issues in areas such as accessibilit seatin and circulation. The full
project was desi and installed in four months and met the re of bein
operational for the December holida shoppin season.
Solera @ Apple Valle
Client: Pulte Homes — 2007-2008
Solera at Apple Valle is a senior active g olf course communit located within the lar
master planned communit in Apple Valle CA. The project site for the master planned
communit expansion encompassed an area of approximatel 450 acres of land on the
east bank of the Mojave River. The project consisted of two distinct residential
nei Within these nei BMLA desi and prepared construction
drawin for HOA streetscapes providin links between the nei two
recreational clubhouses includin pools and recreational amenities such as tennis and
bocce ball, a fire station and numerous enhanced entries and associated entr
monuments.
Steve served as desi and mana of the pro and worked with the owner to
ensure consistenc with the established desi vision. He attended re meetin
with the project team durin the plan preparation process, oversaw the preparation of
18
Pa 34
Landscape Inspection/Plan Check Services for the Cit of Lake Elsinore
i i
0 FTTi* Mot; i si:� if 1--1074 4A i1q 11711 1
Responsible for performin landscape inspections for the Cit of Corona Plannin
and Parks Department — 2001 to 2008
• Provided plan check services for the Cit of Corona and Santa Maria while
workin at BMLA Inc. - 2005 to 2008
• Provided landscape desi reviews for Hillcrest Homeowners Association to
ensure compliance with association landscape standards — 201 to present
Credentials:
California Re Landscape Architect #4352
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Pa 35
Landscape Inspection/Plan Check Services for the Cit of Lake Elsinore
Timoth A. Brown — Landscape Inspector
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.EDUCATION
Bachelor of Science in Ornamental Horticulture - California State Pol Universit
Pomona
Associate of Science in Horticulture - Riverside Communit Colle
Minimum of 20 hours of continuin education annuall to maintain state licenses and
professional certifications since 1987.
LICENSES
California Pest Control Adviser License# PCA 70050
Certified Arborist License# WC-5725
California Qualified Applicator Certificate License# QAC 95461
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Pa 37