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Home My WebLink About09-13-2011 SS (2)MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, SEPTEMBER 13, 2011 CALL TO ORDER Mayor Pro Tem Magee called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: Mayor Pro Tern Magee Council Member Hickman Council Member Tisdale ABSENT: Council Member Melendez Also present: City Manager Brady, City Attorney Leibold, City Treasurer Baldwin, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Director of Lake, Parks and Recreation Kilroy, Police Chief Fontneau, Planning Manager Morelion, Redevelopment Project Analyst Carlson and City Clerk Bloom. CITY COUNCIL CLOSED SESSION 1(a) CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (a) of Gov't Code § 54956.9): City of Lake Elsinore vs. R Side Medical, LLC (Court of Appeal, Fourth Appellate District, Division Two, Case No. E053545) PRESENTATIONS / CEREMONIALS • Certificate of Recognition to Eagle Scout Nathan Turner • Proclamation declaring Constitution Week PUBLIC COMMENTS - NON-AGENDIZED ITEMS - 1 MINUTE There were none. PUBLIC COMMENTS - AGENDIZED ITEMS - 3 MINUTES There were none. Joint City Council/RDA Study Session September 13, 2011 Page 2 of 6 CONSENT CALENDAR (2) Approval of Minutes Recommendation: It is recommended the City Council approve the Minutes of: (a) Joint Study Session Meeting of August 23, 2011 (b) Regular City Council Meeting of August 23, 2011 (3) Warrant List dated August 31, 2011 Recommendation: Authorize payment of Warrant List dated August 31, 2011. Council Member Hickman and Council Member Tisdale questioned various items on the Warrant List and staff provided responses thereto. (4) Contract Agreement Review for Hartzog and Crabill Inc., Regarding Traffic Operations Services for City Traffic Signals Recommendation: It is recommended the City Council approve the use of Hartzog and Crabill, Inc. for the third year of a three year contract per the agreement dated February 24, 2009, to provide traffic operations services of City traffic signals. (5) Agreement with Bureau Veritas to Provide On-Call Professional Engineering Services Recommendation: It is recommended that the City Council approve the use of Bureau Veritas for the second year of a three year contract per the agreement dated March 17, 2010, to provide plan checking services. Council Member Hickman asked the normal timeframe for a set of plans to be reviewed by an engineer. Director Seumalo explained that a set of plans would be reviewed three separate times. (6) Agreement with Harris & Associates to Provide On-Call Professional Engineering Services Recommendation: It is recommended that the City Council approve the use of Harris & Associates for the third year of a three year contract per the agreement dated September 8, 2009, to provide plan checking services. City Attorney Leibold stated that Exhibit "B" should reflect the year 2011 and not 2009 and the hourly rates would be held through December 31, 2012. Joint City Council/RDA Study Session September 13, 2011 Page 3 of 6 Council Member Hickman asked staff why three different engineering firms? Director Seumalo stated that they use an engineering firm that is familiar with the type of development and plan checks of larger tracts. (7) Agreement with Sustainable Civil Engineering Solutions (SCES) to Provide On- Call Professional Engineering Services Recommendation: It is recommended that the City Council approve the use of SCES for the second year of a three year contract per the agreement dated January 27, 2010, to provide plan checking services. PUBLIC HEARING(S) (8) Public Hearing - An Interim Urgency Ordinance of the City of Lake Elsinore ~+e a%Ilvv yl uuIQjj.u Inv. w I I- IGJ I wi al I /'1UUItIVI IGI 1 V IVIUIIl11S d11U IU uaVS ano Continue for this Period the Temporary Prohibition on the Permitting of Boat Docks within Areas Zoned as Recreation Districts Recommendation: It is recommended that the City Council: (a) Approve the report on the measures taken so far to alleviate the conditions which led to the adoption of Ordinance No. 2011-1291 placing an interim moratorium on the permitting of boat docks within the areas zoned as recreational districts. (b) Waive further reading and adopt by a four-fifths vote Ordinance No. 2011- 1294 by title only: ORDINANCE NO. 2011-1294 AN INTERIM URGENCY ORDINANCE OF THE CITY OF LAKE ELSINORE ENACTED PURSUANT TO GOVERNMENT CODE SECTION 65858 TO EXTEND INTERIM URGENCY ORDINANCE NO. 2011-1291 FOR AN ADDITIONAL 10 MONTHS AND 15 DAYS AND CONTINUE FOR THIS PERIOD THE TEMPORARY PROHIBITION ON THE PERMITTING OF BOAT DOCKS WITHIN AREAS ZONED AS RECREATION DISTRICTS. Council Member Hickman commented on a dock that was constructed and how it is affecting the neighbors in the area. City Attorney Leibold stated that staff is taking the appropriate actions towards the issue. APPEAL(S) No appeals scheduled. Joint City Council/RDA Study Session September 13, 2011 Page 4 of 6 BUSINESS ITEMS) (9) Monster Massive Special Event Recommendation: It is recommended that the City Council provide direction to the City Manager concerning the processing of the Special Event Permit Application. (10) City Council Vacancy Recommendation: It is recommended to the City Council that it receive and consider the recommendation of the subcommittee, staff report, public comments and candidates' applications and statements and complete the interview and nomination processes and then vote to fill the vacancy by appointment. Alternatively, the City Council could elect to call a Special Election. City Attorney Leibold and City Clerk Bloom inquired as to the procedural process of the Council regarding interviewing the four applicants; Council provided direction. The City Council recessed and convened to the Redevelopment Agency at 4:16 p.m. REDEVELOPMENT AGENCY Vice-Chair Tisdale called the meeting to order at 4:16 p.m. ROLL CALL PRESENT: Vice-Chair Tisdale Agency Member Hickman Agency Member Magee ABSENT: Chairwoman Melendez Also present: Executive Director Brady, Agency Counsel Leibold, City Treasurer Baldwin, Director of Administrative Services Riley, Public Works Director/City Engineer Seumalo, Director of Lake, Parks & Recreation Kilroy, Police Chief Fontneau, Planning Manager Morelion, Redevelopment Project Analyst Carlson and Agency Secretary Bloom. CLOSED SESSION There are none. Joint City Council/RDA Study Session September 13, 2011 Page 5 of 6 CONSENT CALENDAR (1) Approval of Minutes Recommendation: It is recommended the Redevelopment Agency approve the following minutes: a) Joint Study Session Meeting of August 23, 2011 b) Regular Redevelopment Agency Meeting of August 23, 2011 (2) Warrant List dated August 31, 2011 Recommendation: Authorize payment of Warrant List dated August 31, 2011. PUBLIC HEARING(S) No Public Hearings scheduled. BUSINESS ITEM(S) (3) Termination for Convenience of the Lake Elsinore Technology Center Recommendation: It is recommended that the Redevelopment Agency authorize the Executive Director to execute the "Offer to Terminate Financial Assistance Award Agreement for Convenience" supplied by the EDA; thus terminating the grant for the LETC or prepare a letter to the EDA requesting another tvvo (2) week time extension. Les Hamasaki, Executive Director of the International Green Technology Institute stated that he has been speaking with Redevelopment Project Analyst Carlson on ways to save the EDA Grant by creating a green technology incubator and innovation center. He requested the City Council to consider an extension of time which would allow additional time to use the grant to create jobs in the community. Agency Member Hickman asked Mr. Hamasaki if they had the required funds for the proposal. Mr. Hamasaki responded that they have companies which would provide the necessary funds. Agency Member Hickman asked Analyst Carlson what type of funds the City has to support the proposal. Analyst Carlson stated that the Agency has a grant that needed to be used by the end of the week. Executive Director Brady stated that staff has met with Mr. Hamasaki, but has not had the opportunity to review the proposal. He stated that the EDA has set requirements and that it was his understanding that the City didn't have the ability to request an extension of time. Agency Member Magee asked Mr. Hamasaki if he would be able to make the financial commitment by the end of the week. Mr. Hamasaki stated that they would be able to Joint City Council/RDA Study Session September 13, 2011 Page 6 of 6 commit to the project, but would not have the cash in hand. Agency Member Magee stated that the idea sounds great; however the Agency needed a solid commitment by the end of the week. He suggested Mr. Hamasaki speak with the EDA. Analyst Carlson stated that the commitment to the EDA was due today. Vice-Chair Tisdale requested Analyst Carlson contact the EDA and advise the Agency at the 7:00 p.m. meeting. The City Council reconvened at 4:30 p.m. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council would adjourn to Closed Session at 5:00 p.m to discuss Item 1(a). ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 4:30 p.m, to Closed Session at 5:00 and >.Regular meeting at 7:00 p.m. / R&€rt Magee, City of Lake Els T ST: Virginia J. I om, Ci Jerk City of Lake Isinore