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Home My WebLink About2011-10-25 CC Item No. 08CITY OF LADE LSINORE DREAM EXTREME,. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: OCTOBER 25, 2011 SUBJECT: AUTHORIZATION FOR CITY MANAGER TO ENTER INTO CONTRACT WITH MATTHEW FAGAN CONSULTING SERVICES TO PREPARE CEQA COMPLIANCE DOCUMENTS FOR THE PROJECT KNOWN AS THE "WAKE RIDER BEACH RESORT" LOCATED AT 15712 GRAND AVENUE (APN: 381-030-005) Background The City of Lake Elsinore serves as the lead agency to evaluate the environmental impacts of development projects proposed within the City. The Community Development Department is responsible for the preparation of the necessary information and, depending on the scope and size of the project, will either prepare the environmental documents in-house or have a consultant prepare the documents and studies. The cost of preparing the environmental analysis is paid for by the project applicant (John Gamble/Wake Rider Beach Resort) through the application fee process. The project application is attached for reference. Discussion Pursuant to the California Environmental Quality Act (CEQA), a determination on the appropriate type of CEQA document will be made by Staff upon completion of an Initial Study (IS) and supporting technical studies. Should the IS provide evidence that all impacts are less than significant or can be mitigated to a level of less-than-significant, a Mitigated Negative Declaration (MND) will be the appropriate CEQA document for the proposed project. However, should the IS conclude that there will be potentially significant impacts that cannot be mitigated, an Environmental Impact Report (EIR) will be prepared. Based upon the size of the project, and the anticipated level of significance of impacts, the scope prepared by the consultant estimated the costs associated with preparation of an MND (see attached). Should an EIR be required, this contract could be amended by the City Council in the future. AGENDA ITEM NO. 8 Page 1 of 6 CEAQ Contract for Wake Rider Beach Resort October 25, 2011 Page 2 of 2 Because of Matthew Fagan Consulting Services extensive past experience associated with CEQA document preparation, Staff concurs that contracting with Matthew Fagan Consulting Services is the best approach towards CEQA compliance for this project. The proposed cost of preparing the environmental review is not to exceed $16,960. Fiscal Impact The cost of preparing the environmental review will be paid by fees collected from the developer through the City's cost recovery program. All staff administrative time and consultant costs are paid from the applicant's fees. There is no cost to the City. Recommendation Staff recommends that the City Council authorize the City Manager to enter into a contract with Matthew Fagan Consulting Services to prepare the CEQA compliance documents for the Wake Rider Beach Resort project, in an amount not to exceed $16,960. Prepared by: Warren Morelion, AICP ~k Planning Manager Approved by: Robert A. BradyCity Manager Attachments: Vicinity Map Project Description Matthew Fagan Consulting Services, proposal dated 10-12-11 Page 2 of 6 VICINITY MAP WAKE RIDER BEACH RESORT CITY COUNCIL OCTOBER 25, 2011 Page 3 of 6 Project Description 4/1/2011 To: City of Lake Elsinore, Planning Department Project Location: 15712 Grand Ave. Lake Elsinore, CA. 92530 Project Name: Wake Rider Beach Resort - Lake Elsinore The above referenced project is proposed for a 5.3 acre site fronting on Grand Ave. with 168 feet of lake frontage. The proposed project will replace and update an existing motel development that has been demolished. The proposed project consists of a 4327 square foot, 2-story commercial building with sit down and drive through retail food (coffee shop) on the first floor and professional office on the second floor. This building is within the 191 foot deep commercial zone of the property with frontage along Grand Avenue. The middle portion of the site is currently zoned `residential' where a hotel use is proposed to replace and update the demolished motel development that existed on the site. The three hotel buildings as proposed contain normal hotel accessory uses and 50 hotel units. The easterly portion of the site lies in a recreational zone with 168 feet of lake front beach. The beach area will provide typical lake front/beach recreational uses; such as sunbathing, swimming, volleyball along with a floating dock for mooring small watercraft along with a boat fueling station, fishing and swimming. Renting of small watercraft is also proposed. An 7022 square foot, two story restaurant, bar and convenience store building with outdoor seating is also proposed within the recreation zone. The building, landscape, hardscape and pool-area design as proposed will provide a relaxed and casual semi-Polynesian style of architecture and outdoor ambience. All of the buildings will be designed to provide a superior level of energy efficiency and `green' construction methods and materials. The following design features are identical or similar to the previously approved projects for the site: (Shore Haven & Grand Ave. Multi-Family): I . Driveway widths and vehicular circulation configuration. 2. Fire access and `hammerhead' tum-a-round. 3. Porous paving at parking stalls. 4. AC paving at driveways. 5. Height of buildings. 6. Roofing material. 7. Use of stucco on exterior of buildings. 8. Landscape concept. Gary Daugherty Architect 197 Woodland Pkwy #104-155, San Marcos, CA. 92069 (877) 345-3944 email: Gld(@,Juno.com web: www.GDarchitect.com Page 4 of 6 Matthew Fagan Consulting Services 42011 Avenida Vista Ladera Temecula, CA 92591 Phone: 951.265.5428 matthewfagan(aDroadrunner.com October 12, 2011 Mr. Kirt Coury, Planning Consultant City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 SUBJECT: Proposal/Scope for Preparation of Environmental Documentation for a proposed Wake Rider Beach Resort Project located on a 4.87-acre parcel located on the northeast side of Grand Avenue (SR74), and known as Assessors Parcel Number 381-030-005, City of Lake Elsinore, Riverside County, CA. Dear Mr. Coury: The City of Lake Elsinore is requesting that Matthew Fagan Consulting Services (MFCS) provide a proposal to assist the City of Lake Elsinore in conducting an environmental review for the above referenced Project. The Project site had an approval for a different type project in 2008. Based on our phone conversations, due to the changes in the project, the prior adopted Mitigated Negative Declaration is no longer applicable. You requested that Matthew Fagan Consulting Services (MFCS) provide the City with support in preparing environmental documentation that will determine whether the impacts of the proposed Project will require the adoption of a Negative Declaration or certification of an environmental impact report (EIR). This proposal outlines the work effort that I believe will be necessary to provide sufficient environmental consulting support to achieve the goal of complying with the California Environmental Quality Act (CEQA) for this project. I propose to implement the following tasks to determine the type of environmental determination required for the proposed Project. Task 1: Prepare a project description. MFCS will compile all relevant data regarding the proposed Project. I anticipate that this effort will require one interview with the City and applicant to define a comprehensive construction scenario. Task 2: Prepare an Initial Study in conformance with the State CEQA Guidelines. Utilizing the project description, MFCS will prepare a detailed Initial Study that will forecast the potential impacts of the Proposed Project, including site specific environmental resource issues and determine the appropriate CEQA documentation that will need to be developed. It is not anticipated that one will be required; however, if an EIR should be required, an additional scope and contract will be necessary. Certain technical studies may be required for this project and the fact that the applicant may be Page 5 of 6 able to provide certain data for the Initial Study. It is my opinion that the following studies and/or update letters may be required: 1. General Biological 2. Hydrology; 3. Water Quality Management Plan (WQMP); 4. Traffic/Circulation; 5. Soils/Geotechnical Report, 6. Air Quality; 7. Greenhouse Gas Emissions, and 8. Noise. Task 3: Assist the City to process the recommended CEQA determination for the Proposed Project. Working with the City and applicant, MFCS will support public circulation of the Initial Study for the proposed Project; prepare the mitigation monitoring and reporting program; respond to comments; attend up to two (2) hearings for the proposed project before the City; and prepare the Notice of Completion (NOC), Notice of Intent (NOI) and Notice of Determination (NOD). BUDGET ESTIMATE MFCS proposes to accomplish the above-detailed tasks on a lump sum basis, in the amount of $16,960.00 (includes reimbursable expenses), to accomplish this scope of work to prepare an IS/MND. Progress billings will be submitted to the City on a monthly basis. Task Budget Preparation of IS/MND • Prepare IS/MND $ 9,300 • Prepare Responses to Comments $ 2,100 • Prepare Mitigation Monitoring and Reporting $ 1,800 Program • Prepare Final IS/MND and Project Approval $ 1,360 • Notice of Determination $ 400 Reimbursable Expenses $ 2,000 TOTAL $ 16,960 If this proposal is acceptable to you, I am ready to initiate MFCS's work effort immediately upon authorization. This work effort will be scheduled closely with the City's goals for implementing the proposed review of the Project. Should you have any questions regarding this proposal, please feel fee to give me a call. Sincerely, Matthew Fagan, AICP Page 6 of 6