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HomeMy WebLinkAbout01-06-2005 SSMINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 184 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, JANUARY 6, 2005 :~~~~~~~~:~~~~~:~:~~:~*~:~**~*~~:*:~~~~~~~~*~~*~~*:~~*~**~~:~~~:~~:~~*~~~~*~** CALL TO ORDER The City Council Study Session was called to order by Mayor Magee at 5:01 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: BUCKLEY, HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: NONE Also present were: Assistant City Manager Best, Administrative Services Director Pressey, Community Development Director Brady, Community Services Director Sapp, Engineering Manager Seumalo, Parks & Open Space Manager Fazzio, Recreation & Tourism Manager Fazzio, and City Clerk/Human Resources Director Kasad. PLEDGE OF ALLEGIANCE The Pledge ofAllegiance was led by Community Services Director Sapp. PUBLIC CONIMENTS Ron Hewison, 35 Villa Valtelena, commented that HOPE is staffed completely by volunteers. He explained that they received daily bread donations, monthly milk donations and donations from food drives, business donations and church donations. He also noted the volume of toy donations received for Christmas. He highlighted the monthly expenses borne by HOPE, explaining that canned Page Three - City Council Study Session Minutes - January 6, 2005 Weed Abatement Water Truck $90,000 $75,000 Code Enforcement $25,000 $20,000 Structure Abatement $50,000 $25,000 Curb, Gutter Sidewalk Replacement $95,000 $50,000 Senior Center Services $19,000 $17,000 He clarified that the Council could make changes to the allocation as part of this study session, and the item would return on January l lth for action. He noted that representatives from Operation School Bell and HOPE were present at this meeting. Assistant City Manager Best addressed the request by Mr. Hewison, and explained that the City was currently anticipating about $200,000; but did in fact receive about $66,000 extra last year. She explained that at this point the County could not provide any assurances, so the cap was at $30,000 instead of far more. She noted the discussion of anticipating more dollars, but indicated that was not possible, as it could only go to the public works portion of the allocation. She advised that the Seniar Center only qualified as public services dollars, but the dollars could still be moved around. She clarified that the allowances were for presentation to the County, but they were up to the Council's discretion to budget. Mayor Pro Tem Schiffner addressed the request from Mr. Hewison, and indicated that he fully supports HOPE. He noted that he was criticized because he only supports two charities in town, but reiterated that he definitely supports HOPE. He stressed that this item was to consider whether or not to dedicate money to HOPE and make up other expenses out of City funds, and suggested that it becomes a word game. He indicated that what they were really requesting was the contribution of regular funds, which he would not be opposed to. Page Five - City Council Study Session Minutes - January 6, 2005 Mayor Pro Tem Schiffner inquired about Operation School Bell, and inquired if HOPE was still proposing to take that operation over or changing their operation. Mr. Hewison indicated that they do have clothing for kids, but their program only services DPSS and School District referrals. He noted that he saw the impact of Operation School Bell during the Christmas distribution, and indicated that HOPE was not as effective as Operation School Bell in that area. He indicated that HOPE's clothing for kids would be discussed at a meeting next week. Mayor Pro Tem Schiffner requested clarification that they were still separate programs. Mr. Hewison indicated that'/z of their building was filled with clothing, but they needed to either be more efficient, merge or try some other alternative. Councilwoman Kelley noted that HOPE has specific expertise, as does Operation School Be1L Mayor Magee addressed Mr. Hewison about HOPE's application for $6,000, and noted that staff was suggesting that their request be filled. He commented that he heard him say they wanted more, but questioned what that number was. Mr. Hewison suggested that consideration be given to funding the Senior Center and distributing that funding to the other organizations. He indicated that was why they stuck with the same funding from last year, but would like to see that changed in the future. Mayor Magee asked if the Council should take a portion or all of the $17,000 fund to use for other programs, and back fill with the additional funds at a later time. Assistant City Manager Best indicated that the back fill would have to be from the general fund, as the Senior Center still falls under public services. Mayor Magee noted that the Senior Center was already taking a$2,000 hit over last year's funding. Councilman Hickman inquired if the 15% cap applies to the additional $60,000. Community Services Director Sapp indicated that it would not apply. He explained that the County would be taking the additional percentages for their programs. He reiterated that any additional funding received was required to go to public works programs. Councilman Hickman questioned the unallocated funds and whether the $17,000 could be covered. Administrative Services Director Pressey confirmed that it could be covered. Councilman Hickman defended the Senior Citizens and noted that while there were a lot of people from outside the Page Seven - City Council Study Session Minutes - January 6, 2005 to pick one over the other; but for today she would go with the staff recommendation. Councilman Buckley indicated that he wouldn't suggest taking the full $17,000 out, but he wouldn't mind giving $6,000 to HOPE, $5,000 to School Bell, $4,000 to ADV and $15,000 to the Senior Center. He commented that it was sad that they could not shift funds, when the other funds come in. Assistant City Manager Best reiterated the ability to use those funds. Councilman Buckley suggested that at the appropriate time the Council should look at a Community support budget to fund things like WeTip, 21 l, HOPE, etc. Assistant City Manager Best noted that the Council has that fund and offered to provide details. Councilman Buckley suggested setting a percentage of the budget aside to go to that fund. Mayor Pro Tem Schiffner indicated that the Council could juggle funds around, ; but should not do anything that would predetermine what will need to be done at budget time. He stressed that the Council should not make a commitment for ~~vhat will be done at budget time. Mayor Magee requested a summary of the $30,000 pot of money to be use~ for four different uses. He inquired if the funds could be shuffled between the fouraY a later date. Community Services Director Sapp confirmed that the Cour:cil r,ould go back and reprogram the money. Mayor Magee commented that the Council was looking at programming the money, but as additional information is received at mid-year, the Council will be in a better position to know what portion they would feel more comfortable moving down the list. He reminded the Council that they could not make any decisions tonight, but could move the funds around after they receive more information. He indicated that he would have one more recommendation, and suggested that the water truck seemed rather expensive and asked that staff look at something coming off a lease, since it would not be used every day. Community Services Director Sapp concurred that staff could look at something less expensive, but clarified that it probably would be used every day. Councilman Buckley noted that the water truck would also assist with dust control. Community Services Director Sapp confirmed. MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JANUARY 20, 2005 *~**~*~**~*~~*~*~*~***~***~*~~~******~*~*~*:~~**~**~**~*~***** CALL TO ORDER Mayor Magee called the Joint Study Session to order at 5:02 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Finance Manger Magee, Communication/Information Manager Dennis, Public Works Manager Payne, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Planning/Code Enforcement Manager Villa, Building & Safety Manager Chipman, Engineering Manager Seumalo, Police Chief Fetherolf, City Treasurer Weber, and Deputy City Clerk Ray. PLEDGE OF ALLIGIANCE The Pledge of Allegiance was led by Donna Franson. PUBLIC COMMENTS None. PAGE TWO STUDY SESSION MINUTES - JANUARY 20, 2005 DISCUSSION ITEMS Mid Year Bud~et Review Mayor Magee deferred to City Manager Brady. City Manager Brady gave an overview of the item. He indicated that it was to identify various funding sections of the budget, which included Capital Improvement Projects. City Manager Brady indicated that in June, 2004, the City Council did approve a balanced general fund budget that had revenues exceeding expenditures by over $340,000; and the City had a unallocated revenue balance of $2.1 million; and a reserve of $3 million. He indicated that the mid-year budget remained balanced and had revenue in excess of $150,000 over expenditures. City Manager Brady deferred to Administrative Services Director Pressey. Administrative Services Director Pressey gave an overview of the staff report and proceeded to guide Council and the public through a slide presentation. He noted the budget highlights for FY 2004-2005. He noted the increase in public safety of $2.1 million, Community Development of $1 million, Community Services $584,206; and the City maintained $650,000 for Lake water. He indicated that City staff had maintained the budget goals. Mr. Pressey indicated that the City adopted a budget of $24.4 million in revenue, $23.1 million in expenditures; and the General Fund had $912,000 allocated for Capital Improvement projects, which left a more than balanced adopted budget with an excess of $343,954 available for other expenditures during the year. Mr. Pressey gave an overview of the General Fund unallocated revenues. He indicated the total fund balance was $14.7 million, less the reserves in place, with an unallocated revenue fund balance of $2.1 million. He noted that last year at this time the City had estimated the ending balance to be about $1.8 million. He indicated that carrying that unallocated balance forward to July lst of 2005, taking into account the items Council had adopted revenue, minus expenditures the net access of $343,954 would leave the unallocated revenue at July 1, 2005 of $2.5 PAGE THREE STUDY SESSION MINUTES - JANUARY 20, 2005 million at the beginning of this year. He indicated that the unallocated revenue projected for June 30, 2005, was $1.5 million. Mr. Pressey indicated that the General Fund Reserves and Unallocated Revenues projected for June 30, 2005, were $4.5 million. Mr. Pressey gave an overview of the Mid-Year adjustments. He indicated that the Property Tax and Motor Vehicle in Lieu (VLF) were a swap. He indicated that per the State Budget adoption they were perfornung a triple flip on the VLF in addition to the sales tax, and at the time of the City budget adoption that aspect of the VLF was not lrnown. He indicated that the City would receive an estimated 92% of the VLF monies via property tax this year; and next year it would be a permanent part of the property tax allocation and the City would only receive about 10% on a monthly basis from the State on VLF. He indicated that the City would receive Booking Fee revenue estimated to be $138,400. Mr. Pressey gave an overview of Budget Overview Expenditures. He noted the adopted budget and the adjustments to be made and the projections. He noted the increases in the General Fund, RDA, and CIP Budgets. City EngineerBngineering Manager Seumalo gave an overview of the CIP Projects along with a status update. He noted the location which had traffic signals completed. He noted the completion of the Lakeshore Drive Bridge, Lake Destratificarion System, Annual Curb, Gutter & Sidewalk Repair Program at various locations around the City, and Fire Station #10 concrete repair. Mr. Seumalo gave an overview of the projects under conshuction. He noted that the Pavement Management Program was approximately 50% complete. He indicated that in regard to the pavement overlay, he was informed that there was a meeting scheduled with Riverside County, they were going to have a preconstruction meeting with the contractor on Monday; and construction would start in February 2005. Mr. Seumalo gave an overview of the projects in process/design. He indicated that in regard to the Casino Drive Bridge, staff has been waiting for Caltrans to submit PAGE FOUR STUDY SESSION MINUTES - JANUARY 20, 2005 environmental comments. He indicated that staff would continue to call them every two weeks. He indicated that the design for the traffic signal at Grand Avenue and Broadway had been completed and approved by staff; and staff would complete the contract documents; and the project would be going out to bid in the near future. He indicated that the anticipated construction date to start was March, completion in May. He indicated that in regard to the Railroad Canyon Road and Interstate 15, the project report was delayed because Caltrans' process of confirnung. He indicated that they had audited the project report engineer. He indicated that staff felt it was important to audit the engineer, because if Federal funds become available staff could apply if the audit was completed. He indicated that the audit report had been completed and the engineer had begun his study. He indicated that the Machado Street Improvements were not funded for this year. He further indicated that staff had been in contact with the County since the street left to complete was owned partially by the County and the City. He indicated that staff would be coming forward in the near future with a staff report for Council consideration. He indicated that the Spring Street Curb, Gutter, and Sidewalk were in design and would be constructed in May or April of this year. Councilwoman Kelley indicated that on the Interstate 15 and Central Avenue improvements, Caltrans had stipulated that the interim improvements required of the City should be ready before occupancy of either Costco or Home Depot; and she questioned the timing. Mr. Seumalo indicated that he had spoken with a Home Depot representative; and a meeting had been scheduled with Caltrans to solidify when they would be allowed to open. He indicated that currently there were differences of opinion. The City understood it to be that construction had to be underway, but their understanding was that funding had to be in place. Councilman Hiclanan questioned the funding to purchase the Burger King located near Highway 74. Mr. Seumalo indicated that the widening under the freeway including Burger King's frontage was a permanent improvement that would be utilized when the interchange was complete; and with that argument it would be taken to WRCOG as a TUMF reimbursable cost. Mayor Magee indicated that in regard to the interim improvements on Interstate 15 and Highway 74, Caltrans did not have the ability to instruct the City on issuing PAGE FIVE STUDY SESSION MINUTES - JANUARY 20, 2005 occupancy to the builders. Mr. Seumalo indicated that they did have control over State right-of-ways, and unfortunately Home Depot's access was on a State Highway. Mayor Magee indicated that Home Depot had not broken ground and he was concerned with Costco and Lowe's. Mayor Pro Tem Schiffner inquired if the funding for the Central Avenue area was from the share of WRCOG funds that went to RCTC. Mr. Seumalo indicated that Central Avenue was WRCOG funds and not zone funds. City Treasurer Weber indicated that the budget looked good. He indicated that the one time fees came to an estimated $5 million and once the City was built out those fees would no longer exist Administrative Services Director Pressey indicated that at build out the City would still receive a good portion of building permits because there would be constant changes. City Treasurer Weber indicated that the revenue for the CIP was $14, 462,000, but the expenditures were $7, 748,000. He quesrioned the source of the CIP. Mr. Pressey indicated that the CIP identified all of the revenue sources for Capital type expenditures. He indicated that they were separate funds in the accounting system. Mayor Magee suggested reviewing the Mid-Year Budget Review Request for Considerarion. He indicated that the first item was the Girls Softball T-Ball Field in Tuscany Hills Park. He suggested approval of that request. He indicated that he had a serious problem with the City Hall remodel. He indicated that Council had approved $31,000 and staff was requesting more funds for the project. He indicated that he would support the additional $18,000 for addirional workspace; and he suggested postponing $19,500 to recarpet City Hall. He indicated that the request for the additional $19,500 was already spent and indicated that Council would need to accept that budget adjustment; and he indicated that was not acceptable to him, when something was approved with a given cost, there should be a contingency plan built in and he would not bring a budget forward that had a 50% contingency in it. Mayor Magee inquired about the number of parking spaces that would be lost in the back parking lot for the locarion of a GIS Trailer. City Manager Brady indicated it PAGE SIX STUDY SESSION MINUTES - JANUARY 20, 2005 would be five spaces. Mayor Magee indicated that the Lake Patrol was requesting the purchase of 2 Sea Doo's. He indicated that the staff report did not address if the existing units would be auctioned off as part of the normal process. Community Services Director Sapp indicated that the units would be auctioned off. Mayor Magee indicated that he had discussed with Police Chief Fetherolf his department's need for cardiovascular exercise equipment. He indicated that Police Chief Fetherolf's price was estimated at $5,000. Mayor Magee requested that item be added to the list. Mayor Magee indicated that last year he had discussed with Public Works Manager Payne the need for a trailer to haul the backhoe. Councilman Hiclanan inquired if the Police Department had a Health & Wellness package. Police Chief Fetherolf indicated that the Sheriff Deparhnent did not have an active Wellness Plan. Mayor Magee inquired if the request would come back to Council on a Council ~ Agenda for adoption and questioned if it would be the first meeting in February. City Manager Brady confirmed that it would be put on the agenda for that meeting. Councilwoman Kelley indicated that over the past six months there had been local charities coming before Council with requests for donations. She indicated that Council had granted a couple and debated others. She suggested a program to be added into the budget for the next budget review. Mayor Magee suggested establishing a budget based on the funds spent this past year and adding 10%. Mayor Pro Tem Schiffner suggested establishing an amount of the unallocated revenue that the Council felt they could afford to those charities and establish a budget; and when the chariries came before Council, the Council would divide amongst them. City Manager Brady indicated that there was another item staff would like Council to consider. He indicated that it was levee repair, preventative maintenance. He indicated that during the last storm there was considerable erosion of the embankment of the levee where the inlet channel turns near the stadium. He further indicated that Lake & Aquatic Resources Director Kilroy had put together an estimated budget to address the issue. City Manager Brady deferred to Mr. Kilroy. PAGE SEVEN STUDY SESSION MINUTES - JANUARY 20, 2005 Mr. Kilroy indicated that the erosion was caused near the levee entrance. He indicated that it could eventually erode a path to the old river bed. Mayor Magee indicated that the County had declared Lake Elsinore as a disaster area on January 11`~' and the State followed suit on January 17~'. He indicated that emergency services for Riverside County felt that there might be a potential declaration next week. He indicated that it allowed the City of Lake Elsinore to have funds reimbursed for damage. He indicated that the City would have a chance to recoup some or all the funds, provided that staff followed up with filing the appropriate FEMA applications. Mayor Magee referred to page 1 of 24 of the first packet. He indicated that the second item listed under goals relating to the study session on Economic Development and indicated that Council had received an updated Economic Report. He indicated that Council had never received one and he had requested it in writing a number of times. He referred to page 4 of 24. He indicated that he would encourage the City to pariner with the Chamber of Commerce. He inquired if direct deposit for employee payroll had been completed. Administrative Services Director Pressey indicated that it had been completed. He referred to page 8 of 24 under General Law Enforcement. He indicated there were 100 hours listed and the Council approved 115 hours. Police Chief Fetherolf indicated that they had discussed individual bodies and bodies did not translate according to the original formula submitted, they had worked backwards to come up with an hourly equivalent and he thought it to be less than 115. He indicated that he would check the information to be exact. Mayar Magee referred to page 10 of 24 regarding Planning and Zoning. He requested the addition of the MSHCP Implementation. Mayor Magee complimented the Community Development staff on the attention to detail they have given this particular issue. Mayor Magee referred to page 12 of 24 regarding the Rental Housing Program. He requested that City staff not spend any more money on this program, than was absolutely necessary until after the public hearing. He indicated that the program might not disappear, but it would be significantly altered based on input from the shareholders. PAGE EIGHT STUDY SESSION MINUTES - JANUARY 20, 2005 Mayar Magee referred to page 14 of 24 regarding the Community Services Administration. He requested adding the completed purchase of property at Palomar Road and Corydon Road and coordinate park plans with KB Homes for the Serenity II project as a goal. Mayor Magee referred to page 15 of 24 regarding Animal Control. He indicated that one of the goals was to explore service options for animal control services. He further indicated that on December 15`h, Council had requested that the item come forward; and he required a timeline for the item. Community Services Director Sapp indicated that he had received some information, an actual bid from the County to provide services. He indicated that he was in the process of completing what the cost would be to the City, if the City decided to fund and operate those services, which would entail the actual construction of a temporary facility. Mayor Magee inquired if there would be an appropriate contingency plan in that report. Mayor Magee suggested that it not exceed 15% of the total budget. Mayor Magee referred to page 16 of 24 regarding recarpeting the Storm offices at the Diamond Stadium. He indicated that he had asked specifically about the Conference Room and was told by staff that it was not going to be carpeted. He indicated that under the major goals section it indicated that it was carpeted. Community Services Director Sapp indicated that he might have given the wrong information. He indicated that it was staff's intention to recarpet; and it was recarpeted; and it was completed. Mayor Magee suggested that the Council add the preparations and circulation of an RFP as approved by Council. Mayor Magee referred to page 19 of 24 regarding reducing the percentage of City vehicles with more than 100,000 miles. He inquired if the elimination of former Assistant City Manager Best's and former City Manager Watenpaugh's vehicles would significantly reduce the percentage figure. Public Works Manager Payne indicated that it would reduce, but the diesel trucks play a major part in the equation. Mayor Magee suggested separating the bigger diesel, from personnel/utility vehicles. Mayor Magee referred to the Status of Selective Service Indicators. He noted that page 9, item No. 8, staff neglected to indicate that it was a percentage figure and not that there were 27 vehicles. PAGE NINE STUDY SESSION MINUTES - JANUARY 20, 2005 CITY MANAGER COMMENTS City Manager Brady commended staff on the preparation of documents presented to the Council for the Mid-Year Budget Review. COUNCIL COMMENTS Councilman Hiclanan inquired if the selection of contractors was going out to bid to a lot of business. He indicated that he would like to get most of the business into the City. Administrarive Services Director Pressey indicated that staff did try to apply to all of the contractors. He indicated that staff recently was able to find a vendor for tires located in the City to keep the sales t~ local. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOURNED AT 6:20 P.M ~~~~~~ /( E. MAC~E, MAYOR OF ~~ DARYL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Respectfully submitted, ~ F D RICK , DEPUTY CITY CLERK PAGE TEN STUDY SESSION MINUTES - JANUARY 20, 2005 ATTE : ~ ~ ~1 VICHI KAS , CMC, CITY CLERK/ HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE NIINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TiTESDAY, MARCH 22, 2005 *~***~:~~*****~*~*~*~*~*~*~:*~*****~*~~~*~:~**~**~**:~*:~*~*~***~* CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY (arrived at 4:08 p.m.) Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Planning Manager Preisendanz, Building & Safety Manager Chipman, and Deputy City Clerk Ray. DISCUSSION ITEMS Mayar Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. PUBLIC COMMENTS None. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - MARCH 22, 2005 CONSENT CALENDAR l. Minutes. No comments. 2. Warrant Lists - March 15, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. Mayor Magee requested clarification of check no. 81170 issued on the warrant list. Staff clarified the items. 3. Investment Reports. No comments. 4. Salary Upgrades for Technical Positions. Councilman Hickman inquired if this was for positions that were already filled. City Manager Brady indicated that it was for vacant posirion for recruitment purposes. He indicated that staff had not been successful in getting qualified candidates for the Senior Engineer and Senior Planner positions. Councilwoman Kelley requested an update on the promotions and number of employees currently employed by the City of Lake Elsinore. City Manager Brady indicated that Mr. Rolfe Preisendanz was promoted from Senior Planner to Planning Manager; and an Assistant Planner was promoted to Associate Planner; and the Community Development Technician was promoted to Assistant Planner which left the Community Development Tecl~nician position vacant. Mayor Magee clarified that money was an issue with the two Senior vacant positions. City Manager Brady confirmed. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - MARCH 22, 2005 City Treasurer Weber indicated that Professional Engineer licensed average salary was $85,000 minimum. He indicated that $65,000 was a low salary range. 5. Resolution No. 2005-28 - Funding Support for Community Development Block Grant Funding. Mayor Magee indicated that according to Community Services Director Sapp the City received $260,000 annually. 6. Resolution No. 2005-29. No comments. 7. Resolution No. 2005-30. Mayar Magee indicated that Item Nos. 6 and 7 were related to the DR Horton complex on Lakeshore Drive. 8. Reallocation of funds for the Interim Interchange Projects at Railroad Canyon Road/I-15 and SR-74/I-15. Councilman Hickman questioned the dollar amount in the fund. Administrative Services Director Pressey indicated that there was a little over $2 million in the fund. Administrative Services Director Pressey explained that the fund was established to pay for improvements along Railroad Canyon Road. Councilman Hickman indicated that it would be taking money from the fund to pay for the work that needed to be done on SR-74/I-15. Mr. Pressey deferred to City Engineer Seumalo. City Engineer Seumalo explained that after reviewing the Railroad Canyon Road fund there was a line item allowing monies to be used for the Interchange. He further explained that the request was to replace the funds that were approved by the 2004/2005 CIP with the Railroad Canyon Road funds; and redistribute the funds that were previous approved for Railroad Canyon Road back to their original funding sources; which would allow a funding source for Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - MARCH 22, 2005 SR-74/I-15 for the Interim Improvements. Councilman Hickman inquired if there was a start date for the Railroad Canyon Road improvements. City Engineer Seumalo gave the anticipated construction time frame of summer 2005; and was currently in design for SR-74/I-15. 9. Approval of Final Map 32670, Condominium Subdivision by D.R. Horton. No comments. 10. Approval of Final Map 32611, Industrial Subdivision by C& C Collier Development Partners. Councilman Hickman inquired if the City had run out of industrial space. City Manager Brady explained that would be an issue that would be reviewed during the General Plan Update. He indicated that the City might also need light industrial land. 11. License Agreement with Castle & Cooke regarding Temporary Road Use Connection between Nichols Road and El Toro Road. Mayor Magee noted that he had just received a copy of the agreement from staff and would not be commenting on the item unril after he has had a chance to review the agreement. Councilman Hickman questioned when the area would be paved. City Engineer Seumalo indicated they were ready to move forward immediately. 12. Notice of Completion for Swick Matich Restroom/Concession Building. Mayor Magee indicated that he was disappointed. He further indicated that after spending $500,000 the project went over budget by more than $3,000. He noted that there needed to be adequate contingencies in all of the budgets. 13. Authorization to prepare CEQA Compliance Documents far TTM No. 32786 - Lakeside Palms. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - MARCH 22, 2005 No comments. 14. Cooperative Agreement with Riverside County Flood Control and Water Conservation District, and Cambern and Central Investors Parcel Map 32369. No comments. PUBLIC HEARINGS 21. Resolution of the City Council of the City of Lake Elsinore to vacate a portion of 3`d Street East of Collier Avenue for the Conshuction of a Water and Sewer Pump Station - Resolution No. 2005-31. City Attorney Leibold indicated that the City had received a threat of litigarion. She requested that Council add an emergency Closed Session Item; and they postponed the discussion of the item until there was a Closed Session Discussion. Council agreed to add the item to the Closed Session Agenda. City Attomey Leibold indicated that action was taken pursuant to Brown Act Secrion 54954.2. 22. General Plan Amendment No. 2004-05; Zone Change No. 2004-06; Amendment No. 1 to Tuscany Hills Specific Plan No. 89-3. TTM No. 31370; Final EIR - Resolution Nos. 2005-32 and 33, Ordinance Nos. 1144 thru 1146. Councilman Hickman questioned if the Development would be joining the Home Owners Association. Chris Holmquist, Centex Homes, indicated that it would be joining the HOA. Mayor Magee deferred to City Attorney Leibold regarding a letter received from Mr. Haynes regarding the MSHCP. City Attorney Leibold indicated that staff had received a letter from the adjacent property owner. She indicated that the adjacent property owner was concerned that habitat designation to the property in question might impact his property. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - MARCH 22, 2005 She noted that the impacts it might have on other properties were not part of the current discussion. Mayor Magee referred to page 36. He inquired if the Centex group was satisfied with the work hours listed in the Conditions of Approval. Mr. Holmquist indicated that they were satisfied. Mayor Magee commended the Developer on increasing the lot sizes. He indicated that the Developer was bringing a better product to the City of Lake Elsinore. Mayor Magee referred to page 44, Condition No. 85, relating to the completion of the 5 acre park on or before the issuance of the 300th building permit allowing for the Community Services Director to make that determination. He requested to have that changed to the City Council. Mr. Holmquist indicated that they were satisfied with that change. Councilman Hiclanan expressed his concern that this project was building two Little League fields. He indicated that there were more kids playing soccer and suggested a possible soccer field. He also expressed his concern that Canyon Lake Little League might gain control of the fields and the Lake Elsinore Little League would not be allowed to play on those fields. He noted the same thing happened with the Canyon Hills Little League fields. 23. Industrial Project No. 2004-OS - Faruk Warehouse Building. Mayor Magee questioned if it was a purpose built building. City Manager Brady indicated that he believed it to be spec and there was not a tenant for the building. 24. Final EIR - Target Center. Mr. Daigle requested darification on the credit they would receive for widening the road, but no credit for relocating the electrical poles. City Manager Brady indicated that under the TIF the City would reimburse for travel lanes. Curb, gutters, sidewalks and those types of things were not included in the Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - MARCH 22, 2005 reimbursement process. He indicated that it did not cover moving power poles. City Engineer Seumalo indicated that the TIF was intended for capacity. City Attorney Leibold indicated that she could not recall a TIF fee credit agreement being brought to the City Council. She indicated that it would not be inappropriate if the Council wanted to consider the Fee Credit Agreement, to require the item came before the City Council. Mayor Pro Tem Schiffner questioned if there were any agreements that posed for reimbursement for considering the sales tax on this project. City Manager Brady indicated that there was not. Mayar Magee suggested adding a Condition of Approval, directing staff to prepare an agreement for consideration of in lieu fee credits to provide for up to $260,000 for power pole relocation along Central Avenue. City Attorney Leibold indicated that City Manager Brady had stated that Council could provide for a reimbursement agreement with respect to other projects that were benefited, such as a typical Infrastructure Reimbursement Agreement. She further indicated that if TIF was not design to include these cost, she did not think City Manager Brady was suggesting TIF reimbursement. Mr. Brady confirmed he was not. Mayor Pro Tem Schiffner suggested a sales tax reimbursement. City Attorney Leibold suggested including a Condition directing staff to negotiate and prepare a recommendation to the City Council for a fee credit and/or in lieu of fee consideration agreement. 25. Public Hearing - Rosetta Canyon. No comments. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - MARCH 22, 2005 BUSINESS ITEMS 31. Second Reading - Ordinance No. 1141 - Zone Change No. 2004-07. No comments. 32. Second Reading - Ordinance No. 1142 - CFD 2003-1- La Laguna. No comments. 33. Second Reading - Ordinance No. 1143 - CFD 2003-1- Alberhill Ranch. No comments. 34. Final report on the results of the Benefits Audit and Sub-Committee Recommendations for Action. Mayor Magee proposed a layout to be presented at the 7:00 p.m. meeting. Councilman Buckley indicated that the second recommendation might need to be deleted. He further indicated that it was a possible contracted issue with the Union. City Attorney Leibold indicated that the recommendation was to review and report back to Council. Mayor Magee added another recommendation under the credit card section. He recommended that all purchases be for City related items or travel expenses only and that the credit cards were not to be used for any other business and subsequently the City to be reimbursed. 35. Sale of Real Property located at Silver and Minthorn to the RDA. Councilman Hickman questioned the funds the RDA had available. Administrative Services Director Pressey indicated that the property was located in RDA Project Area 1; and Project Area 1 had sufficient cash flow and a sufficient fund balance. Agenda Item No. Page Of PAGE 1vINE STUDY SESSION MINUTES - MARCH 22, 2005 REDEVELOPMENT AGENCY CONSENT CALENDAR 1. Minutes. No comments. 2. Warrant Lists - March 15, 2005. No comments. 3. Investment Reports. No comments. ' BUSINESS ITME 4. Purchase of Real Property located at Silver and Minthorn from the City. No comments. Chairman Hickman inquired if funds were available for the tax defaulted property on Riverside Drive discussed at a previous CounciURDA meeting. Administrative Services Director Pressey indicated that the delinquency was remedied and the property was no longer available for sale. Chairman Hickman inquired if there were funds available to demolish the bungalows at Franklin and Ellis. Executive Director Brady indicated that there were funds available in the Sixucture Abatement Program. Boardmember Magee indicated that he was contacted by the President of the Historical Society and informed that there was someone that wanted to renovate the bungalows. He further indicated that he expressed the urgency that they would need to bring them up to City standards in an expeditious manner. Agenda Item No. Page Of PAGE TEN STUDY SESSION MINUTES - MARCH 22, 2005 City Manager Brady indicated that it was staff's opinion that it would be almost impossible to renovate and bring them up to code due to the type of construction. 5. Approval of funding source for RFP concerning the Lake Elsinore Diamond. Councilman Hiclanan referred to page 8 of 11. He indicated that he did not think baseball would be that big of a sport in 25 years; and he questioned if the new owners would have the right to restructure and use the Stadium for something such as an enclosed arena. Boardmember Kelley indicated that the issue was discussed several times and the result of their discussion was the RFP that would be distributed nationally. City Attorney Leibold indicated that the item before Council was not the final version. She indicated that the final version followed the RDA direcrion that referred to continued use of the facility for Stadium recreational sports and entertainment purposes. Information/Communicarions Manager Dennis indicated that May l st was the issuance of the RFP and July 15` was the deadline for responses. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOURNED AT 5:15 P. ~ ROBE T E. M E, MAYOR CITY OF LA LSINORE ~~ YL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Agenda Item No. Page Of PAGE ELEVEN STUDY SESSION MINUTES - MARCH 22, 2005 Respectfully submitt~d, f~ 1 ~n '~ ~ , F DE CK Y, DEPUTY CITY CLERK AT EST: ~~~ VICKI KASAD, CMC, CITY CLERK/ HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE Agenda Item No. Page Of MINUTES JOINT CTTY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TiTESDAY, APRIL 12, 2005 ***:~*:~~*~:~**~*~~~~*~~~:~***~*~*~*~******~~~**~**~**~*~~*~**~~* CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY (Councilman Buckley arrived at 4:13 p.m.) Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Planning Manager Preisendanz, Building & Safety Manager Chipman, City Treasurer Weber, and Deputy City Clerk Ray. DISCUSSION ITEMS Mayor Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. Mayor Magee indicated that there was a presentation from the Boys and Girls Club that was inadvertently omitted. He indicated that it would be inserted between Items C and D. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - APRIL 12, 2005 PUBLIC COMMENTS Bill Tiitto, Lake Elsinore, commented that the minutes did not reflect the comments he had made regarding the audit. Mayor Magee indicated that the issues Mr. Tiitto referenced would be in the March 22, 2005, minutes, not the February 22, 2005, minutes which were on this particular agenda to be approved. CONSENT CALENDAR 1. Minutes. No comments. 2. Claim Against the City - Susie Mejia (CL #2005-11). Councilwoman Kelley commented that she was in disbelief that a soccer ball had done $1,500 worth of damage. Councilman Hickman indicated that there was not a warrant list on the agenda. Administrative Services Director Pressey indicated that the warrant list would be on the next agenda. Acceptance of Planning Commission & Public Safety Advisory Commission Resignations & Advertisement for Applications. Mayor Magee requested a proclamation be prepared for Mr. iJhlry for the next Council Meeting. Mayor Magee suggested appointing a sub committee. He suggested that he and Councilwoman Kelley be appointed to the sub comxnittee. He also suggested an application deadline date of June 1 St 4. Lease of new Digital Copiers. No comments. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - APRIL 12, 2005 5. Approve Final Map 28214-2, a residenrial subdivision of Alberhill Ranch. No comments. 6. Clean-up of former underground starage tanks at 161 South Main Street. No comments. 7. Enter into contract with City and County Soil Engineering and Tesring Corp. Councilwoman Kelley questioned if there was a possibility of additional slippage. City Manager Brady deferred to City Engineer Seumalo. City Engineer Seumalo indicated that he had received an email that there were areas that were still moving. He indicted that there would be some areas that they would strip down. He indicated that staff had requested they investigate all the areas of risk. Mayar Pro Tem Schiffner questioned if the Corporation did all types of soil testing. Mr. Seumalo confirmed they did all types of soil testing. Mayor Pro Tem Schiffner inquired if there was a firm currently under contract with the City. Mr. Seumalo indicated that there was. He explained that the City typically uses City and County Soil Engineering and Testing Corp to do all the capital improvement testing and material testing. 8. Selection of firm to perform Professional Audit Services for fiscal years ending June 30, 2005, 2006, and 2007. Mayor Magee indicated that there was no coordination of sharing information with the Council or the City Treasurer in the scope of work. Administrative Services Director Pressey indicated that could be arranged. 9. Selection of firm to perform Impact Fee NEXUS Study & Feasibility analysis. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - APRIL 12, 2005 City Treasurer Weber questioned if this was for new homes. City Manager Brady indicated that it was for new homes and deferred to Administrarive Services Director Pressey. City Manager Brady explained that the fees would be used to fund various capital projects. City Treasurer Weber explained that new home owners were already paying bonds and other impact fees and DAG fees. He questioned how many more fees would be added. Mayor Magee explained that the purpose of the study was to find out what could and could not be assessed. Councilman Buckley questioned the library fee and if this would modify that fee in any way. Administrative Services Director Pressey indicated that the process would be to update the current fee structure and could be added as part of the update. 10. Professional Services Agreement for engineering and project management for improvements to Boat Launch Facility. Councilman Hickman inquired if it was in the $5 million price range. Lake & Aquatic Resources Director Kilroy explained that the total project cost was $5.2 million with the study included. Mayor Pro Tem Schiffner questioned if the approval of the contract would allow for construction once the design was completed. Mr. Kilroy indicated that was correct. PUBLIC HEARINGS 21. Resolution to vacate a portion of 3`d Street east of Collier Avenue for the construcrion of a water and sewer pump station. He indicated that the item would be discussed in Closed Session. Mayor Magee referred to paragraph two under the background section of the staff report. He suggested adding the County to that paragraph. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - APRIL 12, 2005 22. Public Hearing for consideration of objections to the City's Weed Abatement Program. Community Services Director Sapp indicated that staff had not received an abundant amount of calls regarding the issue and did not anticipate a large turn out for the 7:00 p.m. meeting. 23. Public Hearing on 2005 Justice Assistance Grant. No comments. BUSINESS ITEMS 31. Second Reading - Ordinance No. 1145 - Zone Change No. 2004-06. No comments. 32. Second Reading - Ordinance No. 1146 - Amendment No. 1 to the Tuscany Hills Specific Plan No. 89-3. No comments. 33. Second Reading - Ordinance No. 1147 - Zone Change No. 2004-02. No comments. 34. Second Reading - Ordinance No. 1148 - Authorizing the levy of a Special Tax. No comments. 35. Industrial Design Review No. I 2004-06 - Carl Johnson, Triple J Development. No comments. 36. Commercial Design Review No. 2004-13 - Abbacy Holding Corp. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - APRIL 12, 2005 Mayar Magee inquired if there were any tenants at this time. Planning Manager Preisendanz explained that currently there were no tenants scheduled for the building. 37. Special Use Agreement for Inlet Channel with California Skier. Councilwoman Kelley inquired if there was any difference in the previous agreement with California Skier. Lake & Aquatic Resources Directar Kilroy noted that there was no significant difference. 38. Reimbursement Agreement with Home Depot U.S.A. Councilman Hickman questioned why the City would assume responsibility for construcrion of the interim improvements. City Manager Brady indicated that it was the agreement made between the City and Home Depot. Mayor Magee requested a date for the start of construction. City Engineer Seumalo indicated that construcrion for City improvements would be a couple of months behind Home Depot and could not give a date. He indicated that it would be late this year or early next year for the City improvements. 39. Annexation consideration from the Riverside Local Agency Formation Commission (LAFCO). Chris Holmquist, Centex Homes, commented that LAFCO requested that they returned to the City to request this annexation. Councilman Buckley questioned if Centex Homes had contacted the people in that area. Mr. Holmquist indicated that they had not contacted them and that would be part of the process to find out if they were in favor of the annexation. REDEVELOPMENT AGENCY Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - APRIL 12, 2005 CONSENT CALENDAR 1. Minutes. a. Regular Redevelopment Agency Meeting - February 22, 2005. b. Regular Redevelopment Agency Meeting - March 22, 2005. BUSINESS ITEM 2. Request for a loan of $135,000 from available non-housing funds in the Agency Rancho Laguna Redevelopment Project Area No. 1 account. Chairman Hickman indicated that the RDA Committee had requested the item be sent back to the committee. He indicated that he did not feel there was enough information in the staff report to consider the item. Boardmember Magee indicated that the vote was 3 to 1, they deferred the item to the RDA Board and he was concerned that now they were backtracking; and if they were not going to stand behind their recommendation then he was not sure the Board should continue the committee. He saw this item as doing something positive. He suggested the item be brought back to the Board in 30 days. Chairman Hickman indicated that the Committee was concerned about not having enough information when they made the decision. Vice Chairwoman Kelley suggested continuing the item and any information needed staff would gather; the item did not need to be sent back to the RDA Committee. Legal Counsel Leibold indicated that the Committee recommendarion was to not fund the loan from Housing Set-aside funds in which case the income and affordability of the units were not relevant if the monies were drawn from the Agency's 80% fund which was the recommendation of the Committee. She noted that Mr. Alongi was present and had answered a lot of questions. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - APRIL 12, 2005 Boardmember Buckley questioned who the money would be loaned to. Legal Counsel Leibold noted that Mr. Alongi had offered his 3 units as security. 3. License Agreement with EVMWD for use of a portion of the Diamond Stadium Parking Lot as an Underground Monitoring Well. Chairman Hickman inquired if the project was completed. Community Services Director Sapp indicated that it was completed. Boardmember Buckley inquired about the time it took to complete the project. Mr. Sapp indicated that the project took about 30 days. 4. Redevelopment Advisory Committee Goals and Objectives 2005. No comments. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOURNED AT 5:00 P.M. ~//~ r ~ ROBERT E. E, MAYOR CITY OF LAKL~'; DARYL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - APRIL 12, 2005 Respectfully submitted, ., FRED~ Y, DEPUTY CTTY CLERK AT ST: ~~~~ VICKI KASAD, CMC, CTTY CLERK/ HUMAN RESOURCES DIRECTOR CITY OF LAKE ELSINORE Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFOIiNIA TUESDAY, MAY 10, 2005 ~*~~~~:**~:~~:~*~**~*~**~*~*~~:~:~****~***~***:~~*~**:~*~****~:**~**:~ CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY (Councilman Buckley arrived at 4:12 p.m.) Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Building & Safety Manager Chipman, City Engineer Manager Seumalo, City Treasurer Weber, and Deputy City Clerk Ray. DISCUSSION ITEMS Mayor Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. PUBLIC COMMENTS Mayor Magee indicated that there was a request to speak on a Closed Session Item. He deferred to City Attorney Leibold. City Attorney Leibold expiained that Mr. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - MAY 10, 2005 Larry Hathorn was listed as a negotiating party on the Agency Agenda; and requested to make a public comment to the Agency Board. Redevelopment Agency Chairman Hickman gave Mr. Hathorn the opporiunity to speak at that time. Mayor Magee invited Mr. Hathorn to the podium for his comments. Mr. Hathorn thanked Mayor Magee and gave an overview of the documents that would be presented in Closed Session. He gave some background information about himself. He noted that the City was aware that affordable housing was needed. Mayor Pro Tem Schiffner questioned if the proposal had been submitted to staff. Mr. Hathom noted letters dated March 2004 and May 2005 that were submitted to the Agency and to the City. CONSENT CALENDAR L Minutes. Bill Tiitto, Lake Elsinore, commented on item lb. He questioned if there was anything questionable about the audit after the Council had completed their review; and if so did Council request that those individuals pay back money to the City. Mayor Magee explained that he and Councilman Buckley had written a report; and there were some irregularities in the way that things had been handled due to the lack of written policies. He indicated that new policies were in the process of being written. He also indicated that Council would not be requesting a repayment from individuals. 2. Warrant List - Apri128, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - MAY 10, 2005 3. Investment Report - March, 2005. No comments. 4. Claim against the City - Wayne Romanski, Sr. & Serrie Lynn Romanski (CL#2005-15). No comments. 5. Award of Contract - LED Traffic Signal Modules - Westem Pacific Signal - $43,133. Councilman Hickman indicated that there were different quantities for the red and green lights; and the numbers varied drastically. Public Works Manager Payne explained that it was based on actua] inventory. Mayor Pro Tem Schiffner questioned if Item 5 and Item 6 would take care of complete installation. Public Works Manager Payne indicated it did; and recommended that Council approve both projects. Councilman Hickman questioned the duration during a power outage. Mr. Payne indicated that it would operate for 24 hours. 6. Award of Contract - Battery Back-up System for Traffic Signals - Steiny & Company - $73,065. No comments. 7. Fee Deposit and Reimbursement Agreement with Castle & Cooke Alberhill Ranch, LLC. No comments. 8. Fee Deposit and Reimbursement Agreement with Elsinore Lakeview Villas. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - MAY 10, 2005 No comments. 9. Fee Deposit and Reimbursement Agreement with Wasson Canyon Investments. No comments. 10. Extension of time for Tentative Parcel Map No. 30302 - GW Commercial 87. City Manager Brady indicated that there were items that needed to be modified. He referred to the Conditions of Approval. He noted a date correction on the top of the Conditions of Approval. City Engineer Seumalo noted that the applicant have requested Condition No. 24 be changed to read "provide for reciprocal ingress/egress to Crane Street"; and Condition No. 26 be changed to read "access to Central Avenue shall be subject to approval by the City and CalTrans"; and Condition No. 27 to read "preserve the opporiunity to align the northwest driveway with the extension of Alien StreeP'. He noted that both staff and the applicant were in agreement with the changes. Councilman Hickman referred to Item 21, he questioned if retention bases were being required in most projects. City Engineer Seumalo confirmed. Councilman Buckley questioned the extension. City Manager Brady explained that the map would be expiring; and the applicant was a new owner. Planning Manager Preisendanz indicated that the applicant was requesting a two year extension. Councilman Buckley questioned why the new owner did not do a new map. Mr. Preisendanz explained that they would be doing a new map, but needed the extension or the map would become expired. Councilman Buckley indicated that he did not see TLTMF fees and MSHCP fees. City Attorney Leibold indicated that it was not a vested tentative map; and did not create any vesting rights or exemption to TIF, TUMF, or MSHCP all the applicable impact fees would apply to the project. Councilman Buckley reiterated that he did not see it listed as a Condition of Approval. City Manager Brady explained that although those fees were not listed, the fees were adopted by ordinance, so the Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - MAY 10, 2005 applicant was still responsible for the fees. Planning Manager Preisendanz indicated that the fees could be added as required Condition of Approval. Councilman Buckley referred to Condition No. 26. He indicated that he did not want to create another Railroad Canyon. He suggested the condition be changed to include "right in right ouY'. City Attorney Leibold proposed an added condition No. 68 that read "Applicant shall pay out all applicable development impact fees including without limitation TIF, TUMF, and MSHCP fees." i l. Machado Street Pavement Rehabilitation between Lincoln Street and Crrand Avenue. Bill Tiitto, Lake Elsinore requested that the City Engineer be authorized to start a drainage system in that area. Mayor Magee explained that was part of the process. Councilwoman Kelley inquired when the Riverside County Board of Supervisors would be considering the item. City Engineer Seumalo indicated that staff had been in contact with the County. He indicated that there was not a date certain at this time. Councilman Hickman inquired if the City had paid their share of the Mission Trail project with the County. City Engineer Seumalo indicated that he would need to research the Mission Trail project. City Attorney Leibold explained that the City paid a portion of the City's share and the RDA incurred the obligation to pay the balance. 12. Memorandum of Understanding for Joint Monitoring of Emergency Ambulance Services. City Manager Brady indicated that the MOU expired in 2003, and after contacting the County he was informed that they had organizational restructure Agenda Item No. Page Of , PAGE SIX STUDY SESSION MINUTES - MAY 10, 2005 and the City did not get the MOU extended or a new MOU adopted. Councilman Hickman questioned if it was the responsibility of the Human Resources Department. City Manager Brady indicated that the letter was addressed to the City Clerk's Office, but it was something that the County monitors. Mayor Magee indicated that in 2003 the County Grand Jury had issued a report of AMR's services. He noted that they had asked for several changes. He questioned if AMR had implemented those changes and if the County was satisfied. City Manager Brady indicated that he would need to research those changes and report back to Council. PUBLIC HEARINGS 21. Vacation of 3~d Street - Continued from April 12, 2005. City Attorney Leibold indicated that EVMWD had adopted a Resolution on Apri121 S`. She further indicated that staff was recommending a continuation pending the actions of EVMWD. 22. Tentative Parcel Map No. 32911 "for Condominium Purposes", and Industrial Project No. 2004-07 - Collier Avenue Business Park. Councilman Buckley inquired if they were going to be any onsite sales. Associate Planner Coury indicated that they would have some sales from the site. Mayor Magee questioned the square footage of the smallest unit and if it was consistent with the LEMC. Associate Planner Coury explained that the LEMC referred to lot size not unit size. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - MAY 10, 2005 Mayor Magee indicated that the design seemed as though it was a step back into the plain industrial building's that were approved in the late 80's early 90's. He questioned if staff had any concerns about the design. Associate Planner Coury indicated that staff did have concerns. He indicated that the applicant had built the product in Lake Forest and he took a drive out to view the project. He indicated that it was a good looking product. He further indicated that staff wanted to accomplish a different design, so the City would not get so much of the same thing. Councilman Buckley suggested older vegetation. Mayor Magee concurred with Councilman Buckley. Mayor Magee indicated that the standard was 24 inch box trees for every forty feet. He suggested 36 inch box trees and 48 inch box trees for a quicker impact. Associate Planner Coury requested ciarification that the Council would lilce to see that along Collier Avenue as welL Mayor Magee clarified. Mayor Magee suggested adding to Condition No. 26, Item 1 to read "Applicant shall include significant amounts of mature landscaping above and beyond the minimum standard required by the City. 23. Creation of a New M-3 "Mineral Resources and Related Manufacturing" Zoning District - Ordinance No. 1150. Planning Manager Preisendanz indicated that this was a reaction to the Pacific Clay Annexation and other annexations that might occur in the City as well as property in the City. He indicated that staff was looking for zoning districts for those types of operations. Councilman Buckley inquired if Pacific Clay had planned on mining longer than expected. Planning Manager Preisendanz indicated that the item before Council was for the Development Code amendment, the annexation would come befare Council as a prezoning in the future. City Attorney Leibold indicated that under the terms of the Pacific Clay Development Agreement there was an expectation that the mining activity would continue for a period of time and the Ciry would permit the mining consistent with its existing licenses which were incorporated as part of the Development Agreement. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - MAY 10, 2005 Councilman Buckley questioned if this should be brought to the General Plan Committee. City Manager Brady explained that anytime you amend the Municipal Code, depending on where the M-3 was applied it would still need to be consistent with the General Plan. Councilman Hickman questioned if this would interfere with the possibility of having the freeway to Orange County through that area. City Attorney Leibold explained that this was simply the adoption of a zoning district not an application to any specific land. Mayor Pro Tem Schiffner indicated that Pacific Clay Products were in favor of alignment of road coming through that area. Mayor Magee indicated that the code amendment was long overdue. He noted that the County Courthouse was built out of granite steps pulled from quarries in Wildomar and Temecula. Mayor Magee referred page 14, Items d and e. He suggested that d and e have some discretionary approval. He suggested that they be pulled from their current section. City Attorney suggested it be moved to the Section 17.61.040. Mayor Magee agreed. Mayor Magee referred to Section 17.61.050. He suggested a line be included that required a buiiding permit for any structure. City Manager Brady indicated that it could be added, but in the other zone designations it did not believe the City required a building permit for structures. City Attomey Leibold suggested adding to Item d and Item e"subject to the issuance of a building permit", instead of adding line Item f. Mayor Magee requested clarification that lawn and garden materials were not permitted. City Attorney Leibold clarified. Mayor Magee indicated that there was nothing in the staff report regarding blasting and questioned if that was covered under Ordinance No. 555. City Attorney Leibold indicated that staff would have an answer for Council at the Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - MAY 10, 2005 7:00 p.m. meeting. Mayor Magee noted that the standard hours of operations were listed 7 a.m. to 7 p.m., Monday through Saturday. He indicated that it was inconsistent with residential projects, but was common in the mining industry. He also indicated that mining operations were also 24 hours a day 7 days a week. Mayor Pro Tem Schiffner suggested something that allowed a case by case basis. Planning Manager Preisendanz indicated that staff could place more restrictive measures near residential areas. City Treasurer Weber suggested some type of screen be placed on the sites to control the dust particularly when blasting. He also suggested designated truck routes. Mayor Magee indicated that the mining industry had regulations in place to control those types of situations. City Attorney Leibold indicated that this operation was operating pursuant to an existing surface mining permit. Planning Manager Preisendanz indicated that any future development would go through the CEQA process. BUSINESS ITEMS 31. Second Reading - Ordinance No. 1149. No comments. 32. Waiver of Deposit to Lake Management Fund. Councilman Hickman inquired if this would only be done for one year. City Attorney Leibold indicated that the staff report was for this year only. Mayor Pro Tem Schiffner suggested a requirement that this would be replaced within a certain length of time. He indicated that he would prefer to see the money set aside in a fund. Agenda Item No. Page Of PAGE TEN STUDY SESSION MINUTES - MAY 10, 2005 Mayor Pro Tem Schiffner suggested that Council delete the last sentence of the recommendation and the final document be brought back to the Councii for approval. Councilwoman Kelley suggested adding a statement that limited the number of time the deposit could be waived within a certain period of time. City Attorney Leibold explained that as long as all parties agreed the agreement could be amended and modified. EVMWD representative Kris Anderson agreed with City Attorney Leibold. She noted that the Water District had only considered waiving this year because the Lake was full. 33. Animal Shelter Options. City Treasurer Weber indicated that he like the report presented by Community Services Director Sapp. He commented that he did not understand the distribution compared to other cities that had a larger population. He indicated that his father-in-law was an Animal Control Officer for 30 years for the County of San Bernardino. He indicated that he had dealt with Humane Societies. He indicated that his father-in-law suggested to him that a 10 year contract would be better. Councilman Buckley indicated that the Animal Friends of the Valley were a private organization and not a Humane Society. Kris Anderson, Lake Elsinore Animal Friends of the Valley gave some background on Animal Friends of the Valley. She noted that they had increased their fees in 2000, after a study was completed. Councilman Hickman inquired why it could not be broken into 4 equal payments from 4 equal cities regardless of the animal intake. Councilman Buckley commented that operation was based per animal and capital based per animal because the ciries would be renting space. Councilman Hickman Agenda Item No. Page Of , PAGE ELEVEN STUDY SESSION MINUTES - MAY 10, 2005 indicated that he had not plan on increasing taxes. He noted that he had received phone calls from concerned residents. Councilwoman Kelley indicated that the total cost would be $23 million over 30 years. She questioned the figures presented by the Community Services Department. Community Services Director Sapp indicated that the County of Riverside had provided him with a contract with an estimate of services. Mr. Sapp indicated that the Executive Committee_ had only met twice, the JPA Board had a meeting scheduled for next Wednesday. He indicated that there were too many unlrnown's at this point. He further noted that the plans were only 60% complete. He indicated that he would be more comfortable coming back before Council two weeks after the JPA has had an opportunity to meet; and there might be more information. Councilwoman Kelley questioned the duration of a temporary facility to serve and meet the needs of the City. Mr. Sapp indicated that the current temporary facility has been operational for 15 years. Councilwoman Kelley indicated that if the Community Services Director was not comfortable with the figures then she was not comfortable with the figures. She suggested that she would be in favor of continuing the item. Mayor Magee indicated that Council had made the request for alternatives five months ago; and he had expected a report that was bullet proo£ He indicated that Council had requested alternatives from staff not the JPA; and to have a proposal that assumed no land cost and did not identify a site eroded his confidence. He noted that the budget did not provide for food, veterinarian services or for disposal. He also noted an annual operating budget four times higher than what Animal Friends were currently providing. Mayor Magee indicated that in regards to the capital cost, there was the JPA which had not formalize anything and staff temporary proposal with no site. He indicated that it was incomplete. He indicated that there was also no contingency. He indicated that he would agree to continue it until it was more accurate. He indicated that staff needed to have the answers. Agenda Item No. Page Of PAGE TWELVE STUDY SESSION MINUTES - MAY 10, 2005 Councilman Schiffner indicated that there were three options 1) join the JPA proposal, 2) continue with Animal Friends and participate, 3) don't join the JPA and start a City facility. He indicated that he agreed with the Mayor and staff needed to take this seriously. 34. Award of contract - Kobata & Associate - Fire Station/Lincoln Street Park Design, Plans and Specifications - $20,000. Councilman Buckley inquired if Mr. Kobata conducted his on plan checks. Community Services Director Sapp explained that Mr. Kobata did not conduct his own plan checks; and they were sent out to a contract plan checker. Councilman Hickman questioned how long Mr. Kobata had been doing this for the City. Community Services Directar Sapp indicated that Kobata & Associates had been doing this for the City since 1986. City Attorney Leibold clarified for Council that if Mr. Kobata was selected to prepare the plans and specs, it was contemplated that the actual work would be bid. REDEVELOPMENT AGENCY CONSENT CALENDAR 1. Minutes. No comments. 2. Warrant List - Apri128, 2005. No comments. 3. Investment Report - March, 2005. Agenda Item No. Page Of PAGE THIRTEEN STUDY SESSION MINUTES - MAY 10, 2005 No comments. 4. Waiver of Deposit to Lake Management Fund. No comments. 5. RDA Loan Request - George Alongi. Boardmember Magee indicated that he had spoken with Mr. Alongi. He indicated that Mr. Alongi had requested an up or down vote rather than a continuance. He indicated that the items covered in the Chairman's memo for additional information, he was willing to conceive to those as being Conditions of Approval. He would satisfy those conditions before the loan took effect. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOP AGENCY STUDY SESSION WAS ADJOURNED AT 5:45 P.M. ; ROBERT E. MAGEE, MAYOR CITY OF LAKE E INORE '6 ~~% ~-A~YL HICY{MAN, CHAIRMAN REDEVELOPMENT AGENCY Agenda Item No. Page Of PAGE FOURTEEN STUDY SESSION MINUTES - MAY 10, 2005 ATTEST: REDERICK Y, DEPUTY CITY CLERK CITY OF LAKE ELSINORE Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, MAY 19, 2005 ~~*~:***:~*~*~*~:~****:~:~*~*:~~~~*~;:~**~*~:~*~****~~~~:~~*:~**~*~*~*~~ CALL TO ORDER Mayor Magee called the Joint Budget Study Session to order at 4:05 p.m. ROLL CALL PRESENT: COUNCILMEMSERS: HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY (Councilman Buckley arrived at 4:15 p.m.) Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Finance Manager Magee, Planning Manager Preisendanz, Public Works Manager Payne, Recreation/Tourism Manager Fazziq Parks & Open Space Manager Fazzio, Engineering Manager Seumalo, Building/Code Enforcement Manager Chipman, Police Chief Fetherolf, and Deputy City Clerk Ray. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Police Chief Fetheroif. BUDGET REVIEW - FISCAL YEAR 2005-06 Mayor Magee indicated that the City Treasurer would not be in attendance for the Study Session. PAGE TWO - STUDY SESSION - MAY 19, 2005 City Manager Brady gave an overview of the item. He indicated that there had been a previous study session on capital projects and the operating budget. He further indicated that at this Study Session Council was being presented with the RDA budget. Staff had updated the capital projects, and the changes were indicated in the report per the request of the City Council. City Manager deferred to the Administrative Services Director Pressey. Administrative Services Directar Pressey gave a presentation on the RDA budget and Lighting and Landscape District. Mr. Pressey directed Council attention to the Low and Moderate Income Housing Fund. He indicated that there was revenue in the fund of $2.8 million, which represented the 20% set aside; and expenditures of $2.1 million; which would leave a net revenue over expenditure of $684,000. He indicated that the expenditure line item included debt service on some of the bonds and some loans to the project areas that had deficiencies; which included Project Area 3. He indicated that Project Area 1 had a short fall during the year. He further indicated that the revenues of Project Area 1 had a significant increase of 22% last year. He indicated that there was a projected $562,000 shortfall, based on conservative estimates of the revenue projected for the year, and that the expenditures would tighten up. He indicated that the fund was projected conservatively to break even; and would be self sustaining from that point forward. He indicated that it would be approximately six years out, that in 2011/2012 the fund would eliminate its current deficit fund balance or what was available to spend. He indicated that the numbers did not include a payback of the housing fund loan or what it owed Project Area 2; and that plan would be developed in the next fiscal year. Mr. Pressey indicated that 2005/2006 would be the last year that the Project Areas would not be seif- sustaining. Administrative Services Director Pressey indicated that Project Area 2 was the healthy fund. He indicated that it included revenue of $5.7 million. The expenditures included a loan to fund the deficit in Project Area 1; and a loan of the remaining balance of Project Area 2 was $8, 250 to Project Area 3, to fund its deficit. PAGE THREE - STUDY SESSION - MAY 19, 2005 Administrative Services Director Pressey indicated that Project Area 3 had a significant growth in revenue at 26%. He noted that it would probably maintain good growth. He indicated that the shortfall was $746,000. Mr. Pressey indicated that between the three Project Areas, the RDA was expecting a break even year in 2006/2007. Mr. Pressey indicated that the Housing Fund had a quota for housing to maintain for the City and the funds needed to be used for that purpose. Administrative Services Director Pressey gave an overview of the obligations that currently existed for the RDA. He indicated that there were five bonds (95A, 99A, B, C, and D) were being paid from the Project Areas; the initial amount was $7 million. He indicated that the Lake Elsinore Recreation Authority lease payments were the responsibility of the RDA. Mr. Pressey indicated that there was a two Owner Participation Agreement with Walmart and Oak Grove Equities. He indicated that Walmart was based on sales tax revenue it generated for the year. He indicated that Oak Grove Equities had increased because it accrued interest and the sales tax, based on the formula, had not equaled their projection ($170,000 per year pay down). He indicated that it ended in 2016 and forfeited the balance that might exist at that time. Mr. Pressey commented on the Amberidge loan; which was currently held by Castle & Cooke. Mr. Pressey commented on the Mission Trail loan with the County, which was due on June, 2007. Administrative Services Director Pressey indicated that the fiznd deficit for Project Area 1 was to be eliminated in 2011, Project Area 2 was 2010 and Project Area 3 was to be determined. Mr. Pressey gave an overview of the Lighting and Landscape District. He indicated that there was a carryover balance from June 30, 2004 of $264,000; and legally the City was allowed to maintain a 50% reserve. Councilman Buckley inquired if the $264,000 for the LLMD was the reserve amount. Mr. Pressey explained that it was the fiznd balance. Councilman Buckley inquired if the LLMD could be used to renovate the lights along PAGE FOUR - STUDY SESSION - MAY 19, 2005 Lakeshore Drive. Mr. Pressey indicated that it was possible since the lights already existed, but he would need to research the item to give a more precise response. Councilman Buckley questioned what would be the outcome of the owner participation if Walmart discontinued operations in that location. Mr. Pressey explained that he would need to review the agreement. Councilman Hickman suggested adding an employee to the RDA budget to solely handle RDA issues, beside from the legal issues that would be financed through the RDA. Mr. Pressey indicated that item had been discussed by the RDA Committee. He explained that currentiy the City Attorney had been acting in that capacity and there had not been a lot of activity. He noted that was the City Attomey's expertise. Councilwoman Kelley clarified that on the RDA, the fees were just a place holder and not actual billed hours. Mayor Magee commented that the RDA function of the City Attorney had been continuously revisited. He suggested that the RDA Committee come up with a better alternative. He indicated that he was more than satisfied with the firm's productivity on City business and the fee that they charge. Ron Hewison commented that he indicated last year that Mr. Pressey's budget was conservative. He commented on the revenue of Project Area 1, 2, and 3. He commented that the Attorney fees were at $200,000, but there was $94,000 in operation cost for the separate plan attorney. He noted that RDA budget was caring close to $300,000 in attorney related fees. He further commented that the budget did not reflect potential land for sale. He questioned why the RDA carried 100% of LERA, when LERA was 50% City venture. Administrative Services Directar Pressey indicated that the budget would be on the June 14th agenda for approval. He indicated that staff was presenting a balanced budget. He noted that Governor Schwarzenegger announced in his May revised budget that he would be paying back city government one year early. PAGE FIVE - STUDY SESSION - MAY 19, 2005 Mayor Magee referred animal control, page 4. He indicated that it was still listed at $170,000. Mr. Pressey indicated that was to be reduced. Councilman Buckley requested that Mr. Pressey explained that the RDA revenue changed $984,000 for the RDA from LERA. Mr. Pressey explained that preparing the RDA budget was to gain a better understanding of that agreement and validate a few issues. The City had not included the RDA portion of the Lake Elsinore Recreation Authority variable rate bond payment. He indicated that he had increased the revenue coming from the RDA and expenditures had already reflected the debt services. Councilman Buclcley inquired about the Lead Worker and Code Enforcement Officer position. Mr. Pressey explained that the Lead Worker was more than an Equipment Operator. Mr. Pressey deferred to Community Services Director Sapp. Mr. Sapp explained that the Lead Warker position had a lot more functions and responsibility. Councilman Hickman noted that in 2006 the City would be $2 million in the red. He requested some possible recommendations from Administrative Services Director Pressey. Mr. Pressey indicated that the biggest cost was due in part to expenditures that were increasing, along with Police and Fire Services. He noted that the bigger of the two were Fire Services. He indicated that the City could effectively maintain one officer per thousand citizens; by only hiring one officer would be a savings close to $200,000. He indicated that the City was trying to do a joint venture with the County to jointly fund the Rosetta Canyon Fire Station. He noted the Fire Station would also service the County. He indicated that staff would be proposing to defer the opening of Rosetta Canyon Fire Station; which would balance the budget. Mayor Magee commended Mr. Pressey on the proposed budget. Councilwoman Kelley questioned if staff had received the goals and objectives from the Chamber of Commerce being that the Council was , placing $50,000 into the budget to help fund the Chamber. City Manager Brady indicated that he had not met with the Chamber of Commerce. He PAGE SIX - STUDY SESSION - MAY 19, 2005 indicated that he would schedule a meeting with Mr. Cousins. Mayor Magee indicated that he believed that Mr. Cousins was updating that information to provide more services and also gave realistic expectations. Councilwoman Kelley indicated that she was pleased to see the additional law enforcement in the budget. She noted that had been a focus of the Council. Mayor Pro Tem Schiffner questioned if the addition of a second Battalion Chief for Fire Services had been added into the budget. He suggested utilizing a Paramedic Captain as Acting Battalion Chie£ He indicated that the Captain would be less expensive than an actual Battalion Chie£ Mr. Pressey indicated that he would incorporate that in the adoption of the budget and discuss the issue with the Fire Chief. Councilman Buckley commented that the fireworks for the 2004 4th of July celebration went over well in the community; and indicated that the City might be able to coordinate with the Lake Elsinore Storm Baseball Team for the 2005 4th of July celebration. City Manager Brady indicated that there would be an agenda item on the next agenda for fireworks. City Manager Brady commented on the meeting with Fire Chief Anthony. He indicated that they were reviewing a regional comprehensive overview of all the stations; and they were concerned with having too many concentrated stations in certain areas and not having enough service in other areas. He indicated that they had requested additional time to complete the review. City Manager Brady reiterated that Administrative Services Director Pressey had put together conservative numbers for the budget, which was a positive and safe way for the City to move forward. Councilman Hickman indicated that the Stadium had to be sold and staff needed to negotiate with the County regarding the Fire Station. Mayor Magee indicated that he had five different items he had heard mention during the Study Session. He listed the items. PAGE SEVEN - STUDY SESSION - MAY 19, 2005 1. LLMD ability to fund the Lakeshore Drive historical lights. 2. The Owner Participation Agreement with Walmart. 3. Reduce the Animal Control Budget. 4. Review reducing the travel and education expenses. 5. The issue with hiring a Battalion Chief. Councilman Buckley suggested increasing the contribution for the joint-use library at the new high school out of the library fund for the next couple of years. Councilwoman Kelley indicated that neither School District nor the County Library system had approached the City for any of the book dollars. Councilwoman Kelley advised that the money in the Library Fund was for the future building of a City Library. ADJO URNMENT THE CITY COUNCIL/REDEVELOPMENT AGENCY BUDGET STUDY SESSION ADJOURNED AT 5:10 P1~. RC~BERT E. M~EE, MAYOR CITY OF LA ELSINORE A J rederick R, Deputy City Clerk CITY OF L KE ELSINORE MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, MAY 24, 2005 kkk***k*k*:rkk*kki:k*kk*:tk*k*k***kkkkk***•k:Fk*k*k*k*:t*k*kkk9:**kk CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, SCHIFFNER, MAGEE y ABSENT: COUNCILMEMBERS: BUCKLEY (Councilman Buckley arrived at 4:08 p.m.) Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Parks & Open Space Manager Fazzio, Building & Safety Manager Chipman, Planning Manager Preisendanz, City Treasurer Weber, and Deputy City Clerk Ray. DISCUSSION ITEMS Mayor Magee inquired from the City Clerk's Office, if City Treasurer Weber had rclayed if he would be in attendance for the schedule Study Session and the 7 p.m. meeting. Depury City Clerk Ray indicated that City Treasurer Weber had not contacted the Clerk's Office. City Attorney Leibold indicated that she had spoken with City Treasurer Weber and he did relay to her that he would be in attendance, but did not specify which meeting. Mayor Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. I ', meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - MAY 24, 2005 PUBLIC COMMENTS Jim Gardner, Lake Elsinore commented that a street light was needed on Samuel Avenue; he indicated that the builder did not put a light in during the conshuction period. He further indicated that it was a safety hazard; and suggested including the item in the upcoming budget. He noted that there were a lot of kids on that street. Mayor Magee indicated that he had spoken with Mr. Gardner; and after their conversation, City Manager Brady visited the area. He deferred to City Manager Brady. City Manager Brady indicated that the item could be placed in the budget. CONSENT CALENDAR 1. Minutes. Councilman Hickman commented on the modular homes being built in the City. He indicated that the manufactured homes across from Yarborough Park had a cinderblock foundation. He indicated that it looked as though they were only putting corrugated metal around the outer edge. He questioned if the City couid mandate that cinderblocks be used. City Manager Brady indicated that it was required that a cinderblock or poured stem wall foundation be used. City Manager Brady deferred to Building/Code Enfarcement Manager Chipman. Mr. Chipman explained that on those particular projects a different design was submitted. He further explained that it was a corrugated metal that extends down into the foundation and on the outside there would be a brick veneer to look similar to a masonry foundation. Mayor Magee commented on item la He referred to a comment made by Chairman Lewis on page 7 regarding the attendance of other emergency services within the City at the PSAC Meetings. Mayor Magee noted that the LEMC stated "may attend" not shall attend. He requested that staff notify Chairman Lewis and inform him that the City emergency professionals were not under any obligation to attend the PSAC Meeting. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - MAY 24, 2005 2. Warrant List - May 16, 2005. Mayor Magee inquired if there was one more payment regarding the Williams settlement. Administrative Services Director Pressey confirmed that one payment was left, which would be in November. 3. Appropriation limits for Fiscal Year 2005-2006 (Proposition 4) Resolution No. 2005-47. No comments. 4. CDBG Funding/Cooperation Agreement - Fisca] Year 2006-07, 2007-08, and 2008-09. No comments. 5. CR&R - Annual Consumer Price Index Increase. Councilman Hickman indicated that the City was not complying with the recycle program. Mr. Ferrin indicated that the City was in compliance. He indicated that due to the rapid growth in the City there had been a lot of noncompliance on the recycling side of the residential development. He indicated that CR&R was working with staff to ensure that the construction/demolition of debris from development was in compliance. He noted that the City was not out of compliance, but was currenfly at the 50% mark. 6. Auction sale of Surplus equipment. Councilman Buckley inquired if H.O.P.E. would be able to use any of the items listed. Mayor Magee inquired if the van being donated to H.O.P.E. was part of this item. Community Services Director Sapp indicated that the bus being considered for H.O.P.E. was not part of this agenda item. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - MAY 24, 2005 Community Services Director Sapp made a correction to the staff report. He indicated that item no.3, which was listed as the first item, should be on the surplus list. He indicated that it was listed in error. Councilman Hickman questioned the number of buses. Community Services Director Sapp indicated that the City had five, in which one of the buses was used for parts. Councilman Hickman indicated that RTA wanted the buses back. City Attorney Leibold indicated that the buses could be offered back to RTA under the same guidelines proposed to H.O.P.E. Mayor Magee suggested removing the buses off the list to give Councilman Hickman the opportunity to speak with RTA. City Attorney Leibold advised keeping the items on the list, but subject to a first offer to RTA to avoid the item being brought back to Council. 7. Exemption to Bid procedures - City Hall carpet. Mayor Magee commented that he and Councilman Hickman went on a tour throughout City Hall with City Manager Brady and the carpet was in need of repair. 8. Authorization to prepare CEQA Compliance Documents for the East Lake Specific Plan Amendment No. 8 for Lumos Communities. Mayor inquired if HDR was the environmental consultants that handled the Lang Project. City Manager Brady confirmed. 9. Authorization to prepare CEQA Compliance Documents for General Plan Amendment No. 2004-10, TPM No. 32674. Councilman Buckley inquired if the property was in the City. City Manager Brady confirmed. 10. Authorization to prepare CF,QA Compliance Documents for General Plan Amendment No. 2005-2 and Zone Change No. 2005-03. No comments. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - MAY 24, 2005 11. Approval of Final Map 31706-3 - Pardee Homes. No comments. PUBLIC HEARINGS 21. Vacation of 3`a Street. No comments. APPEAL 22. Appeal of the Planning Commission's decision to deny Conditional Use Pernut No. 2005-OS for Nadir Rabban and Abbacy Holding Corp. Councilman Buckley questioned if the facility was going to be similar to a 7eleven or more like a delicatessen similar to the Bear Creek Market. Matthew Preebie, Attorney for Nadir Rabban and Abbacy Holding Corp commented that they had planned to attend the 7 p.m. meeting to present information to the Council. He further commented that it was going to be a service station with more of a market & delicatessen appeal, rather than a mini mart. Councilman Hickman questioned if parking was taken into consideration due to bank employee's being able to find parking space. Planning Manager Presiendanz indicated that there would be adequate parking. Councilman Buckley indicated that the applicant was aware when it was approved that it was not permissible, but continued with the plans under the assumption they would be given a Conditional Use Permit. Councilman Buckley read an excerpt dated August 19, 2003, which indicated that Mr. Preeble's client stated "no alcohol would be sold whatsoever." Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - MAY 24, 2005 Councilman Kelley requested more information on the construction of a barrier to be placed between the establishment and the park. Mr. Preeble indicated that both the developer and his client were willing to join together to build a barrier consistent with the design of the building that would provide a buffer between Summerhill Drive and against the view in which the park would have a sight line over to the property. Councilman Hickman suggested that the barrier be extended to the corner to prevent kids from running across Summerhill Drive. He also suggested that steps and an entrance be placed on the corner. BUSINESS ITEMS 31. Second Reading - Ordinance No. 1150. No comments. 32. Amended Concessions Agreement to include PWC Rental and Food Concession. Councilman Buckley questioned if the individual renting PWC's along Lakeshore Drive needed any type of use permit. City Manager Brady indicated that the individual had a Temporary Use Permit. City Treasurer Weber questioned the location of food items and if they would be required to carry insurance. Mayor Magee indicated that the insurance would be carried under the existing Concessionaire Agreement. Lake & Aquatic Resources Director Kilroy indicated that some of the details had not been worked out. He indicated that they would have prepackaged food and there would be a hot dog vendor cart. He indicated that there should be something in the contract noting the square footage of the area to be used. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - MAY 24, 2005 33. 2005 4`h of July Celebration. Mayor Pro Tem Schiffner suggested not having an event. He indicated that there would be a show at the Diamond which could be seen around the City. He indicated that it was not necessary to spend $10,000 or $20,000 on a second show. Councilman Buckley indicated that he would be in favor of doing the second show which would coincide with the Parade of Lights. Councilwoman Kelley questioned if $10,000 would enhance the Storm show. Dave Oster, Storm representative, commented that they had an ongoing contract with the company that did their fireworks. He indicated that he was not sure if the show could be enhanced because they receive a set fireworks show for their games and for the 4`h of July Celebration. Councilwoman Kelley indicated that the fireworks were well received in the community last year and the event could not be on and off each year depending on the Storm games. Mayor Magee indicated that he did not see the need for two shows and suggested alternating with the Storm to put on a show when the Storm was not in town. 34. Branding and Pubiic Relations/Marketing RFP: Recommendation for Professional Services Consulting. Councilman Buckley gave an overview of the item. He noted that George Bloomfield of Lake Elsinore Marketing Group was present for questions. He also noted that a representative from Cresta West would not be present. He indicated that it was decided to break the item into two phases. Phase One being the development strategy phase; and Phase Two being the placement of ads. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - MAY 24, 2005 He indicated that Phase One was the creation of the logo, color schemes, and the strategy of where to target the PR. He indicated that Phase Two would be redoing the sign on the trucks and new stationary and any paid advertisement. Councilman Buckley indicated that the final creation would be a web based marketing tool kit. He indicated that any business in town would be able to download photographs, logos, bullet points, etc. Councilman Buckley commented on the experience of Cresta West. Councilman Buckley noted that the web site would inciude polling information. He noted that the total dollar amount was not to exceed $92,000. He indicated that it was the perfect time for the City to start this process. Mayor Pro Tem Schiffner indicated that in his opinion Lalce Elsinare was currently well advertised. He further indicated that there were probably 500 to 1,000 families per year that voted on their approval of Lake Elsinore when they purchased a home in the City. Mayor Magee noted that the Council had received a letter from Dennis Malone, President of Hygrove Restaurants, in support of the proposal. City Treasurer Weber question the estimated time for the payback. Councilman Buckley indicated that selling a City as opposed to a product would indicate a spike. The focus would be to bring new jobs not houses to the City. He indicated that it would eventually bring an increase in per capita mcome. Councilman Hickman indicated that he was reluctant of the idea; but after seeing the results of Branding and Marketing he visioned the property value increasing and large businesses coming to the City. Mayor Magee indicated that coordination with the Chamber of Commerce Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - MAY 24, 2005 was not in the staff report. Mr. George Bloomfield commented that the Chamber would be a part of the process. He indicated that this would help manage the growth to come. Councilwoman Kelley commented that she would have liked to have seen some of LEMG work products. Mr. Bloomfieid indicated that his company had been involved with some of the Councilmembers and their campaigns. He indicated that LEMG had been involved with the Cities of Newport, Irvine, Los Angeles, and West Minister; along with the Police and Fire Deparrinent in those cities. He indicated that graphics had been LEMG's expertise for over 20 years. Councilmember Kelley indicated that with growth, it was perfect time to revitalize everything. She indicated that she was concern with the cost of Phase I and Phase II. She noted that it was possible according to the report that Phase II might fall into the range bf $100,000 to $150,000, but did not mean it would. She expressed her concern with the City ability to fund the entire project. Councilwoman Kelley commented that Mr. Bloomfield had stated he had done work for Councilmembers. Mr. Bloomfield indicated that they had created some material for Councilman Buckley, Mayor Magee, and Planning Commissioner O'Neil a few years back. Mayor Magee indicated that he was comfortable with a lobbyist because it could be budgeted year to year. He noted the possibility to receive federal earmarked money that warranted the risk. He further indicated that he was not comfortable with the PR proposal. 35. Request for donation of van - H.O.P.E. Councilman Hickman clarified that H.O.P.E. did not have to give any money to the City for the van. REDEVELOPMENT AGENCY Agenda Item No. Page Of PAGE TEN STUDY SESSION MINUTES - MAY 24, 2005 CONSENT CALENDAR 1. Minutes. No comments. 2. Warrant List - May 16, 2005. No comments. Mayor Magee requested adding an item to the agenda to discuss personnel and staff recruitment issues. City Attomey Leibold indicated that the Brown Act, Section 5.4954.2 did allow for the adding of items after the posting of the Agenda. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AG NCY STUDY SESSION WAS ADJOURNED AT 5:30 P. ,~ RO T E. MAGEE AYOR ITY OF LA~G EI,,SINORE ,_..__~"%'/ 't/ ~1'~ G ~YL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY ATTEST: ~ F D CK RA CITY OF LAKE CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JiJNE 14, 2005 *~~~e~: x~xx*:~~x*x~r*~r:~*:~~:~*:~*x*~r:~~r~*~~~~~*x~*x~r*:~~r*:~***:~~*:~**:~**:~ CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY (Councilman Buckley arrived at 4:08 p.m.) Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Building & Safety Manager Chipman, Engineering Manager Ken Seumalo, City Engineer Moehling, Public Works Manager Payne, City Treasurer Weber, Deputy City Clerk Ray and Office Specialist I Soto. DISCUSSION ITEMS Mayar Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - JUNE 14, 2005 PUBLIC COMMENTS Bill Titto, 32296 Machado, questioned if any new City Policies had been implemented. City Attorney Leibold clarified that there were continuous City Policies being implemented. CONSENT CALENDAR Minutes. Councilman Buckley gave reference to minor corrections to item 1 a. Councilman Buckley requested the wording be changed for a motion made on lb item no. 32, Waiver of deposit to Lake Management Fund. 2. Warrant List - Mav 31, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. Councilman Buckley requested clarification of check no. 81996 issued on the warrant list. Staff clarified the item. 3. Approval of Final Map 31706-3, a residential subdivision bv Pardee Homes, located north of Canvon Hills Road and east of Railroad Canyon Road in the Cottonwood Canvon Specific Plan. No Comments. 4. Approval of Final Map 31706-4, a residential subdivision by Pardee Homes, located north of Canvon Hills Road and east of Railroad Canyon Road in the Cottonwood Can,~pecific Plan. No Comments. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - JUNE 14, 2005 5. Fee Deposit and Reimbursement Apreement with EVMWD and Castle & Cooke Alberhill Ranch, LLC. No Comments. 6. HTE, Inc. Software up~;rade: Contracts far Naviline. ORep, DMS Licensin~ Training and Technical Support. No Comments. 7. Federal Surplus Property Program. No Comments. 8. A~reement with T.G.A. Development & En~neerin , I~to provide Plan Check Services to the Eneineerin Division. Mayor Magee inquired who would be handling the item. City Manager Brady remarked that it would be handled by the City Engineer. 9. Approval of Final Map 30395, an Industrial Complex located west of Pasadena Street and north of Third Street. No Comments. 10. Request for No Parking on Grandview Avenue and Sk la~ rive. No Comments. 11. Improvement Reimbursement A~reement - Parcel Ma 3p O1 g7. No Comments. 12. Improvement, Reimbursement and Cooperation A~reement for Construction of "Hunco Way" Storm Drain with Home Depot U.S.A. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - JUNE 14, 2005 Councilman Buckely questioned the reimbursement process. City Manager Brady noted that they pay the fees and would be reimbursed. City Engineer Seumalo clarified if the amount should cost more than the expected fee they would also be reimbursed for any overage. 13. Request for fundin o~ f Temescal Canvon Grad Night. Councilman Hickman noted that if were to pay for Temescal Canyon High School's Grad Night, the Council should also take into consideration other City High Schools. Councilwoman Kelley commented on the issue. She indicated that no other school had come forward. Councilman Buckley questioned if this was ever done in the past. PUBLIC HEARINGS 21. A Resolution of the Citv Council of the City of Lake Elsinore to Vacate a Portion of 3rd Street East of Collier Avenue for the Construction of a Water and Sewer Pump Station. No Comments. 31. 2005 Julv 4`h Celebration. No Comments. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - JUNE 14, 2005 32. Resolution of Intention to establish Community Facilities District No. 2005-5 (Villa~es at Wasson Canvon). Administrative Services Director Pressey requested a continuance for this item until the next council meeting. 33. Potential Site for Boys and Girls Club. Councilwoman Kelley requested that land proposed for this item be earmarked. Councilman Buckley noted that the neighboring nursery sold for $14 million. He suggested an appraisal be done on the property for the proposed item. Mayor Magee noted that Council had shown support for this idea. Councilwoman Kelley indicated that she was merely requesting that the land be set aside since there needed to be a potential location set aside. Mayor Magee suggested continuing the item. 34. Personnel Recruiting and Reor~anization. Councilman Buckley commented that the City Clerk position would be a negotiated contract with the perspective candidate. City Manager Brady ga~e an overview of this item. Councilman Buckley suggested removing the Part-Time Office Specialist position. City Manager Brady remarked that an increase in personnel was needed. City Treasurer Weber commented that at his place of employment, a warehouse with more than 1,000 employees, had 5 individuals that handled Human Resources. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - JUNE 14, 2005 Councilman Hickman suggested continuing the item. Mayor Magee noted that Staff recommended a sub-committee. City Manager Brady took the opportunity to introduce City Engineer Moehling to the Council. 35. General Fund and LLMD Operatin B~udget for Fiscal Year (FI~ 2005-06 and Capital Improvement Projects (CIP) Budg,et for FY 2005-06 throu~h 2009-10. Administrative Services Director Pressey gave an overview of the item. He noted that there had been previous Study Sessions on the item. He also indicated that the budget was balanced for the Fiscal Year 2005-06. Furthermore, he indicated an increase in public safety. REDEVELOPMENT AGENCY CONSENT CALENDAR 1. Minutes. No Comments. 2. Warrant List - May 31, 2005. No Comments. BUSINESS ITEM 3. Pre-Proposal Conference - Diamond Stadium. City Attorney Leibold gave an overview of this item. 4. RDA O erp ating Bud~et for Fiscal Year 2005-06. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - JUNE 14, 2005 Chairman Hickman noted that the RDA had assumed financial responsibility of the Lake and the Stadium. Boardmember Buckley commented on Country Club Heights Ordinances. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOP T AGENCY STUDY SESSION WAS ADJOi1RNED AT 5:27 P. . ~7 ROBERT E. MAG~, MAYOR CITY OF LAKE ELSINORE ` i/ l// ....,, -q CY/ Z! ~ '.•J`L V C // ./~ -~ DARYL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Resp ctfully submitted, ~~G~ ~ V MICHELLE SOTO, OFFICE SPECIALIST I DEPUTY CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFO1tNIA TUESDAY, JiJNE 28, 2005 :~~r:~~r:~~~:~~::~*:~~r~r~~r~**:~:~:~x~r~~x~r~*~:~:~*:~~r*~:~~r*:~~e*:~~*:~*~~~~x:~:~*x*~r~~ CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:04 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY (Councilman Buckley arrived at 4:08 p.m.) Also present were: City Manager Brady, City Attorney Van Blarcom, Administrative Services Director Pressey, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Building & Safety Manager Chipman, City Engineer Moehling, Planning Manager Preisendanz, Public Works Manager Payne, Deputy City Clerk Ray and Of~ce Specialist I Soto. DISCUSSION ITEMS Mayar Magee confirmed that Lake & Aquatic Resources Director Kilroy would accept the Proclamation for Lakes Appreciation Month. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - JUNE 28, 2005 PUBLIC COMMENTS Bill Titto, 32296 Machado, questioned if Machado Street was approved in the budget. Mayor Magee indicated that the budget was approved at the last Council meeting, and clarified that in the Budget Document for the Capital Improvements portion the project Mr. Titto referred to was approved. Mr. Titto also inquired about the Redevelopment Agenda and whether the budget was approved to repair the north side of Machado at Larson. Mayar Magee replied that a substantial amount of that area was in the County and that the Engineering Department was trying to work with them on a coordinated effort to address it. Mr. Titto replied that the property he was referring to was City property according to a map that he researched. Mayor Magee indicated that the project will be addressed by the Capital Improvements Project that was recently approved. CONSENT CALENDAR l. Minutes. Mayor Magee gave reference to minor corrections needing to be done to item 1 b. 2. Warrant List - June 15, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - JUNE 28, 2005 3. Approval of Final Map 31706, a residential subdivision by Pardee Homes, located north of Canyon Hills Road and east of Railroad Canyon Road in the Cottonwood Canyon Specific Plan. No comments. 4. Approval of Final Map 31706-5, a residential subdivision by Pardee Homes, located north of Canyon Hills Road and east of Railroad Canyon Road in the Cottonwood Canyon Specific Plan. No comments. 5. Approval of Final Map 32008, a residential subdivision by Corman Leigh, located west of Riverside Drive and Lakeshore Drive. Councilwoman Kelley questioned if the original map was to include a gated entry, community pool, club house and park area. City Manager Brady replied that he would get clarification on that item. 6. Agreement with Jehn Engineering, Inc., to provide City Engineering Services to the City of Lake Elsinore. No comments. 7. City Wide Lighting and Landscaping Maintenance District and the Landscape and Lighting Maintenance District No. 1 for the Fiscal Year 2005-06 - approval of Engineer's reports and Resolution of Intentions. Councilman Hickman questioned the maximum maintenance assessment per lot for Peppergrove under the LLMD. Administrative Services Director Pressey indicated that he would research that issue. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - JUNE 28, 2005 8. Resolution of Intention to establish Communities Facilities District No. 2005-5 (Villages at Wasson Canyon) and Resolution of Intention to incur Bonded Indebtedness. City Treasurer Weber gave reference to the staff report and how it indicated the initial operating cost would be more than the General Fund could afford. City Treasurer Weber requested clarification from Administrative Services Director Pressey. Administrative Services Director Pressey clarified the item. City Treasurer Weber suggested coming up with a plan to avoid additional taxes. Administrative Services Director Pressey distributed and gave an overview of a handout regarding the CFD 2005-5, 2% Tax Rate. 9. Resolution of Intention to Annex Property into Community Facilities District No. 2003-1 (Law Enforcement, Fire and Paramedic Services) and to authorize the levy of a Special Tax within Annexation Area No. 13 (Villages at Wasson Canyon). No comments. 10. Annual Adoption of Investment Policy. No comments. 11. Fiscal Year End Budget Adjustments. Mayor Magee addressed Administrative Services Director Pressey regarding the net cash of $565,000 and the discussion about the City not funding the Lake Management Fund this year. He further suggested to the Council that they could set the money aside to be applied towards next year's Lake Management Fund. Councilman Hickman approved of Mayor Magee's suggestion. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - JUNE 28, 2005 Mayor Magee questioned City Attorney Van Blarcom on how they could set this into place. City Attorney Van Blarcom suggested setting up a special reserve. 12. Request for funding of Summer Concert Series sponsored by the Elsinore Valley Arts Network. No comments. 13. Authorization to prepare CEQA Compliance Documents for Zone Change No. 2005-OS and Tentative Tract Map No. 33486 (APN 379-150-001, 002, 041, 042, 043, 044). No comments. 14. Autharization of an amendment far CEQA Compliance Documentation Services for new projects, Tentative Parcel Map No. 33370. No comments. PUBLIC HEARINGS 21. General Plan Amendment No. 2005-01; and Amendment No. 3 to the Canyon Creek Specific Plan No. 85-1; and Tentative Tract Map No. 32077; and Mitigated Negative Declaration No. 2005-01. Councilman Hickman questioned if there was a construction start date. Rick Schedore, La Strada Partners, LLC., commented that they were scheduled to commence grading in January 2006. Mayor Magee thanked City Manager Brady for expediting the project. BUSINESS ITEMS 31. Employment agreement for City Manager/Executive Director. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - JUNE 28, 2005 No comments. 32. Conditional Use Permit No. 2005-02 and Commercial Design Review No. 2005-03 - Jack-In-The-Box. No comments. REDEVELOPMENT AGENCY CONSENT CALENDAR l. Minutes. No comments. 2. Warrant List - June 15, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. 3. Investment Report. a. April, 2005 b. May, 2005 No comments. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOURNED AT 4:47 P.M. ROBERT E. MAGE AYOR CITY OF LAKE ELSINORE Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - JUNE 28, 2005 P1 ~~_ DA'R'YL HICKMAN, CHAIItMAN REDEVELOPMENT AGENCY Res ectfully submitted, ~~~~~~~ MICHELLE SOTO, OFFICE SPECIALIST I ATTES,T: ~ i /` •. ,I P F ~E K Y, DEPUTY CITY CLERK Agenda Item No. Page Of MINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, JULY 7, 2005 ~*~*~:~~n~r*~~r~~x*:~~*x~*:~~r*~~*x~*n~x~~r~~:~~:~~*~x:~~r~~:~*:~~ex~r~r*:~~~*xx* CALL TO ORDER Mayor Magee called the Study Session to order at 3:04 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY (Councilman Buckley arrived at 3:42 p.m.) Also present were: City Manager Brady, City Attorney Mann, Administrative Services Director Pressey, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Police Chief Fetherolf, City Treasurer Weber and Office Specialist I Soto. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Community Services Director Sapp. PUBLIC COMMENTS Leland Harrison, Distinctive Properties, noted that he would hold his comments until the item he wanted to speak on was addressed by City Council. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - JULY 7, 2005 PRESENTATIONS A. Boys and Girls Club Councilwoman Kelley welcomed all the guests who were in attendance of the Study Session. She noted that the current Study Session was an offshoot of the June 14`n Council Meeting, and how that agenda was the earmarking of 5 acres on Mission Trail, which was City owned property for a future site of a Boys and Girls Club. She pulled the item since there had been several questions that arose in regard to the Boys and Girls Club, the services they provided and the potential monetary and/or land contributions that would be expected from the City of Lake Elsinore. She mentioned that she would like to respond to any and all questions so the entire Council would have the knowledge needed to make their decisions in the future. She expressed that her goal was to turn every Councilmember into an advocate for the Boys and Girls Club in our Community. She was given marching orders from the June 14th Council Meeting to present alternative sites, a business plan and the appraisal of the 5 acres of land to be used for the prospective site. She had also mentioned that there was a question presented to her about what the Boys and Girls Club could do that the City could not. She mentioned that she invited several regional and local boardmembers to address the Council. She restated that her goal would be that every Councilmember would leave with no questions unanswered, and that they would be an advocate for bringing a Boys and Girls Club into Lake Elsinore. She stated that she had several guests she invited that she would like to speak on the item. She mentioned that her first guest, Sheriff Doyle, would not be present. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - JULY 7, 2005 Joan Sparkman, Boys and Girls Club Regional Boardmember, remarked that she looked at the Boys and Girls Club from the prospect of an educator. She gave a brief overview of her personal background. She mentioned that she was aware of what had been happening to our children today, especially in the K-12 system. She explained children were at risk after school and before school because parents were working. She indicated that the Boys and Girls Club filled that gap. She mentioned that they take care of children from ages 6 to 18 years of age, and that their facility was available from 630 a.m. to 7 p.m. She also mentioned that they provide snacks to the children, take them to school and pick them up from school. After they pick them up from school they do their homework, they get another snack, their parents pick them up and they go home. She exclaimed that the club was a safe haven for children. She further encouraged the consideration of a Boys and Girls Club in regard to the environment today. She reiterated that it was not a babysitting club, and that they teach culture skills, self discipline and respect for others, in addition to many other topics. She stated that if there were kids at risk in the community, it would be wise to strongly consider a Boys and Girls Club. Terry Gilmore, Boys and Girls Club Regional Boardmember, remarked that he was filling in for Sheriff Doyle. He gave an overview of his past experience when he first got involved to try and organize a Boys and Girls Club. He explained that he was a business person and that he and his partner, who owned Lake Chevrolet, had always been committed to youth organizations. He explained that 41 % of their employees used the Boys and Girls Club. He also remarked that one of the benefits of having the Club was that it was an option for parents and their children. Councilman Hickman stated that he brought the thought of a Boys and Girls Club to the Council two years ago. He then questioned Mr. Gilmore on what they expected from the City for monetary and land contribution. Mr. Gilmore stated that they had a set business module that they knew they could operate from. He further stated that the business module was only altered by the amount of scholarships they provided. He explained that the only way to pay the difference would be by way of a fundraiser. He stated that their auction Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - JULY 7, 2005 generated an estimated half a million dollars that went toward the payment of the difference. He mentioned the same type of thing would have to happen in this City. He stated that the City would have to help them acquire some land. Councilman Hickman questioned Mr. Gilmore in regard to confirmation that Boys and Girls Club did not expect any long range costs from the City to help finance the program. Chris Olson, Chairman of the Boys and Girls Club, gave an overview of his background with the Club. He stated that he had put a business plan together for the Council. He also stated that the three things they would need in order to start a Boys and Girls Club would be land, capital and first year operating dollars, as well as a committee comprised of business people from Lake Elsinore and surrounding areas that would be willing to do on-going fundraising. He gave an overview of the business plan and the need for community support. Mayor Magee questioned Mr. Olson about the ideal acreage needed for a Club site. Mr. Olson responded by stating the various acreage of sites in surrounding communities. Mayor Pro Tem Schiffner questioned if a building site would be acceptable if it were already part of a park or recreational facility. Mr. Olson replied that their Murrieta location was located on the California Oaks Sports Park, and such a site would be acceptable. Mr. Gilmore commented that all of their sites had a different number of facilities. He then gave an overview of sites in surrounding communities. Mayor Magee asked for clarification on the definition of a scholarship. Mr. Gilmore replied that they receive Community Development Block-Grant funding from the United Way and various surrounding Cities. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - JULY 7, 2005 Michelle Arellano, President of the Boys and Girls Club, gave an overview of the Boys and Girls Club. She also added information about the skills learned and programs provided for the children's character development and leadership skills. She fitrther noted the education of their staff and their ability to care and relate to children. Linda Sanford, Community Connections, gave an overview of the operation and background of Community Connections. She had mentioned a general survey that they had sent out to parents and children. The response from 4`~' through 6`n graders listed their top three issues as being child care, tutoring and youth recreation. She indicated that those responses were an eye opener for them. She felt strongly that the Boys and Girls Club would be able to fulfill the needs of the children in the community. Mary Jo Ramirez, Planet Youth, explained that she had been a resident of Lake Elsinore for the past 14 years. She mentioned that she was in favor of having a Boys and Girls Club. She gave a brief background with her experience at Planet Youth. She spoke of the idea of Planet Youth partnering up with the Boys and Girls Club - and, how funding they already received could be utilized for both facilities. She mentioned how she was involved with non-profit transportation in the Hemet area through Riverside County Transportation Commission, and how she spoke to them about the possibility of helping with the operating costs for transportation - and, they said that was doable. She mentioned that they would need vans, and had hoped those would be donated through our Auto Mall. Councilwoman Kelley gave an overview of all the speakers and clarified the topics they spoke on. City Treasurer Weber thanked the guest speakers of the Boys and Girls Club for their dedication. He gave an overview of his past experience with the Club. He questioned the number of volunteers and the budget operating costs of the Boys and Girls Club. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - JULY 7, 2005 Ms. Arellano indicated that the costs stated in the operating budget went toward the facility, staffing and transportation. City Treasurer Weber inquired on the salary of staff working at the Boys and Girls Club. Chris Olson, Chairman of the Boys and Girls Club, stated that salary range for the minimum entry-level positions started out at $10-11 an hour. He noted that executive salaries went much higher. City Treasurer Weber questioned the number of executive staff employed by the Boys and Girls Club. Ms. Arellano indicated that there were four executive positions. City Treasurer Weber made reference to the business plan that had been distributed. He stated how the business plan was more of an overview than an itemized breakdown of their operating budget. Mr. Olson stated that he had prepared a budget for the Lake Elsinore facility. He mentioned that there was a lot of uncertainty with transportation being such a big cost. He stated that he had prepared a rough budget for Lake Elsinore and would be happy to forward it to City Treasurer Weber and the Council. Councilwoman Kelley remarked that the Boys and Girls Club did not ask for money to operate the facility, money to operate the facility would come from donations. Mr. Olson stated that the community was in charge of raising the first year's operating dollars. City Treasurer Weber inquired if the Boys and Girls Club was looking for the City to build a facility. He also questioned the cost of the Hemet facility. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - JULY 7, 2005 Mr. Olson stated that the cost of the Hemet facility was estimated at $600,000 without donations. Councilwoman Kelley stated the Boys and Girls Club was in need of a site, and from that point forward there would need to be collaboration with builders, developers, community members, volunteers and the local board. She also mentioned that none of the Boys and Girls Club operating costs would be coming from the City's general fund. City Treasurer Weber questioned if there was discounts for parents with more than one child in the program. Mr. Olson replied that 40% of the children at their facilities were on scholarships, and they did not offer those kind of discounts. Councilman Hickman asked for clarification that the Boys and Girls Club was not looking for any money from the City. Mr. Olson stated that they are looking for the Community to support it. Mr. Gilmore stated that in the Cities they were in, they receive Community Development Block-Grant funding to offset some of the scholarship costs. Mayor Magee gave reference to Mr. Gilmore's earlier statement that the City of Murrieta and Temecula donates $15,000 each toward scholarships. Mr. Gilmore indicated that statement was true; however the amount donated went up at times. He also stated that the key to building a strong foundation was the land. Mayor Magee commented that upon speaking to Councilman Washington the Boys and Girls Club was flexible with land for the site, and that they would make the site work and could accommodate a long-term lease, purchase or deed. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - JULY 7, 2005 Councilman Hickman stated that the proposed site for the Boys and Girls Club bordered the County, he further suggested if the County might be able to help out in any way. Mr. Gilmore stated that help from the County was very possible. Councilman Hickman questioned if the land for the proposed site had been appraised. Councilwoman Kelley stated that the appraisal was in the works. Councilman Hickman asked the members of the board to explain the difference between the Boys and Girls Club and the YMCA. Ms. Arellano replied that the YMCA had good programs and focused a lot of attention on the whole family. She stated that the Boys and Girls Club programs strictly focused on the youth. She mentioned that their programs had been time tested over the years. She stated that the I'MCA was not quite as strong in the area of youth as the Boys and Girls Club. Councilman Hickman asked far the Boys and Girls Club recommendation on a site for the facility. Mr. Olson commented that they would look at any site the City proposed, however they would like to try and position the facility close to schools. Mr. Gilmore commented that a facility by a school would contribute to lower transportation costs. Councilman Hickman questioned if the vans operate all day, or just in the morning and afternoon. Mr. Gilmore responded that their vans operate in the morning and aftemoon to transport children to and from school. He stated that in the summer, the Summer Camps utilize the vans for all of their field trips. Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - JULY 7, 2005 Councilman Hickman questioned if they ever considered going to RTA with dial-a-ride. Mr. Gilmore replied that over the past few years RTA donated a couple of 24- passanger vans. Councilman Hickman questioned Recreation/Tourism Manager Fazzio on the difference between our Community Center and the Boys and Girls Club. Recreation/Tourism Manager Fazzio replied that the Community Center was not quite as structured. She mentioned they only have a drop-in program for the children. She also stated that at most they only serve a 5-mile radius. She indicated that they provided an after school program for the kids, drop in basketball, homework time, snack, field trips and a sttmmer day camp. She also stated that they serviced the elementary and middle school children. Councilman Hickman questioned Recreation/Tourism Manager Fazzio whether or not the Community Center competed with the Boys and Girls Club. Recreation/Tourism Manager Fazzio stated that she did not think it competed since they did not reach all of the community due to transportation issues. Councilman Hickman clarified with the boardmembers if they would prefer to be near a middle school. Mr. Gilmore replied that would be a premier location for the facility. Councilman Hickman questioned Community Services Director Sapp about the CDBG and the possibility of getting money from them for the facility. Community Services Director Sapp replied that it was a very good possibility. Mayor Pro Tem Schiffner stated that he was supportive of the program. However, he stated that he was not in favor of the locations that had been Agenda Item No. Page Of PAGE TEN STUDY SESSION MINUTES - JULY 7, 2005 shown for the facility. He indicated that he would like to see the program go forward. Councilwoman Kelley stated that she had a pledge of $50,000 for the first year's operating expenses. She also mentioned that the first item they needed was a site located before they could get any other interests involved. She also mentioned that the rapid growth in the area would lead to having multiple sites. Ms. Sparkman stated that when she was a part of the school board they were in need of sites for after school programs. She indicated that she went to developers to get them to donate their sales offices, double-wide trailers, which the developer moved on to the site. She suggested considering that idea to save money. Mayor Magee expressed his support towards the Mission Trail site due to the fact that side of the Lake did not have anything of that nature. He also mentioned that there were several school sites in and around that area that fell on County property that service City residents. He also mentioned that the site allowed easy access; it was property the City owned and was located between two approved residential developments. He also stated that there was a great need for this kind of program in our Community and he was in full support of the idea. He suggested a long-term lease for the proposed site would be an excellent idea. Councilman Buckley questioned the transport costs for the Mission Trail site since it was located on a bus line. Mr. Gilmore clarified that the transport cost that they were speaking of were related to the vans they would purchase, the driver, fuel and the insurances. Councilman Buckley questioned how much land would be needed for the site. Mr. Gilmore replied that it depended on the site and proceeded to give an overview of the acreage on sites located in neighboring Cities. Agenda Item No. Page Of PAGE ELEVEN STUDY SESSION MINUTES - JULY 7, 2005 Councilman Buckley questioned the CDBG issue and the possible funds that could come out of that. Community Services Directar Sapp clarified the issue. He mentioned that when working with the County there was potential to get additional money for construction. Councilman Buckley questioned if the School District had been approached about land. Mr. Gilmore replied that they had not approached the School District about land. He stated that they believed the children did not enjoy staying on school campuses after school. Councilman Buckley commented on a piece of City owned property located off Riverside Drive by the campground. Lake & Aquatic Resources Director Kilroy stated he believed that property was already committed to the Pyramid Enterprises development. Councilman Buckley questioned the square footage of the City's Community Center. Community Services Director Sapp replied it was an estimated 4,000 square feet. Councilman Buckley suggested using the Community Center as a proposed site for the Club, and questioned the Boardmembers if that would be sufficient or if they would prefer to build their own site. Ms. Arellano remarked that the focus was what best suited the children. Councilwoman Kelley commented that the one draw back with the Community Center was that there was not a park in that same location; and that outdoor activities were an intricate part of the Boys and Girls Club. Agenda Item No. Page Of PAGE TWELVE STUDY SESSION MINUTES - JULY 7, 2005 Councilman Buckley questioned if the Boardmembers would want a commitment for all of the proposed Mission Trail site, or be willing to take a portion. Mr. Gilmore questioned the total acreage of the site. Councilman Buckley replied that it was 5.4 acres. Mr. Gilmore replied that the site would be utilized the best way possible in regard to what the Community was looking for. Mayor Pro Tem Schiffner commented that the Mission Trail site was in the vicinity of approximately 3,000 new homes to be built in the next three years. He stated that the site was the best choice the City had available at this time. Councilman Hickman remarked that all the new developments that come in required a park, and questioned whether the Boys and Girls Club could be put in the park. Community Services Director Sapp stated that the parks master plan identified a number of future community centers. He then ga~e a brief description of the community parks in various developments around the City. Councilman Hickman concurred with Community Services Director Sapp's statement and that his main concern was with the growth and youth population of the future. He recommended to look at the parks that the City had, and to start out the Boys and Girls Club that way. Mayor Magee replied that the message being sent to Staff was that as new developments come forward to have the development community consider a Boys and Girls Club alternative as one of the options to their park and open space requirement. He stated that over the course of the next several years that would be a great idea looking forward. He mentioned that where they were at presently would be to proceed with the site located at Mission Trail. Agenda Item No. Page Of PAGE THIRTEEN STUDY SESSION MINUTES - JULY 7, 2005 Councilwoman Kelley commented that the growth of the Boys and Girls Club would be years down the road. Councilman Hickman stated Lumos Communities was coming in that area. He mentioned that they would be willing to build a building. Leonard Leichnitz, Lumos Communities, indicated that he did not believe that any area within his project would be appropriate for a Boys and Girls Club because all of his development was below the flood plain. He noted that they would have parks and fields, but they could not have buildings there. Bob Parmilee, Castle & Cooke, indicated that they were very excited about the development within the community. He noted that within their Alberhill Ranch project there was a community parkthat was approximately 30 acres. He mentioned the idea of locating the Boys and Girls Club on that site. He noted that they would be willing to financially contribute or to provide construction services to help build something. He expressed interest that their company wanted to be apart of it. Mayor Pro Tem Schiffner remarked that Castle & Cooke's project had a 1,000 to 1,500 houses, and noted various developments surrounding the project. He suggested representatives of the City meet with Castle & Cooke regarding their proposed space for the Boys and Girls Club. Councilman Buckley suggested devising a Resolution that would encompass a piece of publicly owned property, with a school near by, public transport adjacent, 4-acre minimum that would consider existing structures and parks to create a City Policy far future development for expansion. Mr. Gilmore commented that looking forward to the future for prospective sites would be a great idea to ensure that the City did not pass up any opportunities made available. Councilman Buckley questioned if the Boys and Girls Club needed specific parameters for the proposed site. Agenda Item No. Page Of PAGE FOURTEEN STUDY SESSION MINUTES - JULY 7, 2005 Mr. Gilmore replied that they were able to adapt to any site. He stated that once the site was identified they would go to work on the best way to utilize the property. Councilman Buckley questioned if the Boys and Girls Club would like the opportunity to view several proposed sites or if they would like the City to designate which site they could utilize. Mr. Gilmore stated that they would like to be involved with the selection process of choosing a site. Councilwoman Kelley reiterated that the Boys and Girls club was looking for Council direction to tell them where to locate since the Council knew the City best. Mr. Olson commented that he had lived in Lake Elsinore since 1976 and had been brought up through the school system. He noted that the Community Center would not be a good facility for the Boys and Girls Club since there was no open space and no place for the kids to play outside. He mentioned that they would be willing to take the commitment; and that the longer it took to find a site, the longer the process of putting things into place would be delayed. He reiterated the fact that they would like to be involved with the selection process of a proposed site. He stated that if they had developer support, their first site choice would be to look at Alberhill. Councilwoman Kelley questioned Council if they felt it was reasonable to put a Boys and Girls Club in the Alberhill site as a start. Councilman Hickman commented that every park to be put in the subdivisions should have a Boys and Girls Club. Councilwoman Kelley questioned how many Boys and Girls Clubs could be operated within the City. Agenda Item No. Page Of PAGE FIFTEEN STUDY SESSION MINUTES - JIJLY 7, 2005 Mr. Olson replied that more than one facility could be operated within the City. He stated that as long as they had the infrastructure it would be easy to add other locations. Mayor Pro Tem Schiffner commented that they should first consider speaking to Castle and Cooke in regard to putting a Boys and Girls Club in their Alberhill Ranch development. He mentioned that they would not be able to make a decision at that Study Session regarding the location of the first Boys and Girls Club, but that they could commit to the idea and support putting one in Lake Elsinore as quickly as possible. City Treasurer Weber commented that one of the big costs for the Boys and Girls Club would be having the resources available in regard to construction personnel and equipment, and to move forward in a timely manner would save money. Mayor Magee questioned Councilwoman Kelley if she felt she had sufficient direction from Council in what they were willing to support. Councilwoman Kelley replied that she felt she had enough support and direction to move forward. She thanked the individuals who spoke on the Boys and Girls Club to show their support. Mayor Magee thanked everyone for coming and showing support for the community. THE CITY COUNCIL STUDY SESSION WAS RECESSED AT 4:42 P.M. THE CITY COUNCIL STUDY SESSION RECONVENED AT 4:50 P.M. Mayor Magee called the Study Session back to order and introduced Administrative Services Director Pressey to speak on Item b. Agenda Item No. Page Of PAGE SIXTEEN STUDY SESSION MINUTES - JULY 7, 2005 Administrative Services Director Pressey stated that the project was awarded to Harris and Associates to perform the Development Impact Study and gave an overview of that project. Administrative Services Director Pressey made reference to Item b on page 2 of 42 of the staff report. He made reference to the City Hall and Public Works Facilities, Community Center Facilities, Marina Facilities, Aquatic Facilities, and Animal Shelter Facility. He stated that the Impact Study for the City Hall, Community Center and Marina was taking the City's current level of service. He stated that meant taking the current facilities we had and comparing it to the existing population to come up with a cost per resident, and to take that cost per resident and multiply it by number of future residents to end up with the cost of the future to maintain the current level of standard for those facilities and that would come in the form of an Impact Fee for future development. He commented that future development would pay their own way for maintaining the current level of standards for those facilities. Administrative Services Director Pressey commented on the Aquatic Facility and Animal Shelter. He stated that the City did not have an Aquatic Facility and that the Animal Shelter had been tapped out. He stated that the City desired to increase the service level standard by haaing an Aquatic Facility versus not having one. He stated the proposed Animal Shelter had a$9 million construction price tag. He stated that the bonds for the project were an estimated $21 million; which included the cost of issuance and interest. He stated that the total cost would include what the fee stated on page 2 of 42. Administrative Services Director Pressey commented on the concern that adding all these fees would increase the price, and that the developer would pass it on to the homeowner. He suggested that at some point it may be too costly for the developer to build. He suggested the development community is benefiting from significant increases in the price of a home, but stated that they also have an increase in costs associated with it. He stated the ultimate building of the property would eventually occur. He commented on the supply of land diminishing, while the demand for housing had increased. He also stated that as the value of the property had gone up in the last four years; and at certain points Agenda Item No. Page Of PAGE SEVENTEEN STUDY SESSION MINUTES - JULY 7, 2005 one week of the value increase would pay for practically all the impact fees. He addressed the concem that the Impact Fee was rolled over into the price of the home. He stated that the developer would charge what the market would bear. He commented that beyond the economics of what the developer could afford, we needed to look out into the future of the community and what were the facility needs. Administrative Services Director Pressey stated that the Marina and Aquatic facility would be a good thing to have and would also be something the community could benefit from. He stated that as the City builds out would the City want to have and operate such facilities or would it look to the private sector or school district to have joint sharing agreements. He stated that in regard to the animal shelter we were required by law to have animal control. He stated that the fee would build in an impact fee based on the proposal that stands. Mayor Magee questioned if we have received any written comments with respect to the staff report. Administrative Services Director Pressey stated that the Study Session was the first time the document has been made available to the public and that there had not been any comments received. Leland Harrison, Distinctive Properties, stated that there was a need for new public buildings, however there was a shortage for affordable housing. He stated that increasing fees to developers may hurt construction and investment efforts. He stated that it may be possible for large developers to pay for all and any projects, but for many local and small developers those fees would impact their businesses. He stated that the fees would be passed on to consumers who are already struggling to find affordable quality housing. He encouraged Council to be careful in their decisions regarding financial or impact fees. Agenda Item No. Page Of PAGE EIGHTEEN STUDY SESSION MINUTES - JULY 7, 2005 Mayor Magee questioned page 5 of 42 regarding the Community Center and the replacement costs. He inquired if it was specific to the Community Center on Graham and then replicating that in other areas. Administrative Services Director Pressey replied that was correct, and it would include the Community Center, Senior Center and Centennial Station. Mayor Magee questioned the Marina facility and that the fee would be for maintenance and not to build a new facility. Administrative Services Director Pressey stated that fee was for future Marina related facilities. Jim Miller, Harris and Associates, stated that the idea behind setting up the fees would be to establish what the existing level of service was for the City, and to establish what the cost was on a per person basis which would set a fee for new development to provide funding for the expansion of the facility so the level of service stayed the same as the population grew. Mayor Magee questioned the Aquatic Center and if that was in regard to a community pool. Administrative Services Director Pressey confirmed that was correct. Mayar Magee questioned if Animal Friends of the Valley owned the animal shelter modular. Administrative Services Director Pressey confirmed that was correct. Mayor Pro Tem Schiffner questioned if the fees had taken into account the future inflation and cost of building. Administrative Services Directar Pressey replied that everything was prepared in present day calculation for the correct comparison. Agenda Item No. Page Of PAGE NINETEEN STUDY SESSION MINUTES - JULY 7, 2005 Mayor Pro Tem Schiffner stated that he objected to all the fees that were established. He also stated that the fees would be passed on to the public. He stated that although he would not like to see the cost of everything continue to rise, he would have to be in favor of something like this. Councilman Hickman questioned the need for the Marina facility. He suggested letting the private sector service it. Administrative Services Director Pressey replied that was a capital project calculated at $5.2 million for the Marina facility which would qualify it to refurbished and enhanced. Councilman Hickman questioned if we had financing for the Marina already. Administrative Services Director Pressey replied that the City had a$3 million Boating/Waterway Grant. Councilman Hickman suggested partnering with the new high school in regard to the aquatic center. Administrative Services Director Pressey commented that we do have existing agreements with the school facilities. He stated that in the summer months we utilize their facilities and they take over during the rest of the year. He stated that the City paid a rental fee. Lake and Aquatic Resources Directar Kilroy stated that one of the best ways to prevent drowning in the Lake would be for people to learn how to swim; and that any City with a lake should have an aggressive beginner's aquatic facility. He stated that he saw this as a need for the City. Councilman Hickman agreed and stated that the high school swimming pool would be a good place for that. Councilman Buckley asked for clarification of the Community Center grant and if the money would be used to build the approximate 17,000 square feet of new Agenda Item No. Page Of PAGE TWENTY STUDY SESSION MINUTES - JULY 7, 2005 facilities to keep up with the population growth. He also asked for clarification on the Marina money, and if that would be used to expand and improve the boat launch. Administrative Services Director Pressey gave clarification on these items. Councilman Buckley suggested putting an enclosed swimming area in the lake that could attract people. He suggested going with a lake-based pool to save money; and to use the savings to gain partial ownership with the school district for when they build another pool. Councilman Buckley addressed an earlier comment made by Mr. Harrison. He stated that they were currently looking at adding 2/3 of 1% to a new house. He stated the net profit for developers in Lake Elsinore was 25%-30%. He stated the City of Fontana charged a one time fee which was placed in a City trust fund, when the trust fund was "x" amount of dollars the City would then be allowed to draw out interest and use it for general fund operating expenses. He also stated that when looking at fees, you need to compare them to your market and other cities in the area. He stated that this fee would put the City between Corona and Temecula. He further commented that this would allow the City to be competitive with other cities on the fee side. He stated that since the other cities were so much closer to being built out, Lake Elsinore had the competitive advantage when it came to development. City Treasurer Weber stated that 800 homes would generate $2.6 million from the fees per year, which was 10% of the budget. He commented on the chart located on page 10 of 42, and asked for clarification in regard to the Parks and Recreation facilities getting $1,600 per year from the fees to go into the Capital Improvement Program. Administrative Services Director Pressey replied that the revenue stream for parks was included in the CIP each year. City Treasurer Weber inquired about the $1.2 million set aside for the Marina, and whether it was transferred into the reserve or the general fund. Agenda Item No. Page Of PAGE TWENTY ONE STUDY SESSION MINTJTES - JULY 7, 2005 Administrative Services Director Pressey replied that it was a place holder that Council had not adopted. City Treasurer Weber stated that the new people moving into the City already had pools; therefore he did not see a need far the Aquatic facility. He did mention that a lake-based pool would be a good idea. He mentioned that most of the new facilities had their own community facilities, and did not see the need for more facilities when most residents were paying an association due for such amenity. He stated that there was an Animal Shelter to be opening in Perris, and questioned whether residents of Lake Elsinore could utilize that shelter also. Councilman Buckley stated that the Perris shelter could be used for Lake Elsinore residents. City Treasurer Weber questioned the monetary contributions from other cities in regard to the Animal Shelter. He questioned why Lake Elsinore had to pay 30% of the costs. Councilman Buckley stated that the fees were based on the number of animals that were turned in through the City. Councilwoman Kelley stated that they should be very conservative with development fees because they did get passed on to the homeowner. She stated that she was in support of the City Hall, Public Works facility and Community Center facilities. She stated that she would be in support of the Marina facility if included or would include the development of the lake edge acquisition of property rather than to see improvement to the boat launch facility. She said she was not in support of the Aquatic facility. She stated that she was in support of the Animal Shelter. Mayor Pro Tem Schiffner stated he understood this as being a matter that attempted to evaluate the City's current facilities and put some figure of per capita investments in those facilities, and that was increased by the number of Agenda Item No. Page Of PAGE TWENTY TWO STUDY SESSION MINUTES - JULY 7, 2005 people that were expected to increase in population, so at the end of that time the City would have the same per capita investment as the City does now. Administrative Services Director Pressey replied that was correct. Mayor Magee stated that if we subtract the dollars for the Community Center down to $545 and subtract out the Aquatic center, which he stated he was not able to support, then we would be right in between Temecula and Murrieta with the fees that they pay. Councilman Buckley commented on taking the Aquatic and Marine elements as they exist now and combine it into a Lake and Lake edge. He stated calling it Lake and Lake Edge which would include helping pay for the Marina, buying land along the lake edge and doing the parks. Councilman Hickman stated that he was not in support of the Marina facility. He stated that he would like to see the money covered for what we had to cover for the campgrounds and to see the rest of it used strictly for the water's edge. City Treasurer Weber questioned how much money was in the CIP. Administrative Services Director Pressey replied that there were a variety of funds in the CIP. He stated that the CIP that was approved for the current year was in the $7 million range; however he did not have a specific dollar amount. City Treasurer Weber questioned how much money would be able to be transferred out of CIP and put back into the General Fund. Administrative Services Director Pressey replied that there were capital projects that he was aware of that would be replaced. He stated that the only capital projects funded by the General fund was the General Plan update and the IT information system upgrade. Mayor Magee questioned if staff had adequate direction to proceed on the item. Agenda Item No. Page Of PAGE TWENTY THREE STUDY SESSION MINUTES - JULY 7, 2005 City Manager Brady replied that he believed they had enough direction. He commented on the fees for affordable units, and stated that there was a way that the fees could be reduced and built into the system. Councilman Hickman questioned if the City would be creating a bond issue for this item. Administrative Services Director Pressey replied that they would not be creating a bond for this issue. ADJOURNMENT THE CITY COUNCIL STUDY SESSIO S ADJOURNED AT 5:43 P.M. OBERT ~E. EE, MAYOR CITY OF LA ELSINORE Re ctfully sub itted, ~~ , (~ MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: FRE ~R~(.~lK. RA DEPUTY ~ CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JULY 12, 2005 ~t*x~:~x*x~r*~~:~*:~~:~~r~*x:~~x*x*~r~: ~x~*~*~r*~~**x~*:~~r~r:~~~*:~*:~x*:~~r*** CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:02 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY Also present were: City Manager Brady, City Attorney Van Blarcom, Administrative Services Director Pressey, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Community Services Director Sapp, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Building & Safety Manager Chipman, City Engineer Moehling, Planning Manager Preisendanz, Public Works Manager Payne, City Treasurer Weber and Office Specialist I Soto. DISCUSSION ITEMS Mayor Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - JULY 12, 2005 PUBLIC COMMENTS Bill Titto, 32296 Machado, questioned if there was a table of contents stating the City policies that had recently been implemented. City Attorney Van Blarcom replied that a list of policies would be available some time in August. Mr. Titto also gave reference to Item No. 4, Poe Street drainage and street improvements. He expressed his understanding of the construction improvements to be done to Poe Street; but stressed the need for improvements to Machado Street. Mayor Magee stated that the new budget had money set aside far the design and reconstruction of Machado Street, which included drainage improvements. CONSENT CALENDAR 1. Minutes. Councilman Hickman gave reference to a minor correction needed on Item 1 c. 2. Warrant List - June 15, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. 3. Investment report. No comments. 4. Poe Street drainage and street improvements. Mayor Magee questioned if the City would be notifying the residents of the improvement in writing; and if so, would it include the 400 block of Poe Street Agenda Item No.. Page Of PAGE THREE STUDY SESSION MINUTES - J(JLY 12, 2005 City Manager Brady indicated that the residents could be notified if that was Council's desire. He stated that he would look into finding the addresses of that area and if it included the 400 block. Mayor Magee commented that project did not have any funding and questioned the balance of that account. City Manager Brady responded that he would look into the account balance. Administrative Service Director Pressey stated that there was a total $2.579 million for the storm drain improvement. 5. Disposal of surplus electronics as scrap. No comments. 6. Resolution of Intention to establish Community Facilities District No. 2005-12 (Alberhill Ranch) and Resolution of Intention to incur Bonded Indebtedness. Councilman Hickman questioned if Castle & Cooke would be utilizing the $78 million to begin with. Administrative Services Director Pressey responded that Castle & Cooke would do it in phases. 7. Resolution of Intention of establish Community Facilities District No. 2005-4 (Lakeview Villas) and Resolution of Intention to incur Bonded Indebtedness. No comments. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - JULY 12, 2005 Resolution of Intention to annex property into Community Facilities District No. 2003-1 (Law Enforcement, Fire and Paramedic Services) and to authorize the levy of a Special Tax within Annexation Area No. 14 (Lakeview Villas). No comments. 9. Investment Plan. City Treasurer Weber thanked Council for getting that done. He also questioned what the total impact would be with regard to past interest income versus the new interest income. Administrative Services Director Pressey stated that it would be an estimated $143,000 increase. Councilwoman Kelley commented in regard to the fiscal impact and how it stated the current rate was 3% and the projected rate would go up to 3%, and asked for clarification. Administrative Services Director Pressey stated that the current rate was 3°/a, and that rates would rise but he wasn't sure what it would go up to. Councilwoman Kelley questioned that as a pool of money that was invested, would the interest go back to each account. Administrative Services Director Pressey confirmed that was correct. 10. Increase of Traffic Infrastructure Fee (TIF) for development projects within the City of Lake Elsinore. No comments. PUBLIC HEARINGS 21. Zone Change No. 2005-OS and Annexation No. 72. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - NLY 12, 2005 Mayor Magee questioned the change of the M-3 zoning designation to the General Plan, and if that designation would remain. Planning Manager Preisendanz replied that the General Plan designation was described specifically as a mining operation. 22. A Resolution to approve placing delinquent refuse bill on FY 2004-2005 Tax Roll. Councilman Hickman questioned what it would take to put CR&R on resident's property tax bill. Councilwoman Kelley stated that a couple of years ago that same matter was addressed; and residents stated that they did not want it on their tax bills. BUSINESS ITEMS 31. Second Reading - Ordinance No. 1151- Approving Amendment No. 3 to the Canyon Creek Specific Plan No. 85-1. No comments. 32. Industrial Design Review No. I 2004-04. Leonard Leichnitz, LiJMOS Communities, stated that he had always retained his storm water onsite in a detention basin for the projects he had done. He spoke of a property adjacent to his project that did not have a fairly standard condition, he stated he spoke to the Planning Commission and asked that the condition be imposed. He stated that it was not imposed. He indicated that he went to staff to speak of the conditions. He explained that as he followed up to whether there had been change on the conditions, prior to the meeting, and he was advised that there had not been any changes. He stated that he was worried about the amount of storm water he would be receiving from surrounding projects, particularly the one he had been Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - JULY 12, 2005 speaking of. He indicated that the property adjacent to his project had plenty of room in the back of their project to retain their storm water. He indicated that he would like to see a retention basin that was sized to retain their storm water. Mayor Magee questioned why that project was being treated differently than the Norman Industries Project that had a retention basin that controlled all of their own water. City Manager Brady replied that he would need to get further clarification on that item. Schiffner asked Staff to investigate the matter further. 33. Washington, D.C. Lobbying Services Request for Proposals. Mayor Magee commented on page 2 of the RFP document, under Scope of Work, it stated "representative would confer with City Manger or designee". Mayor Magee indicated that it needed to be "City Council and City Manager". He also indicated that Item No. 5 stated "representative will review and comment on proposals the City prepares for submission to Federal Agencies"; he stated that it should be "City staff needs to review the proposals prepared by the Lobbyists". City Treasurer Weber commented if there was a certain number of items that they would be going after to get money lined up, and how much money could the City expect to get from that company. Mayor Magee stated that the City of Temecula had received an estimated $3 million in Federal earmarks by aggressively pursuing such items. REDEVELOPMENT AGENCY CONSENT CALENDAR Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - JULY 12, 2005 1. Minutes. No comments. 2. Warrant List - June 15, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. ADJOiIRNMENT THE JOINT CITY COUNCIL/REDEVELOP NT AGENCY STUDY SESSION WAS ADJOURNED AT 4:48 P. . ROBERT E. MAGE MAYOR CITY OF LAKE EL NORE CKMAN, CHAIRMAN REDEVELOPMENT AGENCY Res ectfully submitted, , HELLE SOT( O OFFICE SPECIALIST I ~ Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - JULY 12, 2005 ATTES : E~~~K , DEPUTY CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JULY 26, 2005 :~*~: *x*~: ~*~: *:~:~***~~~: **~~*~~:~~*:~*:~~:~~~:~x:~~**~~:~~***~:~:~~:~~~~*~:~~ CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:02 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: BUCKLEY, HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Lake & Aquatic Resources Director Kilroy, Information/Communications Manager Dennis, Community Services Director Sapp, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Building & Safety Manager Chipman, City Engineer Moehling, Planning Manager Preisendanz, Public Works Manager Payne, City Treasurer Weber and Office Specialist I Soto. Mayor Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - JULY 26, 2005 PUBLIC COMMENTS No comments. CONSENT CALENDAR 1. Minutes. No comments. 2. Warrant List - July 15, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. 3. Extension of Term of Franchise for cable television. Councilman Buckley questioned if Comcast was getting bought by Time Warner. City Manager Brady clarified that was correct. Mayor Magee commented that upon meeting with Comcast a message was relayed to the previous City Manager that sound issues had to do with the present speaker system, not Comcast. He suggested following the example of the City of Corona in regard to writing an agreement that stated Comcast assist in perfecting the audio in Council chambers. 4. Human Resources Reorganization. Councilman Hickman questioned if Human Resources was solely paying for the Payroll Specialist position. Administrative Services Director Pressey clarified that the position would be divided between Finance and Human Resources. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - JULY 26, 2005 5. Resolution to dissolve Lake Elsinore Community Facilities District No. 2004-1 (City Center Townhomes). Councilwoman Kelley asked for clarification regarding the number of condominium units and if the number had changed. Administrative Services Director Pressey confirmed that the number of condominium units were unchanged. 6. Resolution of Intention to establish Community Facilities District No. 2005-6 (City Center Townhomes) and Resolution of Intention to incur Bonded Indebtness. No comments. 7. Resolution confirming F/Y 2005-06 Special Taxes for: CFD 88-3 (West Lake Elsinore Public Improvements 3 Phases), CFD 95-1 (Lake Elsinore City Center Public Improvements), CFD 98-1 (Summerhill Public Improvements), CFD 2003-1 (Law Enfarcement, Fire and Paramedic Services), CFD 2003-2 (Canyon Hills), CFD 2004-3 (Rosetta Canyon) and CFD 2005-1 (Serenity). Councilman Hickman questioned if it would be possible to refinance in the future. Rod Gunn, Gunn & Associates, replied that there was a 10-year window. City Treasurer Weber questioned if the sewer/storm drain project would be a part of those special taxes; or if there needed to be another one created for that. Administrative Services Director Pressey clarified that the sewer/storm drain project would be a part of the new CFD's when they are formed and bonds are issued. 8. Resolution authorizing the issuance of bonds and approving bond documents for CFD No. 2004-3 (Rosetta Canyon). Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - JULY 26, 2005 Administrative Services Director Pressey stated that Don Hunt, City's Bond Council, pointed out an item pertaining to Item No. 8. Mr. Hunt stated that State law required any action on a bond issue not be on the Consent Calendar, since it cannot be approved as part of the Consent Calendar. City Attorney Leibold suggested pulling the item from the Consent Calendar and placing it as the first or last item under Business Items. PUBLIC HEARINGS 21. Citywide Lighting and Landscaping Maintenance District and the Landscape and Lighting Maintenance District No. 1 for the Fiscal Year 2005-06. Councilman Buckley questioned if Item No. 21 was where money had to be listed for light repair on Lakeshore Drive. Administrative Services Director Pressey replied that the lightening along Lakeshore Drive was listed as maintenance since it was already in existence, therefore the item did not need to be listed separately in the report. 22. Mitigated Negative Declaration No. 2005-03/Mitigation Monitoring Program, General Plan Amendment No. 2005-02, Zone Change No. 2005-03 - APN 373- 071-018. City Attorney Leibold requested that Item No. 22 be continued. 23. Mitigated Negative Declaration No. 2005-04/Mitigation Monitoring Program, General Plan Amendment No. 2004-10, Tentative Parcel Map No. 32674 for condominium purposes) and Residential Design Review No. 2004-11 - APN 3 79-315-044. City Attorney Leibold requested that Item No. 23 be continued. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - JULY 26, 2005 24. Public Hearing for consideration of objections and to the confirmation and placement of charges on property tax bills. Councilman Hickman complimented Public Works on their efforts regarding their hard work within the department. 25. Residential Design Review Project No. 2004-14. Councilman Hickman questioned if the fences in the front of the homes would be made of wood or cinderblock. City Manager Brady replied that they used to require wood, but now it was block. Mayor Magee questioned if the Public Safety CFD was included. City Manager Brady replied that if it was not already in there, he would suggest that it be put in. 26. Tentative Parcel Map No. 33635 (for condominium putposes) and Residential Design Review No. 2004-23 for Brookside Terrace. Councilwoman Kelley commented that she would like to commend staff for adding in the fact that the Homeowner's Association had to be established prior to occupancy of the first dwelling unit. She stated that she was pleased with the design. City Attorney Leibold stated that there was a development agreement that governed the Specific Plan Area. She stated the development agreement spoke specifically to an affordable housing requirement. She stated that they would follow up with the development agreement to make sure that it would be complied with in respect to the affordable housing requirement. Mayor Magee questioned the parking requirement, and stated that according to our code - they get 2 covered spots and 33 visitor spots for every unit. He Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - JULY 26, 2005 stated that the map provided in the staff report provides an additional 3 spots over the requirement. He questioned if this would adequately accommodate everyone. Planning Manager Preisendanz replied that he had anticipated a lot of the parking to be located around the Recreation Center and they had scattered some parking in the area. He stated that there was an allowance for the reduction of parking per the Municipal Code. Mayor Magee questioned where the parking requirement came from. Planning Manager Preisendanz stated he was unsure how it was incorporated into the Municipal Code. 27. Commercial Design Review No. 2005-04 for EZ Lube at Lake Elsinore Market Place. No comments. BUSINESS ITEMS 31. Second Reading - Ordinance No. 1152 - Approving Zone Change No. 2005-05. Councilman Hickman questioned if this item took all of the 1,300 acres zoned as M3. Mayor Magee replied that was correct. 32. Branding Subcommittee Recommendation: Consideration of Branding Project alternatives and consulting services. ~ George Bloomfield, Lake Elsinore Marketing Group/The Bloomfield Group, Inc., gave an overview and led a more in-depth power-point presentation of the item. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - JULY 26, 2005 Councilman Hickman suggested going with Alternative 1 since it provided more research. Councilwoman Kelley questioned if the cost to implement the new branding had anticipated the cost of re-branding vehicles, signs, letterheads, stationary, cards, eta Mr. Bloomfield stated that would be a part of their assessments and evaluation phase. He stated that specifically they did not have that information. Councilman Schiffner questioned the cost of the various entrance signs around the City. Community Services Director Sapp responded that the smaller units were an estimated $4,500 each, and the bigger units were an estimated $10,000. City Treasurer Weber stated that the housing development was the largest money maker the City had. He asked what could be done to bring in businesses with this program. Mayor Magee stated that the most powerful display in Mr. Bloomfield's presentation was the portrayal of all the various logos the City was currently using. He stated that he did not see the need or the payback for focus groups and telephone surveys, but appreciated the alternatives. He questioned if one of the alternatives was approved, what the role would be for the Council subcommittee. Mr. Bloomfield stated that was at the direction of the City. He stated that he would be pleased to work with the subcommittee or the City Council as a whole. Mayor Magee asked if any of the companies proposed to assist with Phase 2 had made any agreements in writing. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - JULY 26, 2005 Councilman Buckley stated that the propositions with the companies to assist with Phase 2 were done verbally. Mayor Magee questioned the level of support from the Chamber of Commerce in regard to the proposals. Mr. Bloomfield stated that he had been in touch with them and had made the offer available for them to present their opinions. Councilwoman Kelley questioned if the City Seal would be changed as part of the project. Mr. Bloomfield stated that he believed that would be the case. Councilman Schiffner commented that he would like to see the City Seal remain the official emblem, although it might not be used in advertising the City. 33. Animal Shelter Options. Councilman Buckley commented that the staff report was very detailed. He stated that he believed it would be more cost effective to go through the JPA. Councilman Hickman questioned if the JPA was still anticipating to spend $9 million. He suggested looking at the City of Norco's plans for an Animal Shelter, which he believed they built a new facility for $3 million. He questioned if the architectural design had been looked at to cut costs. Community Services Director Sapp stated that those were issues that were currently being reviewed. He stated that the plans were 60% complete. He commented that the facility was being designed for both the current needs of the whole Southwest region, plus future growth based on all the development that was taking place. He stated that it was a rather large facility, but was being built to accommodate future growth. He stated that he estimated a 10,000 square foot facility for the City of Lake Elsinore at $450 a square foot. Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - JULY 26, 2005 Councilman Schiffner stated that he was not opposed to a nice place for the animals. He stated that he would like to be sure that all of the Council agreed to the facility. Mayor Magee stated that the staff report indicated that having a City owned facility would be a more expensive option than the JPA. He commended Community Services Director Sapp on the detail of the staff report. Mayor Magee gave reference to the staff report that noted the cost of a City owned facility was based on the property being free. He stated that it was important to note that not only was the City option more expensive, but currently there would be no way to fmance it. Councilwoman Kelley stated that the cost of the shelter including interest was $23 million. She stated that was a huge investment. She noted that it would be more expensive for the City to build their own shelter, but on the other hand their only option would be to go with the other 3 cities. She questioned if there had been any interest amongst other cities in paring down the design of the building. Community Services Director Sapp replied that there had been some interest in looking at the plans once completed and doing some engineering to make modifications that would add to cost savings. City Treasurer Weber commented on the plans for the shelter not being complete. He questioned what would happen if the shelter went over the estimated costs, and if the City would be obligated to proceed with the shelter in that instance. Mayor Magee deferred to Councilman Buckley and inquired if he would have all those answers to present in September. Councilman Buckley stated he would have the answers. He further noted that the plans were essentially done. He stated that Animal Friends had donated Agenda Item No. Page Of PAGE TEN STUDY SESSION MINUTES - JULY 26, 2005 their floor plan, which saved the City money. He also stated that Animal Friends had planned on donating $900,000 worth of items to furnish the facility. City Treasurer Weber stated that he read about a facility opening up in Perris. He suggested the use of their facility. Councilman Buckley replied that Western Riverside County needed 4 new shelters. He noted that the shelter in Perris was for that part of the County. He stated the amount of money, the 28% of animals that the shelter received, would come down once the shelter moved out of the City. Councilman Schiffner stated that they had an obligation to the animals that come from the City, and no matter the cost he was in favor of doing what was necessary. He further stated that before financing the facility, the final bid price should be established including reasonable extras before the City bound themselves to the obligation of a large bond. Councilman Hickman suggested an earlier idea that Councilman Buckley had; which was to add a Developer Impact Fee to cover the capital costs. Councilwoman Kelley questioned if the animal shelter the County was building in French Valley was still going forward. Kristine Anderson, Animal Friends of the Valley, replied that she wasn't sure if they had gotten a permanent site. Councilwoman Kelley suggested that if a majority of the Cities were uncomfortable with the price tag, something must be done to bring the cost down. Ms. Anderson stated that their main concern was with the price. She stated that Animal Friends had decided to fund the furnishings of the new facility to subtract from the total price. She stated that if the cities would like to get the plans completed, they needed to contribute their share to get the plans completed. Agenda Item No. Page Of PAGE ELEVEN STUDY SESSION MINUTES - JULY 26, 2005 34. Selection and Appointment of Public Safety Advisory Commissioners and Planning Commissioner. Councilman Buckley questioned if Fred Francia could be apart of the General Plan Advisory Committee and Planning Commission at the same time, and if he would be resigning from the General Plan Advisory Committee. Mayor Magee stated that he spoke to Councilwoman Kelley regarding that concern. He stated that Mr. O'Neal was currently on both as well. Councilman Buckley replied that Council specifically appointed the Planning Commission member; he stated that to conform with policy he would expect that he either take one or the other. Councilwoman Kelley stated that the Electoral Reform Committee had a policy in place that put limitations to serving on commissions. She stated that the policy was broke when Mr. O'Neal was placed on both. She stated that in a conversation with the Mayor, they felt it was important to have a Planning Commissioner on the General Plan Committee. She further stated that by doing this, it broke the policy. Councilman Buckley replied that the Council all agreed in that instance it was needed. However, taking someone from the General Plan Advisory Committee or the Redevelopment Agency and appointing them to another would contradict the policy. Mayor Magee stated that if Council would like to continue Mr. Francia's involvement on the GPAC that could be done, or if Council would like to discontinue his involvement with the GPAC that could be done as well. REDEVELOPMENT AGENCY CONSENT CALENDAR Agenda Item No. Page Of PAGE TWELVE STUDY SESSION MINUTES - JULY 26, 2005 1. Minutes. No comments. 2. Warrant List - July 15, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. Resolution confirming F/Y 2005-06 Special Taxes - CFD 90-2 (Tuscany Hills Public Improvements). No comments. 3. Response to Diamond Stadium Request for Proposals and Selection Committee appointment. City Manager Brady stated that the City had received 3 responses, 2 proposals and a letter of interest in regard to the Stadium. He referred to the matrix prepared by Information/Communications Manager Dennis that identified the groups and summarized what they had addressed in their proposals. Chairman Hickman gave a summary of the meetings he had attended with Jeffrey Industries International and Popejoy, Appel & Graves. Boardmember Schiffner stated that under the circumstances and due to the importance of the outcome he thought the entire group should study the proposals closely. Chairman Hickman commented that Civic Partners had tied up most of the land surrounding the Stadium. He referred to City Manager Brady for confirmation. Agenda Item No. Page Of PAGE THIRTEEN STUDY SESSION MINUTES - JULY 26, 2005 City Manager Brady replied that he believed Civic Partners had exercised their options on some of that land; some in which he believed to be closed. He suggested holding a Study Session for the item. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AG CY STUDY SESSION WAS ADJOURNED AT 5:37 P.M. ROBERT E. MAG , MAYOR CTTY OF LAKE SINORE ~ ~YL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Res tfull submitted, ~~~~~~ C~~~~ MICHELLE SOTO, OFFICE SPECIALIST I ATTES : / ERICK , DEPUTY CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, AUGUST 9, 2005 x*x~rx~r~*:~:~~~*~*:~*x:~~r*~r:~~r~~~~:~:~:~:~~:~x*:~~t**:~***~**~~*~r~~t~r~~r~~*~* CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:03 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: BUCKLEY, HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Lake & Aquatic Resources Director Kilroy, Community Services Director Sapp, Recreation/Tourism Manager Fazzio, Parks & Open Space Manager Fazzio, Building & Safety Manager Chipman, City Engineer Moehling and Office Specialist I Soto. DISCUSSION ITEMS Mayor Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - AUGUST 9, 2005 PUBLIC COMMENTS Bill Tiitto, 32296 Machado Street, noted that the July 12, 2005 minutes that had to do with the release of policies stated that the policies would be released in August. He further inquired on the official date the policies would be released. Mayor Magee commented that he did not ha~e a date of when the policies would be released; but noted when the policies became available for public review, Mr. Tiitto would have the opportunity to look at them. Mr. Tiitto commented on the development that was located on Lakeshore Drive and Riverside Drive, and inquired when the road expansion and construction would be completed. Mayor Magee stated that the street improvements would need to be completed before any certificate of occupancy was issued for any of those buildings. CONSENT CALENDAR 1. Minutes. Councilman Buckley noted that he would abstain from voting on Item lb and 1 c due to his absence at those meetings. 2. Warrant List - July 29, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. 3. Draft Request for Proposals for website redesign, development & hosting. Councilman Buckley questioned where the funding would come from for Item 3. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - AUGUST 9, 2005 City Manager Brady indicated that the item had not yet been budgeted; but once the cost was determined, he and Administrative Services Director Pressey would decide what part of the budget it would come out of. Administrative Services Director Pressey indicated that Item 3 had been included in the budget in the CIP for the IT strategic plan implementation. Mayor Magee asked staff to clarify what "robust content management system" was. Administrative Services Director Pressey indicated that a robust content management system would be to incorporate a website program that was user friendly and would allow the individual departments to manage their content on the website. Mayor Pro Tem Schiffner questioned the aspect of the staff report that noted the website would have automatic updating and how that worked. Administrative Services Director Pressey clarified that automatic updating would have a manual aspect where the departments would lead the website to the link that the file was added to. 4. Approval of Final Map 32008, a residential subdivision by Corman Leigh, located west of Riverside Drive and Lakeshore Drive. Councilwoman Kelley noted that she met with the developers and confirmed that there would be a clubhouse and pool as part of the development. Resolution of Intention to annex property into Community Facilities District No. 2003-1 (Law Enforcement, Fire and Paramedic Services) and to authorize the levy of a Special Tax within Annexation Area No. 13 (Villages at Wasson Canyon). No comments. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - AUGUST 9, 2005 6. Engineering Division contract staff personal & professional services contracts. Councilman Hickman asked staff to clarify the definition of "non-billable hours". Mayor Magee clarified that non-billable hours were any hours relative to administrative related issues that the Engineering Department would have to take care of that were not directly related to a particular project. PUBLIC HEARINGS 21. Public Hearing on the proposed street vacation of Flint Street. Councilman Buckley asked staff for clarification on the reason behind the street vacation. City Manager Brady indicated that he would have an answer for that item at the 7 o'clock meeting. 22. Public Hearing to authorize, by implementing resolution, the adoption of Development Impact Fees for public buildings in Lake Elsinore with an automatic annual ENR adjustment. Councilwoman Kelley requested clarification on the fees. City Manager Brady clarified that the fees would be used to pay for a portion of new development and structures for future growth. He further stated that the fee was not intended to be the sole financing source for new facilities. Administrative Services Director Pressey commented that the existing fee was to maintain the existing standard that the City had for public buildings and facilities. He stated that as new houses came in, there would be an increased level of demand for facilities. He mentioned that the recommendation would be to continue the fee as long as there was development and population growth. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - AUGUST 9, 2005 23. Mitigated Negative Declaration No. 2005-03/Mitigation Monitoring Program, General Plan Amendment No. 2005-02, and Zone Change No. 2005-03. Councilman Hickman requested clarification on the location of the item. Councilman Buckley clarified the location. 24. General Plan Amendment No. 2005-OS and Zone Change No. 2005-06. Councilman Hickman questioned what the area was zoned for before the dealership was built. City Manager Brady commented that previous to the dealership the area was zoned for residential. 25. Mitigated Negative Declaration No. 2005-04/Mitigation Monitoring Program, General Plan Amendment No. 2004-10, Tentative Parcel Map (for condominium purposes) No. 32674 and Residential Design Review No. 2004- 11. Councilman Hickman questioned if Condition No. 56, a road median, had to be put in by the City or Cal Trans since it was on Riverside Drive. City Manager Brady indicated that the applicant would be required to put in a road median adjacent to the applicant's site. Mayor Pro Tem Schiffner commented that he was opposed to putting a median in since it could interfere with emergency vehicles. Mayor Magee deferred to City Manager Brady as to whether or not the applicant needs to receive Cal Trans approval for that item. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - AUGUST 9, 2005 City Manager Brady indicated that the applicant would need Cal Trans approval. 26. Public Hearing - Formation of CFD 2005-5 (Villages at Wasson Canyon); call a Special Election; Canvas election results; authorizing levy of special taxes. No comments. BUSINESS ITEMS 31. Conditional Use Permit No. 2005-07 and Commercial Design Review No. 2005-OS - Bank of America. No comments. , 32. Industrial Design Review No. 2004-08 for the project known as "Alesco Sky Park Business Park". Councilman Hickman request clarification on the location of the item. Mayor Magee clarified the location of the item. He stated that he begun discussions with Supervisor Buster's office back in April regarding the City's desire to nail down an alignment for Bundy Canyon Road. He mentioned how he had a meeting in May of last year with Dave Stahovich from Supervisor Buster's office and had asked that their level of communication be increased. He also mentioned that Mr. Stahovich had agreed to facilitate a meeting between all parties, however; no such meeting occurred. He stated that when the Deputy Director of Transportation was at a Chamber function and had sat on a panel with City Manager Brady; he introduced the two individuals and they spoke about the extension, and how out of that came the meeting that occurred last Thursday, August 18t". He also noted that a letter had been received from the County indicating that they would like for the City to slow down the project until they could review it further. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - AUGUST 9, 2005 Mayar Magee stated that Mr. Leichnitz was at last Thursday's meeting with Juan Perez, Dave Stahovich, Herman DeJong and City staf£ He had asked Mr. Leichnitz to approach the podium to shed some light as to what occurred at that meeting. Leonard Leichnitz, LLTMOS Communities, stated that he would be happy to answer any questions Council or staff might have for him. Mayor Magee asked City Manager Brady if staff had addressed the drainage issues that Mr. Leichnitz was concerned with on a previous project in the same general area. City Manager Brady replied that it was his belief that staff had added wording into that affect on the previous project. Mr. Leichnitz noted that he had been so preoccupied with his project that he had not had a chance to follow up with City staff to see if that item had been addressed. City Manager Brady assured Mr. Leichnitz that wording could be put in if it hadn't been done already. Mr. Leichnitz commented that he appreciated Mayor Magee's leadership on the issue. He stated that any alignment would work for the LIJMOS project in the back basin. He stated that his company's interest was ensuring that the City and the County came as close as they could in matching the two roads. He stated that he had met on four separate occasions with County and City staff and made the resources of a traffic consultant available to both staffs. He also noted he had came up with five different alignments. He noted that two have been discarded and they would continue to study the other three. He stated that the only formal response that he had received back from the County stated to circulate their environmental impact report, looking at all three possible alignments. He stated that it was only in the context of the Alesco project that the County had agreed to have another meeting to try and take a position. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - AUGUST 9, 2005 Mayor Magee stated that upon meeting with Mr. DeJong about the item, Mr. DeJong stated that he would be more than willing to part with some or all of his property, provided it would be purchased at fair market value, to help accommodate the alignment. Mayor Pro Tem Schiffner requested clarification on the alignment and if all the options had planned to go through Mr. DeJong's property. Mayor Magee stated that there were two primary alternatives in regard to the alignment. He stated that one alternative would be to intersect with Cereal, in the area of Cereal and the mini-storage. He stated that the other alignment would go through the Alesco Development project. He noted that both alignments go through Mr. DeJong's property. Mr. Leichnitz noted that all three of his proposed alignments go through both his property and Mr. DeJong's property. Councilman Buckley noted that he was not in favor of the aesthetics of the project compared to the Alesco project. 33. Sponsorship of "Guidebook" by the San Jacinto River Watershed Council. No comments. REDEVELOPMENT AGENCY CONSENT CALENDAR 1. Minutes. No comments. 2. Warrant List - July 29, 2005. No comments. Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - AUGUST 9, 2005 ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOURNED AT 5:28 P.M J ~ ROBERT E. MAGE , MAYOR CITY OF LAKE ELSINORE ~~. DARYL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Res e tfully submitted, ~~~C~ ~~LI ~ MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: ~~ ~ FRE"~~D~K , DEPUTY CITY CLERK Agenda Item No. Page Of MINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, AUGUST 17, 2005 ***:~~:~~:~x~:~~*~*:~~~::~x*~*~~~*~:~~x~:~~:~*:~**:~x~*:~~**~~:~**~*~*~**x~ CALL TO ORDER Mayor Pro Tem Schiffner called the Study Session to order at 4:03 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY, SCHIFFNER, ABSENT: COUNCILMEMBERS: BUCKLEY, MAGEE Also present were: City Manager Brady, City Attorney Leibold, Community Services Director Sapp, Lake & Aquatic Resources Director Kilroy, Sergeant Sharp and Office Specialist I Soto. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Public Safety Advisory Commissioner Zanelli. PUBLIC COMMENTS No comments PRESENTATIONS Lake and Aquatics Resources Director Kilroy stated that in January of 2005, Council had approved the hiring of an aquatic safety expert to give the City an Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - AUGUST 17, 2005 assessment of the lake. Mr. Kilroy then introduced Tom Griffiths to give a presentation on his assessment of the lake. Tom Griffiths, Aquatic Safety Consultant, gave an in-depth overview of his presentation. His presentation addressed the concerns with regard to shoreline safety. He commented on educating and warning the public of shoreline zones, channeling, swimming versus wading and signage. He suggested signage for parents and to make sure that they watch their children, hidden hazards, driving and alcohol. Mr. Griffiths also stated his concerns with shoreline reorganization. He suggested the use of beach poles and numbers. He stated that the use of various color beach poles and numbers from an emergency response perspective was highly effective. Mr. Griffiths suggested the use of loaner life jackets, emergency stations and "learn to swim" programs to help prevent drowning. He noted having life jackets available at a low cost rental fee. He also mentioned that emergency stations such as call boxes would be effective in emergency situations. He suggested the idea of partnering with local schools to offer City swim lessons and drowning prevention programs. He stated that the challenges with moving forward would be time, money, people and attitudes. Councilwoman Kelley questioned Mr. Griffiths if he had come across a similar situation in regard to the lake being half City owned and half County owned. Mr. Griffiths stated that he has come in contact with similar situations and recommended establishing a lake authority. Councilman Hickman questioned City Attorney Leibold if the City or County would be liable in the event of a drowning. City Attorney Leibold stated that the liability weighed more on the fact that the City needed to provide safety for lake use. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - AUGUST 17, 2005 Public Safety Advisory Commissioner Hewison stated that the report was very well received by the whole commission. He suggested taking the list of recommendations and prioritizing them, as well as establishing a time line and cost for each recommendation. He commented on doing a similar review every three years. He stated that he strongly felt the report should be shared with the County. He noted that he had concerns with the loaner life jackets in regard to liability issues. Public Safety Advisory Commissioner Zanelli stated that zoning of the lake was an important part stated in the report for safety issues regarding emergency situations. Sergeant Sharp stated that channeling beach access for the lake would be a good idea. He also stated that beach poles and numbers that could be referenced for location purposes would be a good idea as well, especially in the event of an emergency. Lake and Aquatics Resources Directar Kilroy stated that the priority of implementing shoreline safety would be to do the simple things first. Councilwoman Kelley remarked that the report was excellent. She questioned if the brochure for the campground regarding wading versus swimming had been updated. Lake and Aquatics Resources Director Kilroy stated that he had contacted the campground regarding the brochure. Councilwoman Kelley questioned the status of the letter sent from Tom Thomas regarding swimming lessons at Lakeside High School. Community Services Director Sapp responded that he was still waiting for a response. Councilwoman Kelley offered to follow up with Mr. Thomas. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - AUGUST 17, 2005 Mayor Pro Tem Schiffner stated that he was in favor of putting up beach poles and numbers as soon as possible. He commented how he was in favor of the whole project and would look to turning it over to the Public Safety Advisory Commission. Councilman Hickman asked for clarification regarding swimming versus wading. Mr. Griffiths stated that swimming versus wading was hard to define. He stated that typically wading meant that individual's feet were touching the bottom. City Attorney Leibold questioned Mr. Griffiths on the aspect of channeling beach access and the best way that could be done. Mr. Griffiths indicated that even though individuals might not obey the channel, putting up grassy hedges or a fence that lead to the entrance would still be effective. City Manager Brady stated that staff would work with the Public Safety Advisory Commission to implement the program as quickly as possible. ADJOURNMENT THE CITY COUNCIL STUDY SESSION WAS ADJOURNED AT 5:04 P.M. ~''~.~~ ;i"f ~~/ ROBERT SCHIFFNER, MAGS 1~~~~~ EM CITY OF LAKE ELSINORE Res fully submitted, ~~~ ~ MICHELLE SOTO, OFFICE SPECIALIST I Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - AUGUST 17, 2005 ATTEST: r F E~K Y, DEPUTY CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, AUGUST 23, 2005 **:~*~:~x~:~*~: ~*x~*x~r:~~~*~*x~r~~r*~*:~~*x~x~~*~; *:~~:~~~~r~~:~~~*:~*~x*x~: CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:02 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: BUCKLEY, HICKMAN, KELLEY, SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Community Services Director Sapp, Planning Manager Preisendanz, Building & Safety Manager Chipman, City Engineer Moehling, Public Works Manager Payne, City Treasurer Weber and Of~ce Specialist I Soto. DISCUSSION ITEMS Mayor Magee gave an overview of the presentation; and confirmed that the recipient would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - AUGUST 23, 2005 PUBLIC COMMENTS Bill Tiitto, 32296 Machado Street, noted that the July 12, 2005 minutes that had to do with the release of policies stated that the policies would be released in August. He further inquired on the official date the policies would be released. Mayor Magee commented that he did not have a date of when the policies would be released; but noted when the policies became available for public review, Mr. Tiitto would have the opportunity to look at them. CONSENT CALENDAR 1. Minutes. No comments. 2. Warrant List - August 15, 2005. Councilman Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. Councilman Buckley questioned check 82914 was the last payment. Staff clarified that it was the last payment. 3. Investment Report for June 2005. No comments. 4. Riverside County Gang Task Farce Memorandum of Understanding between Riverside County and the City of Lake Elsinore. Councilwoman Kelley questioned the success the program has had locally to date. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - AUGUST 23, 2005 City Manager Brady replied that he did not know the specific benefits of the program and would recommend that the City's Police Chief could clarify specific benefits. Mayor Magee noted that the City's Police Chief was resistant to spend the money on the program. He stated that the Police Department was to prepare a report to the City Council on the success of project Safe Neighborhood, which they did annually to the Board of Supervisors. He stated that he could not recall any communication regarding the project and suggested continuing the item until they came and spoke to the Council and fulfilled their commitment. Councilwoman Kelley indicated she was in support of continuing the item since she was also under the impression that the Police Department would report back to Council over the last year. Mayor Magee questioned if payments had been made. Administrative Services Director Pressey clarified that no payments had been made. Mayor Magee questioned Councilmembers if they would like to pull the item to be continued. Councilwoman Kelley indicated that she would be in favor of the project; however she would like to make sure that Council received a report back from the Police Department. 5. Amendment to Resolution No. 2005-74 and 2004-61, Appropriation Limits F/Y 2004-2005- and F/Y 2005-2006 (Proposition 4). Councilman Hickman questioned Administrative Services Director Pressey if the miscalculation was due to the population of 2004. Mr. Pressey indicated that the miscalculation was due to the growth factor and not the citizen count. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - AUGUST 23, 2005 6. Authorization to approve Broker Dealer Agreement. No comments. 7. Purchase of squad fire vehicle. Councilman Hickman questioned which station would house the vehicle. Mayor Magee clarified that the vehicle was for Station 10 at Graham Avenue. Councilman Hickman mentioned that the squad fire vehicle was in an accident and inquired who was at fault. City Manager Brady indicated that the Fire Department was not found at fault. Councilman Hickman questioned if the insurance would cover the accident. Administrative Services Director Pressey stated that the accident would be covered by the County. He indicated that the vehicle was purchased and conveyed to the County; the County insured and maintained it. He mentioned the same would be done with the new vehicle. Councilman Hickman questioned if the City could get the County to pay half the cost of the new vehicle. Administrative Services Director Pressey stated that at the time of purchase there might have been more County involvement; however it primarily only serves the City and that was why 100% funding was proposed by the City. Councilman Hickman questioned whether or not there was a chance that the insurance company would pay any money towards the vehicle. Administrative Services Director Pressey replied that he would look into that matter. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - AUGUST 23, 2005 Planning Division Contract Staff Personal & Professional Service Contracts. Councilman Hickman questioned the various proposed salaries of contract planning employees. City Manager Brady replied that the proposed salaries were comparable. 9. Request for No Parking on Canyon Estates Drive at Stoney Creek Drive. Councilman Buckley questioned the exact location of the proposed No Parking. Staff clarified the location of the proposed No Parking. 10. Request far No Parking on Sumner Avenue in front of Elsinore Elementary School. Councilman Hickman stated that he was in favor of the No Parking and questioned if Council could look at Machado Elementary to do the same. City Manager Brady stated that he would look into that matter. PUBLIC HEARINGS 21. Public Hearing on the proposed street vacation of Flint Street. Mayor Magee noted that there was a request to continue the item. 22. Public Hearing on the formation of CFD 2005-2 (Alberhill Ranch); Joint Community Facilities District and Fee Deposit & Reimbursement Agreements; call a Special Election; canvas election results; authorizing levy of Special Taxes. Hickman questioned the amount of the bond issue. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - AUGUST 23, 2005 Administrative Services Director Pressey replied that the first bond issued would be for $28 million. City Treasurer Weber questioned if CFD 2005-2 was for all of Alberhill. Administrative Services Director Pressey replied that the staff report included a complete list of the facilities for the entire development. City Treasurer Weber suggested auditing the funds. 23. Public Hearing - Resolution determining the validity of prior proceedings relating to annexation of property into City of Lake Elsinore Community Facilities District No. 2003-1 (Law Enforcement, Fire and Paramedic Services); call a Special Election; canvas election results; authorizing levy of Special Taxes for CFD 2003-1 Annexation Area No. 14 (Lakeview Villas). No comments. 24. Formation of CFD 2005-4 (Lakeview Villas); Joint Community Facilities Agreement; call a Special Election; canvas election results; authorizing levy of Special Taxes. No comments. 25. Tentative Parcel Map No. 33525 "For Condominium Purposes" and Industrial Design Review No. 2005-02 - J&S Development Business Park. Mayor Magee questioned the Condition of Approval that dealt with the landscape plan. He suggested changing Item 32b in the staff report, to say 30 feet apart instead of 40 feet apart. He further commented that if there was no objections to his recommendation, he would like to see it become a standard. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINiTTES - AUGUST 23, 2005 26. Cottage Lane Specific Plan. Councilman Hickman questioned if Council would be able to move forward on the item even though it was in the courts. City Attorney Leibold mentioned that was possible. Councilman Buckley questioned specifics to the plan. Staff clarified those items. BUSINESS ITEMS 31. Second Reading - Ordinance No. 1153 - Amending Chapter 16.74 to title 16 of the Lake Elsinore Municipal Code establishing fees on development projects. No comments. 32. Second Reading - Ordinance No. 1156 - Authorizing the levy of a services special tax and special tax. Councilman Hickman questioned if the $8.5 million that was being requested for the tax was part of the CFD on the homes in Wasson Canyon or if it was a bond issue for the City. Administrative Services Director Pressey indicated that the funds would go toward services and maintenance; and not parks or open space. 33. Amendment to Chapter 5.78, regarding Significant Palm Trees. Mayor Pro Tem Schiffner questioned the edition of the King and Queens Palms, since they were a tree that grows very rapidly. He commented that he did not believe that they were hard to come by, and questioned adding them to the protected list. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - AUGUST 23, 2005 34. Easement for Stadium parking lot property (Parking Lot C). No comments. 35. Affordable Housing Agreement imposing restrictions on real property (Alliance Realty Partners LLC). Alliance Realty Partners representative gave an in-depth overview of the item. Mayor Magee commented that the applicants indicated that they had been in design review far approximately a month, he questioned if the City anticipated the project coming forward befare the end of the year. City Manager Brady responded that the project should be moving forward by the end of the year. City Treasurer Weber indicated that he believed the project was a step in the right direction. He stated that he was impressed with what he has seen in regard to the salaries they had estimated and how closely they related to reality. Councilman Hickman commented that as the RDA Chairman he would like to thank Alliance Realty Partners and stated that he looked forward to their working relationship. REDEVELOPMENT AGENCY CONSENT CALENDAR 1. Minutes. No comments. 2. Warrant List - August 15, 2005. No comments. Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - AUGUST 23, 2005 3. Investment Report for June 2005. No comments. BUSINESS ITEMS 4. Easement for Stadium parking lot properiy (Parking Lot C). No comments. 5. Affordable Housing Agreement imposing restrictions on real property (Alliance Realty Partners LLC). No comments. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOURNED AT 5:11 P.M. ~ _ ~ ~ ROBERT E. MAGEE, M OR CITY OF LAKE ELSINORE ~ 1~ ~ ,; ;; . , G~. :, ......~.... ...t~ ~;,: ~,___- -.'.,. ~ rr DARYL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Res c fully subrnitted, C~~.Q,~ ~-~.! „`_' MICHELLE SOTO, OFFICE SPECIALIST I Agenda Item No. Page Of PAGE TEN STUDY SESSION MINUTES - AUGUST 23, 2005 ATTEST: ,' . F ~~~K , DEPUTY CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, SEPTEMBER 27, 2005 :~~r~**x~:~x~r:~:~~e:~:~*:~~:~~r~~:~~:~~r~x~~~*~:~*:~~x:~*~*:~:~:~:~*~:~*~~~:~~*:~*:~~*~~ CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:04 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: BUCKLEY, KELLEY SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: ffiCKMAN Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Community Services Director Sapp, Planning Manager Preisendanz, Senior Civil Engineer Basubas, Building & Safety Manager Chipman, Public Works Manager Payne, Recreation/Tourism Manager Fazzio, City Treasurer Weber and Office Specialist I Soto. DISCUSSION ITEMS Mayor Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - SEPTEMBER 27, 2005 PUBLIC COMMENTS No comments. CONSENT CALENDAR 1. Warrant List - September 15, 2005. No comments. 2. Approval of Final Map Nos. 30493 and 30493-4, 5, 6, 7& 8. No comments. 3. Approval of Final Map No. 29996. No comments. 4. Request for no parking at mail box. Mayor Magee inquired if residents had been noticed. City Manager Brady responded that he was not aware if the residents had been noticed. Mayor Magee inquired if there were any public comments received. City Manager Brady responded that there were no public comments received that he was aware of. 5. Resolution of Intention to establish Community Facilities District No. 2004-2 (Viscaya) and Resolution of Intention to incur Bonded Indebtedness. City Treasurer Weber stated that he would not want to move forward with this item until after the policy study session. He noted a letter drafted by Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - SEPTEMBER 27, 2005 Administrative Services Director Pressey regarding the RFPs for the Summerhill audit that had not yet been sent out. 6. Purchase of a Pickup Truck. Councilman Buckley inquired if the item had been budgeted. City Manager Brady confirmed. Mayor Magee inquired about the additional expense the City would incur to outfit the vehicle with decals. Public Works Manager Payne stated that the vehicle cost just under $17,000 and it would be about $3,200 to outfit the vehicle. 7. Request for Alcohol Approval/Waiver of Fees. Mayor Magee inquired if there was a need for any additional City staff members to work the event. City Manager Brady stated that there was not a need for additional City staff members to work the event. 8. Tourism update. Mayor Magee noted that he had hoped this item would have been in the form of a presentation instead of a receive and file item. He indicated that he would like to know the budget and how much was spent for promoting the City over the course of the last 4 years. City Manager Brady stated that he would get that information. Mayor Magee noted the section of the report that had mentioned the City did not have enough hotels. He inquired, from a tourism stand point, how much had been done to attract hotels. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - SEPTEMBER 27, 2005 City Manager Brady confirmed that Best Western was moving forward and there had been interest from Mote16 to be located within the City also. Mayor Magee noted that he would like to see a letter writing campaign targeting rowing teams with the outlet channel now open, sporting good stores, boat and personal water craft manufacturers, motocross manufacturers and related, accessory equipment and general aviation enthusiasts. He noted that if that was not already a part of the tourism function it should be a part of the economic development function. Councilman Buckley noted that there was no mention of unpaid media outreach. He inquired about the Film Commission and the Tourism Council. Recreation/Tourism Manager Fazzio stated the City currently did wark with the Film Commission and IEEP. Councilman Buckley inquired on the effectiveness of the Film Commission. Recreation/Tourism Manager Fazzio stated that they had been very effective. City Treasurer Weber inquired on the money received from last year's tourism program. City Manager Brady indicated that he did not know the amount received. He further indicated that he would look in to whether or not that item was broken down specifically in terms of revenue in the budget. Mayor Pro Tem Schiffner inquired on the construction status of Best Westem. City Manager Brady indicated that they had just pulled their grading permits. Councilman Buckley suggested tracking the success of tourism efforts. Mayor Magee requested that the City Manager provide the Council with a better scope of work in regard to the tourism function. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINiJTES - SEPTEMBER 27, 2005 9. Authorization to prepare CEQA compliance documents for Residential Design Review No. R-2005-12 and LEAP 2005-11 for Broadstone's Rivers Edge Apartment Complex (Classic Pacific). Mayor Magee inquired on the specific location of this item. City Manager Brady confirmed the location. 10. Authorization to prepare CEQA compliance documents and one (1) "Public Outreach" meeting for Annexation No. 74, the annexation of forty-five (45) parcels of "Island" area located within the County of Riverside. Mayor Magee inquired on the specific location of this item. City Manager Brady confirmed the location. Planning Manager Preisendanz clarified the reason behind the annexation and the item's specific location. Mayar Pro Tem Schiffner indicated that in the future he would like to see a vicinity map included in the staff reports regarding these kinds of items. City Treasurer Weber inquired if homeowner's were living on the property. Planning Manager Preisendanz confirmed that the property was vacant. He alsc mentioned that Mooney, Jones & Stokes' planning division was used to process applications. Mayor Magee stated that he would like to utilize another firm to process applications until June 2006. PUBLIC HEARINGS None. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - SEPTEMBER 27, 2005 BUSINESS ITEMS 31. Second Reading - Ordinance No. 1161 - Approving Specific Plan No. 2004-01. No comments. 32. Second Reading - Ordinance No. 1162 - Authorizing the levy of a special tax within Annexation Area No. 13. No comments. 33. Second Reading - Ordinance No. 1163 - Authorizing the levy of a services special tax and a special tax. No comments. 34. Second Reading - Ordinance No. 1164 - Authorizing the levy of a special tax. No comments. 35. Renaming of City Parks. Councilman Buckley suggested the renaming of the City Park to Mayhall Park be done during the Rotary Art & Wine Festival. Community Services Directar Sapp indicated that he would be able to have a park sign available by that event. City Manager Brady confirmed the renaming could be done at the Rotary event. 36. Streets Maintenance Contracts. No comments. 37. Legal Services Agreement - City Attorney. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - SEPTEMBER 27, 2005 City Treasurer Weber inquired about page 4 of 13, paragraph C in the staff report and whether or not Council had access to all records mentioned. He further inquired who the City auditor was. City Attorney Leibold stated that the City auditor would be whoever the City Council designated as an auditor. City Treasurer Weber inquired as to whether or not Council deemed it necessary to add the City Treasurer as part of page 4 of 13, paragraph C. Upon discussion, Council agreed to delete the word "designated" before Councilmember(s) on page 4 of 13, paragraph C. City Treasurer Weber inquired if Council had considered hiring other law firms to help with contracts. City Attorney Leibold noted that not every law firm was identical and their scope of work may be different. Mayor Magee noted page 3, under "AgreemenY', under item 2, where it states "Time of Performance"; he would like to change it to "Term of Agreement" with the concurrence of Council. He also stated that he would like to change the last word of the last sentence in that paragraph from "terminated" to "until September 1, 2007". He stated that this would establish having terms for contract staff. City Attorney Leibold stated that a term was perfectly acceptable with her firm. Councilman Buckley inquired on page 9 of 13, paragraph 3, where it stated "Third Party Reimbursements". City Attorney Leibold stated that when the legal services contract was amended, it was proposed that a higher hourly rate be charged for certain matters in which the developers agreed to cover the City's legal fees. She indicated that method had not warked very well. She clarified that where their firm had an explicit agreement, where a private pariy had agreed to pay the Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - SEPTEMBER 27, 2005 City's legal fees, the hourly rate would be the firm's designed private rate, less 10%. Councilman Buckley suggested that "all such services must be directly approved by the City Council" be added to page 8 of 13, paragraph 3. City Attorney indicated the addition could be added. Councilman Buckley inquired if an annual review could be added. City Attorney Leibold indicated that a specific provision for an annual review in January was not included, but could be added. Mayor Magee inquired on page 8, paragraph 2, titled "General Legal Services". He noted two typos. In the first sentence he noted "consist" should be changed to "consists", and "meeting" changed to "meetings". City Treasurer Weber inquired on page 9 of 13, paragraph 4, titled "Issuer's Counsel for Municipal Bonds". He noted how the City had been getting charged for Mr. Mann going to the finance team meetings. He did not believe that the City should be charged for that meeting. City Attorney Leibold indicated that the charges were for the opinion. City Treasurer Weber inquired if an opinion was needed. City Attorney Leibold confirmed that an issuer's opinion was needed. City Treasurer Weber inquired on the work schedule of the City Attorney's office, and if Council was made aware of their legal dealings before they came about rather than afterward. Mayor Magee stated that the City Attomey's office is a professional organization that has a lot of items on its' plate; and the Council relied on them to prioritize in the order of importance as they deem necessary. Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - SEPTEMBER 27, 2005 REDEVELOPMENT AGENCY CONSENT CALENDAR 1. Warrant List - September 15, 2005. No comments. BUSINESS ITEMS 2. Legal Services Contract - Agency General Counsel. No comments. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOURNED AT 5:10 P.M. ROBE T E. MAGEE, AYOR CITY OF LAKE ~LSINORE CE Respectfully submitted, MICHELLE SOTO, OFFICE SPECIALIST I Agenda Item No. Page Of PAGE TEN STUDY SESSION MINUTES - SEPTEMBER 27, 2005 ~EPUTY CITY CLERK Agenda Item No. Page Of MINUTES CITY COUNCIL STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, SEPTEMBER 29, 2005 ~*:~~~~x*x*~*x~~*~r~*:~~:~~e:~~~:~*~:~:~**~:~~e*:~~e:~x~:~~~~~**:~*~~*~*~; ~:~x:~~~:~~x CALL TO ORDER Mayor Magee called the Study Session to order at 438 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: BUCKLEY, KELLEY SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: HICKMAN Also present were: City Manager Brady, City Attorney Leibold, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Community Services Director Sapp, Planning Manager Preisendanz, Senior Civil Engineer Basubas, Public Works Manager Payne, Recreation/'I'ourism Manager Fazzio, Police Chief Fetherolf, City Treasurer Weber and Office Specialist I Soto. PUBLIC COMMENTS Edith Stafford, resident, inquired why the draft recommendation of the City Council Policy Manual was not made available. Mayor Magee indicated that he would have the City Attorney address that issue. Bill Tiitto, 32296 Machado Street, inquired if there was an additional cost for the City Attorney to review City Council Policy Manual. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - SEPTEMBER 29, 2005 Mayor Magee indicated that it was his belief that the review of the City Council Policy Manual rendered by the City Attorney would fall under special services. He stated that he would have the City Attorney address that matter. DISCUSSION ITEMS City Attorney Leibold stated that City Council Policies, on behalf of her recommendation, should address the conduct and business of the City Council and Elected Officials and certain other policy matters that related to City business. City Attorney Leibold indicated that Councilmember Buckley and Councilmember Hickman were part of the subcommittee designated by City Council to review the City Council Policy Manual. City Attorney Leibold stated that Policy 100-1 was the foundation of what the City Council Policy Manual was intended to address. She noted that the policy clarified that personnel rules and regulations govern employee conduct, individual employment contracts and contracted employees. City Attorney Leibold stated that Policy 100-2 was a proposed Code of Ethics. She noted that policies brought forward in relation to ethics would be deleted and repealed from provisions of the Municipal Code. She further noted that the City Council was governed by the Political Reform Act, the Government Code 1090 relating to contracts and the Redevelopment Law relating to the acquisition or ownership of property in a project area. She noted that all of the Conflicts of Interests, disclosures and ethical requirements were addressed in State Law. She indicated that the City's Code of Ethics was inconsistent. She noted that the draft Code of Ethics attempted to address items that were not covered by State Law or to reiterate what was governed by State Law. Councilmember Buckley noted that on behalf of the subcommittee, the recommendation was that the whole Code of Ethics section of the manual be redone. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - SEPTEMBER 29, 2005 City Attorney Leibold indicated that Policy 100-3 was updated from Racial Discrimination to Anti-Discrimination. City Attorney Leibold stated that the subcommittee recommended specific changes to Policy 100-4 relating to the preparation of City Council and Agency Agendas. She noted that subcommittee had recommended the addition of a new 100-4A that related specifically to the provision of City Council Agendas to the public. City Attorney Leibold stated that Policy 100-5 and 100-6 were related to the reconsideration of Council items. She recommended the deletion of those provisions and suggested that they be a part of City Council's procedural guidelines. City Attorney Leibold stated that the subcommittee did make recommended changes to Policy No. 100-7 related to citizen complaints and suggestions. Councilmember Buckley indicated that a time limit of 5 days for citizen complaints and suggestions was recommended to Policy 100-7. City Attorney Leibold stated that her recommendation to Policy 100-9 that dealt with Contract Change Orders would be contingent to the discretion of the City Manager for Change Orders up to $15 thousand. She noted that anything beyond $15 thousand would require City Council's approval. City Attorney Leibold stated that the recommendation on Policy No. 100-10 from the subcommittee and the City Clerk had established a goal of digital recording so City Council minutes could be provided on CD. Councilmember Buckley stated that the subcommittee added the recommendation that the City Clerk's Office shall, in all cases, move as expeditiously as possible in the gathering of records and shall interpret the right of the public's immediate access to records as broadly as possible in all requests. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - SEPTEMBER 29, 2005 Councilmember Buckley stated that Policy 100-11 addressed Conditions of Approval on Development Projects where in all cases signalization shall occur in the first phase of each project. City Attorney Leibold stated that she believed Policy 100-12 was never formally adopted or formally incorporated into the City Council Policy Manual. She noted that the policy related to the inspection of invoices from legal services rendered. City Attorney Leibold stated that she found several errors in Policy 200-1 that did not reflect the proper protocol. City Attorney Leibold stated that she needed direction from City Council on Policy 200-2 and 200-3. She noted that she had believed those sections were removed because they were governed by State law. She further noted that the annual filing of the Statement of Economic Interests Forms were required with the Political Reform Act and the Conflicts of Interest Code. City Attorney Leibold stated that she needed direction from the City Council on Policy No. 200-4. City Attorney Leibold stated that Policy No. 200-SA and 2005-SB ran in sequence. She noted that the policies were proposed by the Electaral Reform Committee and were reviewed by the City Council at a special meeting where the Electoral Reform Committee made their presentation. She stated that the City Council made specific modifications to the policy that evening. City Attorney Leibold stated that the City Council updated Policy No. 200-7 in April of 2004. She noted that she did not make any specific recommendations to change the policy as it was adopted in 2004. City Attorney Leibold stated that in the past, Council Members were participatory in a television show. She inquired if there was still a need for Policy No. 200-8. She noted the changes recommended by the subcommittee. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - SEPTEMBER 29, 2005 City Attorney Leibold stated that the subcommittee recommended deletion of Policy No. 200-9. Councilmember Buckley indicated that the policy stated that all meetings with outside agencies or individuals, requested or scheduled by the Councilmember, should be scheduled through the Clerk's Office. City Attorney Leibold stated that the policy had not been happening and was unworkable. City Attamey Leibold requested that direction be given on Policy No. 200-10. She noted that the recommendation for City Council Study Sessions were to be set for the first and third Thursdays of the month. City Attorney Leibold noted that Policy No. 200-11 was presented to City Council by the Electoral Refarm Committee. She noted that City Council did make some modifications. She noted that the subject matter had to do with the filling of City Council vacancies. She further noted the policy stated that a vacancy would be filled immediately by appointment and had established a procedure to fill that vacancy. She indicated that in the event that a vacancy occurred after July ls` in the last year of a Council term, the vacancy would be held open and would not be filled. She noted that the vacancy would be filled at the next regularly scheduled general Municipal Election. Councilmember Buckley noted the policy stated that no person serving as a Councilmember during the occurrence of a vacancy on the Council, shall be eligible for appointment to fill such vacancy. City Attorney Leibold stated that she recommended the deletion of Policy No. 300- 1 in relation to City Council compensation. She noted that it was governed by the government code and that there was a Lake Elsinore Municipal Code that related to City Council compensation. She noted that the subcommittee's recommendation was for Council to forfeit their compensation in the event a balanced budget was not adopted. She indicated that if the City Council wanted to consider such a provision it could be incorporated into the ordinance or retain a policy that Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - SEPTEMBER 29, 2005 encouraged, but not required, forfeiture of compensation in the event suggested by the subcommittee. City Attorney Leibold stated Policy No. 300-2, relating to petty cash disbursements, was a very short policy. Councilmember Buckley stated that the subcommittee eliminated the City Council being able to use petty cash and that all disbursements must be approved by a Department Head ar the City Manager. City Attorney Leibold stated that the recommendation far Policy No. 300-2 was deletion. City Attorney Leibold stated that Policy No. 300-3 did not relate to City personnel. She suggested that the City Council read through and pay particular attention to its content. Councilmember Buckley stated that the departure and arrival times were not needed as stated in the policy since there was a partial day per diem. City Attorney Leibold stated that Policy No. 300-4 that was formally Travel and Training had been consolidated into 300-3 and recommended that Seminars and Conferences be the subject matter of 300-4. City Attorney Leibold stated that the subcommittee had recommended deletion of Policy No. 300-6 relating to Senior Citizen Rebates and Citywide Lighting and Landscaping, City Attorney Leibold stated that she had recommended deletion of Policy No. 300-7. City Attorney Leibold stated that Policy No. 300-8 was revised in June 2004. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - SEPTEMBER 29, 2005 Administrative Services Director Pressey indicated that the last revision took place in June 2005. He noted that there were no changes. He indicated that it had to be adopted annually per the State Government Code. City Attorney Leibold stated that her recommendation for Policy No. 300-10 was to change Developer Agreement Fees to Development Agreement Fees. She noted that the fees would be the subject matter of individual negotiations with respect to each development agreement. City Attorney Leibold stated that Policy No. 300-11 was adopted in July 2004. She noted that there were no recommendations. City Attorney Leibold stated that Policy No. 300-13 was a new one titled Background Checks for Designated Contracts. She noted that she had talked about the benefits of establishing a uniform due diligence or application process. City Attorney Leibold stated that Policy No. 400-1, in regard to letterhead, indicated that City Letterhead was strictly for the use of City correspondence. Councilmember Buckley stated that the policy also noted that if a Councilmember used letterhead to correspond an issue that has not been before the entire body for consideration, the letter must clearly state that the its contents were the opinion of the individual Councilmember and may not necessarily reflect the position of the City Council as a whole. City Attorney Leibold stated that Policy No. 400-3 related to keys to City Hall. She noted that her recommendation would be to add that the key could not be replicated; it must be for the City Council's sole use and must only be used for City business. City Attorney Leibold stated that the subcommittee recommended that individual Councilmembers could make inquiry of individual City Personnel in Policy No. 400-4. She noted that a request for work or a product would be funneled through the City Manager. Agenda [tem No. Page Of PAGE EIGHT STUDY SESSION MINUTES - SEPTEMBER 29, 2005 City Attorney Leibold stated that with Policy No 2005-5, City vehicles could not be used for personal use but only for City business. She noted that there was mileage reimbursement for the use of their personal car, as long as it was for City business. City Attorney Leibold stated that the subcommittee recommended some changes on Policy No. 400-6. She noted that there was specific reference to the City Treasurer in the subcommittees recommended changes. Councilmember Buckley noted that a formal press release must be approved by the Mayor. City Attorney Leibold noted that Policy No. 400-7 was governed by State Law. City Attorney Leibold noted that Policy No. 400-8 was something she would like to discuss with staff to determine whether there might be a desire for additional policy statements in that regard. City Attorney Leibold stated that Policy No. 400-9 was governed by the City's Purchasing Ordinance and State Law. City Attorney Leibold stated that Policy No. 400-10 was something the City Council had not seen before. She noted that the existing policy related to memorial tree plantings. She noted the renaming of several public facilities. She noted that the revised 400-10 policy addressed the renaming of public facilities as well as memorial tree plantings. City Attorney Leibold stated that Policy No. 400-11 was a long standing policy that dated back to 1996. She noted that the subcommittee recommended some modification to the policy. City Attorney Leibold stated that Policy No. 400-12 was a relatively new policy. She noted that it mostly addressed conditions of use for staff. She noted that it would be incorporated into the City's Personnel Rules and Regulations. Agenda Item No. Page Of PAGE N1NE STUDY SESSION MINUTES - SEPTEMBER 29, 2005 Councilmember Buckley indicated that there had to be a regular scheduled meeting to change the policies. City Attorney Leibold noted that she would look into that reference. City Attorney Leibold indicated that she would like direction from the City Council on how to go forward. Mayor Magee thanked City Attorney Leibold and her office for all the work. Additionally, Mayor Magee thanked the subcommittee for their work as well. He indicated that several of the Councilmembers had not had the opportunity to go through the material. He noted that a significant amount of time would need to be dedicated to reading the material in order to be adequately prepared to discuss the policies. He suggested scheduling a study session for October 11`h so Councilmember Hickman could attend. Mayor Pro Tem Schiffner noted that there was very little in the policy manual that he would question. City Attorney Leibold stated that in regard to the Internet Policy, Information/Communications Manager Dennis indicated that City Council's e-mail was provided through the server and considered a public record. Councilmember Kelley suggested compiling a list of items to discuss for the October 11`~' meeting. Mayor Magee noted that he would consent to that idea if all the Councilmembers were adequately prepared at that time. Councilmember Buckley stated scheduling a meeting with surrounding public agencies to set action timelines for developments and projects throughout the City. Mayor Pro Tem Schiffner stated that he would like everyone to keep in mind that more than one study session may be needed to revisit Council Policies. Agenda Item No. Page Of PAGE TEN STUDY SESSION MINUTES - SEPTEMBER 29, 2005 ADJOURNMENT THE CITY COUNCIL STUDY SESSION WAS ADJOURNED AT 5:58 P.M. ~ Gy ROBERT E. MAGEE AYOR CITY OF LAKE ELSINORE Respectfully submitted, ' ~ (~1.~ ~~ MICHELLE SOTO, OFFICE SPECIALIST I ATTES . ~ Y, DEPUTY CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, OCTOBER 11, 2005 x~r~:~*:~*~~:~*:~x:~~r~r:~~~~~x~*~r*:~*~:x:~:~*:~~x:~~*~~:~~~~~~~:~*:~*:~~:~~r:~~~~~* CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:00 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY (Councilman Buckley arrived at 4:04 p.m.) Also present were: City Manager Brady, City Attorney Leibold, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Community Services Director Sapp, Planning Manager Preisendanz, City Engineer Seumalo, Senior Civil Engineer Basubas, Public Works Manager Payne, Recreation/Tourism Manager Fazzio, Police Chief Fetherolf, City Treasurer Weber and Office Specialist I Soto. DISCUSSION ITEMS Mayor Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of Page Two - City Council Study Session - October 11, 2005 PUBLIC COMMENTS Tim Fleming, resident, commented on a claim against the City filed by Terrence Thielen and noted that he was available to assist staff if necessary. CONSENT CALENDAR 1. Minutes. No comments. 2. Warrant List - September 30, 2005. No comments. 3. Supplemental Law Enforcement Service Fund (SLESF) Expenditure Plan. Councilwoman Kelley inquired if it was possible to get a breakdown of the marine equipment to be used. City Manager Brady commented that he would look into the item for a detailed breakdown of marine equipment. 4. Notice of Completion for traffic signal at Grand Avenue and Broadway Avenue. No comments. 5. Construction contract bid opening for Interim I-15/Railroad Canyon Road interchange. Councilwoman Kelley noted her disappointment that there were not any bids received. Agenda Item No. Page Of Page Three - City Council Study Session - October 11, 2005 City Manager Brady noted that there were a number of issues concerning the bid of the item. He further noted that the higher cost of fuel, asphalt, concrete, petroleum products and steel played a significant role. He stated that he had hoped that when the item went out to bid again it would be successful. Disposal of surplus electronics as scrap. No comments. 7. Claims against the City. No comments. Consultant selection for preparation of plans, project report and environment documents for I-15/State Route 74 ultimate interchange. No comments. 9. 2005/2006 C.D.B.G. Supplemental Agreement. Mayor Magee inquired if there would be a EDA representative present at the 7 o'clock meeting. City Manager Brady stated that he was not sure if there would be a representative present. PUBLIC HEARINGS 21. Extension of Time No. 2005-02 for Tentative Parcel Map No. 31051. Councilman Hickman inquired if that was the land Target was to be built on. Mayor Magee confirmed. Agenda Item No. Page Of Page Four - City Council Study Session - October 11, 2005 Councilman Hickman inquired on the extension of time. Mayor Magee noted that staff's recommendation was an additional2 years. City Manager Brady noted that the extension of time was not for the entire site. 22. Tentative Tract Map No. 32786. Councilwoman Kelley inquired how much improvement would be done to Nichols Road. City Manager Brady stated that there would be a 2-lane road extended out to the I-15. Mayor Magee noted that there were 360 homes proposed with the project and no park. He inquired if that was consistent with staff's policy. Planning Manager Preisendanz stated that two "tot lots" and other amenities were usually required. He noted that Community Services Director Sapp had noted there was a regional park in the area that could be utilized. Mr. Preisendanz stated that since there was a regional park in the area, Community Service Director Sapp felt comfortable with what was provided. 23. Mitigated Negative Declaration No. 2005-07/Mitigation Monitoring Program, Tentative Tract Map No. 33370 (for condominium purposes) and Residential Design Review No. 2005-05. Leonard Leichnitz, Lumos Communities, stated that he would be happy to answer any questions that Council might have. Mayor Pro Tem Schiffner noted that the project would be good for the area. Councilman Buckley inquired if the HOA would be maintaining the outside of the buildings. Agenda Item No. Page Of Page Five - City Council Study Session - October 11, 2005 Mr. Leichnitz clarified that the HOA would maintain the front lawns, the front yard, the courtyard and everything that would be visible in terms of landscape. BUSINESS ITEMS 31. Employment agreement for City Clerk. No comments. 32. Railroad Canyon Road rock slide repair. Councilwoman Kelley inquired on the timeline of when the project would start and how long construction was expected to take. City Manager Brady stated that the intention would be to move as quickly as possible. He noted that once the work started, it should be a matter of a few months for the work to be completed. Councilman Hickman inquired if the main concern with this project was water drainage. City Engineer Seumalo indicated that water behind the slope puts pressure on the slope itself, which causes the slope to stress and fracture. 33. Request to provide funding for the Vick Knight Community Library at Lakeside High School. Councilwoman Kelley indicated that the City gave money to the downtown library out the mitigation fee; and with the public opening at Lakeside High School, they would like the same consideration. Agenda Item No. Page Of Page Six - City Council Study Session - October 11, 2005 REDEVELOPMENT AGENCY CONSENT CALENDAR l. Minutes No comments. BUSINESS ITEMS 2. Employment Agreement for Agency Secretary. No comments. FERGUSON GROUP PRESENTATION TO CITY COUNCIL David Kennett, Ferguson Group, spoke of the goals they wish to accomplish for the project and noted issues in the RFP. He suggested an informal staff ineeting might be needed to kick start the process. Councilwoman Kelley stated that one of her major concerns and where she would like additional lobbying efforts would be bicycle trails and the improvement along the lake edge; which would include dollars for widening public streets that run along the lake and parks along the shoreline. She also stated that she would like to see lobbying efforts for money toward a Boys and Girls Clubs as well as youth and non- profit organizations. Mayor Pro Tem Schiffner stated that one of his main interests had to do with water quality improvement and lake improvements. Councilman Hickman stated that his main concerns had to do with the redevelopment of the downtown area and transportation. Agenda Item No. Page Of Page Seven - City Council Study Session - October 11, 2005 Mayor Magee noted that his number one main concern was transportation followed by public safety, redevelopment specific to the downtown area and water quality. He indicated that his other concerns had to do with public parks and open space, in addition to Boys and Girls Clubs. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOiIRNED AT 5:00 P.M. ROBERT E. MAGEE, OR CITY OF LAKE ELSI RE ~` ~ ~ ~C!~ / Cl G ~H L HICKMAN, VICE CHAIRMAN REDEVELOPMENT AGENCY Respectfully submitted, 1 ^ /~n ~~~ MI HEL~o,~OC~ ~FFICE SPECIALIST I ATTEST? ~ ,.~~~~i/ FREDE IC Y, DEPUTY CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, OCTOBER 25, 2005 :~~:*:~:~:~~:~~*~~~~:~:~:~x:~:~~:~,~*,~*:~*:~~~~~~:~*~,~:~~*~~:~~~:~~:~*~~:~:~~:~~*~~~ CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:01 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY (Councilmember Buckley arrived at 4:05 p.m.) Also present were: City Manager Brady, CiTy Attorney Mann, Administrative Services Director Pressey, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Community Services Director Sapp, Planning Manager Preisendanz, City Engineer Seumalo, Public Works Manager Payne, Recreation/Tourism Manager Fazzio, City Treasurer Weber and Of~ce Specialist I Soto. DISCUSSION ITEMS Mayor Magee gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - OCTOBER 25, 2005 PUBLIC COMMENTS Tim Fleming, resident, commented on a claim against the City filed by Terrence Thielen and noted that he was available to assist staff if necessary. CONSENT CALENDAR 1. Minutes. No comments. 2. Warrant List - October 17, 2005. Councilmember Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. City Treasurer Weber requested clarification on check no. 83574. Staff clarified the item. 3. Renaming City Park. No comments. 4. Request for waiver of fees. Councilmember Hickman inquired on the location of the church. Recreation/Tourism Manager Fazzio indicated that the church held their services at Lakeside High School. Mayor Magee inquired if the event had already taken place. Mrs. Fazzio confirmed. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - OCTOBER 25, 2005 Autharization to implement outreach program for the Annexation related to Tentative Tract Map No. 32537. City Treasurer Weber inquired if the City would lose the VLF tax in regard to the annexation related to Tentative Tract Map No. 32537. Administrative Services Director Pressey confirmed that the City would not get the full tax benefit of any homes that fell within the district. 6. Lake Elsinore DPSS Office/Transitional Housing Project. Kathy Welborn, California Department of Public Social Services, gave an in- depth presentation on the Lake Elsinare DPSS Office and Transitional Housing Proj ect. David Terrell, California Department of Public Social Services Facilities Manager, gave an overview of the DPSS facility appearance as well as what it would include. Tim Fleming, Citizen Representative of the Housing Project Committee, stated that he was available to answer any questions Council might have in order to help bring the project to fruition. Mr. Fleming gave an overview of the Vista facility. Mayor Magee stated that upon meeting with Mrs. Welborn, Supervisor Buster and his Staff; he promised Supervisor Buster that he would bring the item forward to the Council as an information item so that the Council would be aware of what the County was planning. He further stated that Supervisor Buster agreed that the County and City would work together on the project. He reminded Council that the item would be brought back as a formal project in the form of a Design Review. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - OCTOBER 25, 2005 Councilmember Hickman inquired if the transitional house would require a percentage of the individual's income. Mrs. Welborn indicated that would be something they would research. Mayor Pro Tem Schiffner inquired on the requested clarification on how the project construction and operation would be funded. Mrs. Welborn stated that the project had been approved for the HUD Supportive Housing Program Grant. She noted the grant covered supportive services and operations. Mr. Terrell stated that the cost for the transitional housing was an estimated $4 million. Mayor Pro Tem Shiffner inquired if it was anticipated that the City of Lake Elsinore would participate in funding. Wendy Kolk, Supervisor Buster's Office, noted that it was yet to be determined whether or not the City would contribute. Councilmember Kelley stated that she supported the project. She noted that she had a lot of questions regarding funding and what the expectations were from the County as to what the City's participation would be. She further inquired on the cost of the total project. Mr. Terrell stated that the transitional house was estimated at $4 million and an estimated $5 million for the office building. Councilmember Buckley noted the resolution from the Lake Elsinore Unified School District in support of the project, he inquired if they would be funding any part of the project. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - OCTOBER 25, 2005 Mayor Magee stated that due to the proximity to the school district property, he urged Supervisor Buster and his staff to seek the approval of the school district. Councilmember Buckley inquired if there was an interest in the City's RDA property nea~t door to the project. Mayor Magee stated that was the subject of negotiation and that their goal is incorporate that piece of property into their project. Councilmember Buckley inquired if RDA property would affect the City's or RDA's ability to use that piece of property if it was not incorporated. He further inquired if the project would decrease the value of the property. Mayor Magee stated that the RDA property was part of an on-going negotiation in closed session, and the party looking to build the project for the County was the one negotiating to purchase it. Councilmember Hickman inquired if whether or not the 2-1/2 acres of the City's RDA property was needed to build the project. Mr. Tenell stated that the City's property would help. He noted that they were also trying to obtain property behind the City's property that was owned by the County. 7. Approval of Final Map No. 31901, an industrial subdivision by D& D Cattle Company II, LLC, located at the northwest corner of Minthorn Street and Chaney Street. No comments. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINiJTES - OCTOBER 25, 2005 Approval of Final Map No. 28214-3, a residential subdivision by Castle & Cooke Alberhill Ranch, LLC, located approximately one-half (1/2) mile northeast of the intersection of Mountain Street and Lake Street. No comments. 9. Completion of clean-up of former underground storage tanks at 161 South Main Street (corner of Main Street and Sulphur). Councilmember Buckley inquired why the City ended up paying for the item as opposed to the owner of the property. City Manager Brady indicated that he look into that item. 10. Consideration of canceling the December 27, 2005 City Council Meeting. No comments. 11. Construction contract award for Poe Street between Flint and Pottery Streets. Councilmember Hickman noted that he drove to the area; he stated that only a certain area needed to be resurfaced as opposed to the whole block. He inquired if the item covered the whole block. City Engineer Seumalo clarified that the item did not cover the whole block; he clarified the specific area to be resurfaced. 12. Consultant selection for traffic signal and intersection improvements at Ortega Highway (SR-74) and Grand Avenue. No comment. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - OCTOBER 25, 2005 PUBLIC HEARINGS 21. Tentative Tract Map No. 30494. No comments. 31. Reimbursement Agreement with Rancho California Water District with the cities of Lake Elsinore, Murrieta and Temecula for the acquisition of aerial photography and digital elevation data. Information/Communications Manager Dennis indicated that the item was a data acquisition project. The aerial imagery that the City was acquiring with the project was necessary to render the results that the City would get with the survey quality digital data. He stated that aerial photography was commonly attainable through third parties. He noted that the item before Council was a proposal to enter in to a joint-party agreement with the Rancho California Water District to acquire digital data for elevation purposes. Mayor Magee inquired where the data received from the project will reside and who would maintain the database. He further inquired how the City would gain access to it. Information/Communications Manager Dennis indicated that the City would be given rights and ownership of the database. He noted that the City would be given access to the whole region that the project covered. He further noted that the database would be maintained onsite. City Treasurer Weber inquired if the County had been contacted in regard to help aid the project. He further inquired if neighboring cities would be asked to join in. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - OCTOBER 25, 2005 Information/Communications Manager Dennis stated that the decision was made by Rancho California Water District to be the lead on the project. He indicated that the City of Lake Elsinore was asked if they wanted to participate, in which case Rancho California Water District would extend the survey area. He indicated that Canyon Lake and some other areas were not going to be surveyed or flown. Information/Communications Manager Dennis stated that if the City were to do the project by itself, the service area could cost over $300,000. He indicated that he anticipated the cost of the project proposed with Rancho California Water District to be no more than $85,000. City Treasurer Weber inquired if the County was asked to help fund the project. He further inquired if there was any other money available to help pay for the proj ect. GIS Analyst Barrozo indicated that the Cities of Perris and Corona were asked to join in. She stated that the County of Riverside was not interested since they did not need that specific data. She did state that all of the surrounding agencies were asked if they wanted to join in. REDEVELOPMENT AGENCY CONSENT CALENDAR 1. Minutes No comments. 2. Warrant List - October 17, 2005. Boardmember Buckley requested clarification on check no. 5630. Staff clarified item. Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - OCTOBER 25, 2005 BUSINESS ITEMS 3. Redevelopment and Housing Implementation Plan 2005-2009. No comments. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOiIRNED AT 4:50 P.M. ~~' J ROBERT E. MAGEE, MAYOR G~TY OF LAKE ELSINORE D~i R-I~L HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Res e tfully submitted, l~__~~~~ C~~ MICHELLE SOTO, OFFICE SPECIALIST I A Y, CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, NOVEMBER 8, 2005 *~*~: *~: ~ex~e:~~*:~~r:~~*:~*~~:~~~~*:~*:~xn:r*x~r~r~r:~:~~~:~~*~*:~*:~:~:~:~*:~~:~~r*~~r~ CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:02 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: BUCKLEY, KELLEY SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: HICKMAN (Councilmember Hickman arrived at 4:05 p.m.) Also present were: City Attorney Leibold, Administrative Services Director Pressey, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Community Services Director Sapp, Community Development Director Preisendanz, Associate Planner Coury, City Engineer Seumalo, Public Works Manager Payne, City Treasurer Weber and City Clerk Ray. DISCUSSION ITEMS Mayor Magee ga~e an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - NOVEMBER 8, 2005 PUBLIC COMMENTS No comments. CONSENT CALENDAR 1. Warrant List - October 31, 2005. Councilmember Buckley requested clarification of various checks issued on the warrant list. Staff clarified the items. 2. Authorization to prepare CEQA compliance documents for Specific Plan 2005- O1, Zone Change 2005-O1, Conditional Use Permit 2005-21, Residential Design Review 2005-12 and LEAP 2005-11 for Village at Lakeshore (Classic Pacific). No comments. Authorization to prepare CEQA compliance documents for Tentative Tract Map No. 25475, Tentative Tract Map No. 33725, Ramsgate Specific Plan Amendment No. 4 and General Plan Amendment No. 2005-04. No comments. 4. Amended Community Facilities District report for CFD No. 2005-2 (Alberhill Ranch). Councilmember Buckley inquired if park land acquisition was a new item to be paid for out of the CFD. Administrative Services Director Pressey stated that the park land acquisition was the land that the developer was going to convey to the City, but the City had agreed to purchase it with the CFD funds. Councilmember Buckley inquired when the City agreed to pay for the land. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - NOVEMBER 8, 2005 Community Services Director Sapp indicated that the City would acquire the land tl~rough park credits or through the CFD. Approval of Final Map No. 31531, a residential subdivision by D.R. Horton Homes, located approximately three-fourths of a mile southeast of the intersection of Grape Street and Railroad Canyon Road. Councilmember Hickman inquired on the exact location of the project. City Engineer Seumalo indicated that the project was located adjacent to Grape Street between the church and Wal-Mart. Mayor Magee stated that he would be abstaining from the item. 6. Approval of Final Map No. 31532, a residential subdivision by D.R. Horton Homes, located approximately one mile southeast of the intersection of Grape Street and Railroad Canyon Road. No comments. 7. Agreement between Caltrans and the City of Lake Elsinore for the cost of construction and maintenance of the signal at Rosetta Canyon, Trellis Lane and Ardenwood Way and State Route 74. Mayor Magee commented that Caltrans would be issuing a permit for 3 traffic signals. Agreement between Caltrans and the City of Lake Elsinore for the cost of construction and maintenance of the signal at Riverside Drive and the High School entrance. Councilmember Kelley inquired if that was the City's first time doing an agreement of that nature with the school district. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - NOVEMBER 8, 2005 City Engineer Seumalo indicated that the agreement was not too different than the agreement for Centex Homes. He stated that he was unsure if an agreement of that nature had been done with the school district before. 9. Poe Street Pavements rehabilitation Change Order No. 1- Lindsay Street Repairs. Mayor Magee commended Public Works Manager Payne for taking advantage of the school being in recess and bringing the project forward so that it impacts the least amount of people as possible. 10. Selection of Audit Firm to perform agreed upon procedures related to certain bond transactions. Councilmember Kelley inquired if the costs would be higher than anticipated. Mayor Magee confirmed that the item would be brought back if it was more than $10,500. PUBLIC HEARINGS 21. Lake Elsinore Ford; Commercial Design Review No. 2005-02, Conditional Use Permit No. 2005-06, Variance No. 2005-03 and Mitigated Negative Declaration No. 2005-06. Mayor Magee noted that he had a request to continue the item until the December 13th City Council Meeting. 22. Tentative Tract Map No. 31593. Community Development Director Preisendanz indicated that the City proposed changes to the Condition of Approval due to the CFD not moving forward as expected. He noted changes to Condition No. 38 and Condition No. 40. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - NOVEMBER 8, 2005 Mayor Magee commented on Condition No. 9, he stated that the last sentence should state "no cost to the City". He requested clarification on Condition No. 93. Community Development Director Preisendanz indicated that Condition No. 93 related to the park site. He noted that the condition was prepared by City Attorney Mann to accommodate the easement and ingress/egress far the park road. Mayor Magee commented on Condition No. 106, and inquired if it was consistent with the City's Franchise Agreement with CR&R Disposal. Community Development Director Preisendanz indicated that the condition was not consistent and the applicant needed to use CR&R. Mayor Magee stated that the last sentence in Condition No. 106 needed to be dropped. Mayor Magee noted that comments from 3 different State agencies had been received. He further inquired if comments from any County agencies had been received. Community Development Director Preisendanz confirmed that the City had not received any comments from County agencies. Mayor Magee indicated that Mayor Pro Tem Schiffner found another modification. Mayor Magee suggested that Condition No. 106 be eliminated all together since Condition No. 107 related to the Franchise Agreement. Mayor Magee inquired on the comment from the Department of Toxics, and inquired if there was anything relative to toxins on the project site. Community Development Director Preisendanz confirmed that he was not aware of anything. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - NOVEMBER 8, 2005 23. Extension of time for Tentative Parcel Map No. 30985. Councilmember Buckley commented that the last map that was extended was Target and inquired if they were still building. Community Development Director Preisendanz confirmed that they were still building. Community Development Director Preisendanz stated that the applicant had requested that Conditions of Approval Nos. 61, 62 and 64 be deleted. Councilmember Buckley recommended deleting conditions 61 and 64, and leaving in 62 with the addition of "if appropriate". Mayor Magee recommended adding "if deemed appropriate by City Engineers". 24. Formation of CFD 2004-2 (Viscaya); call a special election; canvas election results; authorizing levy of special taxes. Administrative Services Director Pressey indicated that it was staff's recommendation that the City Council take no action on the item. He noted that the developer had come forward requesting a modification to the CFD which would require starting over with another Resolution of Intention. BUSINESS ITEMS 31. Resolution authorizing the issuance of bonds and approving bond documents for Community Facilities District No. 2005-2 (Alberhill Ranch). Councilmember Buckley inquired if the item was connected to Consent Calendar Item No. 4. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - NOVEMBER 8, 2005 Administrative Services Directar Pressey indicated that the Consent Calendar Item amended the CFD Report and Item No. 31 authorized the issuance of bonds related to that CFD. Councilmember Buckley inquired what would happen if Consent Calendar Item No. 4 was not approved. He inquired if Item No. 31 could be modified at the dais. Administrative Services Director Pressey indicated that would be a question for the Bond Counsel. Danny Kim, Fulbright and Jaworski, indicated that if Item No. 4 on the Consent Calendar to amend the CFD Report was not approved, action on Item No. 31 could be taken. City Treasurer Weber inquired about the administration cost for the Bond Counsel. Administrative Services Director Pressey indicated that the cost of issuance was $360 thousand. REDEVELOPMENT AGENCY CONSENT CALENDAR 1. Warrant List - October 31, 2005. No comments. BUSINESS ITEMS 2. Exclusive Negotiation Agreement. Legal Counsel Leibold noted that Mr. Jacob would be present at the 7 p.m. meeting. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - NOVEMBER 8, 2005 Chairman Hickman indicated that Jacobs-CP Diamond Development could not borrow against the Stadium. Legal Counsel Leibold stated that they had no interest in the Stadium during the negotiation period. She noted that the provision would be something that would be included in the definitive agreement. Boardmember Magee indicated that in the past it took a while to collect the fees. He suggested that the Legal Counsel enforce that the initial deposit be paid within 7 calendar days. Legal Counsel Leibold indicated that the initial period was 62 days. She noted that the initial and extended negotiation period have been tied together to a regular Agency Board meeting. She noted that there would be an opportunity to meet on January l Oth under Real Pro~perty Negotiations. She noted that the Agency Board would meet March 14t if it were to go into extended negotiations. Boardmember Magee noted that he would like for the initial deposit to be received before the Agency started to incur costs. PUBLIC HEARING 3. Redevelopment and Housing Implementation Plan 2005-2009. Chairman Hicksnan complimented Legal Counsel Leibold on the item. Legal Counsel Leibold stated that she received comments from the RDA Committee. City Treasurer Weber inquired if the HDL audit for taY increment had come back. Administrative Services Director Pressey stated that they were still working on the audit. He stated that he would follow up with them. Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - NOVEMBER 8, 2005 City Treasurer Weber indicated that the audit was supposed to be done by October 2004 and was over a year overdue. Administrative Services Director Pressey indicated that he did not have clear indication why that had not yet been completed. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOiIRNED AT 5:05 P. ~ ~ ROBERT`E. MAG , MAYOR CITY OF LA E SINORE /~ / G~L/ ~A~2'~. HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Res tfully submitted, l,_~~'e~ G~ ~»"~ MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: ~`~ FREDERIC Y, CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/ PLANNING COMMISSION STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA THURSDAY, NOVEMBER 17, 2005 ~~; **~e*~*:~~~*~e:~~~x~e:~~*~*:~~:~~~~r*~x~x~~~~~~*:~~:~~:~:~~r~~r:~~~~r*:~*:~**~* CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:08 p.m. ROLL CALL CITY COUNCIL: PRESENT: ABSENT: COUNCILMEMBERS: BUCKLEY, KELLEY, MAGEE, SCHIFFNER COUNCILMEMBERS: HICKMAN (Councilmember Hickman arrived at 4:17 p.m.) PLANNING COMMISSION: PRESENT: COMMISSIONER: FRAN CIA, GONZALES, LARIMER, O'NEAL, LAPERE ABSENT: COMMISSIONER: NONE Also present were: City Manager Brady, City Attorney Miles, Administrative Services Director Pressey, Information/Communications Manager Dennis, Community Development Director Preisendanz, City Engineer Seumalo, Senior Civil Engineer Basubas, Senior Planner Harris, Lake & Aquatic Resources Director Kilroy, Public Works Manager Payne and Office Specialist I Soto. Agenda Item No. Page Of PAGE TWO JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Pro Tem Schiffner. PUBLIC COMMENTS Michael Slavick, San Diego, commented that his family owned some lake-edge property. He stated that the City should look at sustainable economic opportunities. He stated he would like to see mixed-used development along the lake-edge area. Dennis Slavick, 129 Vista Valle, Palm Desert, commented that he and his family owned property within the City. He stated that he was concerned with economic development. He stated that he supported mixed-use development along the lake-edge area. Tim Fleming, Resident/GPAC Member, gave an update on the progress of the Committee. He noted several concerns of the committee that had to do with entitlement rights, the need for the Committee to be aware of all information impacting the City and the need for assurance from the City that the Committee is presented with all the facts. He noted that the lines of communication are imperative among the City Council, City Manager and the Planning Department to the Consultants. Hardy Strozier, Planning Associates, noted that MCA was a major tile manufacturer located on 146 acres on Walker Canyon Road. He noted that the City's consultant along with the GPAC requested that letters of recommendations be submitted to the Council and Commission. He requested that the land-use designation remain for MCA's property. DISCUSSION ITEMS 1. General Plan Update Mayor Magee introduced the item and deferred to City Manager Brady. Agenda Item No. Page Of PAGE THREE JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 City Manager Brady gave a brief introduction on the item and deferred to Brian Mooney of Mooney, Jones and Stokes. Mr. Mooney introduced himself and Project Manager Claudia Unhold. Mr. Mooney noted that the General Plan was the constitution for future development. Mr. Mooney stated that his company started warking on the project in February 2005. He indicated that there had been numerous GPAC meetings. Mr. Mooney noted that one of the key issues was the historic use of the specific plan area as a land use designation in the existing General Plan. He stated that had been a past problem with implementing planning programs. Mr. Mooney indicated that one of the key issues was the emphasis on enhancing Historic Downtown opporiunities. Mr. Mooney gave an overview of real land use designations. He noted that they broke the City down into planning districts. Mr. Mooney indicated that the City had a variety of residential land uses. He noted density alternatives of 35 dwelling units per acre and 24 dwelling units per acre. He further noted that they had added in mixed-use designations. He stated that mixed-use commercial in the downtown area was very important. Councilmember Hickman noted his concern with the business district located near the outlet center. He requested clarification if the area surrounding the outlet was designated for light industrial. Mr. Mooney indicated that it was light industrial and they would be going with a land use designation that represented that land use. Councilmember Hickman inquired if there was a percentage of retail that could be used in light industrial versus mixed use. Agenda Item No. Page Of PAGE FOUR JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 Community Development Director Preisendanz indicated that limited manufacturing in the City's Municipal Code did not haee a specific percentage for a retail use. He stated that the Planning Department had been using a15% allowance to control the amount of retail in an industrial area. He noted that the matter would be more definitive in the City's development code. Councilmember Hicksnan inquired if mixed used included industrial. Mr. Preisendanz confirmed. Councilmember Hickman inquired if an increase for retail allowance had been considered for light industrial. Mr. Preisendanz stated that he did not have a number that provided any sort of parameters; however, he noted that he tried to keep the retail allowance between 15-20%. Councilmember Hickman stated that he would like further consideration to increase the retail allowance in light industrial areas. Mr. Mooney indicated that one of the things that they were looking for in relationship to the lake edge on the north shore was the creation of a new circulation route. He noted the proposed location for the new road. He indicated that the new road would have a better interface with the lake. Mr. Mooney indicated that the highest density the City had was 24 units per acre. He noted that there were appropriate areas to go to 35 units per acre. He noted that those were issues that would be studied in the General Plan. Mr. Mooney gave an in-depth overview of Alternative No. 1, 2 and 3 in regard to land-use designations for Historic Downtown area. He further noted the different scenarios that were available for land-use designation. Mr. Mooney gave an in-depth overview of Alternative No. 1 and 2 in regard to land-use designations for Country Club Heights area. He further discussed the Agenda Item No. Page Of PAGE FIVE JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 alternatives for the allowable number for dwelling units to be placed in that location. Mr. Mooney gave a brief overview of Alternative No. 1 and 2 in regard to land- use designations for Riverside/Lakeview area. Mr. Mooney gave a brief overview of Alternative No. 1 and 2 in regard to land- use designations for RiverviewBallpark area. Mr. Mooney gave an in-depth overview of Alternative 1, 2 and 3 in regard to land-use designations for the Eastlake area. He noted that Alternative No. 1 reflected the Laing project and LUMOS project that had been approved. He noted that Alternative No. 2 reflected an old plan that had been proposed previously. He further noted Alternative No. 3 reflected a vast amount of open space and recreation area. Mr. Mooney noted the 3 Special Treatment Areas that had been identified in the Planning Districts as Main Street, Country Club Heights and the Auto Mall. Mr. Mooney gave an in-depth overview of the proposed General Plan outline. Mr. Mooney addressed the steps in how to proceed. He stated that they were scheduled to be done with the General Plan in June 2006. He noted that the remaining budget was $340,000 out of a$775,000 budget. He noted that there would need to be testing for land-use plans through modeling for the circulation element, through market analysis and environmental impact reports. He stated the importance that Council believed they were headed in the right direction. Mr. Mooney noted issues that they had not anticipated. He noted that LAFCO indicated that there should be a larger area for the Sphere of Influence. Mr. Mooney noted that Senate Bill 18 was a new requirement by the State of California that the City consult with tribes related to scared resources within the City. He noted that there were 2 tribes that exclaimed they wanted to be consulted with. He further noted that the 2 tribes were Soboba and Pechanga. Agenda Item No. Page Of PAGE SIX JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 Mr. Mooney stated that after the General Plan was adopted, the City's Zoning Ordinance would need to be amended. Mr. Mooney noted that he was finished with his presentation and invited any feedback or questions that Council may have had. Mayor Magee thanked Mr. Mooney for his presentation. Mayor Magee deferred to Chairman Lapere and invited comments from the Planning Commission. Commissioner Francia stated that he has seen the progress that had taken place. He noted that he was involved in the community outreach and activities. He noted that mixed-use, circulation and the forming of districts was a very important. Commissioner O'Neal stated that the GPAC was moving along in an interesting way. Commissioner Gonzales stated that he like the idea of putting in a pier on the northern side of the lake edge. He inquired if putting in another pier on the southern side of the lake edge had been considered. Mr. Mooney indicated that they had not considered putting a pier on the southern side of the lake edge. He noted that the emphasis of the pier was its connection with Historic downtown. He inquired if that would be something that Mr. Gonzales would like for him to look at. Commissioner Gonzales confirmed that he would like to see a pier on the southern side of the lake edge considered. He noted that he thought the General Plan looked very good. Commissioner Larimer noted that she like the direction that Mr. Mooney and his company were going with for Historic Downtown. She inquired if that was the only area that had been targeted for higher density. Agenda Item No. Page Of PAGE SEVEN JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 Mr. Mooney indicated that Historic Downtown and the Ballpark District were the two areas they were focusing on for higher density. Commissioner Larimer inquired if the same historic standard guidelines were being followed for Historic Downtown or if new guidelines had been implemented. Mr. Mooney indicated that they would ha~e some form of design guidelines that would be new as part of the General Plan. Commissioner Larimer inquired if it was a part of the plan to remodel existing buildings in Historic Downtown. Mr. Mooney indicated that some of the buildings may be remodeled and buildings with important history would be preserved. Commissioner Larimer inquired if there were any plans for where Grand Avenue and the Ortega Highway meet. Mr. Mooney indicated that a new road for that area was being considered. Chairman Lapere stated that Mr. Mooney was going in the right direction. He noted that he thought improving the downtown area with mixed use was a step in the right direction. He noted that to improve the lake area as it related to mixed use was also a step in the right direction. He stated that higher density relative to the Ballpark was predicated on the flow of traffic and circulation. He noted that he liked the idea of using planning districts for land use. He noted his concerns far the Country Club Heights area. He stated that 15%-20% retail was accurate for light industrial areas. He further noted that he felt mixed use could be done in a tasteful manner. Mr. Lapere thanked Mr. Mooney for his presentation. Commissioner Larimer requested clarification on what Mr. Mooney meant by different personalities of the community. Agenda Item No. Page Of PAGE EIGHT JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 Mr. Mooney indicated that he had seen different personalities in the architecture, landscaping and related items in various parts of the City. He noted that creating community areas was a tool to shape different interests. Councilmember Kelley thanked Mr. Mooney far his presentation. She noted that she did like the idea of planning districts. She indicated that she like the proposed concepts for downtown. She noted that she did not oppose high density as long as the design standards were heightened. She noted her interest in traffic circulation. She requested that Council be given larger maps. Mr. Mooney indicated that larger maps would be available for the next meeting. Councilmember Buckley stated that downgrading of the specific plan concept was an excellent idea. He inquired if one of the performance indexes up to 35% or 40% could include affordability. Mr. Mooney indicated that he had been working with staff and it could be architecturally based. He noted additional units could be obtained if the City was to allow 10% or 20% to be at an affordable rate for low to low-medium mcome. Councilmember Buckley inquired if the pier concept fit with the marina concept. He further inquired if the pier would be a mare for entertainment or recreational use. Mr. Mooney indicated that they had not yet defined what kind of pier that would put in to the plan. He stated that he would give the concept to the economic consultant. Councilmember Buckley inquired if the pier would be competition for the marina. Mr. Mooney indicated that the idea for the pier would be part of an entertainment zone. Agenda Item No. Page Of PAGE NINE JOINT STUDY SESSION MINLTTES - NOVEMBER 17, 2005 Councilmember Buckley stated that he thought it was vital that the civic center should be Main Street. Mr. Mooney indicated that through the GPAC they have identified 3 locations for the proposed site. Councilmember Buckley requested clarification on variation of heights for higher density buildings in and around downtown. He noted that he would like to see 3 and 4-story buildings in the area. Mr. Mooney noted that they were very flexible with the concept. He noted that he thought higher densities were needed. Councilmember Buckley inquired if one-way streets had been considered for downtown. Mr. Mooney noted that they were in the stage of focusing solely on land uses. He noted that after that stage they would speak to the traffic engineer who would then look at the possibility of one-way streets. Councilmember Buckley noted his concern with the appearance of buildings in Historical Downtown. Mr. Mooney indicated that they would be taking direction from City Council and the GPAC in regard to appearance. Councilmember Buckley stated that he thought residential hillside fit well for Country Club Heights fit well. He inquired about the concept of zoning. He noted that the city of Ventura changed their concept of zoning from use-zoning to building-type zoning. He inquired if building-type zoning was something that could be utilized for special treatment areas. Mr. Mooney indicated that it could be done. He noted that it was not a part of their contract to do the zoning ordinance. He noted that the concept of zoning Councilmember Buckley was speaking of was referred to as New Urbanism. Agenda Item No. Page Of PAGE TEN JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 Councilmember Buckley inquired on the subject that multiple hearings would be needed that was mentioned by Mr. Mooney. He further inquired if the meetings were study sessions, meetings or hearings. Mr. Mooney indicated that multiple hearings would needed. Councilmember Buckley inquired if the meetings would need to be special meetings. City Attorney Miles indicated that the meetings could be special meetings. Councilmember Hickman inquired if there had been any thought given to traffic circulation and parallel roads on the I-15 in case there is an emergency. Mr. Mooney indicated that they had been looking at frontage roads. He noted that there were frontage roads in the current General Plan but they had not been built. He noted that the next phase of the land-use stage would to have the traffic engineer review such items. Councilmember Hickman stated that he would like far there to be consideration of a river walk in Historic Downtown. Mr. Mooney stated that a river walk had been considered. He stated that idea was implemented in to the plan. He stated that he felt it would fit in perfectly. Mr. Hickman stated that he would like for there to be consideration for a park in Historic Downtown. Mr. Mooney indicated that the river walk would be a linear park. He noted that a public space in Historic Downtown would be considered. Mr. Hickman indicated that the felt it was a good idea for industrial areas to having living spaces on top of the buildings where the owners could stay. He indicated that he would like to increase retail higher than 15%. Agenda Item No. Page Of PAGE ELEVEN JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 Mayor Pro Tem Schiffner indicated that he was interested in the fact that LAFCO had expressed a concern with the City expanding the Sphere of Influence. Mr. Schiffner stated that was something he looked forward to. He indicated that he liked the idea of what had been proposed for the General Plan. Mayor Magee thanked the GPAC members for their hours of hard work and dedication that they have spent over the course of the last 10 months. He noted that their efforts had not gone unnoticed. He indicated that it was difficult to read the maps that had been provided for the presentation. He requested that that the maps be made available for the public at the front counter in addition to contact information for Mooney, Jones and Stokes so residents can better understand the process. He addressed the timeline that had been presented and inquired on the status of the Traffic Analysis with Urban Crossroads. Mr. Mooney indicated that they had completed a baseline inventory of all the issues. He noted that Urban Crossroads had done that baseline. He noted that all the problem areas had been identified. He noted that they had not proceeded for them to do the modeling on the land use. Mayor Magee inquired if the modeling to be received would include a menu board of things dealing with land use, density, service availability, circulation, economic viability and how all of those items interrelate based on which alternatives are mixed and matched. Mr. Mooney confirmed. He noted that they were currently working on the testing process. He noted that the two key areas of testing included traffic circulation and economic aspect. Mayor Magee inquired if Mr. Mooney would be able to meet for another update meeting at the end of January. Mr. Mooney stated that it would be possible to set up a meeting together for the end of January. Agenda Item No. Page Of PAGE TWELVE JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 Mr. Mooney indicated that staff would often get inundated with new applications. He noted that it was important for his company to understand what those applications were. He stated that if anybody was applying for anything it should be brought to his company and the GPAC for evaluation and to give their input. City Manager Brady stated that through the planning process, new applications could be conveyed to Mooney, Jones and Stokes in addition to the GPAC. Mr. Mooney indicated that the communication regarding new applications would be a big help. Chairman Lapere stated that anyone wishing to develop something in the downtown or lake area should not be held up any longer than necessary. He suggested that staff could include what was being discussed in a report to submit to the Commission. Mayor Pro Tem Schiffner suggested that developers wishing to develop the downtown area should contact Mooney, Jones and Stokes to ensure that their plans fit with the General Plan. Councilmember Buckley stated that he strongly urged that information regarding the development of downtown, around the lake or any large project in the City be communication to the GPAC. ADJOURNMENT THE JOINT CITY COUNCIL/PLANNING COMMISSION STUDY SESSION WAS ADJOURNED AT 5:28 P.M. , /r ~ V ROBERT MAGEE, MA OR CITY OF LAKE ELSINORE Agenda Item No. Page Of PAGE THIRTEEN JOINT STUDY SESSION MINUTES - NOVEMBER 17, 2005 RON LAPERE, CHAIRMAN PLANNING COMMISSION Resp c ully subst-itte , ~ , ,~~C~ ~~~ MICHELLE SOTO, OFFICE SPECIALIST I A RAY, CITY CLERK Agenda Item No. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, NOVEMBER 22, 2005 ~*x~~*:~~~*:~x~x~~~*,~*~:~:~~:~~:~**~~*:~*~~~:~:~*,~:~:~~:~~**~:~~~x~:~*~**:~~ CALL TO ORDER Mayor Magee called the Joint Study Session to order at 4:02 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: HICKMAN, KELLEY SCHIFFNER, MAGEE ABSENT: COUNCILMEMBERS: BUCKLEY (Councilmember Buckley arrived at 4:05 p.m.) Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Information/Communications Manager Dennis, Lake & Aquatic Resources Director Kilroy, Community Services Director Sapp, Community Development Director Preisendanz, Senior Planner Harris, Associate Planner Resendiz, City Engineer Seumalo, Building and Safety Manager Chipman, City Treasurer Weber and Of~ce Specialist I Soto. DISCUSSION ITEMS Mayar Magee gave an overview of the presentation; and confirmed that the awardee would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - NOVEMBER 22, 2005 PUBLIC COMMENTS No comments. CONSENT CALENDAR 1. Warrant List - November 15, 2005. Councilmember Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. 2. Investment Report for August 2005. No comments. 3. Award of Bid - Tennis Court Resurfacing. Councilmember Kelley noted that the tennis court over at Creekside was horrible and she was happy to see the tennis court resurfacing before council. She inquired on the cost difference between the 2 bids. Community Services Director Sapp indicated that he did not have any specifics on why the cost differed between the two companies that bid on the project. City Manager Brady noted that both of the companies did onsite inspections. Councilmember Kelley inquired on the completion date for both the Machado and Creekside locations. Community Services Director Sapp indicated that he had hoped to have it done in the next 8 weeks. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - NOVEMBER 22, 2005 4. Award of Bid - Park Restroom Cleaning. Councilmember Hickman inquired on the cost difference for different restroom locations. Community Services Director Sapp stated that some restrooms were larger in size than others and cost more to clean and stock with material. 5. Allocation of funds for the City Wide Speed Study. Councilmember Hickman inquired why the fiscal impact dollar amount and agreement dollar amount differed. Mayor Magee stated that the difference in price had to do with administrative support time. City Engineer Seumalo confirmed. City Manager Brady indicated that that administrative support time had been budgeted in to the account and staff time was charged to that account. City Manager Brady noted that Traffic Offender Fees would be utilized rather than the Measure A funds for $22 thousand. Mayor Pro Tem Schiffner requested clarification on the total cost of the project. City Engineer Seumalo stated that the $22 thousand represented the budget for the project which included administration fees. PUBLIC HEARINGS 21. Tentative Parcel Map No. 34023. Councilmember Buckley inquired what kind of homes would be placed on the proj ect. Agenda Item No. Page Of PAGE FOUR STUDY SESSION MINUTES - NOVEMBER 22, 2005 Community Development Director Preisendanz confirmed that the map was a subdivision at that point and that he was not aware of what kind of homes were to be placed on the project site. Councilmember Buckley inquired what kind of home was allowed on the project site. Community Development Director Preisendanz indicated that both stick and manufactured homes with the right architectural enhancements were allowed on the project site. Councilmember Hickman inquired if there was a way to put a freeze or moratorium on construction on Main Street until the General Plan was completed. City Manager Brady stated that one of the directions that the City Council gave at the last City Council meeting was to take into consideration the General Plan Update and what was occurring with the General Plan Update and when projects were coming in throughout the entire City. He stated that a moratorium was a possibility, however he wouldn't recommend it. Councilmember Hickman inquired if there were any projects coming to downtown. Community Development Director Preisendanz stated that there were not any projects coming to downtown on Main Street. He stated that any project in the historic district or along the lake would be routed to GPAC and Mooney, Jones and Stokes. BUSINESS ITEMS 31. Easement and Public Park Improvement Agreement with EVMWD. Councilmember Buckley inquired if there was a specific minimum dollar amount of what EVMWD would have to spend. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - NOVEMBER 22, 2005 City Attorney Leibold stated that the requirement was to submit plans for approval by the City Council. She noted that there was not a specific minimum dollar amount to spend, however; it could be done. 32. Lincoln Street Park. Councilmember Kelley inquired on the timeline of the project. Community Services Director Sapp stated that once the City Council approved staff's recommendation it would take approximately 4 months to complete. Mayor Magee inquired if at least 2 other groups, other than Kobata Associates, had bid on the project and were interested in participating. Community Services Director Sapp stated that he had not been contacted by any other groups. He stated that he could bid out for future work. Mayor Magee stated that he received letters from 2landscape architectural firms that were interested in competing with Kobata Associates far future wark. 33. Infrastructure Reimbursement Agreement (Oak Grove Crossing Shopping Center). City Treasurer Weber inquired how much money would be generated from the proj ect. Administrative Services Director Pressey stated that the total estimated sales tax would be in the $300/$400 thousand range. City Attorney Leibold noted that the employee figures they received from Target were 120 employees, plus an additional 30-60 employees for other retail developments on the site. 34. Memorandum of Understanding with United Public Employees of Califomia, LIiJNA Loca1777 for July 1, 2005 to June 30, 2007. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - NOVEMBER 22, 2005 Mayar Magee stated that he thought the agreement for the CIP Index stated "up to 4.0." Administrative Services Directar Pressey indicated that 4.4% was what was communicated to him from Union Representatives and Mr. Filarsky. Mayor Magee noted that he wanted to verify what direction the Council gave to Mr. Filarsky. City Attorney Leibold noted that she would call Mr. Filarsky to confirm. Administrative Services Director Pressey stated that he would confirm what the Council had agreed upon. 35. CFD Policy. Leonard Leichnitz, LUMOS Communities, stated that he supported the elimination of the escalator. He requested that the new policy only apply to projects that have a tentative map deemed complete after the date of adopting the new policy. La Strada Partners Representative stated that they had an approved project in the Tuscany Hills area. They stated that they were currently in the process of submitting improvement plans and applying for a grading permit. He requested that their project be grandfathered in to the existing policy since they had been working with the City for quite some time. Chris Lightburne, La Strada Partners, stated that he and his company have been working with City staff to come up with a solution to the transportation issue. He stated that he would like Council's consideration in the adoption of the CFD Policy. Councilmember Hickman asked the developers if they were to lose money with the elimination of the escalator, if they would then pass the cost on to the homeowners. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - NOVEMBER 22, 2005 Mr. Lightburne stated that there was a possibility that the elimination of the escalator could increase the price of a home. He stated that their hope was not to do that. Mayor Pro Tem Schiffner said that a cut off time needed to be established for the policy. City Treasurer Weber inquired how much profit the developers made off of a house. La Strada Partners Representative indicated that the profit was hard to come up with considering the factors of custom materials and fuel. He stated that he was not present to argue the CFD; he just wanted to request that his project be grandfathered in. Mr. Leichnitz stated that the builder he worked for had an internal policy that they needed a 20% return on capital. He stated that after overhead, which was between 9-12°/a, the company typically netted between 8-11°/a on their capital. Councilmember Kelley requested clarification on which of the 6 of the developers listed in the staff report had paid their deposits. Administrative Services Director confirmed the developers that had paid their deposits. Councilmember Hickman stated that he did not want to see the price of homes go up where the City was no longer competitive and development slowed down. Mayor Magee stated that he favored Mr. Leichnitz's idea where a builder that had a completed Tentative Tract Map application in to the City would be under the language contained in the recommendation which contained "may". He stated that it would allow flexibility and put the requirement on the builder to make their case for allowing an escalator or not allowing an escalator. He stated that he was in support of completed applications as of 11/22/OS being Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - NOVEMBER 22, 2005 allowed to go under the existing policy and that anything going forward after that, would be under the "may" policy. Councilmember Buckley inquired on which of the 6 developers who had paid their deposits, had completed applications in to the City. Community Development Director Preisendanz stated that a116 developers had incomplete applications. Councilmember Buckley inquired if a 1.8% cap was considered in place of the 2% escalator. Administrative Services Director Pressey indicated that a 1.8% cap was not analyzed. He stated that the 1.8% cap would not be as big of an impact as the 2% escalator. Councilmember Buckley inquired if the developer would be able to finance some of the new fees if they were not able to get the 2%. City Attorney Leibold requested further clarification. Councilmember Buckley inquired if everything except Development Agreement Fees could be financed. City Attorney Leibold indicated that Development Impact Fees could be included in a CFD if the funds were used for capital. Councilmember Hickman inquired on how many developers were anticipated in addition to the 6 that the City had applications for already. Community Development Director Preisendanz anticipated that no more than 10 were expected. Councilmember Kelley stated that she was in favor of completed applications in front of Council having the opportunity to go with the 2% escalator, and Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - NOVEMBER 22, 2005 anything after would go under the new policy. She stated that Council should allow the word "may" in the new policy. Mayor Magee stated that the developer could come up with the plan and then Council would have the ability to decide whether it was good or bad and could be supported by Council. 36. Industrial Design Review No. 2004-09 for the project known as "Self Storage Facility". Councilmember Buckley said he had a problem with the documents not being legible. Community Development Directar Preisendanz stated that the package should have only included the industrial building. Councilmember Buckley stated that he did not feel he was in a position to make a decision on the design review since he did not have a feeling of what the entire building would look like. Mayor Pro Tem Schiffner stated that he was not too concerned with the look of the building since it was located in an industrial area. City Treasurer Weber inquired if the project would generate any tax money. City Attorney Leibold noted that the City received property tax from the project. City Manager Brady noted that the project was not a retail use and would not generate the sales taY of a major retail chain. Councilmember Hickman requested clarification of how the 2"d story of garage doors would be utilized. Senior Planner Harris noted that the facility would be utilizing freight elevators. Agenda Item No. Page Of PAGE TEN STUDY SESSION MINiTTES - NOVEMBER 22, 2005 Mayor Magee inquired when the application for the project was filed. Community Development Director Preisendanz stated that the project had been in house for quite a while and he had been working with the applicant continuously to try and draw plans that were near the City standards. He noted that every recommendation that he had provided had been completed by the applicant. Mayor Magee inquired if the proj ect was a permitted use under the current general plan and zoning designation. Community Development Director Preisendanz confirmed that the project was a permitted use under the current general plan and zoning designation. Councilmember Kelley inquired if the existing building located in the middle of the plans would be occupied by the applicant. Senior Planner Harris indicated that there was an existing house on the project, and the applicant had planned to convert that house into an office and also a manager's living quarters in the rear. Councilmember Kelley suggested holding off on the project until the applicant could come up with plans that were up to City standard. Mayar Magee requested confirmation from Community Development Director Preisendanz if the project was a complete application; and that the use was currently permitted under the general plan. Community Development Director Preisendanz confirmed. 37. Industrial Design Review No. 2005-03, Vanderhoek Industrial Buildings No comments. Agenda Item No. Page Of PAGE ELEVEN STUDY SESSION MINUTES - NOVEMBER 22, 2005 REDEVELOPMENT AGENCY CONSENT CALENDAR 1. Warrant List - November 15, 2005. No comments. 2. Investment Report for August 2005. No comments. 3. Approval of New Ownership of Lakeside Apartments. Chairman Hickman inquired if there was any reason why the item should be held up. Legal Counsel Leibold confirmed that there was not any reason why the project should be held up. ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION WAS ADJOURNED AT 5:15 P.M. ROBE E. GEE, AYOR CI'~Y OF LAKE TLeSI ORE DARYL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY Agenda Item No. Page Of PAGE TWELVE STUDY SESSION MINUTES - NOVEMBER 22, 2005 Res e tfully submitted, ~,,~~C~ ~~ MICHELLE SOTO, OFFICE SPECIALIST I ATTEST: ~~=~ F DERICK Y, CITY CLERK Agenda Item No.. Page Of MINUTES JOINT CITY COUNCIL/REDEVELOPMENT AGENCY STUDY SESSION CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, DECEMBER 13, 2005 :~~~~r~~r:~~*:~**x*:~n*~*~~~: ~*~*:~*:~nxx****:~~~~r*~r~~: *:~*:~:~~:~~r:~~r~~~: ~: ~*:~ CALL TO ORDER Mayor Pro Tem Schiffner called the 3oint Study Session to order at 4:12 p.m. ROLL CALL PRESENT: COUNCILMEMBERS: BUCKLEY, HICKMAN, KELLEY, SCHIFFNER ABSENT: COUNCILMEMBERS: MAGEE (Mayor Magee arrived at 4:12 p.m.) Also present were: City Manager Brady, City Attorney Leibold, Administrative Services Director Pressey, Information/Communications Manager Dennis, Community Services Director Sapp, Community Development Director Preisendanz, Senior Planner Harris, Associate Planner Coury, City Engineer Seumalo, Building and Safety Manager Chipman, Recreation/Tourism Manager Fazzio, Pub~ic Works Manager Payne, City Treasurer Weber and Deputy City Clerk Soto. DISCUSSION ITEMS Mayor Pro Tem Schiffner gave an overview of the presentations; and confirmed that the awardees would be present at the 7:00 p.m. meeting. Agenda Item No. Page Of PAGE TWO STUDY SESSION MINUTES - DECEMBER 13, 2005 PUBLIC COMMENTS No comments. CONSENT CALENDAR Minutes. Councilmember Buckley requested that the wording in Item lb of the minutes on page 5 out of 13 should say "participating" in place of "voting". City Attorney Leibold confirmed that was correct. 2. Warrant List - November 20, 2005. Councilmember Hickman requested clarification of various checks issued on the warrant list. Staff clarified the items. Resolution of Intention to Annex property into Community Facilities District No. 2003-1 (Law Enforcement, Fire and Paramedic Services) authorize the levy of a special tax within Annexation Area No. 16 (TR 32129). No comments. 4. Resolution initiating proceedings and approving the Engineer's report for the Annexation of certain territory known as Tracts 30698 & 32129 into the City of Lake Elsinore Landscape and Lighting District No. 1, as LLMD Annexation No. 9(TR 30698 & 32129), declaring the City's intention to order the Annexation and to levy and collect assessments, determining that these proceedings shall be taken pursuant to the Landscaping and Lighting Act of 1972 and the Right to Vote on Taxes Act, and offering a time and place for hearing objections thereto. No comments. Agenda Item No. Page Of PAGE THREE STUDY SESSION MINUTES - DECEMBER 13, 2005 5. Resolution of Intention to Annex property into Community Facilities District No. 2003-1 (Law Enforcement, Fire and Paramedic Services) and to authorize the levy of a special tax within Annexation Area No. 15 (La Strada). No comments. 6. Resolution initiating proceedings and approving the Engineer's report for the Annexation of certain territory known as Tract 32077 into the City of Lake Elsinore Landscape and Street Lighting District No. 1, as LLMD Annexation No. 8(La Strada), declaring the City's intention to order the Annexation and to levy and collect assessments, determining that these proceedings shall be taken pursuant to the Landscaping and Lighting Act of 1972 and the Right to Vote on Taxes Act, and offering a time and place for hearing objections thereto. No comments. 7. Final Map No. 33191. Councilmember Hickman inquired if the site would include manufactured homes. City Manager Brady indicated that he did not believe that they had come through for design review for the item. Councilmember Buckley inquired on the size of the lots. Adobe Flats Land Company Representative confirmed that the lot sizes were 7,200 square feet. 8. Final Map No. 28214-4. No comments. Agenda Item No. Page OF PAGE FOUR STUDY SESSION MINUTES - DECEMBER 13, 2005 9. Poe Street Pavement Rehabilitation Change Order No. 2. Mayor Magee inquired if the issues had been addressed regarding Richard and Barbara Brown. City Manager Brady indicated that the issues had been addressed. Councilmember Hickman inquired when Franklin Street would be rehabilitated. City Manager Brady indicated that Franklin Street was a part of an unfunded Capital Improvement Project. He said it could be reviewed as part of the mid- year budget cycle. Councilmember Buckley inquired if the money could be used to redo the road in place of putting in the light that the Rodeo Ground had to pay for. City Manager Brady stated that he would look into that idea. Councilmember Hickman inquired on the exact location of the light to be placed on Franklin Street. City Engineer Seumalo indicated that the light would be placed on Main Street and Franklin Street. 10. Alberhill Ranch Community Parlc Conceptual Design Approval. Councilmember Buckley inquired if there were any baseball fields, or if there were only soccer fields. Community Services Director Sapp confirmed that there were only soccer fields. Councilmember Buckley inquired if that was due to the demographic or if more soccer fields were needed. Agenda Item No. Page Of PAGE FIVE STUDY SESSION MINUTES - DECEMBER 13, 2005 Community Services Director Sapp indicated that more soccer fields were needed. Councilmember Kelley stated that at her last Boys and Girls Club meeting there were two different concepts. She inquired what had happened to the other concept. Community Services Director Sapp indicated both concepts were reviewed, and it was decided that Concept B was the better of the two. He stated that the parking layout allowed better access to the fields. Councilmember Kelley noted that the Committee looked at both concepts. She noted that the Police Chief commented that by separating the buildings in Concept B it would make it more difficult to patrol. She also noted that Concept B put the recreation center closer to the homes. She inquired if there was a baseball diamond located in the park. Community Services Directar Sapp stated that there was not a designed baseball field, however; there was enough space allocated to play baseball if someone were to come in and set up bases. He noted that he had a discussion with the Police Chief who had indicated that when the community center was designed there would be a substation incorporated into the community center. Councilmember Hickman inquired if there were any walking trails located within the park. Community Services Director Sapp indicated that there would be a sidewalk that encompassed the entire park. Councilmember Buckley inquired if the Boys and Girls Club approved of Concept B. Councilmember Kelley indicated that they felt there were good qualities about each concept. She noted that Concept B would be fine for the Boys and Girls Club. Agenda Item No. Page Of PAGE SIX STUDY SESSION MINUTES - DECEMBER 13, 2005 11. Claims against the City. Councilmember Buckley inquired if a number of claims ha~ing to do with Corydon were on the County or City side. Mayor Magee indicated that the claims did not specify if the claimant was traveling east or west bound. PUBLIC HEARINGS 21. Supplemental Environmental Impact Report (SCH No. 2005061033); General Plan Amendment No. 2005-07; Amendment No. 8 to the East Lake Specific Plan No. 93-3; and Vesting Tentative Tract Map No. 34017. Leonard Leichnitz, LUMOS Coininunities, stated that he had wanted to clarify 3 issues that had been brought up at the Planning Commission meeting. He noted that the first issue had to do with scaling down Bundy Canyon Road from 61anes to 4lanes. He noted that the misconception had to do with Jolu1 Laing Homes building 6lanes and that he was building 4. He noted that was not correct. He indicated that Diamond Drive was 4lanes and that it would be 4 lanes all the way through. He noted that it was in question where Bundy Canyon Road would come through and if it would continue to go through the back basin. He noted that was an issue that the GPAC was dealing with and would be dealt with as part of the General Plan update. He stated that the General Plan Amendment before Council would be modified to take out the request to go from 6lanes to 4lanes. City Engineer Seumalo confirmed that the General Plan required 6lanes. City Manager Brady confirmed that Diamond Drive would go through to Bundy Canyon Road. Councilmember Hickman inquired how the airport and motocross park would be affected. Agenda Item No. Page Of PAGE SEVEN STUDY SESSION MINUTES - DECEMBER 13, 2005 Mr. Leichnitz stated that the other issue he wanted to address was the exact alignment of Diamond Drive or Bundy Canyon Road through what was currently a self-starage facility. He noted that his preferred alignment was through Cereal Street. He explained tl~rough a series of ineetings with the City and County Transportation staff over the last 18 months that alignment was rejected by technical staff since it resulted in a very tight curve. He stated that the only way that the City and County Transportation staff would sign off on the connection anywhere in that area was if it was brought to the south of that property. He noted that was why the alignment went through the self-storage facility instead of through Cereal Street. Mr. Leichnitz stated where the airport and motocross park would be relocated. Councilmember Hickman inquired if the alignment had any affect on Mr. Vermillion's property. Mr. Leichnitz explained that certain people, including Mr. Vermillion, had taken the position that they had a right to use Mr. Leichnitz's property as a taaci way to get from their property down to the future airport. He explained that he did not believe that they had any such right. He noted that he agreed to work with Mr. Pribble on a lot line adjustment. Mr. Leichnitz stated that the third issue he wanted to address had to do with the water table. He stated the proposed location of the motocross tract was at an elevation of approximately 1,235 feet. He stated that according to the drilling and testing that he had performed to know where the water tables were concluded that they were approximately 15-20 feet lower than that elevation. He noted that the water table should not present a problem. He stated that the area would be graded to a master detention basin. Mayor Magee inquired if the road bed on Diamond Drive between Mission Trail and Campbell Street was 80 feet. City Engineer Seumalo confirmed. Agenda Item No. Page Of PAGE EIGHT STUDY SESSION MINUTES - DECEMBER 13, 2005 Mayor Magee noted that the General Plan requested 120 feet. He further inquired if the City should ask for 120 feet the whole way to be consistent. City Engineer Seumalo indicated that staff's recommendation required the General Plan recommendation. He stated that if the GPAC updated and reduced it, the street would be able to downsize. Mayor Magee indicated that he had received a letter from Skydive Lake Elsinore that noted they opposed the project. He inquired how many flights occurred in a day at Mentor Aviation. City Manager Brady indicated that he did not believe they had any flights. He noted that Skylark Airport was where all the flights originated. Mayor Magee inquired if Mentor Aviation had a business license. City Manager Brady indicated he would need to confirm if they had a business license. Mayor Magee indicated that a letter received from Mr. Vermillion indicated that he had recently purchased an office trailer as temporary quarters to reactivate his Skylark Travel Agency. He inquired if that was a permitted use in the City. Community Development Director Preisendanz indicated that he had not received an application for that item. Mayor Magee indicated that he was unable to locate the address of Dick Evans at 31953 Corydon Street. He inquired if that address was a vacant lot. He stated that the letter received was printed out on letterhead that noted Dick Evans Transportation. He inquired if they had a business license. City Manager Brady indicated he would need to confirm if they had a business license. Agenda Item No. Page Of PAGE NINE STUDY SESSION MINUTES - DECEMBER 13, 2005 Mayor Magee inquired if Mr. Leichnitz had decided whether or not he would like to pay the fee, dedicate land, ar build units with respect to the conditions of approval for the 15% requirement for low/moderate income housing. Mr. Leichnitz stated that he was open to any of those options. He noted that it was his understanding that there was going to be a new in-lieu fee considered by Council. He stated that he would like the opportunity to look at those amounts to decide which course to take. Councilmember Buckley inquired when the airport needed to be moved and if there were any guarantees that they would be able to move. Mr. Leichnitz stated that in terms of timing, it would depend on how long it took him to process and design all of his grading plans. He noted that it was a large and complicated proj ect. He anticipated that the airport would need to move in 6 to 9 months at the earliest. He stated that in terms that they would be guaranteed to move, he stated that he was not in control of whether they would have a place to go that would be timely ready for them. Councilmember Buckley inquired if the current airport area could be graded last. Mr. Leichnitz indicated that it could not be graded last. He noted that he had a written agreement with the motocross park, since it would be on his property, which stated that he would organize his grading around trying to impact their business as little as possible. He stated that since he had an agreement with the motocross park to impact them as little as possible it would be difficult to do the same thing at the same time with another recreational user. Mr. Leichnitz stated that Mr. Pribble indicated that he would not be able to have something built ovemight, but he could grade a runway rather quickly. Mr. Leichnitz stated that if Mr. Pribble could have access from where they were over his property down to a temporary runway it would be a sufficient short- term solution. Agenda Item No. Page Of PAGE TEN STUDY SESSION MINUTES - DECEMBER 13, 2005 Mayor Magee stated that there had been some concern with the airport uses since they were uncertain about where they were to go because of Mr. Leichnitz's project. He noted that after tonight's meeting it was liable to have a more clear understanding if the project should get approved. He noted that the airport indicated that they had worked out a deai with the adjacent property Mentor Aviation. He stated that there needed to be encouragement with the Conditional Use Permit. Councilmember Kelley stated that she thought the architectural design of Mr. Leichnitz's project was very nice. She inquired if there had been a meeting scheduled with Mr. Leichnitz, Mr. Perez and the City regarding Bundy Canyon Road. Mr. Leichnitz indicated that a meeting had not yet been scheduled. Councilmeinber Kelley stated that she was extremely interested in finding out the details of that future meeting with the County. Councilmember Buckley inquired about the current eminent domain powers. City Attorney Leibold indicated that the Redevelopment Agency's eminent domain powers had expired. Councilmember Buckley inquired if the City had authority to condemn property for public infrastructure such as roads. City Attorney Leibold confirmed. Councilmember Buckley inquired if the airport could be considered as a public use for purposes of eminent domain. City Attorney Leibold stated that a City could condemn property for a public/municipal airport. Community Development Director Preisendanz stated that Conditions of Approval Nos. 7& 51 needed to be revised. Agenda Item No. Page Of PAGE ELEVEN STUDY SESSION MINUTES - DECEMBER 13, 2005 APPEALS 22. Appeal to City Council of Determination and Order of Abatement of Nuisance. Tim Fleming, 17970 Lakeshore Drive, stated that he had followed the manufactured home issue in the City for the past few years. He stated that he had heard that it was mandated by the State of California to allow those types of structures to be put in the City. He noted that the City had a developer who was blatantly placing manufactured structures on vacant lots before any approvals and stating that there was no code or Ordinance that stated manufactured structures could not be placed on vacant lots. He asked Council to direct City staff to come up with an Ordinance inhibiting the proliferation of manufactured homes and to require that all the structures in question to be removed with lots returned to their original conditions until the correct procedures were adhered to. Councilmember Hickman inquired if the property owner had any other properties with manufactured homes other than 1411 Pottery Street and if they were approved. Community Development Director Preisendanz stated that he would need to identify which lots and addresses those were. He noted that the lot involved in the discussion was the one that was specifically tagged and identified as being one that had never received any Planning Commission approval. Councilmember Hickman inquired if the plans for the lot in discussion had been misplaced. Building and Safety Manager Chipman indicated that the plans were submitted by the applicant for minor design review. He noted that the applicant had attempted to use a base modular home and place it on 4 separate distinct lots. He noted several of the lots were approved. He noted that the lot in discussion never had approval but the applicant went ahead and placed the mobile on the lot without any type City approval or permits. Agenda Item No. Page Of PAGE TWELVE STUDY SESSION MINUTES - DECEMBER 13, 2005 Councilmember Buckley inquired on the process to appeal a nuisance. City Attorney Leibold indicated that once the Nuisance Abatement Committee held a hearing and made a determination the offender would have an opporiunity to appeal. She noted that the City Council would make the final determination. BUSINESS ITEMS 31. Commercial Design Review No. 2005-02 known as Lake Elsinore Ford. Councilmember Buckley inquired if the Ford dealership would turn into a Jeep/Chrysler dealership. City Manager Brady confirmed. Councilmember Buckley inquired on the number of parking spaces the current location ofthe Ford dealership had. Mayor Magee inquired if the unpaved parking would cease upon approval of the project. City Manager Brady indicated that the project was going to be developed on the majority of the area that was being used for unpaved parking. He stated that there would still be parking on the street. Councilmember Kelley indicated that the new dealership had 687 parking spaces. Eric Markinson, 18025 Skypark Circle, Irvine, stated he was the architect far the project. He noted that there were two different tallies noted on the map. He noted one of the numbers referred to the number of vehicles that could be stared on site. He noted that the lower number referenced the required number far parking per City standard. He stated that they were meeting a requirement for service, parts, sales and employees for the entire project. He noted that they Agenda Item No. Page Of PAGE THIRTEEN STUDY SESSION MINUTES - DECEMBER 13, 2005 would be provide 265 striped parking stalls for the before mentioned and a total availability to park over 600 vehicles on the site. Councilmember Hickman inquired if Auto Center Drive was designated as a two-lane roadway or a four-lane roadway. City Engineer Seumalo indicated that the current General Plan circulation element showed it as a four-lane roadway with a center median. Councilmember Buckley inquired if they would be requesting a sales tax reimbursement request. City Manager Brady confinned that they would be requesting one. Councilmember Buckley suggested having that included as part of the Design Review. City Manager Brady indicated that the sales tax reimbursement request would be similar to what had been brought to Council in the past. Mayor Magee noted his disappointment that the applicant would be requesting a sales tax reimbursement agreement. He stated that the request was not noted anywhere in the staff report. 32. Commercial Design Review No. 2005-06 for the project known as "Holiday Inn Express Hotel". Bill Dixon, 21067 Kimberly Court, stated that he had researched the item. He handed out a packet to the Council of the items he had gathered as part of his research. He noted the October 24, 2000 study session minutes which stated that Councilmember Schiffner clarified the restrictions of the Specific Plan. Mr. Dixon then noted that the October 24, 2000 study session minutes stated that Community Development Directar Brady indicated that the Planning Commission had recominended elimination of all service stations, car washes, Agenda Item No. Page Of PAGE FOURTEEN STUDY SESSION MINUTES - DECEMBER 13, 2005 hotels and tenant type facilities within the area and was included as part of the recommendations for commercial uses allowed within the zone. Mr. Dixon also noted that the October 24, 2000 study session minutes stated that Community Development Director Brady had advised that the applicant had indicated that the hotel and tenants issue was not a concern to him; however, he would like the opportunity to develop a car wash and gasoline- dispensing facility. Mr. Dixon stated that was an agreement made in the year 2000 for when Bill Kipp wanted to turn his land into residential/commercial. Mr. Dixon stated that when Mr. Kipp acquired the land it was known as multi- family residentiaL Mr. Dixon noted that was a unanimous agreement made by Council with the residents who lived there at that time. Mr. Dixon noted a traffic study performed that was named Canyon Creek Specific Plan Amendment No. l. He noted that it was prepared by the City of Lake Elsinore. He stated that the applicant was Abbacy Holding Company. He noted that in summary the traffic study stated that in the year 2000 the estimated traffic based on the conditions as they were, had indicated that in 2005 the road would become congested to a deep level. He noted that Caltrans had grades that measured the level of service that were explained in the packet. Mr. Dixon noted that the study indicated that once businesses were put into place, Canyon Estates would have to be widened to a four-lane road to handle the flow of traffic safely. Mr. Dixon stated that he had hoped Council would have the opportunity to review the information. He noted that he would be elaborating in detail on specific issues at the 7 p.m. ineeting. Mayor Magee thanked Mr. Dixon for his cominents. Councilmember Hickman inquired if Council could overturn Planning Commission's decisions on Conditional Use Permits. City Attorney Leibold indicated that the Conditional Use Permit was a final determination by the Planning Commission unless appealed. She noted that the Agenda Item No. Page Of PAGE FIFTEEN STUDY SESSION MINUTES - DECEMBER 13, 2005 CUP determination by the Planning Commission was not appealed. She noted that what was before Council that evening was a Design Review. She indicated that under the City's Municipal Code, the Design Review provided an opportunity far a very broad of scope of review. Councilmember Hickman inquired if elected officials were not able to overturn something in a Commission which consisted of appointed people. City Attorney Leibold indicated that the Planning Commission was a product of the Municipal Code and of the California Government Code. She noted that under the City's Municipal Code the Planning Commission was provided final determination of Conditional Use Permits. She noted that the City of Lake Elsinore provided fairly narrow autharity to its Planning Commission. She indicated that in some communities the planning commission is the final determining authority on many land use entitlements unless appealed. Councilmember Hickman inquired if the Planning Commission superceded the decisions of the Council on Conditional Use Permits. City Attorney Leibold indicated that Council, the applicant and anyone in the community had an opportunity to appeal a Planning Commission action on a Conditional Use Permit. Councilmember Hickman stated that upon reading the paperwork he had noticed that the Planning Commission had approved two hotels. City Attorney Leibold indicated that the Specific Plan included a laundry list of Conditionally Permitted Uses and a provision that allowed the Planning Commission, by resolution, to add conditionally permitted uses that they determine to be consistent and appropriate. She noted that the Planning Commission identified hotel uses as a Conditionally Permitted Use on two sites and issued a CUP for the development, establishment and operation of an actual a hotel on site 1. She noted that any proposed use on site 2 in the future would require a CUP. Agenda Item No. Page Of PAGE SIXTEEN STUDY SESSION MINUTES - DECEMBER 13, 2005 Councilmember Kelley thanked Mr. Dixon for the infarmation that he supplied. She inquired if the action that the Planning Commission had taken put the condition back in as a use. City Attorney Leibold stated that the Planning Commission added hotels as a Conditionally Permitted Use for two sites in the Specific Plan. She noted that the Planning Commission issued the applicant a CUP for site 1. Councilmember Kelley indicated that the minutes Mr. Dixon provided were not an agreement but were actions that were taken. City Attorney Leibold indicated that the adopted Specific Plan authorized the Planning Commission, by resolutions, to add Conditionally Permitted Uses. She noted that the Planning Cominission took advantage of that provision in the Specific Plan for 2 sites by adding hotel uses as a Conditionally Permitted Use. She noted that any further project that fell within a Conditionally Permitted Use, such as a hotel on site 2, would require a new Conditional Use Permit. Councilmember Kelley stated that what was before Council was only approval for the design of the building and not whether a hotel was a permitted land use to be placed there. She had noted that Councii could ha~e overturned the Planning Commission's decision if one of them had filed an appeal in the allotted time. She noted that no one on the Council or any of the residents filed an appeal. Councilmember Buckley inquired if the actual project itself could be denied. City Attorney Leibold indicated that the Planning Commission recommended approval of the Design Review Application. She noted that a Design Review looked to the specifics of proposed projects. She indicated that the CUP provided an underlying permitted use based on certain conditions. Councilmember Kelley inquired if the Council were to find any problems with the design review, the remedy would be for the applicant to redesign or mitigate those problems and then bring the saine project back with those problems answered. Agenda Item No. Page Of PAGE SEVENTEEN STUDY SESSION MINUTES - DECEMBER 13, 2005 City Attorney Leibold confirmed that was correct. She noted that in the event that Council did not approve the Design Review Application and the developer objected to the conditions imposed by the Council, the applicant would have the opportunity to apply for a new design review and start the process fresh with the Planning Department and then on to the Planning Commission with the recommendation to Council. Councilmember Hickman inquired when the traffic study was conducted. Community Development Director Preisendanz indicated that the traffic study was done in 2000. Councilmember Hickman cominented on the amount of development that has been completed since the year 2000. He inquired on why a traffic study from the year 2000 was used since the area had expanded so rapidly. Community Development Director Preisendanz indicated that the traffic study considered the General Plan land use and the maximum capacity of land use at the time. He noted that the traffic study was looking at the maximum build out in the area. He noted that when they had looked at the use for the project they considered the traffic generated from the hotel as compared to a permitted use and it showed the hotel generated 1/3 less traffic. He noted that upon looking at the traffic and the traffic study, it was not felt that it would generate enough traffic to cause a problem or substantial change in the original environmental situation. Councilmember Hiclanan commented on the employees from the bank that parked along Canyon Estates Drive. He noted the current traffic congestion in the area and suggested that with the hotel there would be more congestion and that people would be parking in the residential areas. Community Development Director Preisendanz suggested that the bank employees be kept on site and perhaps painting a segment of the curb to prohibit parking. Agenda Item No. Page Of PAGE EIGHTEEN STUDY SESSION MINUTES - DECEMBER 13, 2005 Councilmember Hickman inquired how truckers would be prevented from coming in and parking. Community Development Director indicated that there was no prevention in the sense of truckers coming in. He noted that the hotel was a higher rent per night. He noted that there was nothing to prevent truckers from going into the site. He noted that a lot of the neighbors had complained about truckers coming in and going through their neighborhood and going back out again. He stated that they did speak to the applicant about posting a sign that stated no trucks or RVs would be allowed. Councilmember Hickman inquired if site 2 was going to be a hotel. Community Development Director Preisendanz indicated that it had not come through yet. He noted that the developer's intent was to concentrate hotel uses on both sites. He noted that site 2 was not approved and that it still needed to go through the Conditional Use Permit process and Design Review process. Councilmember Hickman inquired how long Mr. Preisendanz had known of the project and why the GPAC was not aware of it. Community Development Director Preisendanz indicated that the project was an entitlement under the Specific Plan and not a General Plan land use designation. City Attorney Leibold noted that the General Plan provided the general landscape in terms of land uses. She noted the implementation of those designations with this project was by way of Specific Plan. She noted the Specific Plan was the equivalent of a zoning enactment. Councilmember Buckley commented on the discussion of the Specific Plan and when things were supposed to go to the GPAC. He noted that the Specific Plan did not allow hotels at that time. He suggested that every project with a CUP should go to the GPAC. Agenda Item No. Page Of PAGE NINETEEN STUDY SESSION MINUTES - DECEMBER 13, 2005 Mayor Pro Tem Schiffner stated that the General Plan did not affect the property. He noted that the Specific Plan did not deny hotels; it stated that it took them off the normal approval. Mr. Dixon stated that he provided both study session and City Council meeting minutes in the packet he earlier distributed. He noted that the meetings both said the same thing. He further noted that the Council minutes stated that the Planning Commission recommended the elimination of the gas station dispensing facility, hotels, car washes and public utility sub-stations. Mr. Dixon stated that when Community Development Director Brady had asked the applicant about Planning Commission's recommendation he stated they had no problem with it. Mr. Dixon stated that with Council not being able to overturn the Planning Commissions rules, the Planning Commission failed in two of the burdens to supply residents with correct information on when the Planning Commission meetings took place. He stated that the notice in the paper noted an incorrect time of 7 p.m. Secondly, he stated that the sign that was posted that was supposed to be there for 10 days, by law, had to be legible and correct. He noted that the sign listed the wrong date. He stated that two of the three burdens of proof failed. He indicated that because of the noticing, the meeting never took place in the law's eyes. He stated that Council could overturn the item at that point. Mayor Magee referred to City Attorney Leibold and inquired if there was a notification problem. City Attorney Leibold stated that it was her understanding that there was not a notification problem. She indicated that the Planning Department provided mailed notice to a radius in excess of the required 300 feet. She indicated that the mailed notice was sent to property owners within a 500-foot radius. Community Development Director Preisendanz stated that the City was required by the Development Code, by law, to notice through the newspaper. He noted that the title company's certified assessor's list was utilized. Agenda Item No. Page Of PAGE TWENTY STUDY SESSION MINUTES - DECEMBER 13, 2005 City Attorney Leibold inquired if the mailed notice was correct. Community Development Director Preisendanz confirmed. City Attorney Leibold inquired if the legal notice in the newspaper was correct. Community Development Director Preisendanz confirmed. Community Development Director Preisendanz stated that the only mistake made was the billboard on the site which stated November 16, 2005. He stated there was a notice posted on the billboard that showed the correct date. He stated that they followed the proper noticing process. Councilmember Hickman inquired how many notices were sent. Community Development Director Preisendanz stated that he would need to obtain that information. He stated that a notice was sent out to over a 1,000 foot radius for the 7 p.m. Council meeting. Councilmember Hickman inquired if Mr. Dixon received a notice. Mr. Dixon stated that he did not receive a notice. Councilmember Kelley inquired on the absence of Commissioner Francia and Commissioner Gonzales at the November 15, 2005 Planning Commission meeting. City Manager Brady confirmed that was a typo. City Attorney Leibold indicated that all members were present and a113 resolutions and the CUPs had a 3-2 vote with Commissioner Francia and Commissioner Gonzales casting the descending votes. Agenda Item No. Page Of PAGE TWENTY-ONE STUDY SESSION MINUTES - DECEMBER 13, 2005 33. Improvement Credit/Reimbursement Agreement far TUMF (Oak Grove Crossing Shopping Center). No comments. 34. Cooperation Agreement with Riverside County Flood Control and Water Conservation District and Cambern and Central Investors; Implementation Agreement with Cambem and Central Investars. Councilmember Buckley stated that the agreement would cost the City a little money and inquired if that was something that could be deducted out of the reimbursement. City Attorney Leibold stated that the intent of the Implementation Agreement was that the developer would undertake all of the responsibility for maintenance and operation of those improvements. She noted that if the developer failed to take those obligations the City had a right to deduct those costs from the City's payment under the Infrastructure Lease Agreement. Mayor Magee inquired on the status of Costco. City Manager Brady clarified that Costco was under construction and they had pulled permits 2 weeks ago and should be open in May 2006. George Etzel, 29315 3`d Street, stated that he lived 2 blocks from the Costco shopping center. He noted that he had hoped that the City was doing the Costco project right. He stated that the parking lots were at a 90 degree angle and very difficult to maneuver in. He recommended using a 45 degree angle. He noted that Council needed to make sure that all projects had a 45 degree angle for their parking. He noted that changing the degree in the angle of parking spaces would contribute to customer convenience and public safety. Agenda Item No. Page Of PAGE TWENTY-TWO STUDY SESSION MINUTES - DECEMBER 13, 2005 35. Affordable Housing in Lieu Fee Agreement and Inclusionary Housing Conditions of approval. Leonard Leichnitz, LUMOS Communities, indicated that the City Attorney had clarified his question prior to the start of the study session. Councilmember Hickman stated that the builders were not opposed to the $2. He noted that they were asking to have a little more time to work with the Committee. He suggested that the City take on the $3.50 and back track it until March. He was informed that no other City in Riverside was collecting Inclusionary Housing Fees. Mayor Magee noted that part of the reason no one else had that kind of fee was due to the fact that no one else had the amount of redevelopment area that the City had. He indicated that the City fathers established a vast majority of the City as redevelopment areas including vacant land. He noted that State Law required that the City comply with the 15% rule. Mayor Magee stated that he had asked staff if the BIA had been notified. He indicated that they said they were not notified and that they wanted more time. He noted that they should be granted more time and a seat at the table. Councilmember Buckley inquired if they were requesting mare time to discuss the fee or more time to discuss the next ordinance. He noted that he was okay with the $2 and $3.50 and then bringing the BIA in to discuss how the final Inclusionary Housing Ordinance would go forward. Mayor Magee stated that he was okay with the individuals who had agreed to the $2 fee he was okay with, anything else he was not. City Attorney Leibold encouraged the Council to provide clear direction. She noted that the RDA Advisory Committee had suggested $2 per square foot for projects that had already been approved and had existing Conditions of Approval. She noted that if they wanted to postpone any acceleration of that $2 Agenda Item No. Page Of PAGE TWENTY-THREE STUDY SESSION MINUTES - DECEMBER 13, 2005 per square foot then they needed to make clear whether or not they wanted the $2 to apply to all projects coming in over the next 60 days. Mayor Magee inquired how many residential prbjects were anticipated to come before Council in the month of January. Community Development Director Preisendanz indicated that he anticipated only one project to come before Council at that time. Mayor Magee inquired how many units the project would include. Community Development Director Preisendanz indicated that he anticipated the project to have 70 units. 36. Annual Financial Reports for Fiscal Year ending June 30, 2005. Mayor Magee stated that the City Treasurer had contacted him regarding his concern with the timeliness of the delivery for the documents. City Treasurer Weber indicated that he was given the documents that morning around 10 a.m. He stated that he had not had time to thoroughly review the information. Mayor Magee inquired if City Treasurer Weber preferred to continue the Item until the first meeting in January. City Treasurer Weber indicated that he thought the Item needed to be approved by December 31, 2005. Councilmember Buckley inquired if Council could adopt a motion that accepted and then instructed the City Treasurer at the first meeting in January to come back with a report of his coinments on the document. Agenda Item No. Page Of PAGE TWENTY-FOUR STUDY SESSION MINUTES - DECEMBER 13, 2005 City Attorney Leibold stated that the requirement was that the City Treasurer was provided the annual statement prepared by the auditars and an adequate opportunity for comments. Mayor Magee inquired if the City Treasurer was comfortable providing his comments at the January meeting under the City Treasurer Comments section of the agenda. City Treasurer Weber stated that he would be okay with that. 37. Reorganization of City Council. Councilmember Buckley inquired how the process for reorganization would work. City Attorney Leibold indicated that the Council could convene as all three bodies concurrently and run the items together. REDEVELOPMENT AGENCY CONSENT CALENDAR 1. Minutes. No comments. 2. Warrant List - November 30, 2005. No comments. Agenda Item No. Page Of PAGE TWENTY-FIVE STUDY SESSION MINUTES - DECEMBER 13, 2005 PUBLIC HEARING 3. Supplemental Environmental Impact Report (SCH No. 2005061033); General Plan Amendment No. 2005-07; Amendment No. 8 to the East Lake Specific Plan No. 93-3; and Vesting Tentative Tract Map No. 34017. No comments. BUSINESS ITEMS 4. Commercial Design Review No. 2005-06 for the project known as "Holiday Inn Express Hotel". No comments. 5. Commercial Design Review No. 2005-02 known as Lake Elsinare Ford. No comments. 6. Annual Financial Reports for Fiscal year ending June 30, 2005. No comments. 7. Affordable Housing in Lieu Fee Agreement and Inclusionary Housing Conditions of ApprovaL No comments. 8. Reorganization of the Redevelopment Agency. No comments. Agenda Item No. Page Of PAGE TWENTY-SIX STUDY SESSION MINUTES - DECEMBER 13, 2005 ADJOURNMENT THE JOINT CITY COUNCIL/REDEVELOPME GENCY STUDY SESSION WAS ADJOURNED AT 5:57 P.M. / r i~//(~ ~ ROB~'12T E. MAGEE, MA~'bR CITY OF LAKE ELSIN~~2E ~ ~ YL HICKMAN, CHAIRMAN REDEVELOPMENT AGENCY , Resp ctfully submitted, ; ~~ " % ci~ C~ ~'~ ELLE SOTO, DEPUTY CITY CLERK ATTES Y, CITY CLERK Agenda Item No. Page Of