HomeMy WebLinkAbout2009-04-28 City Council Item No. 9 CITY OF
LADE LSINOP
` DREAM EXTREME,
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT A. BRADY
CITY MANAGER
DATE: APRIL 28, 2009
SUBJECT: HYBRID VEHICLE PURCHASE
Background
The City's vehicle fleet includes numerous pick -up trucks, a water truck, dump truck,
boats for lake maintenance and patrol and various pieces of heavy equipment. These
vehicles serve as an important tool in providing various services including code
enforcement, lake patrol, weed abatement and street maintenance. These vehicles
enable staff to complete their jobs more effectively and efficiently. All vehicles are
regularly maintained and monitored to ensure safety and reliability. Once a vehicle
reaches a particular age and /or mileage, it is evaluated for advanced maintenance
needs and potential replacement.
Discussion
Over the past several years, staff has been working to replace the high mileage and
aged vehicles within the pick -up truck fleet. Staff began the process by evaluating the
existing vehicles and ranking them based on age, mileage and maintenance costs. To
date, staff has identified ten (10) older, high mileage Chevrolet S -10s. The next two
oldest and highest mileage vehicles recommended for replacement are the 2001 Ford
Expedition (with 187,000 miles) and the 1995 Chevrolet Blazer (with 150,000). These
two vehicles will be shifted into reserve roles as a pool vehicle for City use and a back-
up vehicle for Fire Department inspection use.
In addition to the replacement of existing pick -up trucks staff is capitalizing on an
opportunity to purchase a vehicle to assist with Clean Water Violations inspections. The
City is a co- permitee with Riverside County to enforce the National Pollution Discharge
Elimination System (NPDES) program. This program outlines guidelines which are
intended to reduce the amount of pollutants that enter into our drainage system and
ultimately the lake. Staff currently budgets for storm drain cleaning, field inspections
and plan review for these activities; the field work requires the use of a vehicle. Staff is
Agenda Item No. 9
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HYBRID VEHICLE PURCHASE
April 28, 2009
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proposing to use NPDES funds to purchase a truck for use when performing the
inspections.
In summary, staff is proposing the purchase of two (2) hybrid, 4 -wheel drive, crew -cab
trucks and one (1) hybrid, 4 -wheel drive SUV. Hybrid vehicles were chosen for two
basic reasons, reduction in air pollution and increased fuel economy. According to
AQMD charts, the hybrid vehicle will save approximately 72- pounds of pollutants from
being exhausted into the environment per vehicle per year. As for fuel economy, the
hybrid vehicles have 60% better fuel economy on average around town.
The hybrid truck specifications include 4 -wheel drive, crew -cab configuration because
the intent is to enable staff members to negotiate the varied terrain of project sites with
jurisdictional agency representatives.
Fiscal Impact
None. Staff is recommending to use $100,700 of AQMD's AB2766 funds. This revenue
source is to be used exclusively for the reduction of air pollution from motor vehicles.
These funds will be used to purchase one Crew -cab truck at a cost of $43,700 and one
hybrid SUV at a cost of $57,000. The use of these funds for the purchase of the new
vehicles will not have an impact other programs.
Staff is recommending the use of NPDES funds for the purchase of one Crew -cab truck
at a cost of $43,700.
Costs for each vehicle reflect full complement of emergency equipment including lights,
and radios.
AB2766 Funds NPDES Funds
SUV $57,000 EA Truck $43,700
Truck $43,700 EA
Total $100,700
Section 3.08.070F of the Purchasing Ordinance allows the Council to authorize the City
Manager to bypass the bid process for purchases greater than $15,000 when doing so
would be in the best interest of the City.
Recommendations
1. Authorize the City Manager to bypass the bid process.
2. Authorize the City Manager to purchase of 2- hydbrid trucks and 1- hybrid SUV in
accordance with the requirements set forth in AB2766 and NPDES Program
requirements.
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HYBRID VEHICLE PURCHASE
April 28, 2009
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3. Authorize the City Manager to execute any and all documentation on behalf of
the City in connection with the purchase of the 2- hybrid trucks and 1- hybrid SUV.
Prepared by: Ken A. Seumalo
Director of Public Works
Approved by: Robert A. Brady/ 1 1 1
City Manager „
Agenda Item No. 9
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