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HomeMy WebLinkAbout2009-10-13 RDA Item No. 2 Minutes form September 22, 2009 crry rte" LAKE ,, LSINOR "�� DREAM EXTREME � TN REPORT TO THE REDEVELOPMENT AGENCY TO: HONORABLE CHAIRMAN AND MEMBERS OF THE REDEVELOPMENT AGENCY FROM: ROBERT A. BRADY EXECUTIVE DIRECTOR DATE: OCTOBER 13, 2009 SUBJECT: APPROVAL OF MINUTES Discussion The following Redevelopment Agency Minutes are submitted for approval as follows: (a) Redevelopment Agency Regular Meeting September 22, 2009 Recommendation Approve the Minutes as submitted. Prepared by: Debora Thomsen City Clerk Approved by: Robert A. Bradyi �, City Manager RDA October 13, 2009 Item No. 2 Page 1 of 8 Page 1 of 7 CITY OF LAKE ELSINORE REDEVELOPMENT AGENCY MEETING MINUTES September 22 " 2009 CALL TO ORDER Chairman Buckley called the regular meeting of the Lake Elsinore City Council held on Tuesday, September 22 2009 to order at 5:30 p.m. in the Cultural Center, located at 183 N. Main Street, Lake Elsinore, CA 92530. PRESENT: Chairman Buckley, Vice Chair Bhutta, Agency member Hickman, Agency member Magee, Agency member Melendez. ABSENT: None. Also present: Executive Director Brady, Agency Counsel Leibold, and Agency Secretary Thomsen. Staff members present included Acting Administrative Services Director Riley, Acting Community Development Director Weiner, Public Works Director / City Engineer Seumalo, Director of Lake and Aquatics and Interim Parks and Recreation Director Kilroy, and Police Chief Cleary. 5:30 P.M. CONVENE THE MEETING There was no one who wished to speak regarding the Closed Session items. CALL TO ORDER - 5:30 P.M. City Attorney / Agency Counsel Leibold gave an overview of the Closed Session items for both the City Council and the Redevelopment Agency. RECESS TO CLOSED SESSION Mayor Magee adjourned the meetings to Closed Session at 5:30 p.m. RDA October 13, 2009 Item No. 2 Page 2 of 8 Lake Elsinore Redevelopment Agency Meeting Regular Meeting Minutes of September 22, 2009 Page 2 of 7 CLOSED SESSION 1) CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Gov't Code Section 54956.9: 2 cases CALL BACK TO ORDER - 7:00 P.M. The meeting was called to order at 8:21 p.m. by Chairman Buckley who noted all Agency members were present. ROLL CALL Roll call stood as previously read. CLOSED SESSION REPORT Agency Counsel Leibold gave an overview of the Closed Session items and noted there was no reportable action. PUBLIC COMMENTS — NON - AGENDIZED ITEMS —1 MINUTE None. PUBLIC COMMENTS — AGENDIZED ITEMS — 3 MINUTES None. CONSENT CALENDAR (2) Approval of Redevelopment Agency Minutes Recommendation: Approved the following minute(s): (a) Redevelopment Agency Regular Meeting September 8, 2009. RDA October 13, 2009 Item No. 2 Page 3of8 Lake Elsinore Redevelopment Agency Meeting Regular Meeting Minutes of September 22, 2009 Page 3 of 7 (3) Warrant List Dated September 15, 2009 Recommendation: Authorized payment of Warrant List dated September 15, 2009. (4) Investment Report — August 2009 Recommendation: Received and filed. MOTION was made by Vice Chair Bhutta, second by Agency member Magee and unanimously carried to adopt the Consent Calendar as recommended. AYES: Bhutta, Buckley, Hickman, Magee, Melendez. NOES: None. PUBLIC HEARING(S) None. BUSINESS ITEM(S) (5) Lake Elsinore Storm Request for Sponsorship of the Grand Prix Event Recommendation: Direct staff as deemed appropriate. Executive Director Brady gave an brief overview of the proposed event scheduled to be held on October 7 and 8 2009. He noted the Storm Management was currently in the process of obtaining a Special Event Permit form the City and was requesting the Redevelopment Agency to consider becoming the premium sponsor for a cost of $25,000. Chairman Buckley requested Mr. Dave Oster to come forward to give further details of the proposed event. Mr. Dave Oster from Storm Management showed a slide of the preliminary design logo to promote the history of the event. In addition the proposed course was shown, which is the favored however; it was noted the manpower to use this preferred course will cost more. Mr. Oster noted if the Redevelopment Agency (RDA) agrees to help sponsor the event, they RDA October 13, 2009 Item No. 2 Page 4 of 8 Lake Elsinore Redevelopment Agency Meeting Regular Meeting Minutes of September 22, 2009 Page 4 of 7 will be the primary sponsorship. It was noted advertisement for the event has been worthwhile promoting an interest among residents and travelers. Local and race magazines, billboards, t -shirts and all advertisement will carry the logo. The luxury suites at the Storm Stadium can be used for the event, potentially for business. Separate from the race, but to add to the event, on Saturday night a concert is planned, with live broadcast from a local radio station which will give credit to the City of Lake Elsinore and RDA. There will be banner displays, both the pit area and the staging area will be at the stadium and the field will be available for use. In addition, local business will prosper. At the end of the race, there will be an award ceremony. It was noted discussion has been underway with Lucas Oil regarding coverage; however they may not sponsor the complete race, but only a portion. Agency member Melendez stated she is glad to see the Grand Prix returning back to the original race track and noted a lot of work has been done. She stated financially this is a difficult time for the City and she is afraid of putting funds into one weekend and would prefer to spend the money for a long -term purpose. Vice Chair Bhutta suggested the funds could come from the Storm's Capital Improvement Program which is with the RDA if both parties are willing. Storm Management stated they are willing to consider this. Agency member Hickman asked if they have a list of the previous riders, and spoke of the excitement the community has regarding the event, however, financially he also cannot support this. Agency member Magee expressed his concern and frustration, stating he was the one who requested Storm Management to consider holding this event, now they have spent funds and need help with sponsorship. Agency member Magee wants to support this event, but notes with the cuts the city employees have taken this year, services being cut, cuts taken by the Chamber of Commerce and Charities the city normally gives to, the Mayor does not have any additional funds to give out. In addition to this, he stated the state making threats to take several millions of dollars which the City does not have. He stated the local school district is also asking for funds, he does not think there is a possibility to provide sponsorship. Agency member Magee stated the third possibility is to use the Storm's CIP funds which Vice Chair Bhutta offered; he could consider making a Motion to use the CIP funds. RDA October 13, 2009 Item No. 2 Page 5 of 8 Lake Elsinore Redevelopment Agency Meeting Regular Meeting Minutes of September 22, 2009 Page 5 of 7 Vice Chair Bhutta stated she would second. Chairman Buckley stated using already encumbered funds would be the best way to help everyone, and perhaps raise funds. The event will only grow from here and show respect and appreciation of our past. Agency member Melendez requests Chairman Buckley to provide further details of his substitute motion. Substitute Motion made by Chairman Buckley to take the $25,000 from the Stadium's Capital Improvement Program's funds which is already allocated. Agency member Magee seconds. Agency member Melendez requested input from Agency Counsel if this can legally be done. Agency Counsel Leibold clarifies that currently per an existing annual contract, the Redevelopment Agency sets aside $300,000. to be used by the Stadium for capital repairs and using these funds is permissible if both parties agree and since the event is being held at the stadium; the money can be used for this purpose. Agency member Hickman requests clarification from the Storm Management this is acceptable since they will only have $275,000. to spend for capital repairs. The Storm Management agrees. Agency member Magee notes the City is required to spend this money, it is not as if this is funding which the City has to come up with. Mr. Oster states requesting sponsorship for the Grand Prix event should be only a one time request. They understand the history of the event, and feel the event will grow, therefore they feel this amount of sponsorship will not be needed in the future. Agency member Melendez requests if there is an admission for the event, it is noted if you are racing you pay a fee, however if you are watching, there is no fee. If you are attending the concert there is a charge, however that is independent funds. She then requests if local business sets up a booth, if they can get a discount to which the Storm states they will consider. Agency member Hickman requests the Local Shop Card be used. Vice Chair Bhutta states not for this year, perhaps next year. RDA October 13, 2009 Item No. 2 Page 6 of 8 Lake Elsinore Redevelopment Agency Meeting Regular Meeting Minutes of September 22, 2009 Page 6of7 Chairman Buckley notes the title of the event needs to be decided, the historical event is Elsinore, but we are now Lake Elsinore. Agency member Magee notes the Chamber of Commerce strongly feels the name of the event should match the current name. MOTION was made by Chairman Buckley, second by Agency member Magee and unanimously carried to approve the use of the Storm's Capital Improvement Program funds of $25,000 to sponsor the Grand Prix event. AYES: Bhutta, Buckley, Hickman, Magee, Melendez. NOES: None. PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 3 MINUTES None. EXECUTIVE DIRECTOR COMMENTS None. LEGAL COUNSEL COMMENTS None. BOARDMEMBER(S) COMMENTS None. RDA October 13, 2009 Item No. 2 Page 7 of 8 Lake Elsinore Redevelopment Agency Meeting Regular Meeting Minutes of September 22, 2009 Page 7 of 7 ADJOURNMENT There being no further business to come before the Redevelopment Agency (RDA) Chairman Buckley adjourned the Redevelopment Agency portion of the meeting at 8:47 p.m. for the City Council to conclude their meeting. Mayor Magee reconvened the City Council meeting at 8:47 p.m. and proceeded with the rest of the City Council Meeting. The Lake Elsinore Redevelopment Agency will adjourn to a regular meeting to be held on Tuesday, October 27, 2009, at 5:00 p.m. to be held in the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA 92530. Debora Thomsen, CMC Redevelopment Agency Secretary City of Lake Elsinore, California RDA October 13, 2009 Item No. 2 Page 8 of 8