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HomeMy WebLinkAbout2009-07-14 City Council Item No. 12 CITY OF LADE � LSI no E , DREAM EXTREME WT. REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: July 14, 2009 SUBJECT: RECREATION PROGRAM SERVICES AGREEMENT WITH THE CITY OF WILDOMAR Background The City of Wildomar recently celebrated their first year anniversary as an incorporated city. As a new city, Wildomar is beginning to transition from County provided services to providing their own services by contracting with local agencies, contractors, and non- profit organizations. The City of Wildomar sent a proposal to solicit bids for summer recreation programs services to the City of Lake Elsinore Parks and Recreation Department. After reviewing the proposal, staff submitted a bid to provide summer recreation programs to Wildomar. Discussion The Parks and Recreation Department proposal included summer programs similar to the current programs offered in Lake Elsinore. The proposal includes a Summer Concert Series, Movies in the Park, and Family Fun Days. Wildomar contacted the Parks and Recreation Director and offered to contract with the City of Lake Elsinore to provide summer recreation programs. Upon Council's approval, the City of Lake Elsinore Parks and Recreation staff will provide programs on Friday and Saturday nights based on the attached program schedule. The City of Wildomar will reimburse the City of Lake Elsinore for all staff, supplies, equipment, and city overhead associated with providing services to Wildomar. The agreement is specific to providing recreation programs for a six month period and may be extended for one additional year by the City Manager. Compensation to the City of Lake Elsinore will not exceed $24,780 unless prior approval is obtained. The Parks and Recreation Director discussed the program proposal with department staff, and staff is ready and available to begin providing quality recreation programs to the City of Wildomar. CC July 14, 2009 Item No. 12 Page 1 of 8 Recreation Program Services Agreement with the City of Wildomar July 14, 2009 Page 2 Based on the short implementation period, staff is requesting City Council approve the recreation services agreement with the City of Wildomar, and to authorize the City Manager to sign the agreement with modifications. Fiscal Impact No fiscal impact to the City of Lake Elsinore. The City of Lake Elsinore will receive reimbursement from the City of Wildomar for costs associated with the summer program. Recommendation Approve the recreation services agreement with the City of Wildomar, and to authorize the City Manager to sign the form of the agreement provided herein with such modifications as may be approved the City Attorney. Prepared by: Ray Gonzales Director of Parks nd Recreation Approved by: Robert A. Brady Ir City Manager Attachment: Service Agreement CC July 14, 2009 Item No. 12 Page 2 of 8 SERVICES AGREEMENT (Recreation Programs) THE CITY OF LAKE ELSINORE, hereinafter referred to as CITY OF LAKE ELSINORE, AND CITY OF WILDOMAR, hereinafter referred to as the CITY OF WILDOMAR, hereby agree as follows: 1. PROJECT: The CITY OF LAKE ELSINORE shall perform certain recreation services in the City of WILDOMAR. 2. SCOPE OF SERVICES: The CITY OF LAKE ELSINORE shall furnish own tools, equipment, and vehicle, and labor at its own expense to provide Recreation program services as listed in Exhibit A. 3. TIME FOR PERFORMANCE: The CITY OF LAKE ELSINORE shall commence performance of service forthwith upon the execution of this Services Agreement and upon written direction to commence from the CITY OF LAKE ELSINORE and from the City of WILDOMAR. 4. TERM OF AGREEMENT: This Agreement shall be for a term six months and shall commence from the date of execution by the CITY OF LAKE ELSINORE. The term of this Agreement may be extended one (1) year extension with the approval of each party's City Manager. 5. COMPENSATION: Compensation shall be as set forth in the attached Compensation Schedule Exhibit B and shall be promptly paid upon receipt of the monthly invoice. 6. LICENSES: The CITY OF LAKE ELSINORE, its employees, agents, contractors, and subcontractors shall maintain professional licenses required by the laws Page 1 of 6 CC July 14, 2009 Item No. 12 Page3of8 of the State of California, at all times while performing services under the Agreement. 7. PERMITS AND RIGHTS OF ENTRY: CITY OF WILDOMAR will provide any and all necessary permit and rights of entry as required to perform the proposed services. The CITY OF LAKE ELSINORE will provide the work in a manner to minimize inconvenience to the CITY OF WILDOMAR during setup and removal of program equipment. 8. WORKER'S COMPENSATION INSURANCE: The CITY OF LAKE ELSINORE shall follow the State of California provisions requiring employers to be insured against liability for Worker's Compensation and shall comply with such laws during the term of this Agreement. 9. CONTRACTOR'S LIABILITY: The CITY OF WILDOMAR shall indemnify and hold the CITY OF LAKE ELSINORE, its officers, employees, and agents free and harmless from any liability whatsoever, including wrongful death, based or asserted upon act or omission of the CITY OF LAKE ELSINORE, its employees, subcontractors, and agents relating to or in any way connected with the accomplishment of the work or performance of service under this Agreement. As part of the foregoing indemnity, the CITY OF WILDOMAR agrees to protect and defend at their own expense, including attorney fees, the CITY OF LAKE ELSINORE, its offices, agents, and employees in any legal action based upon any such alleged acts or omission. 10. PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE: CITY OF WILDOMAR shall furnish to the CITY OF LAKE ELSINORE and maintain during the life of the contract a public liability policy in which the CITY OF LAKE ELSINORE is named as an additional insured. Page 2 of 6 CC July 14, 2009 Item No. 12 Page 4 of 8 The policy shall also hold harmless the CITY OF LAKE ELSINORE, its officers, and employees while acting within the scope of their duties, against all claims arising out of or in connection with the work to be performed. The policy shall provide for not less than the following amounts: Insurance Coverage Requirement Limit Requirement Comprehensive General Liability $ 1,000,000 Comprehensive Automobile Liability $ 1,000,000 Contractual Liability $ 1,000,000 Insurance policies carried by the CITY OF WILDOMAR shall bear an endorsement or shall have attached a rider providing that in the event of cancellation or proposed cancellation of such policies for any reason whatsoever, the CITY OF LAKE ELSINORE shall be notified by registered mail. 11. WORK PRODUCT: Work shall be considered complete upon inspection and approval of the CITY OF WILDOMAR. 12. TERMINATION: This Agreement may be terminated by either the CITY OF WILDOMAR or the CITY OF LAKE ELSINORE upon thirty (30) day written notice to other party in the event of substantial failure of performance by the other party, or in the event the CITY OF WILDOMAR shall elect to abandon or indefinitely postpone the project and gives notice of termination. The CITY OF WILDOMAR shall make payment for all services having been performed as of the date of written notice pursuant to the Compensation Schedule. 13. INDEPENDENT CONTRACTOR: CITY OF LAKE ELSINORE agents, servants, and employees shall act at all times in an independent capacity during the term Page 3 of 6 CC July 14, 2009 Item No. 12 Page 5 of 8 of this Agreement and in the performance of the services to be rendered hereunder, and shall not act as, and shall not be, and shall not in any manner be considered to be agents, officers, or employees of the CITY OF WILDOMAR. 14. PERSONNEL ATTIRE AND EQUIPMENT: The CITY OF LAKE ELSINORE shall require each of their employees to adhere to basic Parks and Recreation standards of working attire. These are basically uniforms, proper shoes and other gear required by State Safety Regulations, and proper wearing of the clothing. 15. ASSIGNMENT: Neither this Agreement nor any part thereof shall be assigned by the CITY OF LAKE ELSINORE without the prior written consent of the CITY OF WILDOMAR. IN WITNESS WHEREOF the parties have caused this Agreement to be executed on July 14, 2009. CITY OF LAKE ELSINORE: CITY OF WILDOMAR: Robert A. Brady John Danielson City Manager Interim City Manager ATTEST: ATTEST: City Clerk City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney City Attorney Page 4 of 6 CC July 14, 2009 Item No. 12 Page 6 of 8 Exhibit A Wildomar Summer Program Concerts July 17 50's / 60's Concert July 31 Country and Western August 14 Jazz Movies in the Park July 10 Kung Fu Panda July 24 Madagascar 2 Aug 10 The Goonies Family Fun Days July 31 Carnival of Fun August 22 A Night Under the Stars Sept 19 Aloha Luau October 24 Pet Parade Event location will be held at Marna O'Brien Park Program themes are subject to change based on entertainment availability. Page 5 of 6 CC July 14, 2009 Item No. 12 Page 7 of 8 Exhibit B Compensation Schedule Concert Series $12,285 Movies in the Park $ 3,370 Family Fun Days $ 9,125 Total $24,780 Page 6 of 6 CC July 14, 2009 Item No. 12 Page 8 of 8 CITY &LSINOR LADE DREAM EXTREME rr REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROBERT A. BRADY CITY MANAGER DATE: July 14, 2009 SUBJECT: PARKS AND RECREATION MASTER PLAN Background The City's twenty year Recreation Park Master Plan is due to expire next year in 2010. In March 11, 2008, the City Council approved an agreement with Baxter Miller Landscape Architecture, to update the City Parks and Recreation Master Plan. At the August 12, 2008, City Council meeting, a draft copy of the Parks and Recreation Master Plan was presented to Council, and at the August 26 study session staff formally presented the Plan to Council. During the Council study session staff received Council's input and those changes have been incorporated in the plan. To provide the new Council members an opportunity to review the draft Parks and Recreation Master Plan, copies were distributed to all council members on April 8, 2009 by the City Manager's office. Discussion The purpose of the Parks and Recreation Master Plan is to create a clear set of goals, policies and objectives that will provide direction to City staff, Planning Commission, and the City Council for development and enhancement of the City's parks and recreation system for the next 20 years. This Plan will also provide a basis for improved coordination between the City, school district, and other jurisdictions for joint -use of facilities such as open space and facility use. The Parks and Recreation Master Plan is comprised of ten (10) sections. The first portion of the plan provides an overview to the City's current programs and provides an inventory of existing facilities, park improvements, and city demographic information. The second portion of the plan projects the amount of park acreage needed, the cost to enhance the park system, project facility standards, and estimates the cost to maintain the park system for the next 22 years. CC July 14, 2009 Item No. 13 Page 1 of 2 Parks and Recreation Master Plan July 14, 2009 Page 2 Based on Council's direction, staff has incorporated the Council's ideas and comments into a final Master Plan which is being presented to the City Council tonight. Staff is recommending Council approve and formally adopt the Parks and Recreation Master Plan. Fiscal Impact No Fiscal Impact. Recommendation Adopt the Parks and Recreation Master Plan. W .- Prepared by: Ray Gonzale Director of Parks and Recreation Approved by: Robert A. Brad a City Manager Attachment: Parks and Recreation Master Plan CC July 14, 2009 Item No. 13 Page 2 of 2