HomeMy WebLinkAbout2009-10-13 CC Item No. 6 Safe Candy NightC.fTY or
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT A. BRADY
CITY MANAGER
DATE: OCTOBER 13, 2009
SUBJECT: SAFE CANDY NIGHT
Background
The City's Annual "Safe Candy Night" Event is scheduled for Saturday, October
24, 2009, between 4 p.m. to 8 p.m., on Main Street in Historic Downtown. The
event will feature trick or treating, fun activities, carnival games and a costume
contest. This event, now in its tenth year, offers a safe place for children and
families to enjoy a Halloween themed holiday. Members of the Downtown
Merchants Association (DMA) and local Main Street businesses will stay open
and pass out candy and goodies to eager youngsters in costume. This event
typically draws 3,000 — 3,500 children and parents.
This year's event has expanded to include fun for the adults, with a Route 395
Halloween Hot Rod Show featuring pre- 70's cars, live stage music and street
vendors. Community clubs and groups have been invited to join in the event by
hosting carnival games at City Park or by passing out treats on Main Street.
City sponsored activities include carnival booths, jump house, face painting and
an inflatable obstacle course. Recreation staff will offer carnival games, with
interactive activities at City Park from 4:30 p.m. to 6 p.m. The annual Costume
Contest will begin at 6 p.m. for children between the ages of 2 to 12 years of age.
Discussion
The Sheriff's Department, Public Works Department, and the Parks & Recreation
Department will coordinate resources to ensure the City's Safe Candy Night is a
memorable Halloween experience for everyone. In order to ensure the safety of
the participants, Staff is recommending the closure of Main Street from Library
Avenue to Graham Ave. with traffic detours at Graham and Lakeshore Dr. The
street closures will begin at 1:00 p.m. and reopen at 9:00 p.m.
CC October 13, 2009 Item No. 6
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The DMA is responsible for all expenses associated with the Costume Contest
and prizes. The DMA is also sponsoring the set up of the Car Show, vendor set
up, and staged live music. In -kind service from the City includes: the personnel to
setup street closure signage, supervision of the activity /amusement area and
assistance to the DMA with the costume contest. In addition, the Sheriff's
department will provide law enforcement for the event.
Fiscal Impact
Funds for this year's Safe Candy Night event have been included in the Parks &
Recreation Department's budget. The total cost of supplies and in -kind services
is estimated at $5,467.00.
Recommendation
Approve street closure for Sulpher from Spring Street to Main Street; for Limited
Ave from Spring Street to Main Street and Main Street from Library Avenue to
Graham Ave, with traffic detours at Graham Ave Avenue and Lakeshore Drive on
Saturday, October 24, 2009 from 1 — 9 p.m. for the Safe Candy Night Event.
Prepared by: Maureen Foster Davis, Recreation Supervisor
Parks & Recreation Department -/�
Approved by: Pat Kilroy, Interim Director
Parks & Recreation Department
Approved by: Robert A. Brady
City Manager
Attachments:
• Street Closure and Detour Plan
•
Flyer— Safe Candy Night
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For more information call 951 245 - 0442
For vendor information call 951- 378 -5828
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