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Home My WebLink About02-22-2011 SSMINUTES JOINT CITY COUNCIL /REDEVELOPMENT AGENCY/ PUBLIC FINANCING AUTHORITY AND RECREATION AUTHORITY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA ... ... ....... TUESDAY, FEBRUARY 22, 2011 ......................................... ............................... CALL TO ORDER Mayor Bhutta called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: Mayor Bhutta Mayor Pro Tern Magee Council Member Hickman Council Member Melendez Council Member Tisdale ABSENT: None Also present: City Manager Brady, City Attorney Leibold, Director of Administrative Services Riley, Public Works Director /City Engineer Seumalo, Building & Safety /Code Enforcement Manager Chipman, Director of Lake, Parks and Recreation Kilroy, Police Lieutenant Anne, City Clerk Bloom and Office Specialist Porche. CITY COUNCIL CLOSED SESSION (1a) Conference with Legal Counsel —Existing Litigation (Subdivision (a) of Gov't Code § 54956.9) In Re the Darwin Rogers Booster Trust Dated 7/27/2005 (Riverside Superior Court Case No. RIP 095857) (1 b) Public Employee Performance Evaluation (Gov't Code 54957 (b)): City Manager (1 c) Conference with Legal Counsel -- Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Gov't Code § 54956.9: 2 potential cases Joint City Council /RDA/PFA/RA Study Session February 22, 2011 Page 2 of 9 PRESENTATIONS / CEREMONIALS • Assistance League • Certificate of Recognition to H.O.P.E. Volunteer Georgie Frey • Certificate of Recognition to the Lake Elsinore Lions Club Mayor Bhutta confirmed that all certificate recipients would be present during the 7:00 p.m. meeting. PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 1 MINUTE There were no comments. CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the following minutes: a) Regular City Council Meeting — January 25, 2011 b) Joint Study Session City Council /Redevelopment Meetings — January 25, 2011 and February 8, 2011 (3) Warrant List Dated February 15, 2011 Recommendation: Authorize payment of Warrant List dated February 15, 2011. Mayor Bhutta asked about the following warrants and staff provided the following responses: • Warrant No. 95131 to Pitney Bowes Purchase Power in the amount of $3,000 is for postal service which is replenished on a quarterly basis. • Warrant No. 10514 to CC Titus CCTV in the amount of $150.00 was to repair the entry gate at the City Yard. • Warrant No. 105222 to David's Equipment Repair in the amount of $337.65 was to repair the City's forklift hydraulic system. • Warrant No. 105225 to Discount Hauling & Cleanup Service in the amount of $1,500.00 was for an emergency clean up on Clement Street which the City was reimbursed. • Warrant No' 105228 to D3 Equipment in the amount of $1,313.13 was to replace attachments to the City's sweeper. Joint City Council /RDA/PFA/RA Study Session February 22, 2011 Page 3 of 9 • Warrant No. 105274 to Planetbids Inc. in the amount of $9,275.00 was the set up costs to Planetbids Inc. • Warrant No. 105323 to 2 Hot Activewear & Uniforms in the amount of $582.80 was for the purchase of one police uniform including alterations. (4) Investment Report for January 2011 Recommendation: It is recommended the City Council receive and file. (5) Award of Professional Services Contract for the Design of the Temescal Canyon Bridge. Recommendation: It is recommended the City Council (1) Award the consultant contract to AEI CASC Consulting for an amount not -to- exceed $84,495 for the Conceptual Planning Study Phase; and (2) Authorize the City Manager to execute the contract with AEI CASC Consulting, Inc. in the amount of $84,495 for the Conceptual Planning Study Phase. Mayor Pro Tern Magee asked if there was any historical value to the bridge. Director of Public Works Seumalo answered that he is unaware of any historical value. Council Member Hickman asked what the final cost would be to replace the bridge. Director Seumalo answered the cost would be approximately $7 million dollars which exceeds the amount that was allotted from the TUMF Fees. He stated staff is researching additional funds from Federal Grants. Mayor Pro Tern Magee requested staff to reference the purpose and intent of the City's joining Transportation Uniform Mitigation Fees (TUMF) and Multi Species Habitat Conservation Plan (MSHCP) by endorsing the County's General Plan and to recommend to the environmental consultant to use Castle and Cooke's biological report. (6) Resolution regarding County Service Area 152 and Setting the Benefit Assessment Unit Rate for Fiscal Year 2011/2012 for the City of Lake Elsinore to Fund the City's National Pollutant Discharge Elimination System (NPDES) Permit Program. Recommendation: It is recommended that the City Council adopt RESOLUTION NO. 2011 -115 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, REGARDING COUNTY SERVICE AREA 152 AND SETTING THE BENEFIT ASSESSMENT UNIT RATE FOR FISCAL YEAR 2011/2012 FOR THE CITY OF LAKE ELSINORE TO FUND THE CITY'S NATIONAL -POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT PROGRAM. Joint City Council /RDA/PFA/RA Study Session February 22, 2011 Page 4 of 9 Council Member Hickman asked if this approval would allow screens on drains? Director Seumalo stated staff is working on treating the water that drains into the lake. Mayor Bhutta asked what is the unit fee for the surrounding cities? Rita Thompson, NPDES Coordinator, stated the fee is $10.00 for the City of Murrieta and $7.00 for the City of Corona. (7) Local Government Tire Grant Programs Recommendation: It is recommended that the City Council adopt RESOLUTION NO. 2011 -116 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AUTHORIZING THE SUBMISSION OF AN APPLIATION TO THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) FOR GRANT FUNDS FOR TIRE. PUBLIC HEARING(S) No public hearings scheduled APPEAL(S) No appeals scheduled. BUSINESS ITEM(S) (8) Annual Financial Report for the Fiscal Year Ending June 30, 2010 Recommendation: It is recommended that the City Council receive and file the report. (9) Modification to the City of Lake Elsinore Implementation Agreement with Western Riverside Council of Governments (WRCOG) regarding California Assembly Bill 811 for Compliance with Assembly Bill 474. Recommendations: It is recommended that the City Council: (1) Adopt RESOLUTION NO. 2011 -117 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, MODIFYING ITS CONSENT TO THE INCLUSION OF PROPERTIES WITHIN THE CITY'S INCORPORATED AREA IN THE WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS CONTRACTUAL ASSESSMENT PROGRAM TO CONSENT TO THE ADDITION OF WATER EFFICIENCY IMPROVEMENTS TO THE IMPROVEMENTS AUTHORIZED TO BE FINANCED THROUGH SUCH PROGRAM; and (2) Adopt the draft implementation agreement between Western Riverside Council of Governments and the City of Lake Elsinore to implement a contractual assessment program to finance the installation of distributed generation renewable energy sources or energy or water efficiency improvements. Joint City Council /RDA/PFA/RA Study Session February 22, 2011 Page 5 of 9 (10) Co- Sponsorship and Municipal Code Waivers for Frontier Days Special Event Recommendation: It is recommended that the City Council: (1) Consider approving the proposal for the City to Co- sponsor the event, waiver of City fees and related expenditures from the unallocated General Fund Revenue; and (2) Waive the Lake Elsinore Municipal Code sections listed below for the proposed Frontier Days Special Event, subject to compliance with all other conditions for the event as approved by the City Manager. Mayor Pro Tem Magee advised that Kim Cousins would not be available to attend the 7:00 p.m. meeting, and requests the Council's support. He indicated he met with the School District, and requested to loan the Chamber of Commerce a resource officer to solicit a donation from the Teacher's Union to help off -set some of the costs associated with the event. Mayor Bhutta added that the School District indicated that they would provide assistance from their administrative team. (11) Lake Elsinore Unified School District Haul Route Application Recommendation: It is recommended that the City Council approve the request for the School District's Haul Route including the hours of operation. Mayor Pro Tem Magee advised that he received an email from Richard Areba that indicated the lack of an environmental report for the project. Mayor Pro Tem Magee pointed out that the School District would not be exempt from California Environment Quality Act (CEQA) and requested that the Council address his concerns at the 7:00 p.m. meeting. Council Member Melendez suggested to post on the City's website project information in order to inform the public of the hours of operation and traffic controls. Council Member Hickman asked how many trucks would be used to haul the material? Director Seumalo answered that there would be 10 trucks. Council Member Hickman suggested having Summerhill Street repaved after the construction has been completed. Mayor Bhutta pointed out there would be a video log and asked who would be maintaining that log? Director Seumalo stated that the contractor and staff would be maintaining their own logs. The City Council recessed and convened to the Redevelopment Agency at 4:24 p.m. REDEVELOPMENT AGENCY Chairwoman Melendez called the meeting to order at 4:24 p.m. Joint City Council /RDA/PFA/RA Study Session February 22, 2011 Page 6 of 9 ROLL CALL PRESENT: Chairwoman Melendez Vice - Chairman Tisdale Agency Member Bhutta Agency Member Magee Agency Member Melendez ABSENT: None Also present: Executive Manager Brady, Agency Counsel Leibold, Director of Administrative Services Riley, Public Works Director /City Engineer Seumalo, Building & Safety /Code Enforcement Manager Chipman, Director of Lake, Parks & Recreation Kilroy, Police Lieutenant Anne, Agency Secretary Bloom and Office Specialist Porche. CLOSED SESSION Agency Counsel Leibold announced the Agency Board would recess to Closed Session at 5:00 p.m. to discuss the following items: (1) Conference With Legal Counsel — Anticipated Litigation Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9 CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the Redevelopment Agency approve the following minutes: a) Joint Study Session Meetings – January 25, 2011 and February 8, 2011 b) Regular Redevelopment Agency Meeting – January 25, 2011 (3) Warrant Lists Dated, February 15, 2011 Recommendation: Authorize payment of Warrant Lists dated February 15, 2011. (4) Investment Report- January 2011 Recommendation: It is recommended that the Redevelopment Agency receive and file. Joint City Council /RDA/PFA/RA Study Session February 22, 2011 Page 7 of 9 PUBLIC HEARING(S) No public hearings scheduled. BUSINESS ITEMS) No business items scheduled. PUBLIC FINANCING AUTHORITY CALL TO ORDER Chairman Hickman called the meeting to order at 4.24 p.m. ROLL CALL PRESENT: Chairman Hickman Authority Member Bhutta Authority Member Magee Authority Member Melendez Authority Member Tisdale ABSENT: None Also present: Authority Counsel Leibold, Executive Director Brady, and Authority Secretary Bloom and Office Specialist Porche. (1) Approval of Public Financing Authority Minutes Recommendation: Approve the following minute(s): a) Joint Study Session City Council /Redevelopment Agency and Public Financing Authority Meetings — January 25, 2011 b) Public Financing Authority Meeting — January 25, 2011 (2) Annual Financial Report for the Fiscal Year Ending June 30 2010 Recommendation: It is recommended that the Authority Board receive and file the report. PUBLIC HEARINGS) No public hearings scheduled. Joint City Council /RDA/PFA/RA Study Session February 22, 2011 Page 8 of 9 BUSINESS ITEMS) No business items scheduled. RECREATION AUTHORITY CALL TO ORDER Chairman Hickman called the meeting to order at 4:24 p.m. ROLL CALL PRESENT: Chairman Hickman Authority Member Bhutta Authority Member Magee Authority Member Melendez Authority Member Tisdale ABSENT: None Also present: Authority Counsel Leibold, Executive Director Brady, Agency Secretary Bloom and Office Specialist Porch& CONSENT CALENDAR (1) Annual Financial Report for the Fiscal Year Ending June 30, 2010 Recommendation: It is recommended that the Authority Board receive and file the report. PUBLIC HEARING(S) No public hearings scheduled. BUSINESS ITEM(S) No business items scheduled. The Recreation Authority adjourned to the City Council at 4:24 p.m. The City Council reconvened at 4:24 p.m. Joint City Council /RDA/PFA/RA Study Session February 22, 2011 Page 9 of 9 CLOSED SESSION REPORT City Attorney Leibold announced that the City Council would adjourn to Closed Session at 5:00 p.m. to discuss the items listed as Items 1a through 1c under Closed Session. ADJOURNMENT There being no further business to come before the City Council, the study session was adjourned at 4:26 p.m. to Closed Session at 5:00 pm and the Regular meeting at 7:00 p.m. I Daryl Hickman, Chairman i Recreation Authority Virginia J.(1�1oorrijAu'lhority Secretary