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Home My WebLink About04-03-2012 Special CC MinutesMINUTES SPECIAL CITY COUNCIL MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, APRIL 3, 2012 .............................................................................. ............................... CALL TO ORDER Mayor Tisdale called the City Council Meeting to order at 4:05 p.m. PLEDGE OF ALLEGIANCE Mayor Tisdale led the pledge of allegiance. ROLL CALL PRESENT: Mayor Tisdale Mayor Pro Tern Hickman Council Member Magee Council Member Melendez Council Member Weber ABSENT: None Also present: Interim City Manager Kilroy, City Attorney Leibold, City Clerk Bloom, Director of Administrative Services Riley, Acting Community Development Director Morelion, Director of Public Works Seumalo, Police Chief Fontneau, and Fire Chief Lawson. PUBLIC COMMENTS — AGENDIZED ITEMS — 3 MINUTES None PUBLIC COMMENTS — NON -AGENDIZED ITEMS — 1 MINUTE None DISCUSSION ITEM 1) Consideration of Fiscal Year 2011 -2012 Mid -Year Budget Adiustments Recommendation: It is recommended that the City Council review the Fiscal Year 2011 -12 proposed adjustments and provide direction to staff accordingly for formal consideration by the City Council at a regularly scheduled City Council meeting. Regular City Council Minutes Meeting of April 4, 2012 Page 2 of 4 Director of Administrative Services Riley provided an overview of the proposed FY 2011 -2012 Mid -Year Budget adjustments. Commissioner Elizabeth Dana, Public Safety Advisory Commission (PSAC), requested additional funds for the PSAC annual budget of $10,000 and the creation of a Citizen's Patrol Program. She stated the additional funds would go towards marketing and advertising for the graffiti awareness program, a phone application program allowing citizens to report issues, and lastly, additional Q -Star cameras. She requested the Council's consideration to implement a Citizen's Patrol Program which would assist the Police Department with a variety of services. Mayor Pro Tern Hickman commented on the following: • He inquired how many liens have been placed on foreclosed homes. Fred Lopez, Senior Code Enforcement Officer stated that the City does not record a lien on foreclosed homes but rather records a notice of non - compliance against the properties. • He asked if any funds were set aside for the animal shelter. City Attorney Leibold stated that there wasn't the need for an adjustment relating to the Animal Shelter. • He asked about business licenses and when did the City start charging $6.50 per employee. Director Riley stated that the City implemented a new system; however there hasn't been any change to the City's ordinance or code. • He asked if the Council could consider setting aside funds for a Fourth of July Fireworks event. Council Member Melendez commented on the following: • She asked why the business license fee included a charge of $6.50 per employee. Director Riley stated that businesses are allowed up to five employees and any number over five would trigger an increase to $6.50 per employee. He stated that the fees are outlined in a City Council Resolution which was adopted in 1991. • She discussed the PSAC idea of the Bounty Program and how it would be enforced. Police Chief Fontneau stated that the tip would be relayed to the Police Department and the information would be delivered to the policing officers who would investigate the tip. If the tip results in an arrest and conviction, then the person providing the tip would receive a $1,000 reward. • She stated she spoke with representatives from Southern California Edison and they advised her of a Community Grant Program where funds are issued for special programs or events such as the Fourth of July Fireworks event. Interim City Manager Kilroy stated that he would draft a letter to Edison. • She questioned the title and job description of Management Analyst. Director Morelion stated that the previous job title was RDA Analyst, however since the RDA was abolished, the job title was changed. He stated that the Management Analyst position does not get an increase in salary; it's just a title change. Council Member Melendez requested a job description. Regular City Council Minutes Meeting of April 4, 2012 Page 3 of 4 • She recommended removing the request for the purchase of two tablet computers for Code Enforcement as tablets were already purchased. • She spoke of the payouts for accrued vacation time, sick leave and administrative leave for non -union employees and requested having Resolution No. 88 -1 brought back to City Council for re- consideration. Council Member Weber commented on the following: • He asked about the surveillance cameras used in various locations throughout the City and their effectiveness. Police Chief Fontneau indicated that one of the cameras recently took 90 pictures of activity at a City park however only two of the pictures were useable. He stated staff is currently looking at a new camera system which is used in other cities, and is more advanced than the current Q -Star system. • He requested clarification regarding the Citizen's Patrol Program, what type of protection they carry and are they insured. Commissioner Dana stated that PSAC is in the process of preparing a presentation for Council and the details of the program will be available shortly. • He requested a report from staff regarding the 58% increase for the Animal Shelter including staff titles and salaries. Council Member Magee commented on the following: • He spoke of the Citizen's Patrol Program and how it was discussed by PSAC on February 28, 2012. He indicated that PSAC requested the program be reviewed by City Council for consideration. He stated the idea has merits; however, police staffing needs to be increased first before supporting the program. • He stated PSAC has expressed ideas of working with the School District to resolve the graffiti issues, which includes sending home packets to the parents that discloses the laws against graffiti and the fines associated. He also spoke of the bounty program and believes that these two programs should be approved immediately. • He spoke of the non - compliance fines placed on foreclosed homes, and although the City is receiving a substantial return from the fines, there needs to be a ceiling limit. He suggested having the Ordinance come back to Council for a re- consideration. • He inquired as to the cost of promoting the Building Inspector to Acting Building Official. Acting Community Development Director Morelion answered 5% increase for working out of class and explained that the goal is to use some of the saved funds to hire a contract Building Inspector which staff has budgeted $30,000. • He noted of the request from Public Works to hire a Graffiti Technician, he suggested approving the request. Director Seumalo stated the position would be considered part time from now to July 1, 2012. • He suggested further discussion for a phone application during the Joint Study Session scheduled for April 1 0tH Regular City Council Minutes Meeting of April 4, 2012 Page 4 of 4 Mayor Tisdale commented on the following: • He noted the upcoming Joint Study Session with PSAC and City Council on April 10 and the Citizen's Patrol Program could be discussed at that time. • He expressed his concerns with the graffiti issues, and no plan to prevent it. • He requested consideration of purchasing a new Fire Truck in the 2012 -2013 Budget, and hiring two motorcycle police officers. In Summary, the City Council recommended the budget adjustments to include, hiring a new Graffiti Technician and a part -time Office Specialist for the Engineering Department; promote the City's Mechanic to Chief Mechanic; removing from the list the purchase of two new Tablet Computers for Code Enforcement; and remove the request for $25,000 to purchase the phone system for the EOC; directed staff to look into purchasing a new microphone system for the Cultural Center; approve the LERA improvements; and bring back for further discussion the purchase of iPads for City Council; as well as the advertising and community promotions for PSAC. ADJOURNMENT There being no further business to come before the Council the special meeting was adjourned at 5:53 p.m. The next Regular City Council meeting will be held at 5:00 p.m. on April 10, 2012, at the Cultural Center located at 183 N. Main Street in Lake Elsinore. <Z Brian Tisdale, Mayor City of Lake Elsinore I4TTES -T: r1 Virginia J. loom, C�C, City Clerk City of La Elsin rQ