HomeMy WebLinkAboutCity Council Agenda Item No 12L01 lak 4 1 0 0 IL I
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: PAT KILROY
INTERIM CITY MANAGER
*ATE: APRIL 24,2012
SUBJECT: REVIEW OF SPECIFIC BENEFITS FOR EXECUTIVE, MANAGEMENT
AND OTHER NON-UNION EMPLOYEES.
Council Member Melissa Melendez at the April 4, 2012 2011-12 Mid-Year Bud
Review re havin a review of specific benefits (vacation, sick leave and
administrative leave) for Executive, Mana and other non-union emplo Also
re was to have Resolution No. 88-1 ("Compensation and Supplementar
Benefits for Executive Emplo brou back to Cit Council for re-consideration.
Discussion
All full-time Cit of Lake Elsinore emplo except executives, mana and other
non-union emplo are represented b the United Public Emplo of California,
LIUNA Local 777 ( An a between the Cit Council and the emplo
represented b the Union has been documented in a Memorandum of Understandin
(MOU) for the period of Jul 1, 2011 to June 30, 2013. Non-union emplo are
covered b various resolutions, memorandums or side a The Cit Mana
and Cit Clerk are non-union positions. However, the are chosen b the Cit Council
and the compensation and benefits of their positions are detailed in their emplo
contract.
The positions which are considered "non-union" for this discussion are as follows:
Executives (Directors
Director of Administrative Services
Director of Communit Development (Actin
Director of Lake, Parks and Recreation
Director of Public Works
A6LA DA.AEM-140- 12
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Review of Specific Benefits for Non-Union Emplo
April 24, 2012
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Manaaement
Buildin and Safet Mana (Vacant)
Finance Mana (Vacant)
Lake, Parks and Recreation Mana (Actin
Plannin Mana (Vacant)
Public Works Mana (Vacant)
Other Non-Union Positions
Human Resources Administrator
Public Works Superintendent
The vacation, sick leave and administrative leave benefits for these non-union positions
are as follows:
Directors
Resolution No. 88-1, states that for Executive emplo (Directors) "there shall be no
maximum vacation accrual." This resolution was adopted in Januar 1988. The current
maximum vacation accrual for Union emplo is three y ears, which ran between
288 hours to 528 hours based on y ears of service. The attached memorandum dated
Au 20, 2009 discusses the maximum vacation accrual and the vacation da
earned based on y ears of service for Union emplo
Mana-gersl Other Non-Union Positions
Mana and all other non-union positions fall under the same maximum vacation
accrual as Union Emplo
All unused vacation accrual is paid out upon separation from the Cit for both non-union
and union emplo
Sick Leave
Directors, Managers & Other Non-Union Positions
Directors, mana and all other non-union positions have the same sick leave
benefits as union emplo Emplo who end their emplo with the Cit for
an reason shall be compensated in cash for unused sick leave at final rate of pa
based on the followin
0 to 2 y ears None
2 to 10 y ears 50%
11 to 17 y ears 75%
17 or more y ears 100%
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Review of Specific Benefits for Ron-Union Emplo
'® 24, 2012
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Administrative Leave
Directors
Directors receive 90 hours of administrative leave per y ear.
Mana Other Non-Union Positions
Mana and all other non-union positions receive 63 hours of administrative leave per
y ear.
Administrative leave is to be used before the end of each fiscal y ear. There is no
carr accrual for unused leave time. However, directors, mana and non-union
emplo are allowed to cash out an unused administrative leave before fiscal y ear
end. Administrative leave is normall provided to exempt emplo in lieu of overtime
pa
a a
Comparison wieth Nearby C
ies
Staff contacted the cities of Perris, Murrieta and Temecula to compare their vacation,
sick leave and administrative leave policies. The results were as follows:
Vacation/ Annual Leave:
The cities of Murrieta and Temecula combine their vacation and sick leave and call it
annual leave. The cit of Perris has separate vacation leave. All the cities had a
maximum accrual for their vacation or annual leave time. The maximum leave accrual
for all executive and mana positions was between 336 hours and 644 hours
based on y ears of service. All unused vacation or annual leave is paid out upon
separation from the cit
Sick Leave:
The polic for sick leave for the cit of Perris follows the same pattern as the cit of
Lake Elsinore, with cash pa at separation based upon y ears of service.
Administrative Leave
All the cities listed above offer administrative leave to their executive and mana
positions. The amount of leave time varied between 40 hours and 120 hours annuall
One cit allows the unused administrative leave to be cashed out at the end of the fiscal
y ear. Another cit allows the unused leave to be carried over with a maximum
administrative leave accrual between 340 and 420, based on position. In a third cit the
unused leave is forfeited at the end of the fiscal y ear.
Fiscal Impact
There is no direct fiscal impact from the recommendations in this report.
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Review of Specific Benefits for Non-Union Emplo
April 24, 2012
Pa 4
1Z=0 11111ugwFT
Based upon the review of the policies noted above and comparison with other cities
nearb staff recommends the followin
1. The maximum vacation accrual be adjusted for Directors to a with the Union
Mou.
2. Sick leave polic for unused sick leave remains as currentl stated.
3. Administrative leave polic remain as currentl stated, with the exception that
unused administrative leave be forfeited at the end of the fiscal y ear.
4. The effective date of the recommendations be Jul 1, 2012, the be of the
next fiscal y ear.
Prepared b James Rile
Director of A4di ii i Services
Approved b Pat Kilro
Interim Cit Mana
Attachments:
Resolution No. 88-1 (Compensation and Supplementar Benefits for Executive
Emplo (Januar 12, 1988)
Memorandum re: Vacation Accrual Maximum Chan (Au 20, 2009)
Section 2 (Vacation) and Section 3 (Sick Leave) of Personnel Polic and
Procedures
Memorandum re: Administrative Leave (October 4, 1994)
Memorandum re: Administrative Leave Hours Correction (Ma 31, 2000)
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. RESOLUTION NO. 88-1
A RESOLUTION OF
_HE'CIT/ COUNCIL OF THE
CITY OF
S�� ING FORTH CALIFO
—
�wnr�n��x BENEFITS
WHEREAS, RESOLUTION NO- 88-47 set forth Job titl es, salary ranges,
— a salary schedule and supplementary benefits for Executive Employees of
the City of Lake Elsinore for Fiscal Year 1986-1987; and
WHEREAS, the City Council now wishes to amend said provisions in order
to provide for better compatibility with recent adjustments to such provisions
for Professional/Administrative Employees.
NON, THEREFORE, BE IT RESOLVED that the City Council of the City of Lake
`
Elsinore does hereby find, declare and determine 1ne as follows,
'
I. That Resolution No' 86-47 is hereby repealed.
2_ That the effective date of this Resolution shall b January I
1988 « on s a c �N�NNNXX�X
X M Iand that the provisions set forth herein shall remain in
effect until amended by actions of the City Council.
3' That the executive Job titles subject to the provisions of this
Resolution are those Job titles set forth in Exhibit ^A` attached
hereto'
4. That the salary ranges for said job titles are those ranges also
set forth in said Exhibit ^A`.
5- That the salary schedule for said salary ranges 1s that schedule
set forth in Exhibit ^B, attached hereto'
6' That said ranges shall be adjusted on January 1, 7988, in an amount
equal to the across the board salary adjustment to be provided to
Professional/Administrative Employees.
7. That executive positions shall be "exempt" from the provisions of
the Fair Labor Standards Act (FL3A) and, therefore, shall not be
eligible for overtime pay.
� 8' That the benefits package for the Positions subject to this reso-
lution shall be those benefits set forth in Exhibit ^C` attached
hereto.
F11 a 5 o 16,
9. That effective Januar 1, 1988, the position of Assistant to the
City Mana shall be added to Exhibit "A" at Ran 569 and that
said position shall be removed from the Professional/Administrative
Group and Resolution No. 87-42 pertainin thereto shall be amended
accordin
PASSED APPROVED AND ADOPTED this 12th: da of Januar
on the followin Roll Call vote.-
1 1988,
AYES COUNCILMEMBERS: DOMINGUEZ, MATSON, VERMILLION, WINKLER,
STRIGIOTTE
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS.- NONE
ABSTENTIONS: COUNCILMEMBERS.- NONE
ATTEST:
I Ut
LA ELSINORE
CITY -L—ERK
CITY OF ELSINORE
APPROVED AS TO fORM AND LEGALITY:
lop
Al 01
CITY OF LAKE ELSINORE
_.A_"
-- CIO --ra- '.'
N -0� I I
J//- -STRIGOTTI", MAYOR
J e
EXHIBIT HAS'
EXECUTIVE EMPLOY . EES
TITLE RANGE
Assistant City Mana 590
Public Services Director 585
Communit Services Director 580
Administrative Services Director 570
Assistant to the City Mana 569,
Pa 7 of 16
EXHIBIT 'B'
SAS SCHEDULE
In the following salary schedule each range is identified by a three - digit
number. The first two digits are listed the first vertical column on the
left and the third digit is listed horizontally across the top of the matrix
and identifies the appropriate column. This three -digit range number locates
"A" step of the range. Steps B, C, D and E, are found in that column directly
below "" step. - y
EXAMPLE: "A" step of Range 564 is found to be $3260 b
moving down the left column to the number 56 the first two
a number), }t th
digits of the ran {
en horizontally to Column. 4
( the third digit of the range number). Thus Salary Range
564 is 3260 - 3423 - 3594 - 3774'- 3962.
0
1 1
2
3
4
5
6
7
8
9
2898
2912
2927
2942
2957
2972
2986
3001
3016
3031
3043
3195
3058
3211
3074
3227
3089
3244
3105
3260
3120
3276
3136
3292
3151
3167
3182
3354
3372
3389
3406
3423
3440
3457
3309
3474
3325
3491
3341
3508
3522
3540
3558
3576
3594
3612
3630
3648
3666
3684
3698
3717
3736
3755
3774
3793
3811
3830
3849
3868
3883
3.903
3923
3943
3962
3982
4002
4022
4042
4061
4077
4098
4119
4140
4161
4181
4202
4223
4244
4265
4281
4303
4325
4347
4369
4390
4412
4434
4456
4478
4495
4518
4541
4564
4587
4610
4633
4656
4679
4702
4720
4746
4768
4792
4816
4840
4864
4889
4913
4937
4956
4981
5007
5032
5057
5082
5108
5133
5158
5184
54
55
56
57
58
59
60
61
62
63
64
65
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EXHIBIT *C*�
-General
The benefit shall be those
b p'",."=" to t Profess /vn*v*um,n, strati ve Employees or the
City except as amended or revised herein.
II' Supplementary Benefits
A. Leave
l' Vacation - There shall be no maximum vacation accrual.
2' Administrative Leave - Executive positions shall be
entitled to seven (7) days per year Administrative Leave'
B. Insurance
l' Life - Life Insurance coverage shall be in the amount of
Seventy Thousand Dollars ($70,000)'
2. Health/Wellness The Health/Wellness benefit shall be
One Hundred Dollars ($100) per month'
3. Coverage All insurance premiums for the employee and
his/her dependents shall be fully paid.
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S TATE OF CALIFORNIA
COUNTY OF RIVERSIDE j Ss"
CITY OF LAKE ELSINORE
I, Vicki L Kasad, Cit Clerk of the Cit of Lake Elsinore,
DO HEREBY CERTIFY that the fore Resolution dul adopted b the
Cit Council of the Cit of Lake Elsinore at-a re meetin of said
Council on the 12th da of Januar 1988, and that it was so adopted b
the followin vote.-
AYES
COURCILMEMBERS: DOMINGUEZ, MATSON, VERMILLION,
WINKLER, STRIGOTTE
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMtERS'. NONE
ABSTAIN: COUNCILMEMBERS.* NONE
�� N S D, I CLERK
CITY OF L ELSINORE
(SEAL)
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE j SS:
CITY OF LAKE ELSINORE
I, Vicki L Kasad, Cit Clerk of the City of Lake Elsinore,
DO HEREBY CERTIFY that the above and fore is a full, true and
Correct cop of Resolution No. 88-1, of said Council, and that
the same has not been amended or repealed.
DATED** Januar 13, 1988
C YNNE KMA CITY CLERK
CITY OF ELSINORE
(SEAL)
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CITY Of
L E I MLSINO
DREAM LXTREME
TO: Full Time Emplo
FROM: Bob Brad
SUBJECT: Vacation Accrual Maximum Chan
DATE: Au 20, 2009
Due to recent chan we have found it necessar to adjust our Vacation accruals from
a 2 y ear maximum to a 3 y ear maximum. This will ease the financial burden incurred on
the Cit for Vacation Bu when an emplo has reached their maximum accrual.
This outlines the adjusted Vacation Accrual:
VACATION MAXIMUM BALANCE RECAP
MAX
( *Based on an 8 hour da
BALANCES,
■
DESCRIPTION
A
Ilrllll
Ewo ZA Z I
7Y_
•
AT: 8 & 9 YRS
Kvi=[
AT: 10 YRS
AT1 I YRS
�
���
III
I
AT: 12 YRS
AT: 13 YRS
�
s t
�
• •
� � � rr
AT: 14 YRS
AT: 15 YRS
AT: 16YRS
loo
In addition,- please keep in mind an Emer Vacation Bu must have an
attached memo outlinin a si financial hardship and must be approved b y our
Department Head in order to account for the deduction in their Department bud
Thanks for y our continued cooperation in this matter.
Pa 11 of 16
preced,i and t"'o'llowin a holida in order to receive holiday pay.
SECTION 2. Vacations
The purpose of annu vacation leave is to enable each eli ble emplo
nnually to return to their work mentall and ph refreshed. Each incumbent of a full-
time position shall accrue vacation leave with pa on the followin basis:
A. Accrual Pate: Except as provided in Para • F, the followin shall be
the annual accrual rate for full-time emplo with one- ( 1 ) throu nine
(9) y ears of service.
Years o Servi
WO E U A&QAY s of
Employment date thru 5 12
6 thm 7 13
8 thru 9 14
Emplo with ten (10 or more y ears of service shall accrue one ( 1 )
more workin da of vacation for each additional y ear of emplo
up to a maximum twent (22) da per y ear.
B. le% A -
PU-Teriod: A complete bi-weekl pa p eriod for which ben in
shall accrue is defined as a bi-weekl p Period in which the emplo
has been in Pay status for more than
Hof the workin hours in that pa
period.
C. EU—Ii-Time.- Full-time emplo for purposes of this • Section. shall be
construed as the forty (40) hour week re of the number'of hours
actually worked in a week.
D. Sch in 0
PMU"Mu-� The arrang f vacation schedules shall be the
responsibilit of the De HeacL primaril with particular re
for the needs of the City and, secondly, insofar as possible, with the
wishes of the emplo
E.
Unused Accrual: An incumbent who separates from the service of the
Cit shall receive pa for unused vacation • leave to which he would
otherwise be entitled as of the date of separation.
F. Maximum Accnjal: Vacation leave ma be accumulated t no more than
two (2) y ears accumulation. The vacation accrual rate for all emplo
who have reached the maximum accrual amount allowed, shall be zero
22
Pa 12 of 1 6
G. 'In-Lieu Q2m �n� sat It is the polic of the Cit to encoura emplo
_
use of vacation time on a periodic basis to allow the emplo a time of
rest and recreation in order that he/she ma return to the work place
ph and mentall refreshed. Compensation in lieu of vacation
shall not be g ranted except in those cases where an emplo has earned
the maximum accrual and is prevented from takin vacation to reduce
the accrual because, in the opinion of the Cit Mana the use of
vacation time b the emplo at that time would make it difficult for
the Cit to provide essential services.
SECTION 3. Sick Leave
A. Accrual: Sick leave shall be accrued at the rate of one (1) da per month
for all full-time emplo
B. Use Allowed: Accrued sick leave is a conditional benefit and ma only
be used in the event of the occurrence of one of the followin
• a bonafide illness or disabilit of the emplo
a bonafide illness or disabilit of a member of the emplo
immediate famil as defined herein which re his/her
attention.
being subject to q uarantine or bein exposed to a conta
disease which ma endan the health of other emplo
to attend an appointment, for a medical, dental or optical
examination-, or,
a comparable incident as so determined b the emplo
Department Head.
C. Abuse: The use of sick leave -in a manner inconsistent with the above
parameters is not permitted. Misuse of sick leave includin but not
limited to patterned or excessive use of sick leave is cause for
disciplinar action.
D. Extended Use.- Evidence ma be re in the form of the Cit
ph certificate, or an other individual licensed to practice
medicine in the State of California, in determinin the ade of the
23
Pa 13
• 16
reasons for an of the em absences durin which sick leave time
is requested. Evidence wi be required for an absence of a duration of
flum (3 or more co ' utiv
® days ® which sick le
nsec qave time
is re unless waived by the Department Head.
At its discre City shall have the ri to re an emplo to
under at City cost, a medical ex and tests related to an
emplo sick leave utilization
relates to the use of sick leave. ion and medical fitness • for dut as it
E. �ehe: An emplo absent fora ' perod of two consecutive work da
per month (Frida and the followin Monda are considered to be
consecutive work da due to an illness or injur ma be re to
brin a release from the emplo ph statin the emplo is
now capable of returnin to active non-limited work. Requirement of
such release shall be at the discretion of the Cit
F. Partial Whenever an portion of a work da is taken as sick leave
the amount of sick leave used shall be e to the actual time taken off.
G. Incentive: In order to reduce lost time, the • Cit provides this sick leave
incentive pro to those emplo who demonstrate - a g ood
attendance record. Each classified emplo eli for sick leave
accrual shall be credited an additional four and one half (4, 5) hours
vacation leave for each quarter y ear (the maximum sick leave
incentive bein ei ( 18 hours if sick leave was not used. Said
vacation leave credit, if and when earned, shall not ' sick leave.
H. B Back: C` enlDlo who end • the* emplo with the Cit of
Cit JL ir
Lake Elsinore for an reason (i.e. la voluntar q uit, retire, death),
shall be compensated in cash for unused sick leave at final rate of pa
based on the followin
0 to 2 y ears None
2 to 10 y ears 50%
14o 17 y ears 75%
17 or more y ears 100%
There shall be no maximum amount of sick leave eli for cash
compensation subject to the fore schedule.
All current emplo as Of the adoption date of these rules shall be
eli for this benefit for the term of their emplo
24
Pa 14 of 16
CITY OF LAKE ELSINORE
MEMORANDUM
TO: ob B n Adiinistrative Services Director
ob Bo n
i
FROM &Ronk lend Cit Mana
DATE: C er 4, 1994
SUBJECTO* Administrative Leave
Effective Jul 1, 1994, administrative leave will be calibrated to
the followin Executive Mana will ac ten (10) da
Mid-Mana will be receivin seven (7 da As i n the past
I s. I
administrative strative da will be carried over into • the next f iscal
y ear* However, mana will be allowed to bu back an unused
administrative leave, after the authorization of this office* Bu
backs will onl be allowed just prior to the end of the fiscal
y ear.
Should y ou have an questions regardin this chan please feel
free to contact me*
RM:cs
CC* Assistant Cit Mana
Distribution
Payroll Clerk
Personnel Assistant
C:\WP6.0\SASSONE\MOLENDYK\NR94026.MEM
Pa 15 of 16
h
pit
TO: Bob Boone, Administrative Services Director
FROM: Vicki Kasad, Cit Clerk/Human Resources W.
DATE: Ma 31, 2000
SUBJECT: Administrative Leave Hours Correction
As y ou are aware, we recentl discovered that when we switched over to the
9/80 pro the Administrative Leave Hours were not corrected to reflect
the 9 hour da (vs. 8 hour da The Benefit as g ranted is for 10 da
administrative leave for Department Directors and 7 da administrative
leave for Department Mana The Cit went to the 9/80 P on Jul
1, 1996 and Administrative Hours should be corrected from hat point forward,
After hours have been corrected each emplo should be provided with a
correction sheet,
cc: -
O p
Cit Mana
c��. fl Z - �u-wC� � �t �� — 90
fl / - f2��z�..Ced«e. �?Ce.�a- t��c.e� — N3
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